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Home My WebLink AboutFIN-20-036 - T20-033 - Middle Strasburg Trunk Sanitary Sewer ConstructionREPORT TO:Committee of the Whole DATE OF MEETING:2020-05-11 SUBMITTED BY:Ryan Scott,Manager of Procurement,519-741-2200 ext. 7214 PREPARED BY:Polina Semenov, Procurement Specialist,519-741-2200 ext. 7037 WARD (S) INVOLVED:Ward5 DATE OF REPORT:2020-04-09 REPORT NO.:FIN-20-036 SUBJECT:T20-033Middle Strasburg Trunk Sanitary Sewer (MSTSS) Construction P20-029-Professional Services Contract Administration and Construction Inspection Middle Strasburg Trunk Sanitary Sewer (Huron Village Subdivision to Bleams Road Temporary Pumping Station) __________________________________________________________________________________________ RECOMMENDATION: That Tender T20-033 Middle Strasburg Trunk Sanitary Sewer (MSTSS) Construction, be awarded to Network Sewer and Watermain Ltd., Cambridge, Ontario, at theirtendered price of $14,464,929.48,including provisional items and contingencies of $1,132,640.00, plus H.S.T. of $1,880,440.83, for a total of $16,345,370.31, conditional upon the receipt of ThatProposal P20-029 Professional Services Contract Administration and Construction Inspection Middle Strasburg Trunk Sanitary Sewer (Huron Village Subdivision to Bleams Road Temporary Pumping Station), be awarded to Associated Engineering (Ont.) Ltd., Kitchener, Ontario, attheir proposedfeeof $949,783.90,including contingenciesof $100,000.00,plus H.S.T. of $123,471.91, for a total of $1,073,255.81,conditional upon the and provided a satisfactory contract is executed. BACKGROUND: Why this is critical to proceedahead: Contract subject to Council approved credit/refund agreement. Recommendations have been grouped together into one report to enhance clarity on the funding sourcesand multiple components of the Middle Strasburg Trunk Sanitary Sewer construction project. T20-033 Middle Strasburg Trunk Sanitary Sewer (MSTSS) Construction This contract is for the construction of the Middle Strasburg Trunk Sanitary Sewer (MSTSS). ***This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994for assistance. 14.b. - 1 The City has undertaken the Project to provide sanitary servicing for the future development areas within the Rosenberg community of southwest Kitchener, this includes lands for the future Kitchener Public Library branch. The Project consists of the installation of sewer pipe, 375 millimetres (mm) to 750 mm in diameter, from the north end of the Huron Village Subdivision up to Bleams Road, approximately two kilometers in length. Installation includes related appurtenances and connection to the existing portion of the MSTSS previously constructed in 2008-2009. Much of the proposed sewer line will be constructed by conventional method of open cut excavation. A portion of the proposed sewer will be installed by trenchless technology method (i.e., micro-tunneling) within wooded and environmentally significant areas. It is expected that the construction component will begin on or about May 18, 2020 and be complete in spring of 2021. The construction contract will be set at 290 working days. P20-029 -Professional Services Contract Administration and Construction Inspection Middle Strasburg Trunk Sanitary Sewer (Huron Village Subdivision to Bleams Road Temporary Pumping Station) This contract is for consulting services to complete the contract administration and construction inspection. REPORT: Tender T20-033 Middle Strasburg Trunk Sanitary Sewer (MSTSS) Constructionwas advertised publiclyonthe City of Kitchener website. Documents were downloaded by forty-one (41)interested parties and by the closing date of Thursday April 2, 2020, eight(8) tenders had been received. The following tenders were received: Bid Price Network Sewer and WatermainLtdCambridgeON$16,345,370.31* Clearway Construction Inc. Concord ON$18,376,505.38 D'Orazio Infrastructure GroupLimitedOakville ON$18,503,340.04 Brantford Engineering andConstruction LimitedBrantfordON$18,652,391.34 Regional Sewer and WatermainLtdCambridge ON$19,930,170.28 Sierra Infrastructure Inc Woodstock ON$20,316,306.16 E.& E. Seegmiller LimitedKitchenerON$20,684,228.51 Technicore Underground IncNewmarketON$23,527,331.43 The tenders were reviewed by H. Lad,Stantec, L. Cooper, Manager Development Engineering who concur with the above recommendation. ProposalsP20-029 -Professional Services Contract Administration and Construction Inspection Middle Strasburg Trunk Sanitary Sewer (Huron Village Subdivision to Bleams 14.b. - 2 Road Temporary Pumping Station)wasadvertised publicly on the City of Kitchenerwebsite. Documents were downloaded by twelve (12) interested parties and by the closing date of Wednesday March 18, 2020, four(4)proposalshad been received. A listing of the responding parties follows for your reference: Associated Engineering (Ont.) Ltd.Kitchener ON* IBI GroupWaterloo ON Stantec Consulting Ltd. WaterlooON * SGS Canada Inc.Mississauga ON *Shortlisted candidates The proposal submissions werereviewedand ratedbythe selection committee,L. Cooper, Manager Development Engineering,C. Spere, Manager Engineering Construction and H. Gross, Director Engineering Services. The review committee evaluated proposalsand a shortlist of two(2) candidates* were selected to submit pricing. The committee recommends awarding to the highest rated proponent,Associated Engineering (Ont.) Ltd., Kitchener, Ontario. The selection committee rated the proposal submissions on the following criteria: Experience of Proposed Project Manager Experience of Proposed Contract Administrator Experience of Proposed Construction Inspector(s) Experience of geotechnical services Project Assignment Understanding Past Performance of Construction Inspector (References) Qualifications of Construction Inspector Qualifications of Project Manager / Contract Administrator Cost of Consultant's Fees ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: ough the delivery of core service. FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this tender, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing",and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for 14.b. - 3 all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost of these tenders (A), are fair and reasonable and the upset limit is within the available funding (B) for the projects. There is expected to be no surplus or deficit as the partner contributions have been calculated based on the known award amounts. However, should costs exceed the estimate provided below, they will be covered by the developers as per the credit refund agreement. T20-033MSTSS Construction P20-029 MSTSSContract Administration and Construction Inspection The total budget for all phases of this project is 16,755,406.29 Estimated Cost for this Phase of Work Tender T20-033 costs, including HST16,345,370.31 Proposal P20-029 costs, including HST1,073,255.81 less: HST rebate on tender(1,732,613.01) Net Cost Being Awarded15,686,013.11 A Costs Incurred to Date996,656.18 Projected Costs: Staff Time/Material Testing72,737.00 Total Estimated Cost for this Phase of Work$16,755,406.29 C Budget for this Phase of Work Development Charges 892,748.00 Developer Contribution (not including HST)15,502,337.74 Developer Contribution (non-refundable HST)360,320.55 Total Budget for this Phase of Work$16,755,406.29 B Estimated Surplus/(Deficit) for this Phase of Work (B -C)-D COMMUNITY ENGAGEMENT: INFORM council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: INS-18-012, Middle Strasburg Trunk Sanitary Sewer-Credit/Refund Agreement Request, April 9, 2018 14.b. - 4 ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 14.b. - 5