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Home My WebLink AboutDSD-20-075 - City of Kitchener Recovery Planning: Stage 2 Re-openingsREPORT TO:Strategic Session of Council DATE OF MEETING:June22, 2020 SUBMITTED BY:Justin Readman,General Manager, Development Services,519-741- 2200, extension 7646 PREPARED BY:Justin Readman,General Manager, Development Services,519-741- 2200, extension 7646 WARD (S) INVOLVED:All DATE OF REPORT:June17, 2020 REPORT NO.:DSD-20-075 SUBJECT:City of KitchenerRecovery Planning:Stage 2 Re-openings ___________________________________________________________________________ RECOMMENDATION: amended to include additional details regarding outlined in Appendix Ain DSD-20-075, Kitchener Reopens 2.0. EXECUTIVE SUMMARY: The Kitchener Reopens Document, presented to Special Council on June 8, 2020,aligned very Report DSD-20-075identifies where there are differencesin alignment andidentifies specific facilities for phased re-opening. Changes to the Kitchener Reopens are also highlighted in Appendix A. It is important to note that the cost per facility and/or subsidy per participant is significantly higher with COVID restrictions and procedures in place. Therefore, it is very important for the City to follow a phased approach to reopening. Facility/ProgramChangeDetails Splash PadsPhased facility opening isPhase 1 (End of June): McLennan Park, clarified.Centreville-Chicopee and Kingsdale. Possible Phase 2 (Mid July): Victoria Park, Chandler Mowat and Breithaupt PoolsOutdoor pools were Phase 1 Outdoor Pools (Early July): Harry identified in Class Pool, Idlewood Pool Stage 3a, the Province Phase 1 Indoor Pools (Mid-July): Breithaupt announced ability to Phase 2 Indoor Pools (Stage 3a): Forest reopen in Stage 2. Heights and Lyle Hallman Phased facility opening is clarified. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 7 - 1 Facility/ProgramChangeDetails Community Phased facility opening is Phase 1 (End of June mid-July): Kingsdale Centresclarifiedand Mill Courtland Community Centre reopen for food distribution program; Chandler Mowat opens as a cooling centre; Country Hills, Stanley Park, Victoria Hills and Forest Heights reopened for day camp use. Phase 2 (Stage 3a): Doon Pioneer Park, Williamsburg, Bridgeport, and Rockway Community Centres reopened with limited capacity depending on Provincial restrictions. ArenasFacility reopening Phase 1 (Stage 3a, mid-July): Reopening of adjusted within Stage 3aDom Cardillo Ice Pad, Sportsworld and Activa for National or Provincial Sports Organization trainingonly. PlaygroundsThe City had identified Playgrounds moved from Stage 2 to Stage playgrounds possibly opening in Stage 2. The Province is not permitting playgrounds to open until Stage 3 Virtual meetings Moved from Stage 3a to The Province of Ontario has stated that the used to facilitate planning act decision time clock is restarting nd other legislated reopening frameworkon June 22and is encouraging virtual engagement engagement to be conducted on planning requirements matters. Therefore, this item has been (e.g. Planning moved forward in the reopening framework Information to accommodate provincial direction, if Centres or needed. Environmental Assessments) BACKGROUND: On June 8, 2020, Council endorsed the recommendation outlined in report DSD-20-072, City of Kitchener Recovery Plan, Reopening Framework and Post-Pandemic Opportunities. While Council was discussing the reopening framework, the Province of Ontario announced that 24 out of 34 Public Health Unitsacross Ontario, including Region of Waterloo Public Health and Emergency Services,were permitted to enter Stage 2of their reopening framework. plan permits the reopening of additional retail, food and personal services; additional outdoor and recreational activities; and, additional care and community services. Water recreational facilities (indoor and outdoor pools, splash pads)within the outdoor and recreational activities category are now permitted to open, subject to several procedural 7 - 2 changes and restrictionsto limit the spread of COVID-19. Outdoor recreational sportstraining is also permitted. Community centres are permitted to reopen to provide limited services. mework aligned quite well with the Provincial announcement. The details regardingthe Provincial Stage 2re-openingswere limited at the time of authoring DSD-20-072and staff had applied the overall assumptions correctly to align our service delivery withlikely re-openings. The areas out of alignment related to indoor swimming pools (where the City had identified these as opening later), and playgrounds(wherethe City had identified opening earlier).The staged reopening of Kitchener Facilities and amenities have been updated in the Kitchener Reopens version 2.0 document, attached in appendix A As outlined at the June 8, 2020 Strategic Session of Council, it will not be possible to open all facilities at once and facility reopening will need to be phased.This is due to the following: physical distancing and other health and safetyrestrictions from the Province; a customized plan to reopen safely; time and resources for staff to implement that plan;and, in some cases, funding for new safety measures. REPORT: In order to prioritize which facilities to reopen staff developed and applied a set of prioritization criteria. The criteria areas follows: Community Need/Partner Readiness o Proximity to other available public recreation facilities o Proximity to other free passive recreation opportunities o Facility located in a high need community (i.e.high youth population, high density, lower income) o Availability of partner programs to be delivered at the facility Facility Criteria o The amount of useable space in the facility o Number of washrooms in the facility o Complexity to reopen the facility (constrained layouts, etc.) o Whether the facility or amenity provides barrier freeaccess Financial Criteria o Staff requirements to reopen the facility or restart the program o Retrofit/renovation costs to ensure provincial restrictions are met o The opportunity for the facility to recover/generate revenue Splash Pads th Staff are working towards opening three splash pads on June 26as the first phaseof splash pad re-openings. These include McLennan Park, Centreville-Chicopee and Kingsdale(including public access washroomnear Wilson Pool). Due to provincial restrictions requiring timed entry and physical distancing, the operations of splash pads will be very different during the pandemic. 7 - 3 The changes require fencing to be installed around the splash pad and staffing the splash pad with at least two staff members per padandduring eachshiftto limit entry and ensure physical distancing. Capacity at splash pads will be limited tobetween 10 -20 people at a timeand following the existing requirement thatanyone under the age of 9 needsto be accompanied by a guardian. Phasing the reopening of splash pads will help to understand how many staff are needed and how well the measuresto ensure compliance with provincial restrictions are working.Victoria Park, Chandler Mowat and Breithauptsplash pads maybe phased for reopening by mid-July. Pools The Harry Class pool is a large outdoor pool with lots of deck space to support physical distancing and is recommended to reopen in early July to provide family swims, lane swims, professional development, and family lessons. The Idlewood pool is recommended to reopen in early July for free family swims to support a high need community. The province has placed a number of restrictions on public pools. These include: water slides will not be permitted to reopen in Stage 2. Change rooms and showers will be available to the public if operators can adequately sanitize and disinfect the facilities. People shall always maintain physical distancing of at least two metres from each other by: o Reducing resting areas and pool capacity. o Limiting and distancing pool-side seating. o Timed entry The indoor pool recommended to openas a first phaseis Breithauptin mid-July. Opening an indoor pool will extend the operating hours past 7pm and alleviate pool pressures when there is inclement weather. This pool will provide opportunitiesfor lane swims, public swims, older adult swims and family lessons while providing the space required to promote promotedistancing. Community Centres Staff are recommending the opening of the Chandler Mowat Community Centre and Mill Courtland Community Centre for modified purposes. Chandler Mowat Community Centre is planned to be opened as a cooling centre during times where the community needs respite from the heat, during a heat alert.Mill Courtland would be opened to volunteers two days a week to support the Mill Courtland Neighbourhood Association and Highland- bag lunch program. This program provides lunches to local community residents and takeout/delivery food service is currently permittedby the provinceto occur at community centres.The Kingsdale Community Centre is also recommended to reopen to provide food distribution services by the House of Friendship on Wednesdays. Thisfood distributionis currently occurring within the parking lot. However, with warmer weather, it is recommended that 7 - 4 the program be relocated indoors. In theseinstances, existing staff would be redeployed to provide support to these activities,orthey willbe delivered by community partners. Staff are also recommending to open four community centre facilities for day camp useonly. These include, Country Hills Community Centre, Stanley Park Community Centre, Victoria Hills Community Centre and Forest Heights Community Centre. largest community centres and contain some of our larger meeting rooms and gymnasiums. Using these facilities allows us to maximize the number of participants in the day camp program. When reviewing smaller facilities, it was found that they were less feasible options, given the small spaces, and hallways etc. which directly affects the number of participants that can be accommodated. The province has provided guidanceon how to operate summer day camps, which includes many restrictions to protectthe health and safety of staff and the camp participants.With all the provincial restrictions in place, the City will be able to offer summer camp services to approximately 1,000-1,300 individuals, rather than the 4,900 spaces offered in a typical year. Staff will need tobe recalled from DELin order to run summer day camps this year. Thecommunity centre will not be open to the public beyond those participating in the summer day camp program. The Ministry of Health COVID-19 Guidance Document forSummer Camps requires day camp providers to implement strict and clear daily screening requirements of all staff and campers, detailed daily record keeping for contact tracing perspectives and a minimum facility cleaning schedule of two times per day. Additionally, the requirement to maintain secure cohorts of ten while maintaining physical distancing and the removal of all public common areas requires staff to maximizeand reserve all occupancy capacity in order to provide as many camp spaces as possible.As such, it will not be necessary to staff the community centres, beyond the daycamp staffbeing recalled. permitted, including a variety of indoor recreation services and programs. The province is currently only permitting limited, physically distant activities at community centres. These include: In-person counselling; Group counselling; Computer access; Education; and, Tutoring Therefore, it is not practical, nor recommended to open additional community centres until restrictions are further lifted, likelylater in the summerin Stage 3A. Arenas In report DSD-20-072,arenas were scheduled to reopen in mid-August.Staff are recommending advancing the reopening of ice arenas to mid-July to ensure iceisavailable for the sport groups who are successful in obtaining all their approvals from their National or 7 - 5 Provincial Sport Organizations and can provide individual or small group training in accordance with Waterloo Region Public Health guidelines.The number of ice sheets to be installed will be determined and scheduled based on the sport groups securing their approvals and the number of hours they are requesting. The Citywill open one to four sheets of ice starting with Activa Sportsplex and then Sportsworld, depending on demand. The splash pads, outdoor pools and community centres are generally distributed acrossthe City; however, focus on community need and other criteria have guided the recommended first phased opening. As our recovery progresses, the City will reopen additional amenities, as outlined in the staging plan attached asAppendix A. ALIGNMENT WITHCITY OF KITCHENER STRATEGIC PLAN: The recommendationsof this report support the delivery of core service. FINANCIAL IMPLICATIONS: As the City begins to slowly reopen in various phases of the recovery plan, additional costs will be incurred in order to make facilities and amenities safe for staff and the public. The following tables outline the typical costing to provide these services and the costing under COVID-19 restrictions.Any costs would be applied to the appropriate operating budget. Splash PadsPer Pad Costing* Pre-COVIDCOVID Modified Program Queue and Physical $0$19,885 Distancing Staffing Pre-season Cleaning$400$400 Signs and Fencing$0$1,217 Custodialand Sanitization $984$4,645 Products NetCost Per Splash Pad$1,384$26,147 *Note: Utilities are not included in the comparison as they are highly variable based on seasonal temperatures,user demand, are not metred by time of useand/or the metre is shared with other adjacent facilities. There may be utility cost savings due to operations being limited to 8 hours a day, rather than 12 hours a day. The costs included are known pre-COVID and modified COVID programcosts. Pools Harry ClassPre-COVIDCOVID Modified Program Participants22,39517,920 Revenues$82,820$12,013 Sport Expenses$95,719$93,715 FM Expenses$54,534$54,534 Net Cost$67,433$136,235 Subsidy Per Participant$3.01$7.60 7 - 6 IdlewoodPre-COVIDCOVID Modified Program Participants3,9043,000 Revenues$7,602- Sport Expenses$37,852$37,392 FM Expenses$22,108$22,108 Net Cost$52,364$59,500 Subsidy Per Participant$13.41$19.83 BreithauptPre-COVIDCOVID Modified Program Participants10,2216,720 Revenues$106,082$3,771** Sport Expenses$114,845$113,360 FM Expenses$111,738$111,738 Net Cost$120,501$221,328 SubsidyPer Participant$11.79$32.94 **Note: Existing seniors discounts and membership cards are heavily used at this site Community Centres (summer day camps only) Pre-COVIDCOVID Modified Program Number of Registered 4,900Estimated, 1,000 1,300 Spaces Available Part-time Camp Staff196Estimated, 103 Total Revenue$390,000$220,000*** Total Cost$769,055$610,070 Net Cost$379,055$390,070 Subsidyper Participant$77.36$300.05-$390.07 ***Note: Total Revenue includes a $98,000 wage subsidy grant which was awarded by the Federal Government from the Canada Summer Jobs Initiative, Youth Employment and Skills Strategy. Although staff apply for the grant yearly, receiving approximately $15,000under normal circumstances, the amount of the subsidy providedthis year was increased to $98,000 in response to Covid-19. COMMUNITY ENGAGEMENT: INFORM councilmeeting.Cost comparisons have been provided that show typical operating costs and the anticipated costs associated with operating under COVID-19 Provincial restrictions. PREVIOUS CONSIDERATIONSOF THIS MATTER: DSD-20-072, City of Kitchener Recovery Plan, Reopening Framework and Post-Pandemic Opportunities ACKNOWLEDGED BY: Dan Chapman,Chief Administrative Officer 7 - 7 KITCHENER A PHASED APPROACHTO REOPENING MUNICIPAL FACILITIES& RESUMINGVALUEDPROGRAMS, SERVICESANDEVENTS JUNE 22,2020 Version2.0 kitchener.ca/covid19 7 - 8 PHASEDREOPENING MID-JUNETOMID-JULY GUIDANCEFROMTHEPROVINCEOFFRAMEWORKFORREOPENING Opening more workplaces with significant mitigationplans Opening more publicspaces Allowing some larger publicgatherings Continued protections for vulnerablepopulations Public health measure/restrictions willcontinue Remote work arrangements should continue wherefeasible ASSUMPTIONS Provinceeasesrestrictionstoallowsomelargerpublicgatherings Staffcontinuetoworkfromhomewheretheycandosoeffectively Requirements for physical distancingcontinue Adequatestaffingisavailabletoprovidetheseadditionalservices OUTDOORAMENITIESPROGRAMS&EVENTS INDOORFACILITIES SomesportsfieldsreopenforSmaller public bookings maybegin Pilotfoodtrucksat5community modifiedbookings,iforganizedat 1-2 City facilities, dependentoncentre locations across thecity. sportsareallowedbytheprovincecrowdsize Non-legislatedwrittenconsultations (under modifiedconditions). City Hall open byappointment.begin(notlinkedtostatutory ReopeningofHarry Class and approvals) Country Hills, Stanley Park, Idlewoodoutdoorpools. Victoria Hills and Forest Virtual meetings used to Reopen Breithaupt pool. HeightsCommunityCentres facilitateother legislated reopened forday camp use.engagementrequirements McLennan Park, Centreville (e.g.PlanningInformation Chicopee and Kingsdale splash Kingsdaleand Mill Courtland Centres forEnvironmental padsopen as a first phase, with Community Centre reopens Assessments) Victoria Park, Chandler Mowat and for food distribution program. Breithaupt splashpads opening Chandler Mowat opens as a later in this stage. cooling centre. Reopenlawnbowlingclub& WRBA facility. Reopen KMHA, Kitchener Rangers and KSC offices. This framework for reopening is one component of the City of overall COVID-19 Recovery Plan. It outlines a gradual, phased reopening of municipal facilities, and the resumption of programs, services and events, based on the latest direction of the Province of Ontario and local public health officials as of June 1, 2020. As the situation in Ontario continues to evolve, those directions will change and the City will be required to adjust its reopening plan. Final decisions about when specific facilities will be reopened are subject to future provincial guidance and the easing of public health restrictions. In making final decisions about reopening, the primary goal will be to protect the health and wellbeing of its employees, as well as the residents it serves. 8 7 - 9 PHASEDREOPENING MID-JULY TOSEPTEMBER GUIDANCEFROMTHEPROVINCEOFFRAMEWORKFORREOPENING Openingallworkplacesresponsibly,withappropriateprotocolsinplace Furtherrelaxationofrestrictionsonpublicgatherings Continued protections for vulnerablepopulations Public health measure/restrictions willcontinue Remote work arrangements should continue wherefeasible ASSUMPTIONS Provincefurthereasesrestrictionstoallowlargepublicgatherings Concertsandlargesportingeventscontinuetoberestricted Requirements for physical distancingcontinue Riskassessmentsandpoliciesareinplacetoprotectstaffandthepublicaccessingservices Adequatestaffingisavailabletoprovideadditionalservices OUTDOORAMENITIESPROGRAMS&EVENTS INDOORFACILITIES tƌğǤŭƩƚǒƓķƭ ƩĻƚƦĻƓ źŅ ƦƩƚǝźƓĭźğƌ City Hall continues to be openbyRegularStandingCommittee/ ƩĻƭƷƩźĭƷźƚƓƭ ğƌƌƚǞ͵ appointmentonlyCouncil cycle resumes inAugust (virtual delegationsonly) Phased re-opening of arenasfor small scale bookings andorganizedModified Advisory Committees and sports booking, if allowed by thequasi judicial committeescommence province Virtual meetings used to facilitate ReopeningDomCardilloIcePadnon-legislated communityengagement and Sportsworld & Activa arenas. Increasegroupprogrammingcapacity AdditionalstaffbegintoworkatCity in recreationfacilities Hallutilizingshifts(laterinthisphase) Providesmallscaleevents/festivals Acceptslightlylargerbookingsandre- inamodifiedformat,ifallowedby openindoor recreation atCityfacilities,if theprovince allowedbytheprovince. Doon Pioneer Park, Williamsburg, Bridgeport, and Rockway CommunityCentres reopenedwith limitedcapacitydepending on provincial restrictions. Re-opening of Forest Heights and Lyle Hallman indoorpools. This framework for reopening is one component of the City of overall COVID-19 Recovery Plan. It outlines a gradual, phased reopening of municipal facilities, and the resumption of programs, services and events, based on the latest direction of the Province of Ontario and local public health officials as of June 1, 2020. As the situation in Ontario continues to evolve, those directions will change and the City will be required to adjust its reopening plan. Final decisions about when specific facilities will be reopened are subject to future provincial guidance and the easing of public health restrictions. In making final decisions about reopening, the primary goal will be to protect the health and wellbeing of its employees, as well as the residents it serves 7 - 10 Specific amenities, between 2020onsecond addition,engagement non-legislatedengagements period accine19widelyailable All sportsfields reopen for regularAllMunicipalbuildingsopentoRegularCouncil/Committee bookings and return to theirregularpublicusedelegationsresume maintenancecycle Reinstate larger bookings atCityResumeeventsandlarge facilitiesgatherings Resumeregulardaycampsand community centreprogramming 7 - 11 -19 Recovery Plan. It outlines a gradual, phased reopening of municipal facilities, and the resumption of programs, services and events, based on the latest direction of the Province of Ontario and local public health officials as of June 1, 2020. As the situation in Ontario continues to evolve, those directions will change and the City will be required to adjust its reopening plan. Final decisions about when specific facilities will be reopened are subject to future provincial guidance and the easing of public health restrictions. In of its employees, as well as the residents it serves. 7 - 12