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PLANNING & ECONOMIC DEVELOPMENT COMMITTEE MINUTES
JAN UARY 26, 1998
CITY OF KITCHENER
The Planning and Economic Development Committee met this date commencing at 3:30 p.m. under
Councillor C. Weylie, Chair, with the following members present: Mayor C. Zehr and Councillors M.
Yantzi, K. Taylor-Harrison, T. Galloway, J. Haalboom, John Smola, J. Ziegler, B. Vrbanovic, G. Lorentz
and Jake Smola.
Officials present:
Ms. S. Frenette, P. Bacon, B. Newell, J. Given, J. Jantzi and Messrs. J. Gazzola, T.
McCabe, B. Stanley, J. Shivas, Z. Janecki, R. Mattice, D. Mansell, T. Boutilier, B.
Wakefield, B. Arnot, P. Wetherup, J. Witmer and L.W. Neil.
REPORT -WASHBURN DRIVE - HURON BUSINESS PARK, PHASE III - OFFER TO PURCHASE - SITE 143
- 521638 ONTARIO LIMITED (TIPPET-RICHARDSON LTD.) - SOUTH WARD
The Committee was in receipt of a report dated January 20, 1998 from the Economic Development
Division regarding an offer to purchase submitted by 521638 Ontario Limited.
Ms. J. Jantzi advised that this matter was incomplete and requested that the report be withdrawn
from the agenda.
REPORT -WASHBURN DRIVE - HURON BUSINESS PARK, PHASE III - OFFER TO PURCHASE - SITE 152
- MCNANEY HOLDINGS (STEPHEN MCNANEY) - SOUTH WARD
The Committee was in receipt of a report dated January 20, 1998 from the Economic Development
Division regarding an offer to purchase submitted by Stephen McNaney who is a representative
for McNaney Holdings. Ms. J. Jantzi noted that item #4 of the report referred to the construction of
a new plant that would be 6,500 sq.ft, in size and requested that this be revised to 3,200 sq.ft. She
advised that it was expected the building would be increased in future to 6,500 sq.ft.
On motion by Councillor M. Yantzi -
it was resolved:
"That the City accept, and the Mayor and Clerk execute an Offer to Purchase dated
January 9th, 1998 submitted by Stephen McNaney with respect to Part 4 of Reference
Plan 58R-9683 of Site 152 in Phase III of the Huron Business Park for a total purchase
price of $92,250.00 based on 1.23 acres at $75,000 per acre; and further,
That the Mayor and Clerk are hereby authorized to execute any other necessary
documentation required by the City Solicitor."
3. INFORMATION REPORT - 1ST QUARTER TRADE SHOWS
The Committee was in receipt of a report dated January 20, 1998 from the Economic Development
Division outlining details regarding two trade shows in which the City would be participating during
the 1st quarter of 1998, being:
a) Society of Automotive Engineers Show, Detroit, February 23-26, 1998
b) Televolution, Metro Toronto Convention Centre, March 24-25, 1998
PD 98~8 - ADDENDUM TO STAFF REPORT PD 97/111
PD 97/111 - STAGING OF DEVELOPMENT REPORT, 1998 - POST 1999
The Committee was in receipt of Planning and Development Staff Report PD 97/111 and an
addendum report PD 98/8 dated January 19, 1998 pertaining to the Staging of Development
Report 1998 - Post 1999. It was noted in the report that commencing in 1998 the City of Kitchener
becomes the delegated approval authority for plans of subdivision which applies to all plans of
subdivision received on or after March 28, 1995. It is expected that by the end of 1998, the City
will be the delegated approval authority for all plans of subdivision. It was also pointed out in the
report that the Staging of Development Report was prepared by the Department of Planning and
Development in close cooperation with the Department of Public
PD 98~8 - ADDENDUM TO STAFF REPORT PD 97/111
PLANNING & ECONOMIC DEVELOPMENT COMMITTEE MINUTES
JANUARY 26, 1998 - 20 - CITY OF KITCHENER
PD 97/111 - STAGING OF DEVELOPMENT REPORT, 1998 - POST 1999 (CONT'D)
Works and other City departments.
The staging report is prepared as a document outlining municipal intention toward the scheduling
and processing of plans of subdivision for residential, industrial and commercial development.
Also, it was noted that it is intended the report be used by City Council, developers and land
owners, development industry, municipal agencies and the general public as background data and
information regarding current and anticipated residential, industrial and commercial subdivision
development.
Further, the report after approval by City Council will be integrated with the City's approved 10
year Capital Budget. The main focus of the report relates to anticipated draft approval dates for
plans of subdivision for those lands requiring municipal expenditures for growth related services
and the relationship of these dates to Council's scheduling of monies to fund these projects or
alternatively, the developers responsibility to install municipal services in exchange for
development charge credits.
The staging report is prepared in accordance with the policies of the City's new Municipal Plan, in
particular Part 4 - Managing the Plan; Section 1.4 - Staging of Development. The report is a
compilation of firstly; draft plans of subdivision that have received draft approval, secondly; plans
of subdivision that have been formally filed for processing and thirdly; land parcels identified by the
Planning and Development Department, land owners or developers that have subdivision
development potential within the urban boundary of the City's Municipal Plan. Finally, the staging
or scheduling of various draft plans of subdivision is based on a number of factors including: the
City's 10 year Capital Budget, the development charge (lot levy) revenue available, recommended
regional priorities and financing schedules, workload, activity levels, work allocation, and work
priorities of staff resources, the prior or imminent approval of the community or secondary plans as
well as the other programs of the many agencies and departments responsible for the delivery of
essential services and protection of the environment.
Mr. T. McCabe made brief remarks on the report and noted that it had been prepared following
meetings with home builders and was considered to be a fully integrated document. In this regard
he referred to an example of how a subdivision was integrated with the City's Capital Budget.
Mr. Z. Janecki provided the Committee with a synopsis of workload experienced in 1997 and an
overview of the report pointing out that in this regard he would be referring to pages 12 & 13 of the
report. In particular he referred to the summary of lot supply forecast discussed on pages 13 & 14
of the report. Mr. Janecki advised that the report PD 97/111 had been circulated to the building
industry and advised that the City was in receipt of a request from Ivan Biuk Construction Limited
regarding parcel #55. He indicated that staff support the request to advance the parcel from 1999
to Draft Approval 1998 C. He indicated that staff do not support any other change requests to
recommendations in the report. He did point out that in Staff Report PD 98/8 on page 5 reference
was made to parcels #76, 81, 82 & 83 and indicated that the comments listed in this report would
be further clarified in order to fully update the comments contained in Staff Report PD 97/111.
Councillor T. Galloway questioned the lot supply inventory and Mr. Z. Janecki indicated the total in
1998 would be roughly the same as that of 1997. Mr. T. McCabe commented that a large amount
of the lot supply was held in two or three hands and that one of the criteria regarding subdivision
development was to ensure that there was sufficient choice.
Councillor Galloway questioned the need for the City to work so far ahead in the provision of
Iongterm lot supply, expressing the concern that it might prevent the City from taking advantage of
new development regulations. Mayor C. Zehr also questioned figures relating to the 10 year
supply and what the minimum amount of time required was to have draft approval before
proceeding to the building stage. Mr. T. McCabe responded with the philosophy that has been
used by the City to provide a comprehensive planning approach and noted that with draft approval
there was still an opportunity for the City to attach riders to subdivisions that have yet
PD 98~8 - ADDENDUM TO STAFF REPORT PD 97/111
PD 97/111 - STAGING OF DEVELOPMENT REPORT, 1998 - POST 1999 (CONT'D)
to be approved. Councillor J. Haalboom also questioned the development process and in
PLANNING & ECONOMIC DEVELOPMENT COMMITTEE MINUTES
JANUARY 26, 1998 - 21 - CITY OF KITCHENER
particular the criteria listed on page 6 of staff report PD 97/111. Mr. T. McCabe responded that the
City was in control of the process and sets the standards and the developers must comply with
these standards. Mr. D. Mansell noted that on environmental issues the City has been proactive in
terms of its consideration of environmental protection of watersheds, etc. He pointed out that
when moving forward from draft approval to subdivision approval, there was adequate time to
refine draft plans to reflect the changes in legislation.
Ms. Carol Wiebe, MacNaughton Hermsen Britton Clarkson Planning Limited appeared as a
delegation on behalf of 673099 Ontario Limited with regard to parcel #33. She advised that her
request was that the parcel be advanced from 1999 to 1998 C which was supportable based on
various work that has been completed to date and would allow for submission of plans shortly. Mr.
T. McCabe commented that the subdivision does have some complex environmental issues that
have yet to be dealt with.
Ms. Diana Biuk appeared as a delegation on behalf of Ivan Biuk Construction Limited with regard
to parcel #55. She referred to the letter that has been submitted requesting advancement from
1999 to 1998 C and Mr. Z. Janecki indicated that staff agree with the request.
Mr. Paul Britton, MacNaughton Hermsen Britton Clarkson Planning Limited appeared as a
delegation in reference to several letters that he had written regarding the report. He indicated
that for the most part he was in agreement with the staff recommendations and noted that the
whole process encompassed by the staging report has been bought into by the industry and
supported. He suggested that Council not attempt to control market demand through actions that
would affect market supply and pointed out that there was not an absolute 10 year supply of lots.
He made further comments with regard to lot supply, infrastructure, financing, time line for moving
from draft stage to registration stage and the urgency to bring lots to market to facilitate servicing
expenditure.
Councillor Galloway questioned what the text change revision respecting parcel #17 actually
meant and Mr. Z. Janecki advised that it was meant to clarify that the first 160 units could proceed
without Fischer-Hallman Road but that future stages require the construction of Fischer-Hallman
Road. Finally, Councillor Galloway commented that the City could save money by not processing
subdivision applications if it determined that the lot supply was adequate to meet short term needs.
The recommendations in the staff report were then considered.
By general consent, it was agreed not to accede to the request submitted to advance the staging
of parcel #33. However, it was agreed to advance parcel #55 from 1999 to Draft Approval 1998 C.
The recommendations in the report, as revised, were then considered.
On motion by Councillor J. Ziegler -
it was resolved:
"The Department of Planning and Development recommends:
1)
Subject to the changes recommended in Sections 2 and 3 below, Council approve
the attached 1998 - Post 1999 Staging of Development Report dated December 16,
1997. Further, that all additional requests received for advancement in the
Municipal Draft Plan Approval date or 1998 Priority not be supported.
2) That the following requests be advanced in the Staging of Development Report:
(a)
That the request from Norris-Sternberg be supported such that Parcel #19 be
advanced from 1999 to Draft Plan Approval 1998 C.
PD 98~8 - ADDENDUM TO STAFF REPORT PD 97/111
PD 97/111 - STAGING OF DEVELOPMENT REPORT, 1998 - POST 1999 (CONT'D)
(b)
That the request from Ivan Biuk Construction Limited be supported such that Parcel
#55 be advanced from 1999 to Draft Plan Approval 1998 C.
3) That the text changes for the following land parcels in the Staging of Development
PLANNING & ECONOMIC DEVELOPMENT COMMITTEE MINUTES
JAN UARY 26, 1998
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CITY OF KITCHENER
Report be approved:
(a) Parcel #17 - Activa Development
That reference to the Servicing Comment pertaining to the requirement for the
construction of Fischer-Hallman Road beyond a certain amount of units be revised
to read as follows:
"Will require the construction of Fischer-Hallman Road for future stages beyond 160
units."
(b) Parcel #19 - Norris/Sternberq
That reference to the potential residential unit count be revised to show 75-142
singles and semi-detached as well as 138-158 townhouses for a total range from
213 to 300 units.
(c)
Parcel #31 - Activa Holdinqs Inc.
Parcel #33 - 673099 Ontario Limited
That reference to the Servicing Comments pertaining to water supply be revised as
follows:
"Watermain oversizing along Huron Road to be considered in conjunction with the
Development Charge By-law Review during 1998-99."
(d) Parcel #H - Activa Holdinqs Inc.
That the following sentence be added to the Timing Comments:
"This parcel may be processed by way of a consent rather than by plan of
subdivision."
(e) Parcel #60 - JHS Properties
That reference to the comment pertaining to the watermain oversizing out of
Development Charge be deleted.
(f) Parcel #101 - 717927 Ontario Limited
That reference to the second sentence in the Timing Comments pertaining to the
requirement of site decontamination be revised to read:
"Due to the former industrial uses of this property, compliance with the 1996
Guideline for Use at Contaminated Sites in Ontario is required."
(g)
Parcels #32, 33, 56, 57, 58, 59, 60, 77, 78, 79, 82, 83, 84, 93, 94, 95, 97, 98, 99 &
100 -Fire Department Response
That the following sentence be added to the Timing Comments:
"A condition will be included in the subdivision agreement requiring that a Direct-to-
fire Monitoring System be installed in all residential units."
5. PD 98~3 - PRESENTATION RE CITY OF KITCHENER DEMOGRAPHIC TRENDS REPORT
The Committee was in receipt of Planning and Development Staff Report PD 98/3 dated January
5, 1998. The staff report references the City of Kitchener Demographic Trends Report dated
December 1997 that was distributed to Members of Council.
Mr. B. Stanley advised that in April 1997 a workshop was held within the Region on the subject of
how to plan for the coming demographic shift and he noted that the trends report follows up on that
PLANNING & ECONOMIC DEVELOPMENT COMMITTEE MINUTES
JANUARY 26, 1998 - 23 - CITY OF KITCHENER
workshop. In addition he pointed out that the report was presented earlier to Management
Committee.
Ms. B. Newell provided an overview of the demographic trends report along with an overhead
presentation itemizing aspects of population change and its implications. She noted that more
data will be coming out and staff intend to provide further reports in this regard.
Mayor C. Zehr questioned if the information contained in the report was being shared with other
jurisdictions such as the school boards and Ms. Newell advised that staff were making copies of
the coloured graphic report available at $40 per copy. He questioned how staff would inform the
Chamber of Commerce and businesses of the existence of the report and Ms. Newell advised that
a news release would be done. Councillor T. Galloway questioned what use the information was
within the City in respect to decision making and setting policy. Ms. Newell responded that the
report was very important in terms of long range strategic planning and that there was a need to
understand the percentage population shifts taking place within neighbourhoods over the years.
On motion by Councillor M. Yantzi -
it was resolved:
"That Council receive for information the report entitled "City of Kitchener Demographic
Trends", attached to Planning & Development Staff Report PD 98/3; and further,
That Council instruct staff to continue to monitor and prepare for information reports on social
and economic trends in the City at the city and neighbourhood levels using census data
including 1996 census data as they are released and other sources of information that are
available."
PD 98/7 - NEW MEDIA APPLICATIONS TO MARKETING KITCHENER'S DOWNTOWN AND
ADAPTIVE RE-USE SITES
The Committee was in receipt of Planning and Development Staff Report PD 98/7 dated January
13, 1998. The report deals with a new media demonstration of marketing initiatives for adaptive
re-use sites and the downtown. It was noted in the report that in 1997 the Department of Planning
and Development resolved to renew and expand the City's efforts to obtain interest in the City's
underutilized sites. Accordingly, a revised marketing approach has been adopted which includes
two related strategies based on the original approved objective of adaptive re-use. The first
strategy is for planning staff to take a more personal and direct role in the future of such sites and
to accomplish this each target site will be linked to a particular planner who will have a defined
role. The second strategy is to produce an information publication to assist in attracting
investment and an objective in this regard is outlined in the report to produce a comprehensive
cost efficient and easily transportable promotion package. In this regard staff intend to distribute a
CD-Rom to the real estate and investment communities that has been prepared by Mapping and
Graphic Services.
Mr. T. McCabe advised that this issue was listed on the Committee's unfinished business agenda
and he provided a brief introduction to the undertaking.
Ms. S. Frenette advised that the multi media package that has been developed has already been
demonstrated at trade shows. Mr. Bob Wakefield then took the Committee through a complete
demonstration of the CD-Rom promotion package that addresses adaptive re-use sites and
promotion of the downtown. Mr. T. Boutilier summarized the adaptive re-use aspect and
presented a proposal in this regard that would see City planners developing a client type
relationship with the owner of a property. He noted that the initiative was presented to the
PD 98/7 - NEW MEDIA APPLICATIONS TO MARKETING KITCHENER'S DOWNTOWN AND
ADAPTIVE RE-USE SITES (CONT'D)
Adaptive Re-use Committee last week. In response to Councillor C. Weylie, Mr. B. Wakefield
advised that the CD-Rom could be put on the internet. Councillor B. Vrbanovic questioned if some
partnerships could be established with the real estate industry in this regard and Mr. B. Wakefield
noted that staff have discussed the issue and could explore it further. Councillor C. Weylie
questioned if this CD-Rom could be shown at the next televised Council meeting and Mr. B.
Wakefield advised that he could enquire with Rogers Cablesystems as to the quality of pick-up
they would achieve for television viewers.
PLANNING & ECONOMIC DEVELOPMENT COMMITTEE MINUTES
JANUARY 26, 1998 - 24 - CITY OF KITCHENER
Mr. J. Shivas expressed a concern regarding the strategy in Staff Report PD 98~7 which would
involve City planning staff taking a more personal and direct role in marketing/development of
adaptive re-use sites. He indicated that staff must exercise care not to put themselves in a
position of conflict and at all times be aware that their duties were to the higher public interest
rather than to the site specific issue under consideration.
Mr. T. Boutilier noted that the intent was to designate a staff member to perform a helpful role to
the land owner by trying to achieve a personal touch, share ideas, strategies and employ various
methods and techniques already utilized within the City to facilitate any initiative. Mr. T. McCabe
emphasized that at all times staff in their duties would follow Code of Conduct Policies of the
Corporation.
On motion -
it was resolved:
"That Council receive Planning & Development Staff Report PD 98/7 as information on the
status of the marketing approach taken by the Department of Planning and Development to
promote Adaptive Re-Use Sites and the Downtown."
PD 98/14 - REPORT OF THE ADAPTIVE RE-USE COMMITTEE
The Committee was in receipt of Planning and Development Staff Report PD 98/14 dated January
26, 1998. It was noted in the report that the Adaptive Re-Use Committee at its meeting held
January 22, 1998 had elected a Chair and Vice-Chair and recommended a revision to its existing
mandate.
On motion by Mayor C. Zehr -
it was resolved:
"That Hans Pottkamper be appointed Chair and Councillor Mark Yantzi, Vice-Chair, of the
Adaptive Re-use Committee; and further,
That the present Mandate for the Adaptive Re-use Committee, as approved by Council on June
26, 1996, be expanded to include:
"setting directions for enhanced and aggressive marketing techniques for the City's Adaptive
Re-use program."
UNFINISHED BUSINESS - LIST OF ITEMS AND STATUS
Councillor J. Haalboom referred to Bill 163 and the issues of tree protection provisions and site
alteration provisions and questioned when these would be considered. Mr. B. Stanley advised
that the site alteration provisions were expected to be considered by the end of April and the tree
protection provisions by Autumn 1998. Mr. T. McCabe commented that in terms of the tree
protection issue there has been little subdivision activity within wooded areas.
ADJOURNMENT
On motion, the meeting adjourned at 5:55 p.m.
L.W. Neil, AMCT
Assistant City Clerk
PLANNING & ECONOMIC DEVELOPMENT COMMITTEE MINUTES
JANUARY 26, 1998 - 25 - CITY OF KITCHENER