HomeMy WebLinkAboutCIS Agenda - 2020-09-281 Community & Infrastructure Services Committee
Agenda
KITCHENER Monday, September 28, 2020
12:30 p.m. - 3:00 p.m.
Office of the City Clerk Electronic Meeting
Kitchener City Hall g
200 King St. W. - 2nd Floor
Kitchener ON N2G 4G7
Page 1 Chair - Councillor K. Galloway-Sealock Vice -Chair - Councillor D. Schnider
Due to COVID-19 and recommendations by Waterloo Region Public Health to exercise physical
distancing, City Hall is open for select services. Members of the public are invited to participate in this
meeting electronically by accessing the meeting live -stream video at kitchener.ca/watchnow.
While in-person delegation requests are not feasible at this time, members of the public are invited to
submit written comments or participate electronically in the meeting by contacting Dianna Saunderson,
Committee Administrator at dianna.saunderson(a-)kitchener.ca. Delegates must register by 11:00 a.m.
on September 28, 2020, in order to participate electronically. Written comments will be circulated prior
to the meeting and will form part of the public record.
Consent Items
The following matters are considered not to require debate and should be approved by one motion in accordance
with the recommendation contained in each staff report. A majority vote is required to discuss any report listed
as under this section.
1. DSD -20-149 - Stop Control — Gage Avenue & Waverly Road
2. INS -20-012 - Budd Park Indoor Soccer HVAC Upgrade
3. DSD -20-060 - 2021 Sidewalk Infill through Roadway Reconstruction
Delegations
Pursuant to Council's Procedural By-law, delegations are permitted to address the Committee for a maximum of five
(5) minutes.
• None at this time.
Discussion Items
4. INS -20-011 - City Hall Outdoor Spaces — Construction Update (45 min)
(Staff will provide a 10 -minute presentation on this matter.)
Materials will be circulated under separate cover.
5. DSD -20-104 - Automated Speed Enforcement — Regional Agreement & Program Launch (30 min)
Information Items
• None
Dianna Saunderson
Committee Administrator
** Accessible formats and communication supports are available upon request. If you require assistance to
take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994 **
Staff Report
Development Services Department
i
Ki is i it\i R
wwwkitchener.ca
REPORT TO:
Community and Infrastructure Services Committee
DATE OF MEETING:
September 28, 2020
SUBMITTED BY:
Barry Cronkite, Director, Transportation Services,
519-741-2200 ext. 7738
PREPARED BY:
Ivan J Balaban, Traffic Technologist, (519) 741-2200 x7302
WARD (S) INVOLVED:
Ward 9
DATE OF REPORT:
September 2, 2020
REPORT NO.:
DSD -20-149
SUBJECT:
Stop Control — Gage Avenue & Waverly Road
RECOMMENDATIONS:
That a stop control be installed on Gage Avenue at the intersection of Gage Avenue and
Waverly Road.
That the Uniform Traffic By -Law be amended accordingly.
BACKGROUND:
Transportation Services received a request to review the existing traffic control at the intersection
of Gage Avenue and Waverly Road, with a particular focus on the marked school crossing
existing at that location. The request cited concerns regarding pedestrian safety and general
operation of the intersection.
REPORT
According to the City of Kitchener's Official Plan, both Gage Avenue and Waverly Road are
designated as Minor Neighbourhood Collector Streets between Gage Avenue and Strange
Street. The dead-end portion of Waverly Road from Gage Avenue to the end of the roadway is
designated a Local Road. Currently, rather than an intersection, these two roadways operate as
one, connected by a curve in the roadway, with none of the three legs being stop controlled.
Vehicles from Waverly Road travelling southbound to access the Local Road portion of Waverly
Road must travel straight through the intersection but must yield to vehicles turning left from
Gage Avenue due to the design. Contributing to intersection confusion is the remnants of
pavement markings and signs for a crossing guard location that is no longer in operation.
The Transit Hub Multi -Use Trail has recently been constructed in this area and utilizes Waverly
Road as part of an eventual network to connect the Iron Horse Trail to the future Transit Hub,
This is expected to increase the volume of vulnerable road users along Waverly Road. This, in
turn has led to the need to address the confusion at the intersection.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1-1
Through review of the intersection Transportation Planning staff recommend that the
intersection be reconfigured to a more conventional stop -control intersection, with Gage
Avenue ending in a T -intersection with Waverly Road. This arrangement will provide a more
traditional intersection design while providing right of way to trail users.
Appropriate signage and pavement markings will be installed at the intersection. Additionally,
flex -stakes will be installed on the inside portion of the curve on the northwest corner to help
reduce the speeds of vehicles turning right from Waverly Road to Gage Avenue. This should
be considered an interim measure necessitated by the unusual geometrics of the intersection.
These flex stakes will be removed through the Gage Street capital reconstruction project
anticipated in 2028.
Additionally, Transportation Planning recommends that the remaining remnants of the school
crossing be removed, as students are better served by a controlled crossing at Waverly Road
at Strange Street, where there is an existing stop -control.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
The total cost of implementing the stop control at Gage Avenue and Waverly Road is approximately
$1,500, including materials and installation, and will be taken from existing sign maintenance budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Justin Readman, General Manager of Development Services,
Development Services Department
Attached:
• Appendix A — Proposed Stop Control
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1-2
Appendix A - Proposed Stop Control
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1-3
i
Staff Repoil Ki'il ii v x
Infrastructure Services Department www.kitchener.ca
REPORT TO:
Community and Infrastructure Services Committee
DATE OF MEETING:
September 28, 2020
SUBMITTED BY:
Asad Qureshi, Director Facilities Management
519-741-2600 X 4424
PREPARED BY:
Asad Qureshi, Director Facilities Management
519-741-2600 X 4424
WARD (S) INVOLVED:
All Wards
DATE OF REPORT:
September 16, 2020
REPORT NO.:
INS -20-012
SUBJECT:
Budd Park Indoor Soccer HVAC upgrade
RECOMMENDATION:
That staff be directed to proceed with installation of a new mechanical ventilation unit at
Budd Park Indoor Soccer Facility; and
That a budget of $150,000 be established for installation of new mechanical ventilation
unit with funding being allocated from the COVID Tracked Cost operating account.
BACKGROUND:
Budd park indoor soccer field is an approximately 19,400 ft2 facility and is primarily used by
Kitchener Soccer club which provides programming over approximately a 20 week season
during winter. The facility is also rented by other sport groups and adult groups who have no
alternative facility to use.
The facility has two primary areas, an office area and a soccer field. The soccer field area has
six unit heaters in place which provides heat only and there is no outdoor air ventilation system
bringing in fresh air supply. A new mechanical unit is required to provide required fresh air supply
and exhaust ventilation for the soccer field. The office area is already supplied with adequate
fresh air supply and exhaust ventilation.
REPORT:
Staff engaged a consultant to review the current HVAC system at this facility. The consultant
provided their professional opinion that while the current HVAC system does not meet the
Ontario Building Code, the facility can remain operational without mechanical ventilation as it
is an existing condition and the City would only be required to meet the requirements when any
major renovations are undertaken.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
2-1
In consideration of the COVID-19 pandemic, Staff reviewed ASHRAE (American Society of
Heating, Refrigerating and Air -Conditioning Engineers) guidelines. ASHRAE's position is that
airborne transmission of virus is likely and changes to the operation of HVAC systems can
reduce airborne exposures. One of the key recommendations related to HVAC systems by
AHSRAE is to increase outdoor air ventilation. Area municipalities' Facilities Managers also
reviewed the ASHRAE guidelines and recommended increasing outdoor air supply.
Considering there is currently no ventilation system in the soccer field area, staff are
recommending installation of a new mechanical unit. The new unit installation will also ensure
that facility meets current Ontario Building Code and ASHRAE Standard 62.1.
There is an extremely tight timeline to design, source and install the unit. The installation will
need to be completed by end of this year which will allow Kitchener Soccer Club to program a
12 week season from January till end of March. This is already a much shorter season than a
typical 20 week season every year. Further reduction to number of weeks can potentially result
in cancellation of the whole season as it may not be viable from an operational cost
perspective
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision through
the delivery of core service.
FINANCIAL IMPLICATIONS:
Staff have estimated the cost of replacing the HVAC system to be $150,000. Currently there are
no funds allocated to this project. As this work is only required at this time due to COVID, the
replacement of the HVAC system is being treated as an unbudgeted cost, with funding being
allocated from COVID Tracked Cost operating account.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Denise McGoldrick
General Manager, Infrastructure Services
2-2
Staff Report
[{, t�.vER
Development Services Department wwwkitchener.ca
REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: September 28, 2020
SUBMITTED BY: Barry Cronkite, Director, Transportation Services 519-741-2200
x7738
PREPARED BY: Lou Slijepcevic, Traffic Project Coordinator, 519-741-2200
x7153
WARD(S) INVOLVED: Wards 2, 8, and 10
DATE OF REPORT: September 4, 2020
REPORT NO.: DSD -20-060
SUBJECT: 2021 Sidewalk Infill through Roadway Reconstruction
RECOMMENDATION:
That the following streets be approved for sidewalk infill in 2021/2022 as per the
Sidewalk Infill Policy MUN-STR-2004, approved by Council June 1, 2015:
• Rossford Crescent,
• Boehmer Street,
• Thaler Avenue/Windom Road;
BACKGROUND:
On June 1, 2015 Council approved MUN-STR-2004 Sidewalk Infill Policy. The Infill Policy
defines the framework around the installation of new sidewalk locations where sidewalk
currently does not exist. Generally speaking, the policy confirms the City's commitment
to an improved sidewalk network on existing roadways to support a more pedestrian
friendly environment. It also defines priority levels for sidewalk infill locations and provides
a framework for community and Council input on proposed installations when sidewalk
infill is not pre -approved through the policy.
The policy requires Council approval for some sidewalk infill locations. This report outlines
locations of sidewalk that are recommended to be built in conjunction with upcoming road
reconstruction projects in 2021/2022 and provides recommendations for the application
of the policy in these areas.
REPORT:
The Sidewalk Infill Policy stipulates that planned sidewalk infill locations must be
presented to Council for approval at least one year in advance of implementation.
Accordingly, staff has reviewed locations for sidewalk infill through 2021/2022
reconstruction projects, as follows;
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
3-1
Rossford Crescent
Location: Rossford Crescent:
On the even number side of Rossford Crescent from
Markwood Drive to Markwood Drive;
Priority: Priority 2 (36 to 62 points)
Score: 60 pts
Rossford Crescent Point Summary
Within 200m of a bus stop Hazel len Drive @ Chopin Drive
10
Within 800m of an elementary school (AR Kaufman Public School)
25
Within 400m of a commercial zone Hazel len Drive @ Chopin Drive
5
Within 400m of community programs facility or park Growski Park
10
Within 400m of a type 1 or 2 trail Growski Park tail network
10
Total Points
60
Implementation Year: 2021
Length of Sidewalk Infill: 1100m
Priority 2 is defined as: Sidewalks shall be required on both sides of the roadway;
however, an exemption may only be authorized by Council should staff not be able to
reasonably mitigate constraints such as, but not limited to; cultural heritage impacts, site
specific impacts, environmentally sensitive impacts and maintenance impacts.
Locations that score less than 62 points are considered priority 2.
Transportation Services surveyed area residents within the identified study area
regarding sidewalk infill along the identified sections of roadway. The results of the survey
are as follows:
nrecvy Arreciea rcossrora yresceni Kesiaenis:
In Favour 2 of 24 8%
Opposed 21 of 24 88%
Indifferent 1 of 24 (4%)
Total responses of Directly Affected Residents 24 out of 66 surveyed (36%)
Area Residents:
In Favour 22 of 35 63%
Opposed 8 of 35 23%
Indifferent 5 of 35 14%
Total responses of Area Residents 35 out of 344 surveyed (10%)
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
3-2
Total Residents (directly affected + area residents):
In Favour 24 of 59 41
Indifferent 29 of 59 49%
Opposed 6 of 59 (10%)
Total responses 59 out of 400 surveyed (15%)
The installation of the sidewalk on the even number side (along the outside of the
crescent) will require the removal of some private landscaping that has been installed on
public property, and the removal of two mature trees. The proposed sidewalk provides
access to an existing trail connection, Growski Park and the Victoria Hills Community
Centre.
Rossford Crescent: Proposed sidewalk infill location
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Study Area
Proposed Sidewalk Infill
■ ■ ■ ■ ■ ■ Existing Sidewalk
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
3-3
Boehmer Street
Location Boehmer Street:
On the west side of Boehmer Street between Elmwood
Avenue and Fairfield Avenue.
Priority Priority 2 (36 to 62 points)
Score 50 pts
Boehmer Street Point Summary
Within 800m of an elementary school Prueter Public School
25
Within 400m of a commercial zone (Margaret Ave @ Fairfield Ave
5
Within 400m of community program facility of park Breithau t Centre
10
Within 400m from a place of worship St Teresa's Catholic Church
5
Completion of Link
5
Total Points
50
Implementation Year 2021
Length of Sidewalk Infill 75m
yirecvy Arrecieu poenmer aireei mesiuenis:
In Favour 10 of 13 77%
Indifferent 1 of 13 15%
Opposed 2 of 13 8%
Total responses of Directly Affected Residents 13 out of 51 surveyed (25%)
Area Residents:
In Favour 34 of 48 71
Indifferent 9 of 48 17%
Opposed 5 of 48 13%
Total responses of Area Residents 48 out of 260 surveyed (18%)
Total Residents (directly affected + area residents):
In Favour 44 of 61 72%
Indifferent 10 of 61 11%
Opposed 7 of 61 16%
Total responses 61 out of 311 surveyed (20%)
The installation of the sidewalk is not anticipated to have any impact to private
landscaping, or require mature tree removal. The proposed sidewalk will fill in the last link
in the existing sidewalk network and provide a safe pedestrian path to Prueter Public
School.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
3-4
Boehmer Street: Proposed sidewalk infill location
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Study Area
- Proposed Sidewalk Infill
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*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
3-5
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Legend:
Study Area
- Proposed Sidewalk Infill
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*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
3-5
Thaler Avenue
Location Thaler Avenue
On the south side of Thaler Avenue between Fairway Road
North and Windom Road.
Priority Priority 1 (greater than 62 points)
Score 85 points
Thaler Avenue Point Summary
Within 200m of a Bus Stop (Fairway Rd N @ Thaler Ave
10
Within 450m of a Bus Stop (Fairway Rd N @ Thaler Ave
5
Within 800m of an Elementary School Howard Robertson Public School
25
Within 400m of a Place of Worship Christ the King United Church
5
Within 400m of Type 1 or 2 trail Dom Cardillo Trail
10
Within 400m of a commercial zone(Fairway Rd N @ River Rd E
5
Within 400m of a mixed use corridor(Fairway between King Street & Morgan Ave
20
Completion of a link
5
Total Points
85
Implementation Year
Length of Sidewalk Infill
2021
`VNO
Priority 1 is defined as: Sidewalks shall be required on both sides of the roadway as
they connect to a significant number of pedestrian origins and destinations.
Windom Road
Location Windom Road
On the west side of Windom Road between Thaler Avenue
and the end of the roadway;
On the east side of Windom Road between Southill Drive
and the end of the roadway.
Priority Priority 1 (greater than 62 points)
Score 80 pts
Windom Road Point Summar
Within 450m of a Bus Stop (Fairway Rd N @ Thaler Ave
5
Within 800m of an Elementary School Howard Robertson Public School
25
Within 400m of a Place of Worship Christ the King United Church
5
Within 400m of Type 1 or 2 trail Dom Cardillo Trail
10
Within 400m of a community program facility or park (Centreville Chicopee
Community Centre
10
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
3-6
Within 400m of a mixed use corridor(Fairway between King Street & Morgan Ave 20
Within 400m of a commercial zone(Fairway Rd N @ River Rd E 5
Total Points 80
Implementation Year 2021
Length of Sidewalk Infill 265m
Directly Affected Thaler Avenue and Windom Road Residents:
In Favour
8 of 15
53%
Opposed
7 of 15
47%
Total responses of Directly Affected Residents 15 out of 146 surveyed (10%)
Area Residents:
In Favour 20 of 27 74%
Indifferent 1 of 27 (4%)
Opposed 6 of 27 22%
Total responses of Area Residents 27 out of 327 surveyed (8%)
Total Residents (directly affected + area residents):
In Favour 28 of 42 67%
Indifferent 6 of 42 14%
Opposed 8 of 42 19%
Total responses 42 out of 473 surveyed (9%)
The installation of the sidewalk is not anticipated to have any impact to residential
landscaping, or require mature tree removal. The proposed sidewalk will provide direct
access to Howard Robertson Public School.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
3-7
Thaler Avenue & Windom Road: Proposed sidewalk infill location
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Legend:
Study Area
Proposed Sidewalk Infill
■ ■ ■ ■ ■ ■ Existing Sidewalk
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
3-8
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
The cost of sidewalk installation is funded through the Water Infrastructure Program (WIP)
in the 2020 capital budget for these projects.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance
of the council / committee meeting. Residents were notified regarding this report to
recommend the implementation of sidewalk through upcoming reconstruction projects.
CONSULT — Transportation Services initiated public consultation through a
survey/questionnaire for:
• Boehmer Street — January 10, 2020
• Thaler Avenue/Windom road — January 10, 2020
• Rossford Crescent —January 10, 2020
The Engineering Division leads public engagement for roadway reconstruction projects.
Transportation Planning staff support these engagement efforts to discuss and answer
questions regarding sidewalk infill, and other transportation impacts.
ACKNOWLEDGED BY:
Justin Readman, General Manager, Development Services Department
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
3-9
Staff Repoil Ki it ii v R
Infrastructure Services Department www.kitchener.ca
REPORT TO:
Community and Infrastructure Services Committee
DATE OF MEETING:
September 28, 2020
SUBMITTED BY:
Asad Qureshi, Director Facilities Management
519-741-2600 X 4424
PREPARED BY:
Lynda Stewart, Manager of Projects & Energy Management
519-741-2600 X 4215
WARD (S) INVOLVED:
All Wards
DATE OF REPORT:
September 21, 2020
REPORT NO.:
INS -20-011
SUBJECT:
City Hall Outdoor Spaces Construction Update
RECOMMENDATION:
That the City Hall Outdoor Spaces scope adjustments for Necessary Repairs,
Comprehensive Renewal, and Accelerated Schedule, as identified in Infrastructure
Services Department report INS -20-11 be approved and added to the scope of work for
Heritage Restoration Inc. (T19-177); and
That the City Hall Outdoor Spaces capital project budget be increased by the following
amounts:
• $900,000 for Necessary Repairs
• $1,150,000 for Comprehensive Renewal
• $150,000 for Accelerated Schedule; and further
That the funding sources for the additional budget be allocated as follows:
• $815,000 Facilities Management capital project closeouts
• $1,385,000 Tax Capital reserve fund.
BACKGROUND:
Kitchener City Hall was opened in 1992 and after nearly 25 years of extensive use for community
events and public recreation, the outdoor areas were showing signs of damage and the rink and
fountain amenities were reaching end of life. To address this and the functionality of the space
a thorough review and planning exercise was undertaken.
In September 2016, Council received the City Hall Outdoor Spaces Master Plan,(INS-16-066)
which outlined the existing conditions and how the areas could potentially be redesigned to be
more flexible for programming; provide better access to the spaces and replace necessary
infrastructure that had reached end of life.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
C=I
Infrastructure concerns identified in the master plan included:
• Cracks and leaking of salt and water into the ceiling of the parking garage. The engineering
report identified that the waterproofing membrane must be replaced to rectify this situation.
• Accessibility issues associated with the physical design of site features, including the stage,
fountain, stairs, ramps and damage to the paving surface.
• Poor condition of drainage infrastructure, particularly the trench drains, with most of the
drains through the garage roof slab found to be actively leaking, an indication that the
membrane bond has failed.
• End of expected lifecycle for both the ice rink and fountain equipment.
The resolution passed by Council recognized critical infrastructure (surface concrete, parking
garage membrane and drainage) as the first priority for reconstruction; that the refurbishment
or replacement of the ice rink, fountain and stage should be considered concurrently with
critical infrastructure replacements; and, that other elements would be considered subject to
funding availability.
Further work to explore the feasibility of constructing the master plan design was completed in
2017 (INS 17-076 City Hall Outdoor Spaces Functional Design) and detailed design work
began in 2018.
In 2019, further work to refine the design continued and a structural engineer specializing in
restoration projects was added to the team. A 100% detailed design submission was tendered,
closing on December 10, 2019 (T19-177). Two bids were received for this tender, both
exceeding the project budget.
Report INS -20-005 analyzed the variance between the budget and bids and offered project
scope and cost reduction suggestions for Council's consideration. At the time of tender award,
market conditions, the specified cold -applied dual membrane waterproofing system and
extensive mechanical and electrical work were identified as the primary cost drivers. Additional
accessibility upgrades, such as handrails and tactile walking surface indicators, also contributed
to increased costs.
In total, the project budget was reduced by $1.71 million. Provisional items, including the
pedestrian ramp from College St., stairs and upper terrace and site furnishings were removed
from scope. The project contingency was reduced from 10% to 5% overall.
4-2
REPORT:
Heritage Restoration Inc. (HRI) was awarded the tender with reduced scope and began work
on March 23, 2020, later losing 20 calendar days to COVID restrictions. This project is an
extensive undertaking, requiring the removal of all surface paving, insulation and granular fill to
access the parking garage membrane. The limits of the parking garage extend beyond the
building footprint, making work on all four sides of City Hall necessary. The project is divided
into two phases, the first one focused on Carl Zehr Square and the College Street sides of the
building.
To date, HRI has completed surface removals like flagpoles, bike racks and benches for reuse;
decommissioned electrical, ice plant and water feature systems; demolished the hardscape
paving and rink slab; and removed granular fill, insulation and the waterproofing membrane.
Concrete repairs, concrete penetrations for mechanical systems; and surface preparation has
been another area of focus for the contractor. On College Street, paving, planters and
streetscape lighting has been removed, and cladding has been removed on all sides of the
building.
As demolition progressed, a number of unanticipated issues were identified requiring further
investigation and strategies to address the concerns. The issues are a result of extensive
deterioration of the building components and unanticipated conditions associated with original
construction, drainage and utility infrastructure. Documented conditions are further described
below, and photos are provided in Appendix A.
Documented Conditions
The project team, which includes structural restoration engineers, building and landscape
architects and the restoration contractor, have documented several interrelated issues that
have contributed to the deterioration of building and site components. The issues experienced
include:
The existing waterproofing was in very poor condition and was compromised at several
locations. The waterproofing systems between the podium deck and the building
cladding and fenestration components was not continuous. This allowed water, shed
from the building, to bypass the podium waterproofing and prevented proper drainage of
the cladding elements. In some areas, water was trapped between the membrane and
building or podium surfaces. This resulted in extensive damage including the corrosion
of curtain wall closures, granite cladding and anchors, door thresholds and frames, and
water damage to some interior areas. Salt used for winter ice and snow control
exacerbated these conditions.
• Moisture trapped between the membrane and surface was especially apparent at the
pedestrian ramp. Once the vertical cladding was removed, water began seeping out
from beneath the membrane at the cold joint between the surface and the wall and
4-3
continued for several days. Test cuts at various locations along the ramp found the
membrane debonded and the concrete topping to be disintegrated, evidence of
long-term water saturation.
Understandably, the construction materials and methods used when City Hall was built
28 years ago would not necessarily be the same as those utilized today. However,
some of the methods revealed by demolition are not consistent with as -built drawings
and work is required to rectify these areas. For example, the green slate wall adjacent
to the Williams patio was expected to be a solid concrete base but was found to be
hollow block construction with large unsealed openings for lighting fixtures.
Furthermore, the height of the wall was not as specified in the original drawings and the
gap had been filled with insulation and topped with cement board to hold the cladding.
Once the overburden was removed, HRI conducted a site elevation survey which
showed drainage towards the building in some areas. For proper drainage and
functioning of the water feature, the elevation will need to be corrected with additional
granular fill over a large area and the relocation of some trench drains and water feature
piping.
Excavation also revealed a previously unknown portion of an old building foundation
near King and Gaukel Streets, so the footings for the sign wall will need to be
redesigned to account for this. Similarly, locates identified a small telecommunications
conduit along College St., but after excavation it was found to be a significant concrete
encased bunker at a much shallower depth than shown. Footings for the planters will
need to be reworked in light of this.
These conditions were not previously known because the areas of concern were concealed by
the overburden, waterproofing and cladding elements. Localized test pits were investigated in
fall of 2018 to check the overburden and waterproofing tie-in conditions at the surface.
Unfortunately, the issues uncovered occurred higher up, on the foundation wall, at the
transition of the curtain wall to the cladding and the top of the green wall and were not revealed
until excavation and demolition work began.
In addition, there was not active leaking into the building, nor extensive leaking into the parking
garage, as would have been expected given the observed condition of the membrane and
concealed steel elements after excavation. Test cuts in summer 2020 revealed the membrane
was not well bonded and water was trapped within the system, limiting the observable leakage,
but contributing to the deterioration of the building elements.
During the investigation phase, damage to the planters, door frames and other areas was not
observed. Some damage to the granite panels was noted and an allowance for repair included
in the tender. However, significantly more panels were found to be damaged which can be
explained by the concept of exponential deterioration. This refers to rapid deterioration once a
portion of the material is damaged. In this case, the cladding was exposed to moisture on both
sides of the panel, as well as chloride from de-icing efforts. Once the pores of the granite are
opened up, further damage from freeze -thaw cycles, moisture and salt rapidly occurs.
Table 1: Summary of Documented Conditions
Scope Item
Description of Conditions
Photo Reference in Appendix
Curtain Wall Framing &
Corroded components;
Photos 1,2,3,4
Flashing
waterproofing not continuous
Door and Components
Corroded frames &
Photos 5,67
thresholds
Granite Repairs
Cladding damaged by salt
Photos 8,9,10
and water
Green Slate Wall
Not constructed as designed
Photos 11, 12
College St.
Corrosion on curb and
Photos 13,14
flashing of exhaust shaft
Pedestrian Ramp
Water trapped between
Photos 15,16,17
membrane & surface
Stairs
Water, salt and freeze/thaw
Photos 18,19,20,21
damage
Upper Terrace
Poor drainage & damage to
Photos 22,23,24
door
King & Gaukel Foundation
Undocumented concrete
Photo 25
structure, possibly old
building foundation
College St. Utility Bunker
Inaccurate locates for size
Photo 26
and depth of structure
Site Elevations
Correct drainage with
N/A
additional fill & relocate
trench drains
The issues which have been identified will need to be addressed in order for the CHOS project
to proceed and several factors should be considered:
➢ Effective waterproofing requires a suitable bonding surface so repairs to flashings,
cladding and fasteners, and vertical and horizontal surfaces is necessary.
➢ When provisional areas (ramp, stairs and upper terrace) were removed from scope at
tender award, it was noted that replacement of the membrane in those areas would be
required within a short timeframe, meaning a second disruption to Carl Zehr Square.
Based on existing conditions, this work will be required sooner than originally
anticipated (estimated within 3-5 years) requiring additional disruption to Carl Zehr
Square and increased cost due to remobilization costs and inflationary increases
4-5
➢ Good asset management practices for facilities place prime importance on the building
envelope being watertight. Much of the additional work identified is fundamental to this.
➢ The extensive work necessary will impact the critical path and overall project timelines.
Options for Consideration
Two possible approaches to address the concerns have been proposed by the project team
based on the documented conditions of Phase 1 work. It is difficult to project exactly the
required work during Phase 2, but it is a reasonable assumption that conditions will be similar
to those encountered in Phase 1. As a proxy, an estimate for Phase 2 (Duke and Young St.)
based on the relative size of Phase 2 compared to Phase 1 was calculated.
Option 1: Necessary Repairs would repair or mitigate areas of greatest concern impacting the
original scope of work. The goals would be to complete the work to a high-quality standard;
and prevent deficiencies in original condition areas from impacting newly constructed
waterproofing membrane and concrete repairs.
Necessary repairs include:
• Curtain wall framing and flashing repairs
• Doors, frames and threshold repairs or replacement, as necessary
• Repairs or replacement of the granite cladding on the building and site features
• Repairs to the garage exhaust shaft on College St.
• Reinforcing and repairing the green slate wall
• Comparable repairs to building and site components in Phase 2 as found in Phase 1
In addition to the above, repairs are necessary to address active leaks and deterioration of
structural elements that are not in the current scope of work. This relates primarily to leakage
and drainage issues at the upper terrace doors and at the east stairs, suspected of impacting
the anchoring of granite cladding panels on the stairs to the upper terrace. This would include:
• Repairs to the most damaged areas of the pedestrian ramp and joint sealing
• Repairs to the most damaged areas of the staircase to upper terrace and joint sealing
• Review of the concealed granite anchors and localized temporary support for soffit
panels, if required
• Localized repairs to the area drain, localized re -grading, and a new door on the upper
terrace
The additional budget required for necessary repairs is $900,000.
Option 2: Comprehensive Renewal would address all areas, including those previously
removed from scope, within consecutive construction seasons.
In this option, the ramp and stairs would be completely rebuilt. Work to remove all cladding,
repair all areas, address drainage issues, replace the waterproofing and reset the granite
surface and cladding would be done. The upper terrace would be fully re -waterproofed and
4-6
compartmentalized to separate the waterproofing system from any leaks stemming from the
cladding or curtain wall above.
Comprehensive renewal would include all of the necessary repairs:
• Curtain wall framing and flashing repairs
• Doors, frames and threshold repairs
• Repairs or replacement of the granite cladding on the building and site features
• Repairs to the garage exhaust shaft on College St.
• Reinforcing and repairing green slate wall
• Comparable repairs to building and site components in Phase 2 as found in Phase 1
Items previously removed from the project scope would be fully addressed, including:
• Renewal of the pedestrian ramp and full integration with the podium level waterproofing
system
• Renewal of the stairs to the terrace, including waterproofing, new stainless-steel
cladding anchors, new drainage
• Upper Terrace Renewal, including the new upper terrace doors, trench drain, expansion
joint and all paving
The additional incremental budget required for comprehensive renewals is $1,150,000.
Impact on Construction Schedule
The extent of work in either the necessary repairs or comprehensive renewal options is
significant and will impact the construction schedule. To understand this better, it is helpful to
review the evolution of the project schedule.
In 2018, during the planning for this project, the preliminary schedule indicated two full
construction seasons would be required to complete Phase 1, ending in Fall 2021. Feedback
indicated that Carl Zehr Square being unavailable for two summer seasons was not desirable.
So, the Phase 1 schedule for tender was compressed until the end of June 2021. This is a
very aggressive schedule that could only have been achieved if no changes were necessary,
and certainly only if the COVID pandemic had not occurred.
Necessary Repairs Schedule
The necessary repair option schedule is still very aggressive and indicates Phase 1 work could
be completed by August 2021. Two factors can positively impact this completion date. One is
if mild, dry weather conditions allow for work to continue until late this fall. However, this
project is very weather dependent and moisture and temperature both impact concrete quality.
Secondly, if additional work is undertaken this winter, the end date for Phase 1 could be
sooner. This is discussed further in the section below.
C �J
Depending on the progress of Phase 1, work could start on Phase 2 in spring 2021 and be
completed by the end of October 2021. The disadvantage of this is that both the King St. and
Duke St. entrances would be under construction at the same time for approximately a six-
month period.
Comprehensive Renewal Schedule
Under the comprehensive renewal option, the end of Phase 1 is projected to be the end of
October 2021. This schedule is realistic and necessary given the significant building related
work included in this option. Undertaking the comprehensive work is consistent with best
practices for asset management and provides the best opportunity to maximize efficiencies
and productivity. Accelerating the schedule with winter work is also possible within this
schedule.
Recognizing the importance of Carl Zehr Square to the community, the contractor has
committed to working collaboratively with staff and stakeholders to accommodate limited
access to the square, if it is safe to do so, by late summer 2021.
Phase 2 is proposed to start in Spring 2022 under the comprehensive renewal option. This is
deliberate so that all resources can be focused on Phase 1, with particular emphasis on
completing Carl Zehr Square. This would also avoid both Duke and King entrances from being
under construction at the same time.
Opportunities to Accelerate Completion of Carl Zehr Square
It is recognized that Carl Zehr Square provides an important event/community space and
contributes to the vibrancy of the downtown.
The construction schedule could be accelerated by undertaking work during the winter period of
December 2020 to March 2021. Specific areas would be enclosed and heated to allow for
continuing work on labour intensive concrete details. Natural gas from the existing service on
the square would be the heat source. Working in this 12 -week period could accelerate the
schedule by up to 8 weeks and allow surface works to begin more immediately in the spring.
The first priority for winter work would be the seat walls at the rink area and stage area because
this work is in the main square, it would have the greatest impact on the timing of Carl Zehr
Square availability. This applies if either the necessary repairs or comprehensive renewal option
is selected.
Winter work on the stairs to the upper terrace could occur to accelerate construction. This would
only apply if the comprehensive renewal option is undertaken. The advantage of this would be
the ability to provide a protected pedestrian access to the front doors of city hall when completed.
This would be beneficial if work is being done concurrently on King and Duke St. sides.
Enclosing the pedestrian ramp area for winter work is also part of the comprehensive scope of
work.
The additional cost for winter works is estimated at $150,000.
Recommended Options and Rationale
While the necessary repairs are required to complete the originally tendered scope of work, the
comprehensive renewal work is integral to the overall effectiveness of the waterproofing
application. Completing the comprehensive work now ensures all building and site
components are consistently addressed and waterproofing is continuous.
From a construction and project management perspective, it is strongly recommended to
undertake the necessary repairs and comprehensive renewal for several reasons:
➢ The extent of the deterioration makes it difficult to delineate the limit of repairs and
unrepaired areas may compromise the effectiveness and longevity of the new
waterproofing.
➢ It is more efficient to complete work now while cladding and surface paving are
removed and a consistent tie-in to the membrane can be achieved.
➢ If only necessary repairs are done, a full renewal on excluded areas will be required in
the near future (approximately 3-5 years) based on the severity of deterioration
observed.
➢ Future construction costs will be higher due to cost escalation and project management
and mobilization costs. Based on the volatility in the construction/restoration market in
the last 5 years, it is anticipated construction inflation will be in the order of 5-8%
annually. Costs related to mobilization, new building permit, re -tendering, and project
management would also be incurred.
➢ The inherent risk in completing future construction over newly finished surfaces is that
there will be some damage to the current work areas. Extra precautions will be
required to protect the new finishes if work is deferred.
➢ Additional construction in future on Carl Zehr Square would be disruptive to community
programming and events and may not be well-received by citizens.
➢ A second construction project creates the potential for warranty conflicts. Some work
completed by this project would need to be removed to tie-in the new waterproofing
membrane and a different contractor may be used for the additional work.
4-9
Infrastructure Lifecycle
Several design and construction techniques, as well as operating considerations, will be
incorporated to prolong the expected lifecycle of building components once completed. These
include:
➢ Deteriorated conditions and poor execution of the original construction will be addressed.
➢ A superior waterproofing system, with double the life expectancy of the current material,
will be installed. The substrate has been meticulously prepared to eliminate problematic
corners and crevices and ensure a good bond. Podium waterproofing will be continuously
tied into the cladding system to protect the building envelope and parking garage.
➢ Improved run-off management will be achieved with larger capacity trench drains, bi-level
area drains and site elevation changes.
➢ Poured in place concrete surface, instead of pavers, will have fewer seams and corners
that allow water penetration. The new hard surface will be resistant to heave and
displacement that had previously resulted in trip hazards and overall improving the
accessibility of the site.
➢ Granite cladding will be fastened with stainless steel fasteners, raised to flush with grade
level and sealed to minimize water and salt damage.
Operationally, Parks and Cemeteries staff responsible for winter control activities at City Hall
have been experimenting with alternative de-icing materials that are designed to be less
corrosive to concrete. Previously, the surface on Carl Zehr Square was granite pavers laid
adjacent to concrete pavers. Granite has a very low friction coefficient, and surface temperatures
up to 5 degrees colder than the surrounding concrete, making it more slippery. Staff had to
apply de-icing products more frequently and over a longer season to address this challenge. A
consistent concrete paving surface eliminates this differential and staff continue to evaluate any
new products for their suitability in this environment.
Undertaking the comprehensive renewal scope of work presents the best opportunity to prolong
the lifecycle of all asset components — building, site and amenities — and achieve the vision of
more accessible, flexible and sustainable outdoor spaces at City Hall.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic vision through
the delivery of core service.
4-10
FINANCIAL IMPLICATIONS:
The budget increase recommended in this report is $2.2M, which represents an increase of
almost 20% to the existing budget of $11.8M. If approved, the total City Hall Outdoor Spaces
(CHOS) budget will be $14M.
Given the importance and urgency of the CHOS project, Facilities Management staff have
reviewed their existing capital balances and are proposing $815,000 of those funds be closed
out to fund the CHOS project. These closeouts will come from projects that will help reduce the
size of the Facility Infrastructure Gap, meaning this gap will not be addressed as
quickly. Consideration of closeouts were based on updated condition assessment information,
realigned timing due to COVID and opportunities to prolong the life of assets allowing for these
projects to be re -prioritized to future years.
The close outs from Facilities Management projects will provide a portion of the funding for the
CHOS project. The remaining balance of $1,385,000 is proposed to be funded by the Tax
Capital reserve fund. After making this transfer, the reserve will have a balance of $250,000.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
INS 16-066 City Hall Outdoor Spaces Master Plan
INS 17-076 City Hall Outdoor Spaces Functional Design
2019 Budget Issue Paper — Cap04- Rehabilitating City Hall Outdoor Spaces
INS 20-005 City Hall Outdoor Spaces Rehabilitation Update
ACKNOWLEDGED BY: Denise McGoldrick
General Manager, Infrastructure Services
C=111
INS 20-011 City Hall Outdoor Spaces Construction Update
Appendix A — Photographs
4-12
Photo 2 Hole in Anchoring Angle for Curtain
Wall Framing
4-13
r y
1
1
Photo 2 Hole in Anchoring Angle for Curtain
Wall Framing
4-13
Photo 5 Unsupported Door Threshold
Photo 6 Damaged Door Frame
Photo 7 Gap in Door Frame / Not Tied into
Cladding
Photo 8 Granite Cladding warped by moisture
behind panel
= EIA I
'1 tt
Photo 9 Broken Granite Cladding Photo 10 Granite Cladding Panels Removed
Photo 11 Green Slate Wall Removals
Photo 12 Gap in Slate Wall Filled with
Insulation
4-15
Photo 13 College St. Exhaust Shaft Curb
Deterioration
Photo 14 Corroded Exhaust Shaft Flashing
(College St.)
4-16
Photo 17 Water under Membrane on Ramp
Photo 19 Disintegrated Concrete on Stairs
Photo 18 Stairs to Upper Terrace
Photo 20 Salt Damage Under Stairs Storage
Area
:A=W
Photo 21 Salt & Water Staining Soffit
Photo 23 Terrace Ponding and Slope Towards
Door
Photo
172 Upper Terrace and Doors
Photo 184 Damage to Doors - Interior Side
4-18
fit
Photo 25 Buried Structure King & Gaukel St.
Photo 26 Utility Bunker College St.
4-19
staff Repoil .j_�
Development Services Department www.kitchenerca
REPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING: September 28, 2020
SUBMITTED BY: Barry Cronkite, Director, Transportation Services
519-741-2200, ext. 7738
PREPARED BY: Faranak Hosseini, Transportation Planning Project Manager
519-741-2200, ext. 7665
Ivan J. Balaban, Traffic Technologist
519-741-2200, ext. 7302
WARD (S) INVOLVED: All Wards (1-10)
DATE OF REPORT: September 17, 2020
REPORT NO.: DSD-20-104
SUBJECT: Automated Speed Enforcement — Regional Agreement and
Program Launch
RECOMMENDATIONS
• That the Director of Transportation Services be authorized to execute all necessary
agreements, renewals, and other such documentation with the Region of Waterloo
for the administration and operation of Automated Speed Enforcement on City
roads; said documentation to be to the satisfaction of the City Solicitor, and;
• That Franklin Public School be approved as the priority location for automated
speed enforcement; and further;
• That the school zones outlined in Appendix A be approved and added to Schedule
19 of the Uniform Traffic Control By-law.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
5-1
BACKGROUND
The Highway Traffic Act was amended in 2019 to permit municipalities to use Automated Speed
Enforcement (ASE) with the objective of improving road safety. The legislative amendment
allows municipalities to enact by-laws to permit the use of Automated Speed Enforcement (ASE)
exclusively in school zones and community safety zones.
The intent of ASE is to improve road safety in school zones and community safety zones through
increased compliance with posted speed limits. Reducing operating speeds has proven to have
a direct positive impact on the likelihood and severity of collisions. In tandem with other strategies
including education and engineering methods, the long-term objective of ASE is to influence
driver behaviour and improve road safety for all users.
An ASE system automatically measures vehicle speeds at a specific point along a roadway using
a camera based radar system. Enforcement is accomplished through the issuance of an offense
above the posted speed limit issued to the owner of the vehicle license plate number. A ticket
will be issued if a vehicle is detected travelling greater than a set speed above the posted speed
limit. The registered owner of the vehicle will receive the ticket regardless of who was driving.
An ASE Steering Committee chaired by the Ontario Traffic Council has taken a province -wide
approach towards the implementation of the ASE system. In Ontario, the cities of Toronto,
Ottawa, Hamilton, London, Regions of Waterloo, York, Durham and Peel are planning to launch
the ASE program. Recently the City of Toronto has implemented this system on 50 locations
near schools and community safety zones as of July 6, 2020.
REPORT
This report describes the proposed operating and implementation plan of the ASE program.
Proposed ASE Operation Model
The Region of Waterloo, area municipalities and Waterloo Regional Police Services agree that
The Region should administer ASE on regional and municipal roads on behalf of area
municipalities subject to local Council approval. Of primary consideration is that a provincial
offences court is required for the processing of all ASE related infractions. The local Provincial
Offences Court office falls under the jurisdiction of the Region of Waterloo and therefore area
municipalities are limited in their ability to establish a standalone ASE program. Additionally, a
Region wide ASE program ensures consistent implementation throughout the Region of
Waterloo.
Based on this operating model, The Region would be responsible for all implementation and
maintenance costs of the selected sites within the City of Kitchener. However, this also requires
that all revenue from the ASE system will be retained by the Region to account for capital and
operating costs.
The selected implementation model involves a semi -fixed camera system installation. A
semi -fixed installation enables the device to be rotated among several ASE sites. The ASE sites
will be pre -determined and the device will be rotated among these sites on a quarterly basis.
2
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
5-2
The ASE plan initially consisted of 32 sites within the Region (four sites per municipality/township
and four allocated to the Region of Waterloo itself) using the semi -fixed approach, however due
to financial constraints, the phase 1 launch was reduced to a total of eight sites (one site per
municipality). This phased approach will allow for monitoring of offence volumes and associated
resource requirements before expanding the program.
Anticipated ASE Benefits
In alignment with other City of Kitchener road safety initiatives, staff expect the following benefits
for the City as a result of the ASE system:
Improved speed compliance within the highest priority school zone(s) selected for ASE
Increased comfort and safety for walking and active transportation within school zones;
No initial capital or annual operating cost to the City.
According to the Highway Safety Manual, the use of ASE has proven to reduce fatal, serious,
minor and possible injury collisions. Some related examples are as follows:
Quebec, Canada: ASE program reduced average speeds by 13.3 km/h and reduced
collisions by 15% to 40% at ASE sites.
Saskatchewan, Canada: ASE program reduced average speeds by 17% and reduced
collisions by 63% at ASE sites.
Site Selection Criteria and Proposed Sites
Speed data collected within school zones was primarily used to prioritize the selected sites.
Schools that have an 85th percentile speed of 10 km/h or more above the posted speed limit
were added to the School Zone ASE Priority Ranking List. Of the City's 71 schools, there are 17
schools that met this criterion. The School Zone ASE Priority Ranking List includes the top 17
priority locations and is provided in Appendix B. Six of the 17 priority locations are already listed
in the Uniform Traffic Control Bylaw Schedule 19 (Rate of Speed).The remaining 11 locations
(as shown in Appendix A) should also be specifically listed in Schedule 19 for future phases of
the ASE program. Specifically listing ASE locations in the Traffic Control Bylaw will help prevent
ambiguity if ASE related offences are challenged.
The School Zone ASE Priority Ranking list is data -driven and will continue to be updated as new
data becomes available. Once the Region moves to future phases of the ASE program, staff will
use the most up to date version of the School Zone ASE Priority Ranking List to select future
locations and update Council accordingly. Currently the top five locations are as follows:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
5-3
Legal Agreement
In order for the Region of Waterloo to operate the ASE program on the City of Kitchener's behalf,
a legally binding agreement is required. Based on this agreement, the Region's responsibilities
will include, but not be limited to, entering into all the agreements with the various parties on the
City's behalf, paying all fees associated with the program, working with the ASE technology
vendor, the City of Toronto and the Ministry of Transportation Ontario (MTO) to set up the ASE
sites, and reporting to MTO on numbers, collision reduction benefits, etc. The City's Legal
solicitors will review this agreement and amend as necessary before being signed by the Director
of Transportation Planning.
In order to administer and operate the ASE program, the Region is also in the process of entering
into agreements with a number of agencies including MTO, Redflex Traffic Systems (Canada)
Limited, and the City of Toronto. This is to facilitate the access to license plate registry,
equipment supply, installation of equipment, and cost -share for the ticket processing centre. The
Region has commenced the work on these agreements and is planning to complete the
agreements as soon as possible after Regional Council approval.
Public Communication and Education
The Region will be leading the public communication and education efforts related to the ASE
program and will be the single point of contact for public questions and feedback. The Region
will post on -street signs at the selected ASE locations three months in advance of enforcement
to notify drivers about the program well in advance of the enforcement coming into effect at the
selected locations. In addition to this, Regional staff are planning to provide more information on
ASE on the Region's website, which the City of Kitchener will provide a link to. The Ontario
Traffic Council (OTC) has also developed a website that provides further information on the ASE
program which can be found at aseontario.com.
City staff will prepare key messages about the program to use as a reference in public
communications. This information will also be posted on the City of Kitchener website with
references to The Region's and OTC's content. Residents will be directed to the Region of
Waterloo as the single point of contact for additional information and further discussion.
4
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
5-4
Posted
85th
Deviation
#
School Name
Adjacent
Speed
Percentile
from
Priority
Roadway
(km/h)
Speed
Posted
Rank
(km/h)
(km/h)
1
1 Franklin Public School
Franklin St N
40
62
22
1
2
Westheights Public School
Westheights Dr
40
60
20
2
3
Lackner Woods Public School
Zeller Dr
40
57
17
4
St. Anne - Kitchener EDC, FI
East Ave
40
57
17
3
5
St. John's (EDC)
Strange St
40
54
14
4
Legal Agreement
In order for the Region of Waterloo to operate the ASE program on the City of Kitchener's behalf,
a legally binding agreement is required. Based on this agreement, the Region's responsibilities
will include, but not be limited to, entering into all the agreements with the various parties on the
City's behalf, paying all fees associated with the program, working with the ASE technology
vendor, the City of Toronto and the Ministry of Transportation Ontario (MTO) to set up the ASE
sites, and reporting to MTO on numbers, collision reduction benefits, etc. The City's Legal
solicitors will review this agreement and amend as necessary before being signed by the Director
of Transportation Planning.
In order to administer and operate the ASE program, the Region is also in the process of entering
into agreements with a number of agencies including MTO, Redflex Traffic Systems (Canada)
Limited, and the City of Toronto. This is to facilitate the access to license plate registry,
equipment supply, installation of equipment, and cost -share for the ticket processing centre. The
Region has commenced the work on these agreements and is planning to complete the
agreements as soon as possible after Regional Council approval.
Public Communication and Education
The Region will be leading the public communication and education efforts related to the ASE
program and will be the single point of contact for public questions and feedback. The Region
will post on -street signs at the selected ASE locations three months in advance of enforcement
to notify drivers about the program well in advance of the enforcement coming into effect at the
selected locations. In addition to this, Regional staff are planning to provide more information on
ASE on the Region's website, which the City of Kitchener will provide a link to. The Ontario
Traffic Council (OTC) has also developed a website that provides further information on the ASE
program which can be found at aseontario.com.
City staff will prepare key messages about the program to use as a reference in public
communications. This information will also be posted on the City of Kitchener website with
references to The Region's and OTC's content. Residents will be directed to the Region of
Waterloo as the single point of contact for additional information and further discussion.
4
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
5-4
Timelines and Next Steps
If approved by City of Kitchener Council, staff will finalize the legal agreement with the Region.
The Region expects that the negotiation and execution of the legal agreements with the related
agencies (area municipalities, City of Toronto, MTO, etc) to be completed by the end of 2020.
However, due to the sensitivity related to the timing of the launch during the COVID-19
pandemic, Regional staff is planning to monitor the COVID-19 situation and launch ASE in line
with the provincial back to school policy and the Region's court system capacity. Based on timing
required for these actions, ASE is anticipated to be operational in early 2021.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN
This project aligns with strategic priority 3 (Safe and Thriving Neighbourhoods), strategy 3.2
(Create safer streets in our neighbourhoods through new traffic calming approaches), strategic
action NB38 (traffic calming) of the City of Kitchener's Strategic Plan.
FINANCIAL IMPLICATIONS
The Region of Waterloo will install, administer and maintain the ASE program with no financial
implications to the City of Kitchener. All revenue from this program will be retained by the Region
of Waterloo to fund the program.
COMMUNITY ENGAGEMENT
CONSULT — The City has conducted surveys to gauge public support for lower speed limits in
neighbourhoods. The support for this type of initiative has generally been positive.
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Justin Readman, General Manager Development Services
Department
Attached:
Appendix A — School Zone Rate of Speed Schedule
Appendix B — School Zone ASE Priority Ranking List
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
5-5
Appendix A — School Zone Rate of Speed Schedule
SCHOOL
HIGHWAY
FROM
TO
MAXIMUM
SPEED
W.T. Townshend
Activa Avenue
Berry Moss Street
Copper Leaf Street
40 km/h
PS
St. Anne Kitchener
East Avenue
Glendale Road
Stirling Avenue
40 km/h
North
Meadowlane PS
Forestwood Drive
East intersection
McGarry Drive
40 km/h
of Glen Park
Crescent
Franklin PS
Franklin Street
Bradley Drive
Dalewood Drive
40 km/h
North
St. Mary's HS
Lennox Lewis
Block Line Road
Ardelt Avenue
40 km/h
Way
Mackenzie King
Natchez Road
Carson Drive
A point 60 metres
40 km/h
PS
east of Matthew
Street
J.F. Carmichael
Patricia Avenue
Highland Road
Spadina Road West
40 km/h
West
Blessed
The Country Way
Erinbrook Drive
Spring Hill Place
40 km/h
Sacrament
St. Dominic Savio
Westforest Trail
Trelawney Street
Victoria Street South
40 km/h
Westheights PS
Westheights
North intersection
East intersection of
40 km/h
Drive
of Winding Way
Autumn Hill Cres
Wilson Ave PS
Wilson Avenue
Ninth Avenue
Fifth Avenue
40 km/h
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
5-6
Appendix B — School Zone ASE Priority Ranking List
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
5-7
Posted
85th
Deviation
#
School Name
Adjacent
Speed
Percentile
from
Rank
Roadway
(km/h)
Speed
Posted
(km/h)
(km/h)
1
Franklin Public School
Franklin St N
40
62
22
1
2
Westhei hts Public School
Westhei hts Dr
40
60
20
2
3
Lackner Woods Public School
Zeller Dr
40
57
17
St. Anne - Kitchener (EDC,
40
3
4
FI)
East Ave
57
17
5
St. John's EDC
Strange St
40
54
14
4
6
J W Gerth Public School
Apple Ridge Dr
40
53
13
Mackenzie King Public
40
53
13
5
7
1 School
Natchez Rd
The Country
40
8
Blessed Sacrament EDC
Way52
12
6
9
Saint John Paul II
Pebblecreek Dr
40
52
12
10
St. Paul EDC
Birchcliff Ave
40
51
11
W T Townshend Public
40
51
11
7
11
School
Activa Ave
12
J F Carmichael Public School
Patricia Ave
40
50
10
13
Meadowlane Public School
Forestwood Dr
40
50
10
14
St. Dominic Savio EDC
Westforest Trail
40
50
10
15
St. Kateri Tekakwitha
Pioneer Dr
40
50
10
8
Lennox Lewis
50
60
10
16
St. Mary's High School
Way
17
Wilson Avenue Public School
Wilson Ave
40
50
10
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
5-7