HomeMy WebLinkAboutCompass Kitchener - 2020-10-07COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
OCTOBER 7, 2020 CITY OF KITCHENER
The Compass Kitchener Advisory Committee met electronically this date, commencing at 4:05 p.m.
Present: Ms. J. Stephens -Wells, Chair
Ms. L. Fioze, Ms. L. Trumper, Ms. E. Duhaime and Mr. O. Samad
Staff: K. Cooper, Manager, Strategic & Business Planning
L. Korabo, Committee Administrator
1. DEBRIEF RE COUNCIL PRESENTATION
Compass Kitchener received a copy of the PowerPoint presentation given at Kitchener Council
on September 14, 2020; Ms. J. Stephens -Wells and Ms. L. Trumper presented. The
presentation covered implementation of the Committee's recommendations as part of the 2019-
2022 Strategic Plan, the process used to develop evaluation criteria to measure progress within
the Plan as well as the resulting evaluation criteria.
The Chair offered thanks to Ms. K. Cooper for the significant amount of effort put into writing the
staff report and assembling the PowerPoint presentation. She commented on the tie-in of having
the WCCD Platinum Certification presented to the municipality prior to the Compass Kitchener
presentation be given.
Ms. Cooper thanked the Committee for their support and commented that their work is highly
valued by City Council. As a further sign of the confidence in the Committee's work, Ms. Cooper
advised that staff will be sharing a draft version of a new 'Planning 101' course with the
Committee and requesting their'citizens' perspective and input on the content. This will be part
of the November meeting
2. 2020 BUSINESS PLAN PROGRESS REPORT
Ms. K. Cooper provided an overview of the August 2020 Business Plan Progress Report recently
shared with Council. The report provides for the status of the 25 Strategic Plan actions as 1)
not started 2) in progress or 3) completed. She provided commentary regarding various aspects
of the report and highlighted where the recommendations of Compass Kitchener were
incorporated. Ms. Cooper advised that actions shown as not started are mostly due to staffing
changes tied to the pandemic; however, she also commented that despite this disruption, good
progress has been made in many areas.
It was noted that the UN's Sustainable Development Goals (SDG) have been included in the
Strategic Plan, with each of the 25 actions connected to at least one SDG. As a direct result of
its commitment to the SDGs, Ms. Cooper advised the City received funding from Employment
and Social Development Canada to help with localizing them. Part of this funding is being used
for consultants to work with the Corporate Leadership Team to reframe governance to integrate
strategic planning with social equity, environmental and economic objectives.
The report's appendix also provides information on the project manager assigned as well as a
timeline to completion. Where possible links have been embedded into this document to provide
ease of access to information containing a greater level of detail.
The Committee was also provided with the evaluation criteria document and was advised this
information has been well received by staff. It was suggested that the term `evaluation criteria'
be changed to `evaluation measure' to more accurately describe the purpose of the impact(s)
COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
OCTOBER 7, 2020 -13- CITY OF KITCHENER
3. CITIZEN DASHBOARD PROJECT CHARTER (CONT'D)
The citizen dashboard project is to develop a public -facing, user-friendly, interactive dashboard
to display progress in implementing the Strategic Plan. The dashboard will be updated regularly
and available on the city's website. It will make use of metrics to illustrate the impact of the 25
actions in the 2019-2022 Strategic Plan and will allow the public to access information at varying
levels of detail based on interest. The dashboard will initially be created by staff using either the
Microsoft Power BI or K-Geohub platforms (testing underway to determine). If future iterations
required a more complicated approach, staff will reach out for consultants.
Ms. K. Cooper led Compass Kitchener through the various sections contained in the Charter
and received feedback on several components. The sections reviewed were:
• Objectives of the dashboard project;
• Key deliverables;
• Project Timelines;
• Communications Plan;
• Constraints and Assumptions;
• Success Factors;
• Risk Mitigation; and
• Budget.
Ms. L. Fioze commented that the Region had used Microsoft Power BI and experienced some
issues with web compatibility and was pleased to note that the City's TIS Division will be a
partner in this project. Mr. O. Samad emphasized the importance of user testing and feedback
as the dashboard is being developed.
Overall, Compass Kitchener members were pleased with the draft project charter and thanked
staff for their work in developing same.
4. OTHER BUSINESS
The minutes of the September 2, 2020 meeting were reviewed.
Notes from the March 2020 All Advisory Committee meeting were circulated.
5. ADJOURNMENT
The meeting adjourned at 5:05 pm.
L. Korabo
Committee Administrator