HomeMy WebLinkAboutFIN-20-037 - P20-008 Professional Services - Sydney Street NorthREPORT TO:Committee of the Whole
DATE OF MEETING:2020-05-11
SUBMITTED BY:Ryan Scott,Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Polina Semenov, Procurement Specialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward10
DATE OF REPORT:2020-04-14
REPORT NO.:FIN-20-037
SUBJECT:P20-008 Professional Services Sydney Street North (King Street East
to Weber Street East) Road Reconstruction
__________________________________________________________________________________________
RECOMMENDATION:
ThatProposal P20-008Professional Services Sydney Street North (King Street East to
Weber Street East) Road Reconstruction, be awarded to Stantec Consulting Ltd.,
Waterloo, Ontario, at their estimated feeof $249,385.40, including contingenciesof
$22,671.40.plus H.S.T. of $32,420.10, for a total of $281,805.50,provided a satisfactory
contract is executed.
BACKGROUND:
Why this is critical to proceedahead: Design required for replacement of critical
infrastructure due for replacement in 2021.
Sydney Street North between King Street East and Weber Street East is approximately 360
metreslongand is approximately 7 metreswide. The infrastructure for the above noted project
has generally reached the end of its useful life and requires full replacement.
The project involves the proposed replacement of sewers, watermains, curbs, sidewalk and
services to the property line along Sydney Street North from King Street East to Weber Street.
The pavement will be reconstructed for the full width of Sydney streets.
This phase of project is hiring theconsulting firm to provide professional services to complete
preliminary design, final design, tendering, contract administration and inspections.
Construction is expected to occur in 2021
REPORT:
Proposalswere advertised publicly on the City of Kitchenerwebsite. Documents were
downloaded by seventeen(17) interested parties and by the closing date of Thursday March 19,
2020,eleven(11)proposalshad been received.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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A listing of the responding parties follows for your reference:
AmbashiEngineering & Management Inc.Toronto ON
Associated Engineering (Ont.) Ltd.Markham ON
AECOMKitchener ON
Dillon Consulting LimitedToronto ON
IBI GroupWaterloo ON *
Meritech EngineeringCambridge ON
Morrison Hershfield Limited Markham ON
MTE Consultants Inc.Kitchener ON *
Stantec Consulting Ltd.Waterloo ON *
WalterFedy Kitchener ON *
WT Infrastructure Solutions Inc.Guelph ON
*Shortlisted candidates
The proposal submissions werereviewedand ratedbythe selection committee,S. Shah, Design
Engineer, B. Garcia, EngineeringConstruction ProjectManagerand D. Lupsa, Design and
Construction Project Manager.
The review committee evaluate submissions and a shortlist of four(4)candidates* was selected
to submit pricing.
The committee recommends awarding the project tothe highest rated proponent,Stantec
Consulting Ltd, Waterloo, Ontario.
The selection committee rated the proposal submissions on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal
Qualifications / Expertise
Variety and Quality of Disciplines In House / In Consortium
Past Performance
Knowledge of the City (re: this area)
Effectiveness of Work Plan
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this proposal, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this proposal(A), is fair and reasonable for a purchase of this scope but the
upset limit exceeds the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital forecast. The estimated deficit (E) will be funded
from the WIP Road Reconstruction general account. There are sufficient funds in the account
to fund the deficit.
Proposal P20-008
Sydney Street N (King to Weber) Reconstruction
The total budget for all phases of this project is $ 2,726,000.00
Estimated Cost for this Phase of Work
Proposal P20-008 costs, including HST281,805.00
less: HST rebate on tender(28,030.86)
Net Cost Being Awarded253,774.14 A
Costs Incurred to Date and Encumbrances 35,858.64
Projected Costs: Staff Time/Material Testing 34,871.00
Total Estimated Cost for this Phase of Work$324,503.78 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility124,000.00
WIP -Road Reconstruction -Stormwater Utility 62,000.00
WIP -Road Reconstruction -Water Utility 84,000.00
$270,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)(54,503.78)D
Estimated Surplus/(Deficit) from previous phases-
Total Estimated Surplus/(Deficit) $(54,503.78)E
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COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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