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HomeMy WebLinkAboutCouncil Minutes - 2001-02-02 SSPECIAL COUNCIL MINUTES FEBRUARY 2, 2001 CITY OF KITCHENER A special meeting of City Council was held at 11:30 a.m. this date and Chaired by Mayor C. Zehr with all members present. Notice of this special meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. Council considered the 2001 Capital and Operating Budget recommendations arising from the Finance and Administration Committee meeting of this date. Moved by Councillor J. Ziegler Seconded by Councillor C. Weylie "That the Finance and Administration Committee report of this date be adopted." Carried Unanimously. On motion, the meeting adjourned at 11:35 a.m. MAYOR CLERK REPORTS ADOPTED BY COUNCIL FEBRUARY 2, 2001 - 37 - CITY OF KITCHENER FINANCE AND ADMINISTRATION COMMITTEE - 2001 OPERATING BUDGET That the 2001 department operating budgets, general expenses, revenues and grants, resulting in a 2001 dollar levy for general purposes of $58,118,266., be approved. That Council approve an increase in the 2001 tax rate of approximately 1.82% and endorse, in principle, the Tax Stabilization Reserve Fund scenario resulting in a Fund year end balance in 2005 of approximately $9.5M as shown on slide #36 of the screenprints distributed on February 2, 2001. 3. That assessment growth be budgeted at 1.09% That in 2001, a $50.00 tax credit pursuant to the Municipal Elderly Residents Assistance Credit Program be approved but that no new names be added to the present list. 5. That the following 2001 budgets for municipal enterprises be approved: Enterprise Equipment Fleet Gasworks Waterworks Sewer Surcharge Doon Golf Club Rockway Golf Club Annual Surplus Revenues Expenses (Deficit) $ 6,546,585 $ 6,546,585 $ 0 67,537,226 68,097,184 (559,958) 19,457,955 19,841,732 (383,777) 13,969,243 14,322,923 (353,680) 1,172,720 1,372,558 (199,838) 1,367,354 1,363,976 3,378 $110,051,083 $111,544,958 $(1,493,875) That 2001 net transfers to/from Reserves be approved as presented, subject to any changes outlined in this report. 7. That the following 2001 Board Appropriations be approved: Kitchener Public Library Board Centre in the Square Inc. $6,045,588 $1,107,559 8. That the following 2001 Appropriations for Contractual Services be approved: Animal Control Services Tourism $350,000 $162,640 That the 2001 Operating Budget for the Community Services Department be amended to transfer Office Furniture Replacement costs of $15,000. from the Operating Budget to the Capital Budget, and to increase Minor Sports Grants by $14,400. to reflect the K-W In-line Hockey League grant approved by Council on January 29, 2001, and the additional funding arising from the Community Services Committee's review of 2001 grant requests. 10. That additional funding in the amount of $120,000. be provided in the 2001 Capital Budget of the Public Works Department to permit completion of the reconstruction of the Sandrock Greenway from McGarry Drive to Hillbrook Drive, funding to be from the Hydro Capital Investment Reserve Fund; and further, That the firm of Totten Sims Hubicki be retained to provide additional engineering services for the project at an estimated cost of $12,000. 11. That funding for Festival of the Night remain at the current budgeted level with staff to report on funding options to the Finance and Administration Committee in June of 2001, at which time the funding level will be reviewed. 12. That the position of Compass Kitchener Project Coordinator be extended to February 28, 2002. REPORTS ADOPTED BY COUNCIL FEBRUARY 2, 2001 - 38 - CITY OF KITCHENER FINANCE AND ADMINISTRATION COMMITTEE - (CONT'D) 2001 OPERATING BUDGET - (CONT'D) 13. That the 2001 gapping target of the Chief Administrative Officer be increased from the budgeted amount of $100,000. to $200,000. 2001 CAPITAL BUDGET AND FORECAST 14. That subject to the changes made by the Finance and Administration Committee, the Capital Forecast 2001 - 2010 be approved as recommended by the Administrative Review Committee and on an "Actual Expenditure" basis with expenditures in the years 2001 - 2010 totaling $384,207,000. 15. That $6,806,000 of debenture financing be approved for the following projects included in the Capital Forecast for the year 2001, term not to exceed 10 years: 16. 17. Project Tax Base Related: Market Downtown Parking Garage Debenture Required (in thousands of dollars) 2,000 2,978 4,978 Non-Tax Base Related: Energy Management Program Doon 18 Hole Addition/Driving Range Doon Village Road/Bechtel to Tilt 184 644 1,000 1,828 $6,806 That Capital out of Current funding be included in the Capital Forecast for the year 2001 totaling $9,878,000 for General City and $12,805,000 for City enterprises. That the following projects included in the Capital Forecast for 2001 be financed from the Development Charge Reserve Fund, in the following priority, namely: Project Amount (in thousands of dollars) Fire Station Relocation #3 Shirley Avenue/Lackner Boulevard Blockline Road East Laurel Creek Church Street - Madison to Benton Equipment Acquisitions/Upgrades General Park Development Major Park Development Community Trails City Share of Subdivisions Engineering Studies New Watermains Wabanaki DriveNVilson to Fairway Doon Village Road/Bechtel to Tilt 27 3,210 1,000 15 95 120 59 115 34 102 102 168 1,060 1,000 $7,107 Projects with Development Charge Funding - Front End Financing with Credit: REPORTS ADOPTED BY COUNCIL FEBRUARY 2, 2001 - 39 - CITY OF KITCHENER FINANCE AND ADMINISTRATION COMMITTEE - (CONT'D) 2001 CAPITAL BUDGET AND FORECAST - (CONT'D) 17. (Cont'd) Henry Sturm Greenway Middle & South Strasburg Trunk Sewer Strasburg Road Wabanaki Drive/Wilson to Fairway 52O 2,370 1,000 6OO $4,490 And further, that it is understood none of the above noted projects (except for Doon Village Road/Bechtel to Tilt) will commence unless there are sufficient uncommitted monies in the Development Charge Reserve Fund to complete them, otherwise the above projects will be front end financed by the appropriate developers. 18. That a $1,000,000. allocation be added to the Public Works Department 2001 Capital Budget relative to Wabanaki Drive road improvements (Fairway to Goodrich). 19. That staff report to the Public Works and Transportation Committee on June 25, 2001 concerning service levels and funding options for the City's 2001 Leaf Collection Program, or at an earlier date if this is necessary to insure any new equipment is available for the Fall of 2001. 20. That the following items be added to the 2001 Capital Budget & Forecast of the Community Programs & Services Division (Community Development Section): · Stanley Park/Grand River Community Centre - $150,000 (2002); · Chandler/Mowatt Community Centre- $2,000,000 (2005); · South End Community Centre - $4,500,000 (2009); · Portable Structures - Chandler-Mowatt - $95,000 (2001); - Kingsdale - $135,000 (2001); -Victoria Hills Storage - $10,000 (2001). (2001) and $2,450,000 21. That the Hydro Capital Investment Reserve Fund be established and funded from all revenues generated by the City's investment in the Kitchener Power Corporation and related companies, with the purpose of this Fund defined as follows: · To fund capital projects as approved by Council from time to time; · To provide revenue to the City's Tax Stabilization Reserve Fund, in order to stabilize the tax rate impact from one year to the next; · All allocations from this Fund to be based on a five-year plan to ensure the sustainability of the Fund; and further, That the purpose of the Tax Stabilization Reserve Fund be amended and defined as follows: To stabilize the tax rate impact from one year to the next by providing for non-recurring, extraordinary type expenditures arising from time to time, including the previous years operating deficits and annual operating budget allocations, said operating budget allocations to be based on a five-year plan and on a declining reliance on the Reserve Fund over the term of the five year plan in order to ensure the sustainability of the Fund. Contributions to the reserve fund will be provided from non-recurring, extraordinary revenues, including: - Previous years operating surpluses; - Accumulated surpluses in the Gas Works Enterprise in access of 50% of the previous year's net profit after capital expenditure; - Combined accumulated surpluses for Water Works & Sewer Surcharge in access of 30% of the previous year's gross profit; REPORTS ADOPTED BY COUNCIL FEBRUARY 2, 2001 - 40 - CITY OF KITCHENER FINANCE AND ADMINISTRATION COMMITTEE - (CONT'D) 2001 CAPITAL BUDGET AND FORECAST - (CONT'D) 21. (Cont'd) - The equivalent of a maximum of 1%, 2%, 3% and 3% of the City's portion of the tax levy in 2001, 2002, 2003 and in each of the following years respectively to be transferred from the Hydro Capital Investment Reserve Fund; - 50% of the savings from the OMERS contribution holiday. 22. That $20,000 be included in the 2001 Capital Budget to fund a Community Mobilization Initiative involving Downtown neighbourhoods and as outlined in a memorandum from Hugh C. Russell, Community Justice Consultant, dated January 25, 2001; and further, That prior to or during 2002 Budget deliberations, Council give consideration to including an amount to fund such initiatives on an ongoing basis.