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Home My WebLink AboutFIN-20-052 - Bid Solicitations Awarded by Manager of Procurement Apr to June 2020 - Info OnlyREPORT TO: Committee of the Whole DATE OF MEETING: 2020-08-24 SUBMITTED BY: Ryan Scott,Managerof Procurement,519-741-2200 ext. 7214 PREPARED BY: Ryan Scott, Manager of Procurement,519-741-2200 ext. 7214 WARD (S) INVOLVED: N/A DATE OF REPORT:2020-07-03 REPORT NO.: FIN-20-052 SUBJECT: Summary of Bid Solicitations Approved by the Managerof Procurement (April 1, 2020 – June 30, 2020) __________________________________________________________________________________________ RECOMMENDATION: For Information Only BACKGROUND: In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section 170.7.4 “the City's Director of Supply Services shall prepare a quarterly information only report to Council on Solicitations awarded where the Procurement Value is between $100,000 and $750,000 and the Director of Supply Services approved the award.” All recommendations awarded by the Director of Supply Services were within approved budgets, capital projects were specifically identified within the Council approved budget, there aren’t other orders of government or granting agencies which require Council approval, and more than one bid was received in response to the bid solicitation. REPORT: Appendix 1 is a listing of the sixteen (16)approved bidsolicitations for Council’s information. FINANCIAL IMPLICATIONS: All recommendations awarded by the Managerof Procurement, were within approved budgets. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994for assistance. 10 - 1 HST) 234,211.50288,794.00153,462.10 $$$ Exclusive of Award Amount ( ) .00 020 , 2 0,000 30 23 $249,000.00$419,000.00$ June – Budget Amount 20 N , 20 N 1 ON April Awarded Vendor(s) MTE Consultants Inc., Kitchener, OWalterfedy, Kitchener,IBI Group, Waterloo, O . renew for 2 . terms Description the Geotechnical Program is project.project. Listing of Approved Bid Solicitations ( he the – year term with option to The purpose of to ensure that all aspects of surface and subsurface soil conditions are thoroughly understood prior to the start of detailed design or final budgeting for any Capital infrastructure remediation works1additional 1 year This project is for consulting services to complete the preliminary design, final design, tendering, as well as contract administration and inspection. The estimated surplus will remain within the account and will be used for the construction phase of Construction is expected to occur in 2021This project is for consulting services to complete the preliminary design, final design, tendering, as well as contract administration and inspection. The estimated surplus will remain within the account and will be used for the construction phase of t Appendix 1 Greenfield – 011 014 075 Professional --- Bid Solicitation Number & Name P20Geotechnical Investigation ProgramP20Professional Services - Avenue (Carrol Street to Traynor Avenue) Traynor Avenue (Greenfield Avenue to Connaught Street) ReconstructionsP20Services for Bell Lane (Francis Street North to Water Street) Reconstruction 10 - 2 32,841.75 157,725.00274,237.72565,920.00 $ $$$ ,000.00 operating 161,500.00750 $$300,000.00$ Funded from N , ON y , O nterlock, Washworx Mobile Wash, Kitchener, ONMaglin Site Furniture Inc., Woodstock, ONHardscape Concrete & ICambridge, ONThe Gordon CompanCaledoniaUnited Building Restoration Ltd.Toronto and rane repairs . to fund future installation , and waterproofing . of approximately 650 Additional work includes is expected to occur in 2021. localized repairs to address areas of year term with option to renew for 2 ConstructionThis Tender is for the ongoing spring to fall power washing of the city’s downtown core sidewalks and equipment. General maintenance and power washing services for special events is also included1 additional 1 year termsPurchase of street furniture for the Queen Street Placemaking Construction project. Includes items such as benches, tables, stools and bike racks. This tender is for the supply2 years of watering trees to be planted in the fall of 2020.Forconcrete delaminationdeterioration.localized waterproofing memband wear course overcoating in certain areas as well as repairs to the expansion joint at the P2 Level. The estimated surplus will remain within the account and will be used parking garage repairs. 015 Power 055 Queen 066 2020 Spring 085 Duke and ---- T20Washing: Downtown Core SidewalksT20Street Site Furnishing T20and Fall Tree PlantingT20Ontario Street Parking Garage 2020 Rehabilitation 10 - 3 .00.00 00 595 ,0, 85,765.00 1 18380 $$$159,500.00$1$133,867.08 ,000.00,000.00 30 390 $2$$159,500.00$135,000.00$148,000.00 N N TEAM Truck Centres, London, ONFST Canada Inc. o/a Joe Johnson Equipment, Innisfil, ONAmacoEquipment, Mississauga, ON G.C. Duke Equipment Ltd., Burlington, OHeffner Motors Limited, Kitchener, O -- - – be an Bylaw One (1) This unit – . Parks and Roads and Parks and Four (4) All One (1) Six This unit will - One (1) Four This unit will Sanitary and . – – These units will – This unit will s. ll remain within the . Wheel Drive Diesel .. - Sweeper with a Variable High Hybrid SUV Reserve Fund to fund future .. Roads and Traffic – For the supply and delivery of One (1) G.V.W. Tri Rear Axle Conventional Cab and Chassis with Dump Body.Stormwater Utilities.The estimated surplus will remain within the Equipment equipment purchasesFor the supply and delivery ofWheel Street Side Dump Debris Hopper.replace unit 12605 in INS Traffic.For the supply and delivery of Rubber Tire FourPowered Articulated Utility Tractorwill replace unit 780 in INS CemeteriesFor the supply and delivery ofWheel Winged Rotary MowerCemeteriesThe estimated surplus wiEquipment Reserve Fund to fund future equipment purchasesFor the supply and delivery ofWheel Drive replace units 13209 in CSD INS additional unit for INS replace unit 719 INS Enforcement, 13210 and 13211 in INS Roads and Traffic, and one additional unit in - - - Articulated ody Wheel Winged 099 One (1) 102 One (1) Six103 One (1) 107 One (1) -108 Four (4) All ----- T20G.V.W. Tri Rear Axle Conventional Cab and Chassis with Dump BT20Wheel Street Sweeper with a Variable High Side Dump Debris HopperT20Rubber Tire FourWheel Drive Diesel PoweredUtility TractorT20FourRotary MowerT20Wheel Drive Hybrid SUV 10 - 4 $58,849.00 $313,024.00$222,048.00$429,235.00 operating $506,000.00$362,000.00$480,000.00 Funded from N N K Brandt Tractor Ltd., Regina, SLenworth Building Services Ltd., Mississauga, ON Parkway Ford Sales Ltd., Waterloo, OWork Equipment Ltd., Courtland, O r. s. in future These . One (1) additional Three (3) Roads and Parks and – - Six (6) G.V.W. . units 486 and 487 in . s Wheel Drive Diesel . - Lift Articulated Loade - Parks and Cemeteries, and two . - Roads and Traffic and units 269 and . Parks and Cemeteries - – For the supply and delivery ofRubber Tired HighTrafficThe estimated surplus will remain within the Equipment Reserve Fund to fund equipment purchasesThis contract is for overhead door maintenance, repair and service. It is an operational requirement to ensure overhead door and loading dock inventory equipment is kept in good working order. 1 year term with option to renew for 2 additional 1 year termFor the supply and delivery ofDual Rear Wheel Crew Cab and ChassiThese units will replace INS 490 in INS (2) additional units in INS CemeteriesThe estimated surplus will remain within the Equipment Reserve Fund to fund outfitting.For the supply and delivery ofRubber Tire FourPowered Articulated Utility Tractorsunits will replace units 615, 616 and 691 INS This unit will replace 698 in INS - - r 109 One (1) 110 Overhead 115 Six (6) 118 Three (3) ---- T20Rubber Tired HighLift Articulated LoadeT20Door Maintenance and Repair ServicesT20G.V.W. Dual Rear Wheel Crew Cab and Chassis T20Rubber Tire FourWheel Drive Diesel Powered Articulated Utility Tractors 10 - 5 . The estimated surplus will remain within the Equipment Reserve Fund to fund future equipment purchases 10 - 6