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HomeMy WebLinkAboutCouncil Agenda - 2020-08-24 SSCHRISTINE TARLING Director of Legislated Services & City Clerk Corporate Services Department nd Kitchener City Hall, 2 Floor 200 King Street West, P.O. Box 1118 Kitchener, ON N2G 4G7 Phone: 519-741-2200 x 7809 Fax: 519-741-2705 Christine.tarling@kitchener.ca Due to COVID-19 and recommendations by Waterloo Region Public Health to exercise physical distancing, City Hall is closed to the public. Members of public are invited to participate in this meeting electronically by accessing the meeting live-stream video at kitchener.ca/watchnow. While in-person delegation requests are not feasible at this time, members of the public are invited to submit written comments or participate electronically in the meeting by contacting Jeff Bunn, Manager, Council and Committee Services/Deputy City Clerk at jeff.bunn@kitchener.ca. Delegates must register by 12:30 p.m. on August 24, 2020 in order to participate electronically. Written comments will be circulated prior to the meeting and will form part of the public record. August 21, 2020 Mayor B. Vrbanovic and Members of Council Re: Special Council Meeting Monday, August 24, 2020 Notice is hereby given that Mayor B. Vrbanovic has called a special meeting of City Council to be held electronically on Monday, August 24, 2020 at 2:30 p.m. to consider the following: 1. Strategic Session a. Pandemic Recovery Planning Stage 3B J. Readman (60 mins) Development Services Department report DSD-20-107. 2. In-camera Meeting Authorization Council is asked to enact the following resolution to authorize an in-camera meeting: "That an in-camera meeting of City Council be held immediately following the special council meeting this date to consider a labour relations matter, a land acquisition/disposition matter, and a matter subject to solicitor-client privilege as authorized by Sections 238 (2) (d), (c) and (f) of the Municipal Act, 2001, respectively. Yours truly, C. Tarling Director of Legislated Services & City Clerk Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994. CHRISTINE TARLING Director of Legislated Services & City Clerk Corporate Services Department nd Kitchener City Hall, 2 Floor 200 King Street West, P.O. Box 1118 Kitchener, ON N2G 4G7 Phone: 519-741-2200 x 7809 Fax: 519-741-2705 Christine.tarling@kitchener.ca c: Corporate Leadership Team J. Bunn D. Saunderson S. Goldrup Records Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994. CITY OF KITCHENER COUNCIL IN-CAMERA AGENDA DATE: MONDAY, AUGUST 24, 2020 TIME: FOLLOWING SPECIAL COUNCIL AT APPROXIMATLEY 3:30 P.M. LOCATION: ELECTRONICALLY / CAUCUS ROOM Note: Any member of Council may question the appropriateness of a listed in-camera item. This may be done during the special Council meeting or at the beginning of the in- camera session. ITEMS FOR CONSIDERATION 1. Memorandum of Settlement (Labour Relations Section 238 (2) (d)) Staff will provide an update and seek direction with respect to this matter (30 min) 2. Ottawa St. S. / Trussler Road (Land Acquisition/Disposition Section 238 (2) (c)) Staff will provide an update and seek direction with respect to this matter (15 min) Recess and Re-convene The meeting will then recess and reconvene at 6:00 p.m. 3. City Lands (Solicitor-Client Privilege Section 238 (2) (f)) Staff will provide information with respect to this item. (30 min) C. TARLING CITY CLERK REPORT TO:Strategic Session of Council DATE OF MEETING:August 24, 2020 SUBMITTED BY:Justin Readman,General Manager, Development Services,519-741- 2200, extension 7646 PREPARED BY:Justin Readman,General Manager, Development Services,519-741- 2200, extension 7646 WARD (S) INVOLVED:All DATE OF REPORT:August 12, 2020 REPORT NO.:DSD-20-107 SUBJECT:Kitchener Reopens -City of Kitchener Stage 3B Recovery Plan ___________________________________________________________________________ RECOMMENDATION: Stage3Bre-opening plan, as outlined inAppendix A ofreport DSD-20-107,be endorsed for the next phase of the Kitchener Reopens recovery plan, recognizing it will be subject to change as further informationbecomes availableand further direction is received from the province and public health. EXECUTIVE SUMMARY: for stage 3B.On June nd 2COVID-19 pandemic. At that time Stage 3B (September through December 2020)was intentionally left blank. The intent was to understand howtheoverall coordinated response to the pandemic would mitigate the epidemiological curve and the pace of theProvince'sreopening plan. This Strategic Session of Council asks:Does Council agreewiththe services/facilities planned to reopen withinStage3B, as outlinedinAppendix A? BACKGROUND: OnJune 8, 2020 theCouncilendorsed report DSD-20-072,City of Kitchener Recovery Plan, Reopening Framework and Post Pandemic Opportunities strategy.This framework has allowed the City to re-open many of the200 services operatingout of more than 70 facilities while ensuring the safety of employees and residents is not compromised. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1-1 recoveryresponse,theplanhasfocused on: meeting the needs of the community by providing valued programs and services to businessesand residents, ensuring the health and safety of City employees and members of the community, contributing to community and global efforts to slow the spread of COVID-19, and The June2020Kitchener Reopensdocumentincluded a Stage 3B component, which was intentionally left blank.This was to understandthe effects of the collaborative response efforts to mitigate the initial epidemiological curveas well as understand the pace at which the Province would advance through their staged reopening plan. The Ontario provincial government released Stage 3 documentation on July 17, 2020and at that time Waterloo Region was permitted toenterStage 3 oftheframework. Now that the City is entering a part of the year when programs and services begin to transitionto fall/winter servicedelivery it is important to check in with Council on the modified programand service deliverythat supports the local community and aligns with current and forecast Provincial COVID guidance. REPORT: has indicatedthatthe fall season may be a particularly challenging time in the COVID response. we will now either beenteringaservices are paused and restarted based on effective testing and tracing, physical distancing and good hygiene practicesin order to maintain a relatively stablenumber of cases, ideally in a declining pattern. Alternatively, if society letsitsguard down, we could experience asignificant waveThe continuation of physical distancing,mask wearing,personal protective equipment,health screening and good hygiene practices will continue to be an important componentinue to remain agile to adapt quickly topotential localized increased spread of COVID 19orchanges inprovincial direction. The Province hassignaled that Ontario will be in Stage 3 of the pandemic response for quite some time and that physical distancing will continue to form a significant part of themitigation response.It will be increasingly important to provide programs and services toKitchener residents to support mental health, wellbeing and connection through the fall and winter season.Staff have been mindful ofthe impacts that community members may be facing as the Stage 3B plan was developed. Discussion Question:Does Council agreewiththe services/facilities planned to reopen within Stage 3B, as outlined in Appendix A? (60Minute Discussion) 1-2 Council prioritized investments inseveraltechnologies that have alloweda workforceto transition quickly and effectively to remote work arrangements.The Province has indicated that, where possible, staff should continue to work from home as part of the COVID- 19 mitigation strategy.Based on this Provincialdirection, staff thatcanwork from home effectively will continue to do sofrom October through December. Even with the transition to remote working,staff have continued to provide quality customer service.Staff have shifted toappointment-basedservice delivery for counter service at City Hall and are utilizing technology and telephone calls to assistcitizens with access to city services.Staff are committed to providingexcellent customer service response continues.Enhanced accountability structures and regular check-ins with individuals and teamshave been implemented to ensure that staff are productive, feel connected to the organization and are collaborating to deliver programs and services. NextSteps Staff will deploy programs and services, as outlined in the Council approved Stage 3B plan.Staff will also check back in with Councilon recommended changes to the Cas required. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: the delivery of core service. FINANCIAL IMPLICATIONS: As the Cityimplements and modifiesprograms and services to support the community in the fall/winter there may be additional costs incurred.These can range from needing to provide additional staffing to physical modificationsto allow programs and services to operate safely. With the possibility of a second wave in the fall/winter, some facilities may reopen only tocloseagain, and this may result in additional costs being incurred without the benefit of represents a significant financial risk for the City that could result in worsening financial projections, highlighting the need to be somewhat cautious with our approach. It highlights the balancing act that municipalities face related to bringing services back online. COMMUNITY ENGAGEMENT: INFORM council / committee meeting. ACKNOWLEDGED BY:Dan Chapman,Chief Administrative Officer 1-3 Appendix B: Impacts of COVID-19 on Strategic Plan Goals and Actions Appendix A Kitchener Reopens:Stage 3B (September to December 2020) Outdoor AmenitiesIndoor AmenitiesPrograms & Events Ice rinks open in Community Centres wrap-Outdoor events and neighbourhood parks up day camps and programming subject to likely late December, gradually open beginning provincial gathering limits weather dependentin mid-Sept with a variety and safety protocols (e.g. of indoor and outdoor City-led by City, Neighbourhood led programs and services Associations and cultural for all agesorganizations) Weekly forestry natural Majority of Neighbourhood Continue social support area programs to Associations have calls for seniors commence in the indicated their intention to September (school, after prepare to offer indoor school and family programming beginning in programming)January. Some may begin to provide programming in the fall. Nordic skiing provided at Examine alternative Online or modified special Rockway Golf Course options for Kitchener events planned for Mela likely late December, winter marketFestival (Sept), Link Picnic weather dependent(Sept), Neighbours Day (Sept), Oktoberfest (Oct), Christkindle (Dec), and Kiwanis Park, Doon Golf Increased ice access for Crossing guards resume Courseand Huron Natural sports groups at arenasduties in September with Areawinter walks and new safety protocols snow shoeing early 2021, weather dependent Continue to leave some City Hall continues to be Limited, City-led in-person roads closed (e.g. Delta, open by appointment for non-statutory public Gaukel) for programmed service transactions and meetings may resume with and passive community in-person meetings for new safety protocols, in space, weather dependentOctober, November and addition to virtual methods Decemberof engagement Potential to allow outdoor Facility rentals available Virtual delegations at patios to remain open as mid-September subject to council and committee late as possible this year,provincial gathering limits meetings continue until weather dependentand safety protocols Stage 4 (starting with VPP, pools) Encourage privately-run Warming centres open Modified fall/winter pop-up coffee/hot during extreme cold events horticultural programs chocolate/food trucks in with locations to be resume (e.g. fall mum key locations to support determined after program) outdoor amenitiesprogramming is finalized 1-4 Appendix B: Impacts of COVID-19 on Strategic Plan Goals and Actions Outdoor AmenitiesIndoor AmenitiesPrograms & Events Public-access computers Staff will continue continue to be accessible investigation opportunities at Kingsdale and Chandler for COVID compliant Mowat community centres programming and supports with the possibility of related to economic expanding this service to development additional centres 4-week swim lesson New or expanded virtual sessions will start to be programming and activities offered in the fall(e.g. Kitchener Connects, feedback surveys) focused on wellbeing Older adult passive/active Leverage grassroots-level, aquatics programing at decentralized, small-scale Breithaupt Centre (BRC)events/programming that connect with City or partner organization activities, which focus on vulnerable populations Budd Park indoor Leverage learnings from programming will resume the camp-in-a-box pilot January 2021 upon program and expand to completion of facility include other leisure improvements.activities targeted to vulnerable populations Love My Hood matching grant fall programming or events may take place Remembrance Day at the Cenotaph, subject to provincial gathering limits and safety protocols OHL Hockey season likely resumes December 1 Notes: 1.All programs/events involving public participation will require pre-registration, with no drop-ins permitted, for the foreseeable future. 2.Seasonal recreational facilities close fall to late fall (e.g. courts, sports fields, skate parks, golf courses, splashpads and outdoor pools). 1-5