HomeMy WebLinkAboutCouncil Agenda - 2020-05-11 SCHRISTINE TARLING
Director of Legislated Services & City Clerk
Corporate Services Department
nd
Kitchener City Hall, 2 Floor
200 King Street West, P.O. Box 1118
Kitchener, ON N2G 4G7
Phone: 519-741-2200 x 7809 Fax: 519-741-2705
Christine.tarling@kitchener.ca
Due to COVID-19 and recommendations by Waterloo Region Public Health to
exercise social distancing, City Hall is closed to the public until May 31, 2020.
Members of the public are invited to participate in the open portion of this
meeting electronically by accessing the meeting live-stream video at
kitchener.ca/watchnow.
While in-person delegation requests are not feasible at this time, members of
the public are invited to submit written comments to Jeff Bunn, Deputy City
Clerk, at jeff.bunn@kitchener.ca, which will be provided to the Mayor and
Council prior to the meeting, and will form part of the public record.
May 8, 2020
Mayor B. Vrbanovic and Members of Council
Re: Special Council Meeting Monday, May 11, 2020
Notice is hereby given that Mayor B. Vrbanovic has called a special meeting of City Council
to be held electronically on Monday, May 11, 2020 at 10:00 a.m. to consider the following:
1. In-camera Meeting Authorization
Council is asked to enact the following resolution to authorize an in-camera meeting:
"That an in-camera meeting of City Council be held immediately following this
special council meeting to consider a labour relations and personal matter
2. Notice of Motion Financial Support for Municipalities
Councillor S. Davey has given notice that he will introduce the following motion for
consideration this date:
WHEREAS the COVID-19 pandemic has resulted in unprecedented public health
and economic challenges which have prompted municipalities across Canada to
take extraordinary measures to support residents and businesses during this
difficult time; and
WHEREAS the Federation of Canadian Municipalities released a report on April
municipalities are facing $10-$15 billion in non-recoverable losses as a result of
the COVID-19 pandemic; and
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require assistance to take part in a city meeting or event, please call 519-741-2345 or
TTY 1-866-969-9994.
CHRISTINE TARLING
Director of Legislated Services & City Clerk
Corporate Services Department
nd
Kitchener City Hall, 2 Floor
200 King Street West, P.O. Box 1118
Kitchener, ON N2G 4G7
Phone: 519-741-2200 x 7809 Fax: 519-741-2705
Christine.tarling@kitchener.ca
WHEREAS the City of Kitchener is projecting a significant deficit in 2020 as a result
of the COVID-19 pandemic; and
WHEREAS the Federation of Canadian Municipalities has requested at least $10
billion in emergency federal funding for municipalities to assist with the financial
impacts associated with the COVID-19 pandemic; and
WHEREAS funding from the federal government, either through this program or
otherwise, would significantly mitigate the financial pressures municipalities are
facing as a result of the ongoing pandemic;
THEREFORE BE IT RESOLVED the City of Kitchener support the proposal from
the Federation of Canadian Municipalities for immediate financial assistance from
the federal government to assist municipalities in managing the financial impacts
associated with the COVID-19 pandemic;
BE IT FINALLY RESOLVED a copy of this resolution be forwarded to the Prime
Minister; the Federal Members of Parliament representing the City of Kitchener;
the Federation of Canadian Municipalities; and all area municipalities within
Waterloo Region.
3. Notice of Motion Universal Basic Income
Councillor B. Ioannidis has given notice that he will introduce the following motion for
consideration this date:
WHEREAS The World Health Organization (WHO) on March 11, 2020 declared
COVID-19 a pandemic, pointing to the growing number of cases of the coronavirus
illness around the world and the sustained risk of further global spread; and,
WHEREAS in response to the COVID-19 pandemic, the Province of Ontario and
the City of Kitchener have declared a state of emergency under the Emergency
Management and Civil Protection Act; and,
WHEREAS the City of Kitchener has approved the Early Economic Support Plan,
which provides financial and economic support measures to help reduce the
financial strain on citizens and businesses during the COVID-19 pandemic; and,
WHEREAS Statistics Canada has reported that the unemployment rate has risen
to 7.8 per cent, with 1,011,000 jobs lost in March 2020, and that the COVID-19
pandemic has impacted the employment of 3.1 million Canadians; and,
Accessible formats and communication supports are available upon request. If you
require assistance to take part in a city meeting or event, please call 519-741-2345 or
TTY 1-866-969-9994.
CHRISTINE TARLING
Director of Legislated Services & City Clerk
Corporate Services Department
nd
Kitchener City Hall, 2 Floor
200 King Street West, P.O. Box 1118
Kitchener, ON N2G 4G7
Phone: 519-741-2200 x 7809 Fax: 519-741-2705
Christine.tarling@kitchener.ca
WHEREAS the Federal government has announced $82 billion in relief funding for
the COVID-19 Economic Response Plan, utilizing tax deferrals, subsidies, loans,
and credits to support citizens, businesses, and industries; and,
WHEREAS according to a 2018 Parliamentary Budget Office report, a Canada-
wide basic income of the type previously piloted in Ontario would have an annual
net cost of $44 billion; and,
WHEREAS a universal basic income would likely have many positive effects,
including reducing poverty, reducing strain on health care and social assistance
systems, supporting businesses and the economy, reducing crime, as well as
reducing administrative complexity and creating efficiencies for those in need of
financial and economic support measures;
THEREFORE BE IT RESOLVED that the Council of the City of Kitchener urges
the Ontario Provincial government to pursue a partnership with the Federal
government for the establishment of a universal basic income;
BE IT FINALLY RESOLVED that this resolution be forwarded to the Right
Honourable Prime Minister of Canada; the Honourable Premier of Ontario; Ministry
of Children, Community and Social Services; the Minister of Municipal Affairs and
Housing; the Association of Municipalities of Ontario; the Local Members of
Provincial Parliament; the Region of Waterloo; all Municipalities within the Province
of Ontario; and, the Federation of Canadian Municipalities.
4. DSD-20-067 Extended Financial and Economic Recovery Supports for
Businesses and Residents
Attached is Development Services Department report DSD-20-067 Extended Financial and
Economic Recovery Supports for Businesses and Residents.
(Staff will provide a 5-minute presentation on this matter)
5. DSD-20-033 Private Street Naming (83 Elmsdale Drive)
Attached is Development Services Department report DSD-20-033 Private Street Naming
(83 Elmsdale Drive).
6. DSD-20-061 Private Street Naming (30 Saddlebrook Court)
Attached is Development Services Department report DSD-20-061 Private Street Naming
(30 Saddlebrook Court).
7. DSD-20-057 All-Way Stop Control St. Leger Street and Louisa Street
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require assistance to take part in a city meeting or event, please call 519-741-2345 or
TTY 1-866-969-9994.
CHRISTINE TARLING
Director of Legislated Services & City Clerk
Corporate Services Department
nd
Kitchener City Hall, 2 Floor
200 King Street West, P.O. Box 1118
Kitchener, ON N2G 4G7
Phone: 519-741-2200 x 7809 Fax: 519-741-2705
Christine.tarling@kitchener.ca
Attached is Development Services Department report DSD-20-057 All-Way Stop Control
St. Leger Street and Louisa Street.
8. DSD-20-058 All-Way Stop Control Robert Ferrie Drive and Forest Creek
Drive
Attached is Development Services Department report DSD-20-058 All-Way Stop Control
Robert Ferrie Drive and Forest Creek Drive.
9. CAO-20-003 Kitchener Power Corporation Annual Business Matters
Attached is Chief Administrator Office report CAO-20-003 Kitchener Power Corporation
Annual Business Matters.
10. FIN-20-043 Downtown Kitchener BIA and Belmont BIA 2020 Budgets
Referenced in the 2020 Tax Rate By-law
Attached is Financial Services Department report FIN-20-043 Downtown Kitchener BIA
and Belmont BIA 2020 Budgets Referenced in the 2020 Tax Rate By-law.
11. DSD-20-066 Environmental Advisory Committee Recommendation 2020
Community Environmental Improvement Grant
Attached is Development Services Department report DSD-20-066 Environmental
Advisory Committee Recommendation 2020 Community Environmental Improvement
Grant.
12. DSD-20-008 Brownfield Remediation Application 471-505 King Street East
Attached is Development Services Department report DSD-20-008 Brownfield
Remediation Application 471-505 King Street East.
13. COR-20-064 Region of Waterloo Planning and Works Project Team
Appointments
Attached is Corporate Services Department report COR-20-064 Region of Waterloo
Planning and Works Project Team Appointments.
14. Tenders
a. FIN-20-024 T20-093 Dell Hardware
Accessible formats and communication supports are available upon request. If you
require assistance to take part in a city meeting or event, please call 519-741-2345 or
TTY 1-866-969-9994.
CHRISTINE TARLING
Director of Legislated Services & City Clerk
Corporate Services Department
nd
Kitchener City Hall, 2 Floor
200 King Street West, P.O. Box 1118
Kitchener, ON N2G 4G7
Phone: 519-741-2200 x 7809 Fax: 519-741-2705
Christine.tarling@kitchener.ca
b. FIN 20-036 T20-033 Middle Strasburg Trunk Sanitary Sewer (MSTSS)
Construction P20-029 Professional Services Contract Administration and
Construction Inspection Middle Strasburg Trunk Sanitary Sewer (Huron Village
Subdivision to Bleams Road Temporary Pumping Station)
c. FIN-20-037 P20-008 Professional Services Sydney Street North (King
Street East to Weber Street East) Road Reconstruction
d. FIN-20-038 T20-003 Perth Road (South Drive to Pleasant Avenue) and Coral
Crescent (Pleasant Avenue to End) Road Reconstruction
e. FIN-20-039 T20-042 - Stirling Avenue South (Greenbrook Drive to Mausser
Avenue) Road Reconstruction
f. FIN-20-040 P20-059 Waterworks Repair Service
g. FIN-20-041 FPO20-084 Agricultural Tractors
15. By-laws for Three Readings
a. Being a by-law to set and levy the rates of taxation for City purposes for the year
2020 and to provide for the payment of taxes after interim taxes.
b. Being a by-law to provide temporary support to residents and businesses during
Declared Emergency related to COVID-19.
c. To confirm all actions and proceedings of the Council.
Yours truly,
C. Tarling
Director of Legislated Services & City Clerk
c: Corporate Leadership Team
J. Bunn
D. Saunderson
S. Goldrup
Records
Accessible formats and communication supports are available upon request. If you
require assistance to take part in a city meeting or event, please call 519-741-2345 or
TTY 1-866-969-9994.
CITY OF KITCHENER
COUNCIL
IN-CAMERA AGENDA
DATE: MONDAY, MAY 11, 2020
TIME: IMMEDIATELY FOLLOWING SPECIAL COUNCIL MEETING (10:00 A.M.)
LOCATION: ELECTONIC MEETING CAUCUS ROOM
Note: Any member of Council may question the appropriateness of a listed in-camera
item. This may be done during the special Council meeting or at the beginning of the in-
camera session.
ITEMS FOR CONSIDERATION
1. Labour Relations (Collective Agreement) (60 min)
Staff will provide information with respect to this item.
2. Personal Matter (Identifiable Individuals) (20 min)
Staff will provide information and seek direction with respect to this item.
C. TARLING
CITY CLERK
REPORT TO:Special Council
DATE OF MEETING:Monday, May 11, 2020
SUBMITTED BY:Cory Bluhm, Executive Director, Economic Development,
519-741-2200 ext. 7065
PREPARED BY:Saleh Saleh, Director, Revenue, 519-741-2200 ext. 7346
Cory Bluhm, Executive Director, Economic Development,
519-741-2200 ext. 7065
WARD (S) INVOLVED:All
DATE OF REPORT:May 4, 2020
REPORT NO.:DSD-20-067
SUBJECT:ExtendedFinancial and Economic Recovery Supports for Residents
and Businesses
_________________________________________________________________________________________
RECOMMENDATION:
1)That the City extend immediate short-term measures to provide support to residents
and businesses for an additional 30 days by:
a.Waiving penalties and interest on property taxes for the month of June2020;
b.Waiving late payment charges on utility bills and miscellaneous receivable
invoices for the month of June 2020; and,
c.Waiving Non Sufficient Fund (NSF) fees charged by the City on customer
accountsfor the month of June2020.
2)That the City provide additional relief and support to residents and businesses,as
outlined in report DSD-20-067by:
a.Developingan application-based property tax deferralprogram to extend 2020
property tax final bill due dates by 60 days for residents and businesses;
b.Suspending utility disconnection and collection activities until August 31, 2020;
c.Waivingtemporary sign permit fees until December 31, 2020to aid businesses
in their promotion efforts during the recovery phase; and,
d.That the City Treasurer be authorized to provide additional rent relief, such as
deferral of rent, for lease tenants of City facilities, where tenants can
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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demonstrate significant financial loss or operating impacts as a result of
COVID-19.
3)That City Council receive, for information, an overview of the Small Business
RecoveryOutreach Program, as described in report DSD-20-067.
4)That any necessary by-laws be enactedto implement the economic and financial
recovery supports for residents and businesses.
EXECUTIVE SUMMARY:
On March 24, 2020 Council approved report DSD-20-
measures for residents and businesses that had been financially impacted by the COVID-19
pandemic.
It was recognized that these were initial measures that would not only provide immediate
support for those impacted but would also give the City additional time to evaluate what
economic relief was being provided at both the Federal and Provincial level, and what
additional measures may be still be needed to support the local community.
This report is a follow-up to thoseinitial measures approved by Council and includes a
proposal for further economic relief. If these additional measuresare approved,the City
will be providing an estimatedtotal of $2 million inunbudgetedeconomicand financial
supportsto residents and businesses in the community.Initially it was important to
respond quickly with broad measures to ensure that immediate relief was provided. This next
level of support builds on earlier measures but also is more targeted to ensure that relief is
provided to those who truly need it.
Highlights Include:
Additional economic supports for residents and businesses:
Ώ Waivingpenalties and interest on property taxes for the month of June 2020.
Ώ Waiving late payment charges on utility bills and miscellaneous receivable
invoices for the month of June 2020.
Ώ Waiving Non Sufficient Fund (NSF) fees charged by the City on customer
accounts for the month of June 2020.
Ώ Developing an application-based property tax deferral program to extend 2020
property tax final bill due dates by 60 days for residents and businesses.
Ώ Waiving temporary sign permit fees until December 31, 2020 to aid businesses in
their promotion efforts during the recovery phase.
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Ώ Providing additional rent relief, such as deferral of rent, for lease tenants of City
facilities.
These economic relief measures are significant and represent $2 millionindirect
supportby the City of Kitchener
businesses and the community as a whole.
Some customers (6% Property Tax, 17% Utility) have taken advantage of the initial
property tax and utility measures that were implemented, but the majority of customers
did not require the support. Although it is an indication that some residents and
businesses may be struggling, it also highlights that the majority of customers still have
the ability to pay.
Cash flow isbeing monitored on a daily basis with current projections indicating that
extended due dates and deferred payments may cause the city toexhaust available
cash balances. This would necessitateextraordinary measures such as resorting to
short-term borrowing and other strategiesto mitigate cash flow concerns.
City Staff and Council will continue to receive feedback from the community and various
working groups such as BESTWR (Business and Economic Support Team in Waterloo
Region) to support residents andbusinesses by deploying economic development
programs and advocating for further economic support from the Federal and Provincial
levels.
In partnership with the Small Business Centre, the City will launch an outreach program
for the balance of May to connect directly with impacted businesses. Staff will connect
businesses with resources, programming, webinars, etc., to assist them as they prepare
for reopening and recovery.
BACKGROUND:
On March 24, 2020, Council approved a number of financial supports for residents and
businesses. The economic relief provided included:
1.Support related to waiving ofpenaltiesand interest on property tax and utility bills for 60
days up to May 31, 2020.
2.Mobilization of working groups to identify interventions to support specific sectorsof the
localeconomy.
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3.Development of a community financial support andrecovery plan for residents and
businesses.
In addition to these measures, immediate relief for residents and businesses also included
concessions for; parking, business licences and lease related obligations. Refunds have also
been provided to residentsas a result of cancellations of programs andevents.
At that time, it was understood that these were short-term relief measures. Implementation of
these immediate measures were consistent with local relief provided by other Ontario
municipalities. They are supplementary to the substantialeconomic relief programs announced
by other levels of government, which have considerable fiscal capacity and the mandate for
income support and business subsidies.
During the pandemic, regional economic development, business and industry partners have
coordinated response efforts through BESTWR (Business andEconomic Support Team in
Waterloo Region). BESTWR has enabled a collaborative effort to support matters such as i)
advocacy for Federal and Provincial supports; ii) coordinatedsupports to our local workforce;
and, iii) bringing industry sectors together to proactively respond to needs within each industry.
REPORT:
Over the past few weeks, staff have received feedback from economic support working groups,
residents, businesses and council members.Implementation of immediate measuresapproved
on March 24, 2020,were in response to the economic impact of the COVID-19 pandemic and
were consistent with local relief provided by other Ontario municipalities. The COVID-19
pandemic is an unprecedented event and it is recognized that area municipalities are positioned
to support residents and businesses, albeit on a different scale, and in different ways, than
Provincial and Federal governments.
Staff have developed additional proposed economic supports for residents and businesses
based on a review of next level supports provided by other municipalities and based on a
discussion with various stakeholders. The recommended measures are based on two main
elements:
1.Extending immediate short-term measures.
2.Providing additional reliefand supportfor residents and businesses who need it.
Staff believe that the proposed additional measures strike the right balance between the need
to continue to provide financial relief for residents and businesses, while at the same time, taking
fiscal capacity and cash flowrealities.
It isalsoimportant to note that the City should limit itssupport toareas where it has jurisdiction.
Further, the City should continue to lobby other levels of government to provide support through
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broader programs (example; rent subsidy) where they have jurisdiction and the financial means
to do so.
The following table summarizes economic measures already announced by various levels of
government:
Level of FederalProvincialMunicipal
Government
Financial
Wage Subsidy &Social ServiceProperty Tax Payment
Aid
CERBReliefDeferrals
Measures
GST/HST TaxChildcare SupportsUtility Payment Deferrals
Deferrals
Employer HealthUser Fee
Business Credit /Tax ExemptionReductions/Exemptions
Loans
Deferral ofLease Payment Waivers
Commercial RentEducation Taxes
Small Business Services
Assistance
Eviction Restrictions
Free Transit
Interest Rate Cuts
Off-Peak Hydro
Mortgage DeferralRates
Payments
will take the form of a methodical and staged reopening of businesses. It is expected that
businesses will not immediately return to normal operations and will be required to implement
ongoing physicaldistancing measures. This could include, for example, limiting capacities in
stores, restaurants, offices, etc., and continued implementation of sanitization measures. As a
result, it is expected that many businesses and residents will continue to experience financial
challenges even as the economy reopens.
Extending immediate short-term measures
The COVID-19 pandemic has created economic uncertainty and a financial strain on our
While the initial short-term measures,which were
approved by Council in Marchoffered immediate relief, which resulted in an estimated 17% of
utility customers taking more time to paytheir utility bills and 6% of property tax customers who
have not yet paid their May 1st installment. These are lower percentages than expected and
although it is an indication that some residents and businesses may be struggling, it also
highlights that the majority of customers still have the ability to pay.
Therefore, itis recommended that Council approve theextension of the following immediate
short-term measures as it relates to property taxes and utilities:
1.Waivepenalties and interest on property taxes for the month of June 2020.
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2.Waivelate payment charges on utility bills and miscellaneous receivable invoices for the
month of June 2020.
3.Waive Non Sufficient Fund (NSF) fees charged by the City on customer accounts for the
month of June 2020.
The extension of these immediate measures have been discussed between the area
municipalities and with the Regional Pandemic Control Group. There is support to take a
consistent approach. The proposed immediate short-term measures provide a total of 90 days
ofrelief related to property tax and utility bills for all residents and businesses who need it. This
general timeframe also aligns with other programs announced at the Federal and Provincial
levels related to COVID-19 that extend out until the end of June.
Providing additional relief and support for residents and businesses
The City recognizes that additionalrelief and support is required for residents and businesses
who have been financially impacted by COVID-19. Tconsisted
of broad-based relieflargely because the extent of COVID-19 impacts were not yet well
understood and there was a need to implement it quickly. With the benefit of more time to plan,
coupled with the insights gained from the first phase of measures, it is now possible to target the
next level of support to the people who need it.
Staff are proposing the next level of economic support in the following areas:
1.Additional measures related to property taxes.
2.Additional measures related to utility accounts.
3.Waiver of fees related to Temporary Sign Permits.
4.Rent Relief for Tenants of City-Owned Buildings.
5.Additional support for businesses through the Small Business Recovery Outreach
Program.
2020 Final Installment Tax DeferralProgram
Property taxes are billed twice a year (interim and final) with four installment due dates. Final
tax bills are expected to be sent out in mid June with due dates of July 2, 2020 and September
1, 2020 for residential customersand September 1, 2020and October 1, 2020for non-residential
customers.
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Staff are recommending that asimpleapplication-based property tax deferral programbe
developedto extend 2020 property tax final bill due dates by 60 days.
This program would beavailable as an additional measure for those who may still be struggling
financially as a result of COVID-19. It is intended to give residents and businesses extra time to
pay their final tax bills if needed by extending final due dates by 60 days. The program is
available to both residential and non-residential customers. The proposedeligibility criteria is
outlinedbelow:
Must have experienced financial hardship directly related to the COVID-19
pandemic due toone of the following reasons: loss of employment, temporary
suspension/reduction of pay, business loss revenue or temporary business
closure.
All property taxes must have beenpaid in full up to and including the March 2020
Interim Installment(i.e. tax payments were in good standing prior to localized
impacts resulting from COVID-19).
The applicant has not receivedcompensation from Business Interruption
Insurance due to COVID-19 pandemic for the payment ofproperty taxes.
The applicant has not receivedProvincial or Federal assistance due to COVID-19
pandemic specifically for the payment of property taxes.
The recommended program hasa number of benefits for residents, businesses and the City.
These benefits include:
Provides relief that is targeted to the current economic challenges related to
COVID-19.
Providesvaluable statistics at the local level to help develop future economic
recovery plans.
The application form will berelatively simple for customers to understand and
complete. Further, the processing of applications by the City can be managed
efficiently by staff.
Does not overlap with other relief programs in place by the Federal and Provincial
governments.
Limits the financial losses the City is currently projecting.
The proposed property tax deferral program hasbeen discussed with the areamunicipalities
and there is general support in taking a consistent approach. The Township of North Dumfries
and the Township of Wellesley will not be implementing a property tax deferral program at this
time as their final property tax due dates are later (September and November) in the year in
comparison to other area municipalities. The City has also requested support from the Region
of Waterloo to shift levy payments because of impacts directly related to the recommended
property tax deferral program.
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Although it is recognized that there are residents and businesses who will need this level of
support, there are many customers who areable to pay their property taxes by the original due
dates. The City continues to encourage residents and businesses who have the ability to do so,
to make payments for their property taxes as this is also the main source of revenue to the City
to fund operations, including critical services for the community.
Residentscan continue to make payments through a Pre-Authorized Payment Plan, online
banking, by mail or by the payment box located at the Young St. entrance at City Hall.
Additional Relief for Utility Customers
Utility bills are sent monthly to customers and are due 17 days from the bill issue date. The City
has approximately 89,668 utility accounts. Previously, Council approved a wavier of late
payment charges on utility accounts until May 31, 2020 as a short-term relief measure. With
short-term measures extended, this provides relief until June 30, 2020 (for a 90 day period).
In addition to the short-term measures, Staff are also recommending a suspension ofutility
disconnection and collection activities until August 31, 2020. The City will also work with utility
customers to make payment arrangements for up to three months for those that are impacted
by COVID-19.
Waiver of fees related to Temporary Sign Permits
There has been a significant decrease in permit applications for temporary/portable signs
because of the pandemic. This is likely due to the significant closures affecting the retail and
restaurant industries. As the economy reopens under restrictive operations, temporary signs
are one means of a business providing effective communication to its customers (example:
advising that they are reopening or advising of curbside pickup options, etc.).In order to support
business recovery, staff recommend waiving the collection of temporary sign permits, city-wide,
until December 31, 2020.
Rent Relief for Tenants and Community Groups of City-Owned Buildings
The City leases space to a small number of commercial tenants. To date, staff enabled rents to
be deferred, as part of the immediate relief measures contained in report DSD-20-064. As the
Federal Government has recently announced a commercial rent support program, the City will
be applying for this program, as a means of lessening the burden on our tenants. Under the
proposed program, the City would be required to cover 25% of the rent owed. The tenant is
required to cover 25% while the Federal Government will cover the remaining 50% through loan
forgiveness.
In addition, the City rents a number of spaces to community groups and organizations. Like
commercial tenants, staff have deferred rent payments where necessary. As greater detail
emerges on the Federal rent program, staff will assess the potential for these organizations to
be included.
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Where certain City spaces,tenants or community groups are not eligible or successful, and
where legislation allows (ex: Community Improvement Plans), staffare seeking authorization for
the City Treasurer to reduce rent owed where the tenant can demonstrate financial hardship or
operational impacts as a result of COVID-19.
Small Business Recovery Outreach Program
It is widely acknowledged that small businesses (in particular, those within the service,
hospitality, restaurant and personal service industries) have been impacted the mostand face
the most significantrisk of closure. As many small businesses are not associated with corporate
infrastructure, many will not have access to best practices or a breadth of expertise common in
larger organizations.
While in true Waterloo Region entrepreneurial spirit, many small businesses have adapted
quickly,industry advocates have identified a need for these businesses to access resources and
advice to inform their future decisions. In addition, and if possible, there is a need to access
resources tailored to their unique circumstances.
As such, the City of Kitchener, in partnership with the Waterloo Region Small Business Centre,
will be launching a Small Business Recovery Outreach Program. For the balance of May, the
program will offer personalized, one-to-one support to businesses on an on-demand basis. City
and Small Business Centre staff will conduct assessments with interested businesses. Based
on the needs of each businesses, staff will provide business owners with suggestions on the
best resources to assist them with their recovery challenges. Depending on demand volumes,
City of Kitchener staff will proactively reach out to businesses, while Small Business Centre staff
will respond to inquiries from businesses outside of Kitchener.
At the end of May, and based on the commonality of needs among businesses contacted, staff
will produce a recovery toolkit available to all businesses in the region. This could include, for
example, a list of the best resources, webinars and financial aid programs available. Many of
these resources will be drawn from existing services offered by partners such as the Chambers
of Commerce.
In addition, the Small Business Centre will launch new programming, where possible, to address
any gaps in resources identified during the outreach. In anticipation of such needs, two new
programs are already in development:
1)Re-launching the Digital Main Street program to support businesses who wish to increase
their online presence, such as the development of an e-commerce platform; and,
2)The creation of a Peer-to-Peer network program, where likeminded businesses can
connect and share challenges, solutions and best practices with each other.
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The programs above are in addition to programming already launched by the Small Business
Centre to respond to the pandemic, including the following:
a)sessions;
b)
c)Health & Wellness weekly sessions (tools for employers to support their staffin response
to increased stress and anxiety); and,
d)rom
their current employment) looking to start a new or side business.
Continue to Support BESTWR
a unified, collaborative model known as Business Excellence Support Team Waterloo Region
(BESTWR). Lead by Waterloo Economic Development Corporation, the two Chambers of
Commerce and Communitech, BESTWR has established broad industry engagement and
facilitated a range of supports and responses to the needs of localbusinesses. Two important
functions of BESTWR to date include: a) facilitating feedback to all levels of government,
including municipalities, on thechallenges facedby businesses and residents; and, b) providing
strong and united advocacy to the Provincial and Federal governments. As the economy begins
to shift to recovery mode, such partnerships and collaboration will play an important role to
ensure our economy remainsstrongand resilient.
Conclusion
The COVID-19 pandemic has had a severe economic impact on residents, businesses and the
City. As we move forward together through these challenging times, it is important to find a
balanced and targeted approach with respect to economic relief for all stakeholders.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Together Kitchener builds an innovative, vibrant and caringcommunity. At a moment such as
this, it is imperative that the City of Kitchener leadswith care and compassion for its residents
and businesses. The proposed actions not only show care for our community, but enablesthe
City to support our residents and businesses in remainingvibrant and innovative.
roviding economic
relief and support programs to businesses, better enables our business community to weather
the impacts of COVID-19 and prepare for the reopening of the economy.
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FINANCIAL IMPLICATIONS:
Impact of Recommendations
It is estimated that the budget shortfall associated with forgone penalty and interest revenue
will be an additional $350,000 for the month of June.There will also be an additional loss of
penalty and interest revenue estimated at $250,000related to taxpayers who qualify for the
application-based relief program.Further, the current and expected decrease in cash flow as a
result of COVID-19 economic relief measures will result in an additional $250,000 loss in
investment income.
The consolidated cost to the Cityof the economic relief measures approved by Council
on March 24, 2020 (immediate relief) and the economic relief measures recommended in
this report, is estimated to total$2M.The table bellow shows a detailed breakdown of the
estimated loss:
ABA+B
Dollar Impact of Dollar Impact of
Economic Relief Economic
Measures Relief Measures
Approved Proposed on Total Relief
March 23, 2020May 11, 2020Provided/Proposed
Waiver of Penalty and Interest$700,000$350,000$1,050,000
Adjustments to Lease related
obligations$10,000N/A$10,000
Business Licensing Fees$40,000N/A$40,000
Parking$250,000N/A$250,000
Property Tax Deferral ProgramN/A$250,000$250,000
Investment IncomeN/A$250,000$250,000
Rent Deferral & Relief*N/AUnknownUnknown
Temporary Sign Permit FeesN/A$150,000$150,000
Total Estimated Relief
Provided$1,000,000$1,000,000$2,000,000
* Total impact of rent relief will not be known until applications to the Federal aid program are
successful. Any successful applications would require the City to cover 25% of the rent.
This shortfall in revenue will be fundedfrom the appropriate ratestabilization reservesto cover
the projected year-end deficit for the City.Further, there may also be funding provided from the
Provincial and Federal levels to assist with costs related to this event
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Cash Flow Considerations
The City currently has approximately $88Mof cash available to fund existing obligations. Based
on projections and assumptions including the recommendations outlined in this report, the City
is expected to have sufficient cash flow in the short term to meet its obligations. The graph
below depicts the current cash flow trends and forecast for the year including inflows from
property tax, utilities and registrations.
Although the City has enough cash to fund short-term obligations, the current economic
relief options to be considered will have a negative impact on cash flows. It is expected that if
required, the City will have access to short-term borrowing and will consider other options to
mitigate cash flow concerns.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
CONSULT The financial relief measures contained in this report were shared with the
BESTWR leadership team for their feedback. Generally speaking, the leadership team is
supportive of the proposed approach.
ACKNOWLEDGED BY: Jonathan Lautenbach, CFO
Justin Readman,GM, Development Services
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REPORT TO:Council
DATE OF MEETING:May 11, 2020
SUBMITTED BY:Della Ross,Interim Director of Planning, 519-741-2200 x7327
PREPARED BY:Katie Anderl,SeniorPlanner, 519-741-2200 x7987
WARD(S) INVOLVED:Ward 6
DATE OF REPORT:February28,2020
REPORT NO.:DSD-20-033
SUBJECT:NAMING OF PRIVATE STREETS
83 Elmsdale Drive
Novacore (83 Elmsdale Drive) Inc.
RECOMMENDATIONS:
That the City of Kitchener acknowledge thatNovacore (83 Elmsdale Drive) Inc.
proposes to nameprivate streetStreetwithin a
mixed usedevelopment located 83 Elmsdale Drive; andfurther,
preparation and registration of the necessary By-law for the naming of Palace Street
.
REPORT:
Novacore(83 Elmsdale Drive)Inc. is seeking Council approval to name private streets within
anewdevelopment located at 83 Elmsdale Drive.The site consists of 5 blocks which will be
developed with a mix of commercial and residential uses. Severances to create the blocks
have beenapproved by the Committee of Adjustment, together with reciprocal accessand
servicingeasements over thesharedprivate streets.
Private Street Naming Request
The owneris proposing to name the shared private streetsPalace StreetHuntsworth
.The naming of the private streetsoffers improvedsite navigation for emergency
services, residents and visitors.The development parcels and private streets are shown in
Appendix A. Each of the five development parcels will have primary access from the private
streets, and each parcel will be subject to Site Plan Control.
The proposal has been circulated and no concerns were raised
City and Agency comments may be found in Appendix B.The dwellingswill be addressed in
and theRegion has
approved the proposed street names. Staff are satisfied that the proposed private street
namesareappropriate and support the street naming requests.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
All costs associated with the registration of the reference plan, advertising of the intent to
name the street and street signage and/or any agreements deemed necessary by the City
Solicitor to implement the street naming are to be entirely borne by the applicant.
COMMUNITY ENGAGEMENT:
naming by-law would be advertised in The Record. This communication corresponds to the
REVIEWED BY:Della Ross, Interim Director of Planning
ACKNOWLEDGED BY: Justin Readman, General Manager (Development Services)
Attachments:
Appendix A Street Naming Plan
Appendix BApplicant Requestand City/Agency Comments
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Appendix A Private Street Naming Plan
Palace Street:
Parts 2, 5 & 7 58R-18985 and
Parts 2, 3, 4 & 5 58R-20771
Huntsworth Avenue:
Parts 6 & 7 58R-20771
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Appendix BApplicant Request and City/Agency Comments
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REPORT TO:Council
DATE OF MEETING:May 11, 2020
SUBMITTED BY:Della Ross, Interim Director of Planning, 519-741-2200
ext. 7327
PREPARED BY:Tim Seyler,Planner, 519-741-2200 ext. 7860
WARD(S) INVOLVED:Ward 5
DATE OF REPORT:March 16, 2020
REPORT NO.:DSD-20-061
SUBJECT:NAMING OF PRIVATE STREETS
30 SADDLEBROOK COURT
FREURE PROMONTORY INC
RECOMMENDATION:
A.That the City of Kitchener acknowledge that Freure Promontory Incorporatedto
name private streets:Pony WayRoper Placeand Cutter Placewithin a
vacant land condominiumdevelopmentlocated at 30 Saddlebrook Court; and
further,
B.That the
advertising, preparation and registration of the necessary By-law for the naming
of Pony WayRoper Placeand Cutter Place.
REPORT:
FruerePromontory Incorporated is seeking Council approval to name threeprivate streets
within the residential development located at 30 Saddlebrook Court(formerly addressed 710
Huron Road). In June2019, the subject lands received Site Plan Approvalin Principlefor96
townhouseunits onprivate roadways.
Private Street Naming Request
The applicant is proposing to name the private streetsshown on the plan belowPony Way
Roper PlaceandCutter Place.
The naming of the private streetswilleliminate the need for a complicated Multiple Unit
Identification Sign at the entrance to the site. Also, site navigation for emergency services,
residents and visitors to the sitewill be improved.
The proposal has been circulated to a number of internal departments and no concerns were
raised, particularly from Fire and the Region. The dwellingswill be addressed in accordance
street names.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Staff are satisfied that the proposed private street names areappropriate and support the
street naming requests.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
through the delivery of core service.
FINANCIAL IMPLICATIONS:
All costs associated with the registration of the reference plan, advertising of the intent to
name the streetsand street signage and/or any agreements deemed necessary by the City
Solicitor to implement the street naming are to be entirely borne by the applicant.
COMMUNITY ENGAGEMENT:
naming by-law would be advertised in The Record. This communicationcorresponds to the
REVIEWED BY:Della Ross,Interim Director of Planning
ACKNOWLEDGED BY: Justin Readman, General Manager (Development Services)
Attachments:
Appendix A Site Plan 30 Saddlebrook Court
Appendix B Fire Route Plan 30 Saddlebrook Court
Appendix CApplicant Request/City and Agency Comments
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REPORT TO:Community and Infrastructure Services Committee
DATE OF MEETING:April 6,2020
SUBMITTED BY:Barry Cronkite, Director, Transportation Services,
519-741-2200 ext. 7738
PREPARED BY:Ivan J Balaban, Traffic Technologist, (519) 741-2200 x7302
WARD (S) INVOLVED:Ward 10
DATE OF REPORT:March 9,2020
REPORT NO.:DSD-20-057
SUBJECT:All-Way Stop Control St. Leger Street &Louisa Street
__________________________________________________________________
RECOMMENDATIONS:
Thatan all-way stop control be installed at the intersection of St. Leger Street and Louisa
Street
That the Uniform Traffic By-Law be amended accordingly.
BACKGROUND:
Transportation Services received a request to review the existing traffic control at the intersection
of St. Leger Street and Louisa Street. The request cited concerns regarding pedestrian safety
and general operation of the intersection. It was requested that an all-way stop be considered to
control traffic.
St. Leger Streetis designated a Minor
Community Collector Street and Louisa Streetis designated a LocalStreet. Currently, traffic on
Louisa Streetstops and yields right of way to traffic on St. Leger Street.
REPORT:
In response to the identified concerns, a traffic study was conducted for the intersection of St.
Leger Street and Louisa Street onSeptember26, 2017.The results of the study were
-way stop warrant requirements. These requirements
are a set of guidelines based on the all-way stop warrants established by the Ministry of
Transportation of Ontario and the Institute of Transportation Engineers. The results are as
follows:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
7 - 1
Warrant Local/Minor Road
All-Way Stop Warrant Analysis
St. Leger Street and Louisa Street
Warrant Factors -"4-Leg" IntersectionResultsWarrant Met
The total vehicle volume on all
intersection approaches averages 250
325YES
vehicles per hour for each of any eight
hours of the day,
and
The volume split does not exceed 65%/
35%for a four-way controlon the major 58% / 42%YES
road,
or
Collisions within a 12 monthperiod
averaged over 36 consecutive months NO
1.00per year
susceptible to correction by an All Way (Warrant Value=4)
Stop
All-Way Stop WarrantedYES
As the results above indicate, the intersection of St. Leger Street and Louisa Street warrants
installation of all-way stop control.It should be noted that while the study was conducted in
September2017,the Victoria Commons development was substantially complete by this time,
and therefore little changeis anticipated in traffic patterns and the data is still relevant.
Based on the resultsof the traffic study, Transportation Services is recommending that an all-
way stop be installed at the intersection of St. Leger Street and Louisa Street.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
through the delivery of core service.
FINANCIAL IMPLICATIONS:
The total cost of implementing theall-way stop at St. Leger Street and Louisa Street is approximately
$1,000,including materials and installation,andwill be taken fromexisting signmaintenance budget.
COMMUNITY ENGAGEMENT:
INFORM website with the agenda in advance of the
council / committee meeting.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
7 - 2
ACKNOWLEDGED BY: Justin Readman, General Manager of Development Services,
DevelopmentServicesDepartment
Attached:
Appendix A Proposed All-Way Stop
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
7 - 3
Appendix A: Proposed All-Way Stop
St. Leger Street at Louisa Street
Legend:
Existing Stop Controls
Proposed Stop Controls
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
7 - 4
REPORT TO:Community and Infrastructure Services Committee
DATE OF MEETING:April 6,2020
SUBMITTED BY:Barry Cronkite, Director, Transportation Services,
519-741-2200 ext. 7738
PREPARED BY:Ivan J Balaban, Traffic Technologist, (519) 741-2200 x7302
WARD (S) INVOLVED:Ward 4
DATE OF REPORT:March 9, 2020
REPORT NO.:DSD-20-058
SUBJECT:All-Way Stop Control Robert Ferrie Drive &Forest Creek Drive
__________________________________________________________________
RECOMMENDATIONS:
Thatan all-way stop control be installed at the intersection of Robert Ferrie Drive and
Forest Creek Drive.
That the Uniform Traffic By-Law be amended accordingly.
BACKGROUND:
Transportation Services received a request to review the existing traffic control at the intersection
of Robert Ferrie Drive and Forest Creek Drive. The request cited concerns regarding pedestrian
safety and general operation of the intersection. It was requested that an all-way stop be
considered to control traffic.
Robert Ferrie Driveis designated a Major
Community Collector Street and Forest Creek Driveis designated a Local Street. Currently,
trafficon Forest Creek Drivestops and yields right of way to traffic on Robert Ferrie Drive.
REPORT:
In response to the identified concerns, a traffic study was conducted for the intersection of
Robert Ferrie Drive and Forest Creek Driveon October16, 2019.The results of the study were
-way stop warrant requirements. These requirements
are a set of guidelines based on the all-way stop warrants established by the Ministry of
Transportation of Ontario and the Institute ofTransportation Engineers. The results are as
follows:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
8 - 1
Warrant Local/Minor Road
All-Way Stop Warrant Analysis
Robert Ferrie Drive and Forest Creek Drive
Warrant Factors -"3-Leg" IntersectionResultsWarrant Met
The total vehicle volume on all
intersection approaches averages 250
308YES
vehicles per hour for each of any eight
hours of the day,
and
Thevolume split does not exceed 75%/
25%for a three-way controlon the 71% / 29%YES
major road,
or
Collisions within a 12 month period
averaged over 36 consecutive months NO
0.00per year
susceptible to correction by an All Way (Warrant Value=4)
Stop
All-Way Stop WarrantedYES
As the results above indicate, the intersection of Robert Ferrie Drive and Forest Creek Drive
meets the warrant criteria. Based on the resultsof the traffic study,Transportation Services is
recommending that an all-way stop be installed.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the
through the delivery of core service.
FINANCIAL IMPLICATIONS:
The total cost of implementing theall-way stop at Robert Ferrie Drive and Forest Creek Driveis
approximately $1,000,including materials and installation,andwill be taken fromexisting sign
maintenance budget.
COMMUNITY ENGAGEMENT:
INFORM This report has been posted
council / committee meeting.
ACKNOWLEDGED BY: Justin Readman, General Manager of Development Services,
DevelopmentServicesDepartment
Attached:
Appendix A Proposed All-Way Stop
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
8 - 2
Appendix A: Proposed All-Way Stop
Robert Ferrie Drive and Forest Creek Drive
Legend:
Existing Stop Controls
Proposed Stop Controls
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
8 - 3
REPORT TO: Special Council
DATE OF MEETING: May 11, 2020
SUBMITTED BY: Dan Chapman, Chief Administrative Officer, 519-741-2200 x 7350
PREPARED BY: Linda Korabo, Executive Assistant, 519-741-2200 x 7092
WARD (S) INVOLVED: N/A
DATE OF REPORT: April 20, 2020
REPORT NO.: CAO-20-003
SUBJECT: Kitchener Power Corporation Annual Business Matters
___________________________________________________________________________
RECOMMENDATION:
THAT the audited financial statements of Kitchener Power Corporation for the year ended
December 31, 2019 as audited by KPMG, LLP, and attached to report CAO-20-003, be
received; and further,
THAT KPMG, LLP, be appointed as Auditors of Kitchener Power Corporation for the
ensuing fiscal year and Directors are authorized to set their remuneration.
BACKGROUND:
The purpose of this report is to enable Council to consider routine annual business matters
related to Kitchener Power Corporation, including the receipt of the audited financial statements
and the approval of auditors for the 2020 fiscal year.
REPORT:
audited financial statements and approval of the shareholders for the appointment of auditors
for the ensuing fiscal year.
The 2019 financial statements have been
information. In addition, the Board of Directors of Kitchener Power Corporation has
recommended that KPMG LLP be retained for another year as auditors of the corporation.
The 2019 Annual Report of Kitchener-Wilmot Hydro has been circulated separately for
information purposes.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
None at this time.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: D. Chapman, CAO
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REPORT TO:COUNCIL
DATE OF MEETING:May 11,2020
SUBMITTED BY:Saleh Saleh, Director of Revenue,519-741-2200 x 7346
PREPARED BY:John Sonser, Revenue Analyst, 519-741-2200 x 7954
WARD (S) INVOLVED:Ward(s) 8 & 10
DATE OF REPORT:May 4,2020
REPORT NO.:FIN-20-043
SUBJECT:Downtown Kitchener BIA and Belmont BIA 2020Budgets
Referenced in the 2020Tax Rate By-law
___________________________________________________________________________
RECOMMENDATION:
That the 2020Budgets for the Downtown Kitchener Business Improvement Area (BIA)
and the Belmont Business Improvement Area (BIA)be approved pursuant to Section 205
(2)of the Municipal Act, 2001.
BACKGROUND:
Section 205 (2) of the Act states that the board of management shall submit the budget to council
by the date and in the form required by the municipality and the municipality may approve it in
whole or in part but may not add expenditures to it.
REPORT:
The Downtown Kitchener BIA 2020Budgetwas reviewedby the Board onNovember 27,2019
andincludesthe following:
Levy$ 1,379,000
Other revenue$ 20,000
Expenses$ 1,399,000
(refer to Appendix A Downtown Kitchener BIA)
The Belmont BIA 2020Budget was reviewedby the Board onApril22,2020and includes the
following:
Levy$ 40,665
Other revenue$ 7,800
Expenses$ 54,863
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
10 - 1
(refer to Appendix B Belmont Business Improvement Area).
The BIAs may adjust their detailedbudgetallocations based on COVID-19 response priorities
as the year unfolds.
Approving the budget is the last piece required to be able to levy taxes on behalf of the BIAs.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
through the delivery of core service.
FINANCIAL IMPLICATIONS:
The 2020BIA levy, once approved, will be used to determine BIA tax rates to be incorporated
into the 2020tax rate by-law.
COMMUNITY ENGAGEMENT:
INFORM nce of the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
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Appendix A
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*Figures and commentsprovided by the Downtown KitchenerBIA March 3, 2020
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Appendix B
BELMONT BUSINESS IMPROVEMENT AREA
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*Figures and comments provided by the BelmontBIA April 22,2020
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REPORT TO:Special Council
DATE OF MEETING:May 11, 2020
SUBMITTED BY:Cody Boomer,Executive Assistant,519-741-2200 Ext. 7407
PREPARED BY:Cody Boomer,Executive Assistant,519-741-2200 Ext. 7407
WARD (S) INVOLVED:All
DATE OF REPORT:April 22, 2019
REPORT NO.:DSD-20-066
SUBJECT:ENVIRONMENTAL COMMITTEE RECOMMENDATION -2020
COMMUNITY ENVIRONMENTAL IMPROVEMENT GRANT (CEIG)
____________________________________________________________________________________
RECOMMENDATION:
That seven thousandthree hundred and eighty dollars($7,380) from the Community
Environmental Improvement Grant budget allocation be awarded to the following threeprojects:
Seven hundred and fifty dollars ($750) to Acting Now for the Environment, for an
education/information sharing/motivation event conditional upon adherenceto current
public heath physical distancing requirements; and
Three thousand dollars ($3,000) to Arctic Sea Ice Memorial, for installing a public art and
environmental education display on the Duke and Ontario Parking Garage (33 Ontario St
N)in downtown Kitchener conditional upon approval from the City's Parking Enterprise;
and
Two thousand and two hundred and fifty-eight dollars ($2,258) to Homer Watson Friends
of the Environment, to make the threeacres of land surrounding the Homer Watson
House & Gallery an environmentally friendly and enjoyable space for the community
conditional upon approval from the Ontario Heritage Trust (OHT), the City's Facilities
Management, and the City's Parks & Cemeteries; andfurther,
That approximately $1,400dollars be carried over to the2021 program
BACKGROUND:
The Community Environmental Improvement Grant (CEIG) was created in 2004 tofoster a sense of
environmental stewardship throughout the City. The aim of the CEIG Program is to encourage residents
to actively participate in environmental initiatives, by undertaking projects that meet the following
objectives:
Increase awareness of how we view and treat air, water and land resources, and encourage
solutions to improve the quality of these resources;
Promote healthy lifestyle practices
Foster a sense of environmental stewardship;
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
11 - 1
Promote and initiate the development of short-term, intermediate and long-term community-
based environmental program; and,
Support environmental research.
REPORT:
The Committee was in receipt of fiveapplications (additional details are included in appendix A) for the
2020Community Environmental Improvement Grant (CEIG) program from the following groups:
Acting Now for the Environment
Arctic Sea Ice Memorial
Homer Watson Friend of the Environment
Modern Park Experience
Our Lady of Grace Catholic Elementary School
Due to the current restrictions resulting from the Covid-19pandemic,the Environmental Advisory
Committee has been unable to convene to consider the CEIG recommendation.In lieu of holding a
physical committee meeting, the recommendation andapplications were circulated via email to the
committee for their consideration and comment.No concerns were noted with the proposed funding
recommendation.
Two of the five applications are not being recommended for grant approval. The Modern Park Experience
project is in conflictas the City is undertaking similar work.Additionally,the City is required tofollow an
open and transparent bidding process for services.
Our Lady Grace Catholic Elementary Schoolisnot eligible to receive CEIG funding as theyare receiving
Neighbourhood Matching Grant.The recommendation also includesconditions
to ensure alignment with City services, heritage requirementsandpandemic public healthrequirements.
Council Policy FIN-GRA-590(Grant Program Community Environmental Improvement) and grant
criteria have been attached as appendix B for
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the
delivery of core service.
FINANCIAL IMPLICATIONS:
The Community Environmental Improvement Grant capital account hasa balance of approximately
$7,380. Should council approve the projects outlined within this report, approximately $1400 dollars will
remain in the account and be carried forward in the 2021 budget.
COMMUNITY ENGAGEMENT:
INFORM
committee meeting.Applicants have been notified of the recommendation being presented to Council on
th
May 11.
11 - 2
COLLABORATE The initiative was done in collaboration with community volunteers from the
Environmental Committee.
ACKNOWLEDGED BY: Justin Readman, General Manager, Development Services
Attachments
Appendix ACEIG Application Summary
Appendix BCouncil Policy FIN-GRA-590 (Grant Program Community Environmental Improvement)
11 - 3
Program Budget
$750.00
Upcycled Fabric $100.00
2 Days x JD 323D tracked Skid Steer John Deere tracked machine ($255.67) = $511.34
Labour $400.00
1 Days x Construction crew truck ($273.49) = $273.49 1 Days x Plate tamper 150 lb vibratory plate tamper ($45.84) = $45.84 3 cu. yd. x Aggregate - 12 each x Armourstone -
1/2 ton each Amphitheater and rock seating area ($250.57) = $3006.84
A.Speakers $250B.Info Booth $0(Donated Time)C.50 BagsTotal Production of stencils for painting: $1,150Rental of installation equipment: $1,750Artwork installation: $3,850Information
display production: $600Display board installation: $300Launch event expenses: $500Initiation of project website: $100Photo location asphalt graphic: $250Total: $8,500 To be funded
by a combination of City grant, potential in-kind labour, and further private fundraising/sponsorship.A) Picnic Tables: $638.45-Labour: Conestoga College students from the Trades and
Apprenticeship program will be donatingtheir time and expertise to build 5 picnic table for the property.-Materials needed per picnic table1. 2"x6"x12' SPF Dimension Lumber, quantity
5 ($9.77 each)2. 2"x6"x10' SPF Dimension Lumber, quantity 1 ($8.15 each)3. 2"x6"x8' SPF Dimension Lumber, quantity 1 ($ 4.95 each)4. 2"x4"x8' SPF Dimension Lumber, quantity 2 ($3.25
each)5. 3/8" x 4" Pro Pack Hot Dipped Galvanized Carriage Bolt (5 Sets), quantity 3 ($10.28 each)Total price/picnic table = $112.20 ($99.29 +TAX)The students of Conestoga have offered
to build 5 picnic tables for us, bringing the total to $638.45.B) CleanRiver Flex E STurdy 3-in-1 Waste, Recycling & Compost Bin with High Impact Backboard, 50Gallon: $435. 04 ($348.99
+TAX)C) 5ft Contemporary 5-Loop Surface Mount Commercial Bike Rack: $622.94 ($551.27+TAX)D) Gardens:$638.45-Labour: A group of 10-15 community volunteers will be donating their time,
bringing many of the toolsrequired to plant, plants, and regularly upkeep the gardens throughout the year.-Pine Mulch, Two Yards ($60/yard)-Screened Top Soil, Two Yards ($30/yard)-Compost,
One Yard ($60/yard)-Variety of Native Plants ($250)-Variety of Native Plant Seeds ($25)-Various Gardening Tools, e.g. shovels, rakes ($50)Total price = $638.45 ($565+TAX)Total Budget
requested from the City: $2,257.43 Total budget - $5,000Other contributions (secured funding) - $4,000Requested from the city - $1,000For the detailed project budget please see: https://docs.google.
com/spreadsheets/d/1k-9AJiG6D7GpIit5ABO0xIu048ngdwVeLksDqU46hmk/edit?usp=sharing Phase 3: Naturalized Amphitheatre - Heart of our Neighbourhood Community-Labour: $5,775.00 -Materials
& Equipment: $6,655.00 1 Days x Excavator JD ($220.57) = $220.57 'A' gravel Base layer ($20.17) = $60.51 75 sq. ft. x Geotextile - 4 oz. landscape fabric - 12' width ($0.20)
= $15.00 2 each Natural log table - approx 24" diameter/30" height Natural log, bark left on, edges rounded and sanded (oak, maple) ($42.18) = $84.36 8 each Natural log
seat - approx 18" diameter/18" height Natural log, bark left on, edges rounded and sanded ($30.00) = $240.00 5 each Plant-tree-various species - 70 mm WB Deciduous species - maple,
oak, sycamore, etc ($439.21) = $2196.05Subtotal $12,430.00 Taxes $1,615.90 Estimate Total $14,045.90Requested from the city: $3000.00 Link to Quote for Phase 3: https://drive.google.com/file/d/1cc
0y7avlERQ--oHuL3CH4zTgThkO7enw/view?usp=sharingSchool fundraising and donations have been the only source of funding for the last two years. Phase one and two construction for the project
was made possible once the school was able to collect the first $30,000.00. All positions on school council and collaborators for this project are volunteers. Additionally, volunteers
in the school community plan to maintain the grounds of the natural area once construction is complete
750.00
3,000.002,257.431,000.003,000.00
from CEIG
Requested
$ $ $ $ $
Total Amount
750.00
8,500.002,257.435,000.00
51,302.57
Project
Total Cost of
$ $ $ $ $
Benefit to Community
The projects below are not eligible to receive funding
Fun, accessible. informative event that is open to everyone in the community. City of Kitchener would benefit with its residents decreasing waste they generate.The benefit would be to
increase Kitchener residents awareness of actions they can take and resources available to reduce waste. For example I learnt about KW Library of Things and that the, Kitchener Public
Library lends out items other than just books through the environmental Skill share workshops. I also learnt that just using a reusable grocery bag made of plastic just eventually creates
more waste. Bags should be upcycled, washable and reusable. Upcycling is make a product out of items that have already had a previous use. In buying fabric for the bags I learnt how
many second hand shops there are in Kitchener.The Arctic Sea Ice Memorial will inspire stewardship and behaviour change among residents, andeducate the audience of passersby about the
changing climate. As a contribution to the public space, there will be no charge for admission or viewing, and the content will be written with a general audience in mind. Thus, it
will serve as a place-making asset for the city's core, and a venue for thoughtful reflection, public events with related themes, civic pride and tourism. The location of the installation
on and around a municipal facility will also remind citizens of their City Council's commitment to climate action, declaration of a climate emergency, and ongoing commitment to corporate
and community progress toward sustainability. While there may be some artistic irony in using an automotive fixture as a canvas, the garage is in fact a part of the larger effort to
improve density and welcome all transportation modes in the downtown, which is to be celebrated. This project will also highlight the unique helix architecture of the facility, and
could serve to motivate greater use and future landscape improvement of the parkette.Since the property is owned by the City of Kitchener we have many community members that use our
grounds on a daily basis for walks, runs and as a path through the community. Improving the aesthetics and functionality of this space will allow folks who use this space on a daily
basis to engage further with the land, for example by stopping to have a picnic or walk their dog where they are able to properly dispose of their waste. It will allow the Gallery to
host more outdoor events, such as community talks by local beekeepers and family fun picnics, and to create programs that make use of the outdoor landscape, such as plein air painting.
By making biking and waste disposal more accessible this project would promote physical and environmental health in our community. We hope to uphold The Modern Park Experience project
will not only benefit the City of Kitchener at the municipal level, but also the residents across the City at the community level. An example of the benefits seen at the municipal level
will be the additional source of funding towards parks and protected areas from this new donation stream that was not previously capitalized on. Moreover, the City of Kitchener will
also benefit from being able to provide park information and updates in a more sustainable way than the standard of putting up new picket signs. As for the community benefits, through
this project park visitors will now be able to easily share park feedback and suggestions, of which will include the community in the decision-making process to a greater extent, thus
enhancing community cohesion. Moreover, this project will also encourage community members to interact with park information, thus enhancing the Receiving this grant will be essential
in reaching this goal for our community. Our school serves a low socio-economic community and this naturalized amphitheatre will be a great benefit to community members on weeknights,
weekends, and throughout the summer. Our recent data indicates the vast majority of our students are not involved in any extracurricular activities. Additionally, there are many
apartment buildings surrounding the school area with limited green space for neighbours to enjoy. We are a proud certified EcoSchool and this project uses only repurposed or natural
materials, helping us to reduce our carbon footprint and contribute towards a sustainable future for our children. Finally, as our current play space is inaccessible to individuals
with a physical disability, this new naturalized play space will provide accessible opportunities for all members in our community. We greatly appreciate that grants such as yours
afford us opportunities otherwise out of reach for a small school community such as ours. Thank you in advance for your consideration of helping us to create great opportunities for
our students, families, and the wider community
Program Rationale & Timeline
Hold an event compromised of 3 components.A Education2 or 3 speakers offering practical ideas on waste reductionB.Information Sharing3 to 5 booths of local environmental services. Potential
groups, KW Library of things, KPL-Cool Things to borrow, Reep,TransitionKWC.Motivation with practical take away for 50 participantsGive out to 50 participants upcycled, washable, reusable
bags :25 sturdy grocery bags and 25 attractive produce bags.Participants will leave event with practical tips and a reusable bag that will serve to remind them to be kinder to the environmentThe
Arctic Sea Ice Memorial will be established in Downtown Kitchener as an inspirational and educational resource, with a focus on the science and consequences of climate change. Taking
the form of public art, with the Duke & Ontario Parking Garage as its canvas, the decline of arctic sea icevolume over the last 40 years (and its approach towards zero) will be detailed.
Each year (1979 through 2019) will be marked at a height reflecting arctic sea ice volume recorded each September, as measured by satellite data. A more detailed display board will
describe the role of sea ice in our climate, our basis for understanding its decline, and the consequences of this on our future. Installation would be scheduled in the Spring of 2020,
once warmer weather and receipt of funding allows. It will remain an active program with annual updates to reflect the continuing record by the addition of each new year to the artwork.The
project is to make the 3 acres of land surrounding the Homer Watson House & Gallery an environmentally friendly and enjoyable space for the community. The rational for each aspect of
theproject include:The native plants would provide food and habitat for our local pollinators, improve the community aesthetic and maintain the natural environment in our urban community.The
picnic tables would encourage community members and gallery visitors to enjoy and connect with their natural habitat, make use of our land, and allow courses, such as botanical drawing,
to be taughtoutside with the inspiration from nature. Integrating art and nature promotes both environmental education and public awareness of native plant species, pollinators and
the ecosystems surrounding both the Homer Watson House & Gallery and the Grand River adjacent to us.Providing a recycling, waste, and compost bin will increase the awareness of anti-litter
and environmental stewardship expectations.The availability of a bike rack would promote greener transportation and make our space more accessible for folks without vehicles.Together,
these individual initiatives create the overall Friend of the Environment Project that will begin Spring 2020 and continue indefinitely with the maintenance and growth of the project.This
Project proposal is to build unique and user-friendly websites for parks and protected areas across the City of Kitchener. More specifically, at Huron Natural Area, or Homer Watson
Park. These platforms will not only provide park information and updates in a more sustainable and engaging way to the community and visitors, but also will enable direct digital donations
to contribute to the park up-keep and development directly from the site. Moreover, these websites will also provide accessible environmental education opportunities to the community.
The overarching purpose behind this is to promote environmental approval for this application, and will continue for years to come with the city's approval.To make these naturalized
changes to our landscape, we have hired Quiet Nature Ltd. to restore this area for a total of $51 302.57. This restoration will include the development of a play area built into the
hill leading into the forest, a creative play space including a mud kitchen, and a community amphitheatre constructed of large stones and covered by trees. Over the past few years,
we have raised $28,000 through school fundraising efforts, which will only allow us to complete Phase 1 and 2 of this project. We are currently applying for funding that would allow
us to complete Phase 3 of this Project: a community amphitheatre. Our hope is to collect enough funds to complete all 3 phases of this project for Construction beginning March 2020
and completed by August 202
Type of Organization
VolunteerCommunity of InterestNot-for-profitNeighbourhoodSocial EnterprisePublicly Funded School within the Waterloo Catholic District School Board
Name of
Program/Applicant
Acting Now for the EnvironmentArctic Sea Ice MemorialHomer Watson, Friend of the EnvironmentModern Park Experience (MPX)Naturalized amphitheatre in the heart of our community: bring
community together through meaningful opportunities in our open space
Name of Organization
Practical Environment NowArctic Sea IceMemorialHomer WatsonHouse & GalleryModern ParkExperience (MPX)Our Lady of Grace Catholic Elementary School
11 - 4
POLICY Policy No:FIN-GRA-590
Approval Date:October 4, 2004
Policy Title:GRANT PROGRAM -
COMMUNITY
Reviewed Date:June 2016
ENVIRONMENTAL
IMPROVEMENT
Next Review Date:June 2021
Reviewed Date:
Policy Type:COUNCIL
Category:Finance
Last Amended:October 6, 2008
Sub-Category:Grants, Rebates & Incentives
Replaces:I-590
Author:Author Unknown
Repealed:March 26, 2012
Replacedby:
Dept/Div:Community Services/ Planning
Related Policies, Procedures and/or Guidelines:
To be included at next review.
1.POLICY PURPOSE:
Grants are provided to organizations that operate within the City of Kitchener. The
purpose of the program is:
a)
resources and encourage them to be involved in solutions to improve the
quality of those resources;
b)to foster a sense of environmental stewardship;
c)to promote community environmental awareness;
d)to promote and initiate the development of community based environmental
projects;
e)to support environmental research.
2.DEFINITIONS:
To be included at next review.
1of 6
11 - 5
Policy No:FIN-GRA-590
Policy Title:GRANT PROGRAM -COMMUNITY ENVIRONMENTAL IMPROVEMENT
3.SCOPE:
POLICY APPLIES TO THE FOLLOWING:
All Employees
AllFull-Time EmployeesAllUnion
ManagementC.U.P.E. 68 Civic
Non UnionC.U.P.E. 68 Mechanics
TemporaryC.U.P.E. 791
StudentI.B.E.W. 636
Part-Time EmployeesK.P.F.F.A.
Specified Positions only:Executive Other:!
Assistant -CSD!
CouncilLocal Boards & Advisory Committees
4.POLICY CONTENT:
Funding Source
Funding is available to a maximum of $3,000.00 for each project in a given year to
be funded from the Environmental Stewardship Capital Account.
Criteria
a)Applicants:
i.Applications will be accepted from non-profit groups, neighbourhood
associations and communities of interest. A community of interest is
defined as a group of individuals who voluntarily associate with each
other because they have identified common environmental concerns
that impact the city.
ii.Applicants must demonstrate an ability to initiate and follow through on
projects by having an organizational structure in place to lead and
manage the activities and to account for finances.
iii.Applicants must submit a completed community environmental
improvement grant application form, along with all supporting
documents as noted in the application form, by the deadline to the City
of Kitchener.
2of 6
11 - 6
Policy No:FIN-GRA-590
Policy Title:GRANT PROGRAM -COMMUNITY ENVIRONMENTAL IMPROVEMENT
iv.Applicants are encouraged to propose projects that provide as much
public participation and access as possible, e.g. minimum charge or no
admission charge whenever possible.
v.Applicants seeking continual support for a project are encouraged to
seek other funding sources but may reapply every three years.
vi.A limit may be placed on the number of applications considered from
schools or school related entities in a given year.
b)Projects:
i.Each project for which funding is requested must demonstrably meet
Strategic Plan for the Environment and other policy documents,
namely: Natural Heritage Systems and Recreational Amenity Areas,
Water Resources, Air Quality, Land Resources and Growth
Management, Energy Systems, Resource Consumption and Waste
Management, and Environmental Education and Public Awareness.
ii.Projects must consider inclusion and accommodation of persons with
disabilities.
iii.Projects should normally be completed within one calendar year from
the date the application is approved.
iv.Projects that conflict with or are in direct competition with projects
performed by the City will not be supported.
v.Projects provided by the applicant for which funding is requested must
be provided directly to the citizens of Kitchener.
c)Financing:
i.Projects that bring additional external financing, material or human
resources to a project through partnerships are favoured over projects
that are only sponsored by the City of Kitchener.
ii.Funding for consultants or professional salaries will only be eligible if
provided within the context of a partnership with other funders.
3of 6
11 - 7
Policy No:FIN-GRA-590
Policy Title:GRANT PROGRAM -COMMUNITY ENVIRONMENTAL IMPROVEMENT
Applicants must be operating for City of Kitchener residents. A pro-
rated contribution may be considered where residence of participants
is mixed with other municipalities. Such fees may be allowed to a
maximum of $500.00.
iii.Where applicable, proof of adequate liability insurance should be
presented by the applicant requesting the grant.
iv.Projects that are the responsibility of other levels of government
Municipal, Regional, Provincial or Federal will not be eligible for a
Community Environmental Improvement Grant.
v.
Tier 1 or 2 Community Grants or Community Garden Grant will not be
eligible for a Community Environmental Improvement Grant.
vi.Community Environmental Improvement Grants are intended for one
time funding only for a specific project.
vii.Projects that distribute funds to other organizations will not be
considered, e.g. fundraising events.
viii.Costs that are associated with ongoing business activity and not a
specific requirement of the proposed initiative will not be eligible for a
Community Environmental Improvement Grant, e.g. office supplies,
telephone/internet fees, salaries, in-kind donations or volunteer time,
travel and accommodation costs etc.
d)Revisions:
i.Any changes to the project timeline, nature and or content of an
approved project shall be subject to a revised proposal being
submitted to the Environmental Committee which will forward a
recommendation to City council as to whether the previously approved
funding should be withdrawn.
ii.Failure to submit a revised proposal may result in the withholding or
repayment of funds.
e)Recognition:
4of 6
11 - 8
Policy No:FIN-GRA-590
Policy Title:GRANT PROGRAM -COMMUNITY ENVIRONMENTAL IMPROVEMENT
i.Applicants receiving funds from the City of Kitchener will recognize the
s corporate logo and
corporate name for use in promotional literature and material that may
be prepared by the organization/group for which a grant has been
received. Such promotional material and literature is to be developed
Corporate Standards Manual. The format
of the recognition will be negotiated by staff and the
organization/group.
ii.Applicants receiving a grant must give a presentation to the
Environmental Committee at the June Committee meeting. A final
report detailinggrant expenditures, summary of activities undertaken,
environmental outcomes achieved that include photographs, copies of
media coverage received or written feedback must be submitted within
one month of the completion of the project or at the November
committee meeting, whichever occurs first.
iii.All project documentation and photographs become the property of the
City of Kitchener for use on its website or other educational material or
events.
Grant Submission Process
a)All grant requests will be reviewed and evaluated by the Environmental
Committee and City of Kitchener staff.
b)Community Environmental Improvement Grant applications will be received
once per year, normally in mid-September (specific deadline dates will be
published annually).
c)A sub-committee of the Environmental Committee will make grant
recommendations based upon input from Environmental Committee
members to allocate resources within budget.
d)Applicants will be notified of the sub-endations
prior to consideration by the Environmental Committee, normally in October
(specific deadline dates will be published annually).
e)Applicants who request a grant will be afforded the opportunity to address the
Environmental Committee or appropriate Standing Committee of Council as
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11 - 9
Policy No:FIN-GRA-590
Policy Title:GRANT PROGRAM -COMMUNITY ENVIRONMENTAL IMPROVEMENT
-law; delegations are
permitted to address the Committee for a maximum of five (5) minutes.
f)Generally, grant recommendations will be brought forward for consideration
byCouncil at an appropriate Standing Committee of Council meeting,
normally in November or December (specific date will be published annually).
g)All decisions made by the appropriate Standing Committee of Council must
be ratified by City Council before they
from this meeting will be considered at the next regularly scheduled meeting
of City Council.
h)Formal notification of successful grant recipients and amounts will be sent to
applicants following decisions by Council.
i)Payment of grants will occur after Council approval.
5.HISTORY OF POLICY CHANGES
Administrative Updates
2016-06-01-I-590 policy template re-formatted to new numbering systemand given
number FIN-GRA-500
Formal Amendments
2008-10-06 -Resolution passed by Council
2012-03-26 -Resolution passed by Council to repeal and replace.
6of 6
11 - 10
REPORT TO:Special Council
DATE OF MEETING:May 11, 2020
SUBMITTED BY:Brian Bennett, Manager, Business Development, 519-741-2200 X 7230
PREPARED BY:Rob Morgan, Capital Investment Advisor, 519-741-2200 X7734
WARD (S) INVOLVED:Ward 9
DATE OF REPORT:April 24, 2020
REPORT NO.:DSD-20-008
SUBJECT:Brownfield Remediation Application Program 471-481King Street East
___________________________________________________________________________
RECOMMENDATION:
That the Brownfield Remediation Program Application for 471-481King Street East,
received from Drewlo Holdings Inc. dated June,2018 be approved subject to the Region
That in exchange for a completed and filed Record of Site Condition for the subject
property, the owner will be provided a tax increment grant on the redevelopment ofthe
property in the form of a rebate issued on a proportionate basis, annually for a period not
to exceed 10 years on City taxes in an amount equal to 100% of the City Tax Increment;
and,
That the City Tax Increment be defined as the difference between the City portion of real
property taxes for the 2018 taxation year and the new City portion of real property taxes
levied as a result of a new assessment by the Municipal Property Assessment
Corporation (MPAC) following completion of the project as compensation for the
remediation of the above subject lands; and,
That the City
grant shall not exceed$260,056.00, payable in the first yearfollowing re-assessment by
MPAC; and,
That the Region of Waterloo Brownfield Coordinator be circulated a copy of any
decision made by Kitchener City Council regarding this Application; and further,
That the Mayor and Clerk be authorized to execute an Agreement, subject to the
satisfaction of the City Solicitor, with the Region of Waterloo and Drewlo Holdings Inc.,
to implement the provisions of the Brownfield Remediation Program Application for
471-481King Street East, asoutlined in the DevelopmentServices Department Report
DSD-20-008.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
12 - 1
BACKGROUND:
In June of 2018, the City of Kitchener and Region of Waterloo received a joint Tax Increment
Grant (TIG) application from Drewlo Holdings Inc. relating to the remediation and redevelopment
of the property municipally known as 471-481King Street East.The site encompasses the entire
block bounded by King Street East, Cameron Street South, Charles StreetEastand Madison
Avenue South (see Map,Attachment 1).The sitewas a commercial property with primarily
automotive related uses such as a gas service station, car rental and used car sales. The
property will be redeveloped as a high-densitymixed-use development comprised of two
residential towers (14 and 18 storeys each) situated on top of a four/ five story podium spanning
the entire city block. In total, 488 one and two bedroom rental units, 1255 square metres of
commercial/retail space, and 530 parking spaces will be constructed on the site.
REPORT:
Contamination and Remediation
The Environmental Consultants for thisproject are Peritus Environmental Consultants Inc.They
completed a Remedial Action Plan for the subject property dated October 12, 2018as well as
Phase One and Two Environmental Site Assessments. Within the scope of the Phase Two they
completed a soil and groundwater investigation which determined the extent of soil
contamination.
in the soil that include the following:
Metals: boron, lead
Site remediation activities included a combination of Risk Assessment to develop property
specific standards and remediation of remaining exceedances in the soil.
Eligible Environmental Remediation Costs
The applicant has submitted eligible environmental remediation costs for the 2.6 acre (1.04ha)
site of $639,690.00. This amount, plus a 10% allowance for indirect costs afforded under the
joint TIG program of $63,969.00 results in a maximumeligible joint TIG of $703,659. The TIG
would be cost-shared between the Region of Waterloo and the City of Kitchener. Grant
the year the application was submitted (2018) with approximately 63% (maximum $443,604.00)
provided by the Region and the remaining 37.0% (maximum $260,056.00) provided by the City
of Kitchener.
12 - 2
Pre-remediation assessment and taxes vs post redevelopment assessment and taxes
The anticipated joint Tax Increment Grant payments and schedule are determined for each
application based on the following steps:
The first step includes a calculation of the anticipated assessment increment. This is based on
the pre-remediation MPAC assessment value(s) and the estimated post-remediation and
redevelopment assessment value(s) for thedevelopment as provided by the Applicant(Table
1).
Table 1: Estimated Assessment Increase
AssessmentAssessmentAssessment
Increment*
$2,976,722.00(2018)$80,344,000.00(est.)$77,367,278.00(est.)
*These values are based on estimates and will be confirmed by MPAC upon project completion.
The anticipated assessment increment is then used to calculate the expected annual increase
in municipal taxes (Region and City) that would be generated by the remediation and
redevelopment of the property(Table 2).
Table 2: Anticipated Tax Increment
MunicipalMunicipalTotal
Area Municipality
Tax Increment*
City $17,919.42$296,238.14$278,318.72
Region$30,567.03$505,323.70$474,756.67
Total$48,486.45$801,561.83$753,075.39
*Tax amounts do not include the education portion of annual taxes levied as the School Boards
do not participate in the program.
Impact of the Joint TIG Program in Kitchener
The infusion of private investment in the redevelopment of brownfield properties,which is
supported by the Brownfield Financial Incentive Program (BFIP),is helping to ensure the efficient
use of existing infrastructure, as well as supportings broader
economic development and land use planning objectives.
Once the redevelopment of this property is complete, MPAC estimates it will have a total
assessed value of $80,344,000.00compared to $2,976,722.00 in 2018.
12 - 3
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
The approval of this application will obligate the City of Kitchener to provide aone time municipal
property tax rebate estimated to be $260,056.00 once theproperty has been redeveloped and
reassessment by MPAC.Funding for this has been allocated in the Brownfield Capital Account.
COMMUNITY ENGAGEMENT:
INFORM This report has been posted to the City
council / committee meeting.
This Application has not been circulated to the public. Staff would note that this approval applies
only to the City of Kitchener portion of the proposed Tax Incremental Grant. The Region of
Waterloo Council will consider its portion of this application at a future date.
CONCLUSION:
Regional Staff and The Brownfield Steering Committee, (
Investment Advisor, Director of Revenue, City Solicitor, and Acting Director of Planning),
reviewed the application and are satisfied that the application meets the eligibility and application
requirements. Staff support acceptance within the terms and conditions of the Region of
Waterloo City ofKitchener Brownfield Remediation Program.
ACKNOWLEDGED BY: Justin Readman, General Manager, Development Services
12 - 4
Attachment 1, Map
N
12 - 5
REPORT TO:Committee of the Whole
DATE OF MEETING:May 11, 2020
SUBMITTED BY:Jeff Bunn, Manager of Council and Committee Services /
Deputy City Clerk 519-741-2200 Ext. 7278
PREPARED BY:Jeff Bunn, Manager of Council and Committee Services /
Deputy City Clerk
WARD (S) INVOLVED:2, 3, 5, 6, 8 and 10
DATE OF REPORT:March 4, 2020
REPORT NO.:COR-20-064
SUBJECT:Region of Waterloo Planning and Works Project TeamAppointments
___________________________________________________________________________
RECOMMENDATION:
ThatCouncillor M.Johnstonbe appointed to the Westmount Road Improvements
Glasgow Street to Erb Street Study Team; and,
ThatCouncillor S. Marsh be appointed to the Lancaster Street Grade Separation Study
Victoria Street to Wellington Street Study Team; and further,
ThatCouncillor K. Galloway-Sealock be appointed to the Trussler Road Widening
Bleams Road South to Highway 7/8, and Bleams Road, Strasburg Road to Manitou Study
Teams; and further,
ThatCouncillor J. Gazzola be appointed to the Fairway Road Reconstruction King Street
to Manitou Drive Study Team; and further,
ThatCouncillor P. Singh be appointed to the Westmount Road Widening Fischer-
Hallman Road to Block Line Road Study Team; and further,
That Councillor D. Schnider be appointed to the Weber StreetReconstruction Highway
8 On-Ramp to Fergus Avenue Study Team.
BACKGROUND:
Following the Regionof WaterlooPlanning and Works Committee meeting held on February 11,
2020,members of Kitchener Council wereinvited to participate on study teams associated with
various projects lead by the Region relating tothe City of Kitchener.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
13 - 1
REPORT:
The Region has requested one local councillor be appointed to each of the following Planning
and Works Project Teams:
Ward ImpactedRegion of Waterloo Planning and Works Project Teams
8Westmount Road Improvements Glasgow Street to Erb Street
10Lancaster Street Grade Separation Study Victoria Street to Wellington
Street
5Trussler Road Widening BleamsRoad South to Highway 7/8
3Fairway Road Reconstruction King Street to Manitou Drive
6Westmount Road Widening Fischer-Hallman Road to Block Line Road
2Weber Street Reconstruction Highway 8 On-Ramp to Fergus Avenue
5Bleams Road, Strasburg Roadto Manitou
Past practice at the City ofKitchener has been to providecouncillorsan opportunity to participate
on Regional projects where there is an impact to their specific ward.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
There are no financial implications with respect to the recommendations.
COMMUNITY ENGAGEMENT:
INFORM enda in advance of the
councilmeeting.
COLLABORATE City participation on regional projects supports and promotes a collaborative
relationship in the decision-making process.
ACKNOWLEDGED BY: Victoria Raab, General Manager, Corporate Services Department
ATTACHMENTS:
Attachment ARegion of Waterloo Invitation to ParticipateDated February 19, 2020
13 - 2
February 19, 2020
C04-30
Sent via e-mail to christine.tarling@kitchener.ca
Christine Tarling
City of Kitchener
PO Box 1118, 200 King Street West
Kitchener, ON N2G 4G7
Dear Ms. Tarling:
Re: 2020Planning and Works Project Team Membership
Planning and Works Committee at their meeting heldFebruary 11, 2020appointed
Regional Councillors to various Planning and Works project and study teams. The
involvement of elected officials has always made a significant and positive impact on the
successful completion of these projects and the Regional Municipality of Waterloo would
like to extend an invitation for local municipalities to participate.
Listed below are the projects associated with your local municipality. Please forward at
your earliest convenience the name of the local Councillor interested in participating on the
project team(s).
Westmount Road Improvements, Glasgow Kitchener / Jim Erb
Street to Erb Street Waterloo
1 Local
Design 2020 - 2022Councillor
(Kitchener)
Construction 2023
1 Local
Councillor
(Waterloo)
Lancaster Street–Grade Separation Study–Kitchener Tom Galloway
Victoria Street to Wellington Street
1 Local
Design 2020 – 2022Councillor
Construction - TBD
3223315
13 - 3
Trussler Road Widening Bleams Road South KitchenerGeoff Lorentz
to Hwy 7/8
1 Local
Design 2020 – 2023Councillor
Construction 2024
Fairway RoadReconstruction, King Street to KitchenerMichael Harris
Manitou Drive
1 Local
Design 2020 – 2023Councillor
Construction 2024
Westmount Road Widening, Fischer-Hallman Kitchener Michael Harris
Road to Block Line Road
1 Local
Design 2020 – 2022Councillor
Construction 2022
Weber Street Reconstruction, Hwy 8 On-Kitchener 1 Local
Ramp to Fergus Avenue Councillor
Design 2020 – 2022
Construction 2022
Bleams Road, Strasburg Road to Manitou Kitchener 1 Local
DriveCouncillor
Design 2020 – 2022
Construction 2022
Please refer to Report TES-20-01/PDL-20-01, dated February11, 2020for a complete list
of 2019 Project Teams, enclosed for your information.
Regards,
3223315
13 - 4
Jessica Rudy
Council/Committee Support Specialist
JR/hk
cc (via e-mail):T. Schmidt, Commissioner, Transportation & Environmental Services
R.Regier, Commissioner Planning, Development & Legislative Services
3223315
13 - 5
REPORT TO:Committee of the Whole
DATE OF MEETING:2020-05-11
SUBMITTED BY:Ryan Scott,Manager of Procurement,519-741-2200 ext. 7214
PREPARED BY:Brad Kowaleski,Procurement Specialist,519-741-2200 ext. 7063
WARD (S) INVOLVED:N/A
DATE OF REPORT:2020-04-29
REPORT NO.:FIN-20-024
SUBJECT:T20-093Dell Hardware
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T20-093Dell Hardware, be awarded to Technology Integration Group,Kanata,
Ontario, at their tendered price of $639,722.84,plus H.S.T. of $83,163.97, for a total of
$722,886.81.
BACKGROUND:
Why this is critical to proceedahead: Standardization of server hardware used to
support critical services as well as projected cost savings.
Technology Innovation and Services (TIS) division purchases and manages computer
server hardware to provide technology services to the city such as file storage, database,
application servers and web servers. These technology services are critical to the operation of
AMANDA,PeopleSoft and GIS systems as well
as all the general computingneeds of City departments. This hardware has a planned five (5)
year lifecycle and must be replaced and upgraded to add capacity as computing needs continue
to grow.server storage system has only 8% capacity remaining.
In late 2019, when facing asignificantnumber of serversystems coming due for replacement,
TISconducted an assessmentof all serverhardware infrastructurewith the intent ofreducing
up-front capital costs and annual maintenance costs, improve operational efficiency of TIS staff,
improve business continuity capabilityand to further standardize server and storage hardware
where possible.Advances in server hardware technology and the use of server virtualization
software for all our systems allows us to achieve these goals.
The server hardware inthis tender includeshost computing servers, storage area network
systems, and required network hardwarefor both City Hall and KOF data centrelocations.The
were purchased in
2014. The storage system will be shared among all server systems at the City and will improve
performance and increase storage capacity.This system will also allow the City to performdata
replication of all critical systems to ensure we can meet business continuity objectives in the
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
14.a. - 1
event of an interruption at either data centrelocation (e.g. fire, natural disaster, power loss).
There will be additional future purchasesto add capacity for growing server and storage needs
but these will be incremental upgrades to the existing server and storage platform.
Staff analysis of this proposed consolidated hardware approach has shownthatthis new
approach will lower our server hardware costs over the next five years by $298,000 and also
lower our maintenance costs over the 5year lifecycle by another $100,000.
Server hardware standardization will reduce costs, improve staff efficiency by allowing us to
quickly troubleshoot common problems, monitor capacity, perform quicker upgrades, and
improve business continuity capabilities.
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were downloaded
by ten(10) interested parties and by the closing date of FridayApril 17, 2020,two(2) tenders
had been received.
The following tenders were received:
Bid Price
Technology Integration GroupKanata,ON$722,886.81*
Central Technologies Services CorporationOakville, ON$ 1,923,618.76
The tenders were reviewed by C.Hassarajani,Manager, Digital Infrastructure and Support,who
concurswith the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
14.a. - 2
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is within the funding available (B) for this project. Funding for this project is included within
the approved capital budget. The estimated surplus will be closed out to the Technology
Infrastructure Reserve to fund future purchases.
T20-093
Dell Hardware
Estimated Cost for this Phase of Work
Proposal T20-093 costs, including HST
$ 722,866.61
less: HST rebate (83,163.97)
Net Cost Being Awarded 639,702.64 A
Projected Costs
Total Estimated Cost for this Phase of Work$ 639,702.64 C
Budget
Amanda Public Portal 50,000.00
Enhancements to SAP Capital Account 350,000.00
Technology Infrastructure Reserve 250,000.00
Total Budget $ 650,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C) 10,297.36 D
Estimated Surplus/(Deficit) from previous phases -
Total Estimated Surplus/(Deficit) 10,297.36 E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
14.a. - 3
REPORT TO:Committee of the Whole
DATE OF MEETING:2020-05-11
SUBMITTED BY:Ryan Scott,Manager of Procurement,519-741-2200 ext. 7214
PREPARED BY:Polina Semenov, Procurement Specialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward5
DATE OF REPORT:2020-04-09
REPORT NO.:FIN-20-036
SUBJECT:T20-033Middle Strasburg Trunk Sanitary Sewer (MSTSS) Construction
P20-029-Professional Services Contract Administration and
Construction Inspection Middle Strasburg Trunk Sanitary Sewer
(Huron Village Subdivision to Bleams Road Temporary Pumping
Station)
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T20-033 Middle Strasburg Trunk Sanitary Sewer (MSTSS) Construction, be
awarded to Network Sewer and Watermain Ltd., Cambridge, Ontario, at theirtendered
price of $14,464,929.48,including provisional items and contingencies of $1,132,640.00,
plus H.S.T. of $1,880,440.83, for a total of $16,345,370.31, conditional upon the receipt of
ThatProposal P20-029 Professional Services Contract Administration and Construction
Inspection Middle Strasburg Trunk Sanitary Sewer (Huron Village Subdivision to Bleams
Road Temporary Pumping Station), be awarded to Associated Engineering (Ont.) Ltd.,
Kitchener, Ontario, attheir proposedfeeof $949,783.90,including contingenciesof
$100,000.00,plus H.S.T. of $123,471.91, for a total of $1,073,255.81,conditional upon the
and provided a satisfactory contract is executed.
BACKGROUND:
Why this is critical to proceedahead: Contract subject to Council approved credit/refund
agreement.
Recommendations have been grouped together into one report to enhance clarity on the funding
sourcesand multiple components of the Middle Strasburg Trunk Sanitary Sewer construction
project.
T20-033 Middle Strasburg Trunk Sanitary Sewer (MSTSS) Construction
This contract is for the construction of the Middle Strasburg Trunk Sanitary Sewer (MSTSS).
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
14.b. - 1
The City has undertaken the Project to provide sanitary servicing for the future development
areas within the Rosenberg community of southwest Kitchener, this includes lands for the future
Kitchener Public Library branch. The Project consists of the installation of sewer pipe, 375
millimetres (mm) to 750 mm in diameter, from the north end of the Huron Village Subdivision up
to Bleams Road, approximately two kilometers in length. Installation includes related
appurtenances and connection to the existing portion of the MSTSS previously constructed in
2008-2009. Much of the proposed sewer line will be constructed by conventional method of open
cut excavation. A portion of the proposed sewer will be installed by trenchless technology
method (i.e., micro-tunneling) within wooded and environmentally significant areas.
It is expected that the construction component will begin on or about May 18, 2020 and be
complete in spring of 2021. The construction contract will be set at 290 working days.
P20-029 -Professional Services Contract Administration and Construction Inspection
Middle Strasburg Trunk Sanitary Sewer (Huron Village Subdivision to Bleams Road
Temporary Pumping Station)
This contract is for consulting services to complete the contract administration and construction
inspection.
REPORT:
Tender T20-033 Middle Strasburg Trunk Sanitary Sewer (MSTSS) Constructionwas
advertised publiclyonthe City of Kitchener website. Documents were downloaded by forty-one
(41)interested parties and by the closing date of Thursday April 2, 2020, eight(8) tenders had
been received.
The following tenders were received:
Bid Price
Network Sewer and WatermainLtdCambridgeON$16,345,370.31*
Clearway Construction Inc. Concord ON$18,376,505.38
D'Orazio Infrastructure GroupLimitedOakville ON$18,503,340.04
Brantford Engineering andConstruction
LimitedBrantfordON$18,652,391.34
Regional Sewer and WatermainLtdCambridge ON$19,930,170.28
Sierra Infrastructure Inc Woodstock ON$20,316,306.16
E.& E. Seegmiller LimitedKitchenerON$20,684,228.51
Technicore Underground IncNewmarketON$23,527,331.43
The tenders were reviewed by H. Lad,Stantec, L.
Cooper, Manager Development Engineering who concur with the above recommendation.
ProposalsP20-029 -Professional Services Contract Administration and Construction
Inspection Middle Strasburg Trunk Sanitary Sewer (Huron Village Subdivision to Bleams
14.b. - 2
Road Temporary Pumping Station)wasadvertised publicly on the City of Kitchenerwebsite.
Documents were downloaded by twelve (12) interested parties and by the closing date of
Wednesday March 18, 2020, four(4)proposalshad been received.
A listing of the responding parties follows for your reference:
Associated Engineering (Ont.) Ltd.Kitchener ON*
IBI GroupWaterloo ON
Stantec Consulting Ltd. WaterlooON *
SGS Canada Inc.Mississauga ON
*Shortlisted candidates
The proposal submissions werereviewedand ratedbythe selection committee,L. Cooper,
Manager Development Engineering,C. Spere, Manager Engineering Construction and H. Gross,
Director Engineering Services.
The review committee evaluated proposalsand a shortlist of two(2) candidates* were selected
to submit pricing.
The committee recommends awarding to the highest rated proponent,Associated Engineering
(Ont.) Ltd., Kitchener, Ontario.
The selection committee rated the proposal submissions on the following criteria:
Experience of Proposed Project Manager
Experience of Proposed Contract Administrator
Experience of Proposed Construction Inspector(s)
Experience of geotechnical services
Project Assignment Understanding
Past Performance of Construction Inspector (References)
Qualifications of Construction Inspector
Qualifications of Project Manager / Contract Administrator
Cost of Consultant's Fees
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
ough
the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing",and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
14.b. - 3
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost of these tenders (A), are fair and reasonable and the upset limit is within the
available funding (B) for the projects. There is expected to be no surplus or deficit as the partner
contributions have been calculated based on the known award amounts. However, should costs
exceed the estimate provided below, they will be covered by the developers as per the credit
refund agreement.
T20-033MSTSS Construction
P20-029 MSTSSContract Administration and Construction Inspection
The total budget for all phases of this project is 16,755,406.29
Estimated Cost for this Phase of Work
Tender T20-033 costs, including HST16,345,370.31
Proposal P20-029 costs, including HST1,073,255.81
less: HST rebate on tender(1,732,613.01)
Net Cost Being Awarded15,686,013.11 A
Costs Incurred to Date996,656.18
Projected Costs: Staff Time/Material Testing72,737.00
Total Estimated Cost for this Phase of Work$16,755,406.29 C
Budget for this Phase of Work
Development Charges 892,748.00
Developer Contribution (not including HST)15,502,337.74
Developer Contribution (non-refundable HST)360,320.55
Total Budget for this Phase of Work$16,755,406.29 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)-D
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS-18-012, Middle Strasburg Trunk Sanitary Sewer-Credit/Refund Agreement Request, April
9, 2018
14.b. - 4
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
14.b. - 5
REPORT TO:Committee of the Whole
DATE OF MEETING:2020-05-11
SUBMITTED BY:Ryan Scott,Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Polina Semenov, Procurement Specialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward10
DATE OF REPORT:2020-04-14
REPORT NO.:FIN-20-037
SUBJECT:P20-008 Professional Services Sydney Street North (King Street East
to Weber Street East) Road Reconstruction
__________________________________________________________________________________________
RECOMMENDATION:
ThatProposal P20-008Professional Services Sydney Street North (King Street East to
Weber Street East) Road Reconstruction, be awarded to Stantec Consulting Ltd.,
Waterloo, Ontario, at their estimated feeof $249,385.40, including contingenciesof
$22,671.40.plus H.S.T. of $32,420.10, for a total of $281,805.50,provided a satisfactory
contract is executed.
BACKGROUND:
Why this is critical to proceedahead: Design required for replacement of critical
infrastructure due for replacement in 2021.
Sydney Street North between King Street East and Weber Street East is approximately 360
metreslongand is approximately 7 metreswide. The infrastructure for the above noted project
has generally reached the end of its useful life and requires full replacement.
The project involves the proposed replacement of sewers, watermains, curbs, sidewalk and
services to the property line along Sydney Street North from King Street East to Weber Street.
The pavement will be reconstructed for the full width of Sydney streets.
This phase of project is hiring theconsulting firm to provide professional services to complete
preliminary design, final design, tendering, contract administration and inspections.
Construction is expected to occur in 2021
REPORT:
Proposalswere advertised publicly on the City of Kitchenerwebsite. Documents were
downloaded by seventeen(17) interested parties and by the closing date of Thursday March 19,
2020,eleven(11)proposalshad been received.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
14.c. - 1
A listing of the responding parties follows for your reference:
AmbashiEngineering & Management Inc.Toronto ON
Associated Engineering (Ont.) Ltd.Markham ON
AECOMKitchener ON
Dillon Consulting LimitedToronto ON
IBI GroupWaterloo ON *
Meritech EngineeringCambridge ON
Morrison Hershfield Limited Markham ON
MTE Consultants Inc.Kitchener ON *
Stantec Consulting Ltd.Waterloo ON *
WalterFedy Kitchener ON *
WT Infrastructure Solutions Inc.Guelph ON
*Shortlisted candidates
The proposal submissions werereviewedand ratedbythe selection committee,S. Shah, Design
Engineer, B. Garcia, EngineeringConstruction ProjectManagerand D. Lupsa, Design and
Construction Project Manager.
The review committee evaluate submissions and a shortlist of four(4)candidates* was selected
to submit pricing.
The committee recommends awarding the project tothe highest rated proponent,Stantec
Consulting Ltd, Waterloo, Ontario.
The selection committee rated the proposal submissions on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal
Qualifications / Expertise
Variety and Quality of Disciplines In House / In Consortium
Past Performance
Knowledge of the City (re: this area)
Effectiveness of Work Plan
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
14.c. - 2
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this proposal, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this proposal(A), is fair and reasonable for a purchase of this scope but the
upset limit exceeds the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital forecast. The estimated deficit (E) will be funded
from the WIP Road Reconstruction general account. There are sufficient funds in the account
to fund the deficit.
Proposal P20-008
Sydney Street N (King to Weber) Reconstruction
The total budget for all phases of this project is $ 2,726,000.00
Estimated Cost for this Phase of Work
Proposal P20-008 costs, including HST281,805.00
less: HST rebate on tender(28,030.86)
Net Cost Being Awarded253,774.14 A
Costs Incurred to Date and Encumbrances 35,858.64
Projected Costs: Staff Time/Material Testing 34,871.00
Total Estimated Cost for this Phase of Work$324,503.78 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility124,000.00
WIP -Road Reconstruction -Stormwater Utility 62,000.00
WIP -Road Reconstruction -Water Utility 84,000.00
$270,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)(54,503.78)D
Estimated Surplus/(Deficit) from previous phases-
Total Estimated Surplus/(Deficit) $(54,503.78)E
14.c. - 3
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
14.c. - 4
REPORT TO:Committee of the Whole
DATE OF MEETING:2020-05-11
SUBMITTED BY:Ryan Scott,Manager of Procurement,519-741-2200 ext. 7214
PREPARED BY:Polina Semenov, Procurement Specialist, 519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward9
DATE OF REPORT:2020-04-14
REPORT NO.:FIN-20-038
SUBJECT:T20-003Perth Road (South Drive to Pleasant Avenue) and Coral
Crescent(Pleasant Avenue to End) Road Reconstruction
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T20-003 Perth Road (South Drive to Pleasant Avenue) and Coral Crescent
(Pleasant Avenue to End) Road Reconstruction, be awarded to 410754 Ontario Limited
o/a Sousa Concrete,Cambridge, Ontario, at their tendered price of $3,023,805.71,
including contingencies of $150,000.00,plus H.S.T. of $393,094.74, for a total of
$3,416,900.45.
BACKGROUND:
Why this is critical to proceed ahead: Replacement of critical infrastructure.
Engineering Services is proceeding with the reconstruction of Perth Road and Coral Crescent.
Perth Road (from South Drive to Pleasant Avenue) is approximately 280 meters long and Coral
Crescent (from Pleasant Avenue to End of cul-de-sac) is approximately 160 meters long.
The work includes the replacement of the existing sanitary sewer, storm sewer, water supply
system, roadway,curb and gutter, sidewalks and municipal service connections to the street
replacement.IP)
for road reconstructions.
As part of the reconstruction, sidewalk infill will occur on the following street:
On the South side of Perth Road from South Drive to a point approximately 78 metres
east thereof;
On the North side of Perth Road from South Drive to a point approximately 120 metres
west thereof
Sidewalk infill projects do not typically come to Council for approval (as per previous Council
direction), but since this tender is over budget, it requiresCouncilapproval.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
14.d. - 1
Funding for this projecthas been allocated in the 2020 Capital Budget.A deficit is projected in
the project and will be funded from the WIP Roads Reconstruction general account.
The project is scheduled to begin May 25, 2020.
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by thirty-three(33) interested parties and by the closing date of Wednesday April
1, 2020,five(5) tenders had been received.
The following tenders were received:
Bid Price
410754 Ontario Limited o/aSousa ConcreteCambridgeON$3,416,900.45*
Regional Sewer and WatermainLtdCambridgeON$3,432,243.52
Network Sewer and WatermainLtdCambridge ON$3,620,341.09
Sierra Infrastructure Inc WoodstockON$4,235,384.76
New-Alliance Ltd BurlingtonON$6,539,669.36
The tenders were reviewed by A. Lootsma, IBI Group,
S.Shah, Design Engineer who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the upset
limit exceeds the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital forecast. The estimated deficit (E) will be funded from the
WIP Road Reconstruction general account. There are sufficient funds in the account to fund the
deficit
14.d. - 2
Tender T20-003
Perth Road and Coral Crescent Reconstruction
The total budget for all phases of this project is 3,151,000.00
Estimated Cost for this Phase of Work
Tender T20-003 costs, including HST$3,416,900.45
less: HST rebate on proposal(339,875.61)
Net Cost Being Awarded3,077,024.84 A
Projected Costs: Staff Time/Material Testing 5,500.00
Total Estimated Cost for this Phase of Work$3,082,524.84 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility1,239,000.00
WIP -Road Reconstruction -Stormwater Utility 619,000.00
WIP -Road Reconstruction -Water Utility 835,000.00
External Cost Recovery36,000.00
$2,729,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)(353,524.84)D
Estimated Surplus/(Deficit) from previous phases(19,170.35)
Total Estimated Surplus/(Deficit) $(372,695.19)E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
DSD-19-1402020 Sidewalk Infill through Road ReconstructionJune 17, 2019,
Community and Infrastructure Services Committee;
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
14.d. - 3
REPORT TO:Committee of the Whole
DATE OF MEETING:2020-05-11
SUBMITTED BY:Ryan Scott,Manager of Procurement,519-741-2200 ext. 7214
PREPARED BY:Polina Semenov,Procurement Specialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward9
DATE OF REPORT:2020-04-21
REPORT NO.:FIN-20-039
SUBJECT:T20-042-Stirling Avenue South (Greenbrook Drive to Mausser Avenue)
Road Reconstruction
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T20-042-Stirling Avenue South (Greenbrook Drive to Mausser Avenue) Road
Reconstruction, be awarded to Network Sewer and Watermain Ltd.,Cambridge, Ontario,
at their tendered price of $3,708,968.68,including provisional items and contingencies of
$311,908.36,plus H.S.T. of $ 482,165.93, for a total of $ 4,191,134.61
BACKGROUND:
Why this is critical to proceed ahead: Replacement of critical infrastructure.
Engineering Services is proceeding with the reconstruction of Stirling Avenue South
(Greenbrook Drive to Mausser Avenue). The length of the project is approximately 590 metres.
The work includes the replacement of the existing sanitary sewer, storm sewer, culvert crossing,
water supply system, roadway, curb and gutter, sidewalks, cycle-track, multi-use trail and
municipal service connections to the street property line.The services were originally
This work is being completed under
.
As part of the reconstruction, sidewalk infill will occur on the following street:
Stirling Avenue from Greenbrook Avenue to Mausser Street
Sidewalk infill projects do not typically come to Council for approval (as per previous Council
direction), but since this tender is over budget, it requiresCouncilapproval.
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
14.e. - 1
Funding for this project has been allocated in the 2020 Capital Budget.A deficit is projected in
the project and will be funded from the WIP Roads Reconstruction general account.
The project is a two-year construction project and is scheduled to begin May 25, 2020,
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by forty-one(41) interested parties and by the closing date of Wednesday April 8,
2020,six(6) tenders had been received.
The following tenders were received:
Bid Price
Network Sewer and Watermain Ltd Cambridge ON $4,191,134.61*
Navacon Construction Inc. Brantford ON $4,199,954.39
Regional Sewer and Watermain Ltd Cambridge ON $4,634,446.22
Sierra Infrastructure Inc Woodstock ON $4,673,217.72
Nabolsy Contracting Inc. Mississauga ON $5,014,242.90
Blackstone Paving & Construction Limited Stouffville ON $6,316,133.00
The tenders were reviewed by J.Seip,Engineering Technologistwho concurswith the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the upset
limit exceeds the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital forecast. The estimated deficit (E)will be funded from the
14.e. - 2
WIP Road Reconstruction general account. There are sufficient funds in the account to fund the
deficit.
Tender T20-042
Stirling Avenue South (Greenbrook Dr. to Mausser Ave.)
The total budget for all phases of this project is $ 3,819,000.00
Estimated Cost for this Phase of Work
Tender T19-209 costs, including HST4,191,134.61
less: HST rebate on tender(416,887.89)
Net Cost Being Awarded3,774,246.72 A
Projected Costs: Staff Time/Material Testing 16,536.00
Projected Costs: Utility Relocation 194,361.60
Total Estimated Cost for this Phase of Work$ 3,985,144.32 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility1,543,000.00
WIP -Road Reconstruction -Stormwater Utility 771,000.00
WIP -Road Reconstruction -Water Utility1,040,000.00
Stormwater Utility Cost Sharing -Culvert Replacement 240,000.00
Total Budget for this Phase of Work$ 3,594,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)(391,144.32)D
Estimated Surplus/(Deficit) from previous phases110,972.70
Total Estimated Surplus/(Deficit) $(280,171.62)E
COMMUNITY ENGAGEMENT:
INFORM website with the agenda in advance of the
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
DSD-19-1402020 Sidewalk Infill through Roadway Reconstruction June17, 2019,
2017, Community and Infrastructure Services Committee
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
14.e. - 3
REPORT TO:Committee of the Whole
DATE OF MEETING:2020-05-11
SUBMITTED BY:Ryan Scott,Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Adam Buchholtz, Associate Procurement Specialist,519-741-2200 ext.
7217
WARD (S) INVOLVED:N/A
DATE OF REPORT:2020-04-29
REPORT NO.:FIN-20-040
SUBJECT:P20-059Waterworks Repair Service
__________________________________________________________________________________________
RECOMMENDATION:
ThatProposal P20-059 Waterworks Repair Servicebe awarded to Navacon Construction
Inc.,Brantford, Ontario, at their proposed priceof $327,600., plus H.S.T. of $42,588., for a
total of $370,188.,for a one (1) year term, with an option to renew for four(4) additional
twelve (12) month terms.
BACKGROUND:
Why this is critical to proceedahead:Contracted services required to support proper
The City operates and maintains over 800 km of watermain, 7,100 water valves and 4,300
hydrants. Aging infrastructure causes watermain and valve failures to occur frequently over the
winter months. Frost moving deep into and leaving the ground causes pipes to shift and already
weak/aging pipes and valves will fail. The 5-year average is 110 failures per year, with the
majority occurring over the winter months. In addition,there are 2,500 valves that are past their
life expectancy of forty (40)years and these valves need to be proactively replaced under non-
emergency conditions.
Availability of safe drinking water is a necessity, which is often taken for granted until it is
unavailable. Kitchener Utilities strives to restore safe drinking water as soon as possible to
affected residents. This means completing watermain/valve repairs in a timely fashion. This
work is typically completed by Kitchener Utilities staff, but additional resources in the form of
contracted services are often required.
These contingency resources are required to:
ensure maintenance programs are completed,
ensure staff are not working excessive hours,and
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
14.f. - 1
service policy.
The average annual spend over the past two (2) years was $440,017.05, before taxes. The
actual spend will depend on the level of activity throughout the term of the contract.
REPORT:
Proposalswere advertised publicly on the City of Kitchenerwebsite. Documents were
downloaded by six(6) interested parties and by the closing date of Friday March 27,2020,three
(3)proposalshad been received.
The following proposalswere received:
J.Weber Contracting LimitedBreslau ON
Navacon Construction Inc.Brantford ON
Network Sewer and Watermain Ltd.Cambridge ON
The proposals were rated on the following criteria:
Labour rates
Equipment and materials
Company capacity
Response times
The proposal was based on fixed hourly evening rates on an estimated representative sampling
of 60watermain repairs per year.
The price for waterworks repair serviceshas decreased 3.2% from the 2019 contract.
The proposals were reviewed by T. Gaber, Manager of Operations, M. Ryan, ManagerLoss
Prevention and Maintenance and A. Buchholtz, Associate Procurement Specialist, who concur
with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
egic vision through
the delivery of core service.
14.f. - 2
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the
upset limit is within the funding available (B) for this project. Funding for this project is
included within the approved capital budget. The estimated surplus (D) will remain in
the account to fund similar work conducted by the City.
P20-059 Waterworks Repair Services
Estimated Cost
Proposal P20-059 costs, including HST370,188.00
less: HST rebate(36,822.24)
Net Cost Being Awarded333,365.76 A
Total Estimated Cost for this Phase of Work333,365.76 C
Funding Available
Valve Replacement375,000.00
Total Budget for this Phase of Work375,000.00B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)41,634.24D
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
14.f. - 3
REPORT TO:Committee of the Whole
DATE OF MEETING:2020-05-11
SUBMITTED BY:Ryan Scott,Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Jenny Ung, Associate ProcurementSpecialist,519-741-2200 ext. 7216
WARD (S) INVOLVED:N/A
DATE OF REPORT:2020-04-08
REPORT NO.:FIN-20-041
SUBJECT:FPO20-084 Agricultural Tractors
__________________________________________________________________________________________
RECOMMENDATION:
That the City of Kitchener piggyback on the Region of Waterloo Tender #T2020-133 for
Agricultural Tractors, awarded to Colvoy Equipment 2012 Ltd., Brantford, Ontario, at the
bid price of $105,950.,including optional xtreme duty rear and right flailsof $77,415.69,
plus HST of $23,837.54,for a total award of $207,203.23.
BACKGROUND:
Why this is critical to proceedahead: Replacement equipment that is critical for service
delivery.
The Region of Waterloo Tender #T2020-133was publicly advertised for the supply and delivery
of three agricultural tractors andnamedColvoy Enterprises theVendor of Record for all
Agricultural Tractors for athree (3) year period ending February 28, 2023 withthe option to
renew for two (2) additional one (1) yearperiods.
The tender sent out by the Region of Waterloo called for the supply of three agricultural tractors
whichthrough economies of scale,provide better pricing than the City of Kitchener could obtain
for one unit. As the tender was publicly advertised before the Canadian dollar dropped, the
pricing is very reasonable. In addition, the agricultural tractor that will be supplied through this
supplier is a replicaof equipmentcurrently in fleet. As such, minimal trainingwould be required
to staffand stockroom has parts in stock.
The budget estimate provided before the 2020 Annual Fleet Equipment Review did not include
the mowers. As this was missed, this replacement appears to be overbudget.
This unit will replace unit 715 in INSParksand Cemeteries, as approved for replacement in
the 2020 Annual Fleet Equipment Review. This unit will be used by INS Parksand Cemeteries,
for large area grass cutting in the spring, summer and fall. The current unit is nine(9)years old
with an eight(8)year lifecycle.
***This information is available in accessible formats upon request. ***
Please call 520-741-2345 or TTY 1-866-969-9994for assistance.
14.g. - 1
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-
Value, the Director of Supply Services shall submit a report to Council recommending award of
a purchase greater than $100,000 if any one or more of the following conditions apply:
a.the value of the Bid being recommended for award including any contingency allowance
Tenders were advertised publicly on the Region of Waterloowebsite. Documents were
downloaded by nine(9) interested parties and by the closing date of MondayFebruary3,2020,
four(4) tenders had been received.
The following tenders were received:
Colvoy Enterprises 2012 Ltd BrantfordON*
Delta Power EquipmentWarwick TWP ON
ESM Farm Equipment LtdWallenstein ON
Premier EquipmentElmira ON
The tender was reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope, but the
upset limit is beyond the allowance provided within the budget (B). Funding for this equipment
is included within the approved capital budget. The estimated deficit (D) will be funded from
previous surpluses that have been closed out to the EquipmentReserve Fund.
14.g. - 2
FPO20-084
Supply One (1) Agricultural Tractor with Xtreme Duty Rear and Right Flail Mowers
Estimated Cost for this Tender
Region Tender T2020-133 costs including optional equipment and HST207,203.23
less: HST rebate on tender(20,610.30)
Net Cost Being Awarded186,592.93 A
Projected Costs for Additional Outfitting -
Total Estimated Cost for this Tender$ 186,592.93 C
Budget for this Tender
Replacement of unit 715 in INS -Parks and Cemeteries$ 130,000.00 B
Estimated Surplus/(Deficit) for this Tender (B -C)(56,592.93)D
to be funded from Equipment Reserve Fund
COMMUNITY ENGAGEMENT:
INFORM This report has been
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
14.g. - 3