HomeMy WebLinkAboutFIN-20-060 - P20-044 Sewer Pipe Repair ServicesREPORT TO:Committee of the Whole
DATE OF MEETING:2020-10-05
SUBMITTED BY:Ryan Scott,Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Adam Buchholtz, Associate Procurement Specialist,519-741-2200 ext.
7217
WARD (S) INVOLVED:N/A
DATE OF REPORT:2020-09-14
REPORT NO.:FIN-20-060
SUBJECT:P20-044 Sewer Pipe Repair Services
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RECOMMENDATION:
That Proposal P20-044 Sewer Pipe Repair Services, be awarded to J. Weber Contracting
Limited,Breslau,Ontario, at their tendered price of $336,750.00,plus H.S.T. of $43,775.50,
for a total of $380,527.50,for a one (1) year term, with an option to renew for two(2)
additional twelve (12) month terms.
BACKGROUND:
The Storm & Sanitary Utility (SSU) requires contracted services to support the Pipe Repairs
Program which addresses known defects within both Storm and Sanitary assets, mainly pipe
segments such as storm mains, storm leads, sanitary mains and sanitary laterals.
While the SSU Operations team does perform many sewer repairs on an annual basis, the
intention of this contract is to be able to utilize a contractor to complete pipe repairs that require
either specialized equipment, training or construction methodologie
well suited to attempt.Examples of work may include use of trench boxes or sites that may have
poor soil or high ground water conditions, complicated traffic control plans, requirement to shut
down a regional road for several days at a time, the need to pipe burst and larger scale work.
There is currently a backlog of sites that need to be completed, the bulk of which are planned
for 2021. The need for a continuation of these services will be reviewed by SSU Operations on
an annual basis.
This proposal is based on fixed hourly labour rates and material prices.The actual spend will
depend on the level of activity throughout the term of the contract.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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REPORT:
Proposalswere advertised publicly on the City of Kitchenerwebsite. Documents were
downloaded by eight(8) interested parties and by the closing date of Monday July 6,2020,two
(2)proposalshad been received.
The following proposalswere received:
J. Weber Contracting LimitedBreslau ON *
NavaconConstruction Inc.Brantford ON
The proposals were rated on the following criteria:
Company Capacity and Response Times
Available Tools and Equipment
Warranty on Workmanship
Added Value Proposed
Completeness of Proposal
Hourly Rates, Material Costs, Cost Markup
The proposals were reviewed by L. Hesch, Supervisor Operations (Sewers), B. Dubrick,
Supervisor Operations (Sewers), and L. Walter, Manager Maintenance and Operations (Sanitary
and Storm), who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
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FINANCIAL IMPLICATIONS:
The net cost for this proposal (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this project
is included within the approved operating budget. The estimated surplus (D) will remain in the
account to fund other contracted services.
P20-044 Sewer Pipe Repair Services
As ofSeptember 14, 2020
Estimated Cost
Proposal P20-044 costs, including HST380,527.50
less: HST rebate on tender(37,850.68)
Net Cost Being Awarded342,676.82A
Total Estimated Cost342,676.82C
Funding Available
Sewer Pipe Repairs375,000.00
Total Budget375,000.00B
Estimated Surplus/(Deficit) (B -C)32,323.18D
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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