HomeMy WebLinkAboutFIN-20-039 - T20-042 Stirling Avenue South Road ReconstructionREPORT TO:Committee of the Whole
DATE OF MEETING:2020-05-11
SUBMITTED BY:Ryan Scott,Manager of Procurement,519-741-2200 ext. 7214
PREPARED BY:Polina Semenov,Procurement Specialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward9
DATE OF REPORT:2020-04-21
REPORT NO.:FIN-20-039
SUBJECT:T20-042-Stirling Avenue South (Greenbrook Drive to Mausser Avenue)
Road Reconstruction
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RECOMMENDATION:
That Tender T20-042-Stirling Avenue South (Greenbrook Drive to Mausser Avenue) Road
Reconstruction, be awarded to Network Sewer and Watermain Ltd.,Cambridge, Ontario,
at their tendered price of $3,708,968.68,including provisional items and contingencies of
$311,908.36,plus H.S.T. of $ 482,165.93, for a total of $ 4,191,134.61
BACKGROUND:
Why this is critical to proceed ahead: Replacement of critical infrastructure.
Engineering Services is proceeding with the reconstruction of Stirling Avenue South
(Greenbrook Drive to Mausser Avenue). The length of the project is approximately 590 metres.
The work includes the replacement of the existing sanitary sewer, storm sewer, culvert crossing,
water supply system, roadway, curb and gutter, sidewalks, cycle-track, multi-use trail and
municipal service connections to the street property line.The services were originally
This work is being completed under
.
As part of the reconstruction, sidewalk infill will occur on the following street:
Stirling Avenue from Greenbrook Avenue to Mausser Street
Sidewalk infill projects do not typically come to Council for approval (as per previous Council
direction), but since this tender is over budget, it requiresCouncilapproval.
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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Funding for this project has been allocated in the 2020 Capital Budget.A deficit is projected in
the project and will be funded from the WIP Roads Reconstruction general account.
The project is a two-year construction project and is scheduled to begin May 25, 2020,
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by forty-one(41) interested parties and by the closing date of Wednesday April 8,
2020,six(6) tenders had been received.
The following tenders were received:
Bid Price
Network Sewer and Watermain Ltd Cambridge ON $4,191,134.61*
Navacon Construction Inc. Brantford ON $4,199,954.39
Regional Sewer and Watermain Ltd Cambridge ON $4,634,446.22
Sierra Infrastructure Inc Woodstock ON $4,673,217.72
Nabolsy Contracting Inc. Mississauga ON $5,014,242.90
Blackstone Paving & Construction Limited Stouffville ON $6,316,133.00
The tenders were reviewed by J.Seip,Engineering Technologistwho concurswith the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the upset
limit exceeds the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital forecast. The estimated deficit (E)will be funded from the
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WIP Road Reconstruction general account. There are sufficient funds in the account to fund the
deficit.
Tender T20-042
Stirling Avenue South (Greenbrook Dr. to Mausser Ave.)
The total budget for all phases of this project is $ 3,819,000.00
Estimated Cost for this Phase of Work
Tender T19-209 costs, including HST4,191,134.61
less: HST rebate on tender(416,887.89)
Net Cost Being Awarded3,774,246.72 A
Projected Costs: Staff Time/Material Testing 16,536.00
Projected Costs: Utility Relocation 194,361.60
Total Estimated Cost for this Phase of Work$ 3,985,144.32 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility1,543,000.00
WIP -Road Reconstruction -Stormwater Utility 771,000.00
WIP -Road Reconstruction -Water Utility1,040,000.00
Stormwater Utility Cost Sharing -Culvert Replacement 240,000.00
Total Budget for this Phase of Work$ 3,594,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)(391,144.32)D
Estimated Surplus/(Deficit) from previous phases110,972.70
Total Estimated Surplus/(Deficit) $(280,171.62)E
COMMUNITY ENGAGEMENT:
INFORM website with the agenda in advance of the
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
DSD-19-1402020 Sidewalk Infill through Roadway Reconstruction June17, 2019,
2017, Community and Infrastructure Services Committee
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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