HomeMy WebLinkAboutFIN-20-038 - T20-003 Perth Road and Coral Crescent Road ReconstructionREPORT TO:Committee of the Whole
DATE OF MEETING:2020-05-11
SUBMITTED BY:Ryan Scott,Manager of Procurement,519-741-2200 ext. 7214
PREPARED BY:Polina Semenov, Procurement Specialist, 519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward9
DATE OF REPORT:2020-04-14
REPORT NO.:FIN-20-038
SUBJECT:T20-003Perth Road (South Drive to Pleasant Avenue) and Coral
Crescent(Pleasant Avenue to End) Road Reconstruction
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T20-003 Perth Road (South Drive to Pleasant Avenue) and Coral Crescent
(Pleasant Avenue to End) Road Reconstruction, be awarded to 410754 Ontario Limited
o/a Sousa Concrete,Cambridge, Ontario, at their tendered price of $3,023,805.71,
including contingencies of $150,000.00,plus H.S.T. of $393,094.74, for a total of
$3,416,900.45.
BACKGROUND:
Why this is critical to proceed ahead: Replacement of critical infrastructure.
Engineering Services is proceeding with the reconstruction of Perth Road and Coral Crescent.
Perth Road (from South Drive to Pleasant Avenue) is approximately 280 meters long and Coral
Crescent (from Pleasant Avenue to End of cul-de-sac) is approximately 160 meters long.
The work includes the replacement of the existing sanitary sewer, storm sewer, water supply
system, roadway,curb and gutter, sidewalks and municipal service connections to the street
replacement.IP)
for road reconstructions.
As part of the reconstruction, sidewalk infill will occur on the following street:
On the South side of Perth Road from South Drive to a point approximately 78 metres
east thereof;
On the North side of Perth Road from South Drive to a point approximately 120 metres
west thereof
Sidewalk infill projects do not typically come to Council for approval (as per previous Council
direction), but since this tender is over budget, it requiresCouncilapproval.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
14.d. - 1
Funding for this projecthas been allocated in the 2020 Capital Budget.A deficit is projected in
the project and will be funded from the WIP Roads Reconstruction general account.
The project is scheduled to begin May 25, 2020.
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by thirty-three(33) interested parties and by the closing date of Wednesday April
1, 2020,five(5) tenders had been received.
The following tenders were received:
Bid Price
410754 Ontario Limited o/aSousa ConcreteCambridgeON$3,416,900.45*
Regional Sewer and WatermainLtdCambridgeON$3,432,243.52
Network Sewer and WatermainLtdCambridge ON$3,620,341.09
Sierra Infrastructure Inc WoodstockON$4,235,384.76
New-Alliance Ltd BurlingtonON$6,539,669.36
The tenders were reviewed by A. Lootsma, IBI Group,
S.Shah, Design Engineer who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the upset
limit exceeds the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital forecast. The estimated deficit (E) will be funded from the
WIP Road Reconstruction general account. There are sufficient funds in the account to fund the
deficit
14.d. - 2
Tender T20-003
Perth Road and Coral Crescent Reconstruction
The total budget for all phases of this project is 3,151,000.00
Estimated Cost for this Phase of Work
Tender T20-003 costs, including HST$3,416,900.45
less: HST rebate on proposal(339,875.61)
Net Cost Being Awarded3,077,024.84 A
Projected Costs: Staff Time/Material Testing 5,500.00
Total Estimated Cost for this Phase of Work$3,082,524.84 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility1,239,000.00
WIP -Road Reconstruction -Stormwater Utility 619,000.00
WIP -Road Reconstruction -Water Utility 835,000.00
External Cost Recovery36,000.00
$2,729,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)(353,524.84)D
Estimated Surplus/(Deficit) from previous phases(19,170.35)
Total Estimated Surplus/(Deficit) $(372,695.19)E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
DSD-19-1402020 Sidewalk Infill through Road ReconstructionJune 17, 2019,
Community and Infrastructure Services Committee;
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
14.d. - 3