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Home My WebLink AboutFCS-16-178 - 2017 Appointments to Committees and Boards Staff Report 1 aj R Finance and("orporate Services Department www.kitchener.ca REPORT TO: Special Council DATE OF MEETING: November 21, 2016 SUBMITTED BY: C. Tarling, Director of Legislated Services/City Clerk, 519-741- 2200, ext. 7809 PREPARED BY: C. Tarling, Director of Legislated Services/City Clerk, 519-741- 2200, ext. 7809 WARD(S) INVOLVED: All DATE OF REPORT: November 21, 2016 REPORT NO.: FCS-16-178 SUBJECT: Nominating Committee—Appointments to Advisory Committees (2016-2018) RECOMMENDATION: That the list of recommended candidates for 2016-2018 Advisory Committee vacancies be approved, as attached to staff report FCS-16-178 in Appendix "A". BACKGROUND: In November 2014, Council appointed various citizens to its Advisory Committees, Boards and special committees based on the recommendations of the Nominating Committee (the Committee). Appointments vary in length from 1 to 4 years depending on the Advisory Committee/Board. The Committee, comprised of five (5) members or their designates, were reappointed by Council for a two-year term from May 2016 to May 2018 as follows: • K-W Community Foundation (Director of Community Investments), • K-W Multicultural Centre (Executive Director), • K-W United Way (Chief Executive Officer), • Capacity Waterloo Region (Executive Director), and • Greater K-W Chamber of Commerce (President/Chief Executive Officer). The Committee's mandate is to assess applications for the City's various Advisory Committees of Council and to present Council with a list of suggested applicants for each committee. When assessing applications, the Committee considers the Terms of Reference for each Advisory Committee as well as the following to determine the best fit for applicants: 1) The applicant's 1St choice of committee, wherever possible; 2) Applicant's expertise and interest as outlined in the application; ***This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 3) A mix of returning members and new members to support succession planning and continuity within the Committee; and, 4) The application of a "diversity lens" to increase diversity on each committee to more accurately reflect the makeup of the community. REPORT: Recruitment took place over a 3-week span at the beginning of September using various means including the Kitchener Post, the Kitchener Citizen, radio, a poster campaign, social media, and the City's website. As well, current members of the advisory committees were encouraged to re-apply and citizens who were registered in the City's volunteer database were contacted. Supported by Christine Tarling, Director of Legislated Services/City Clerk and Linda Korabo, Executive Assistant/Committee Administrator, the Nominating Committee met on two (2) separate occasions on October 25 and November 1 to review the 126 applications received for 102 vacancies on the following City Advisory Committees: • Arts and Culture Advisory Committee; • Compass Kitchener; • Cycling and Trails Advisory Committee; • Downtown Action and Advisory Committee; • Economic Development Advisory Committee; • Environmental Committee; • Heritage Kitchener; and, • Safe and Healthy Community Advisory Committee. In response to feedback received from various stakeholders including the 2014-2016 Nominating Committee, Advisory Committee Administrators, and Volunteer Resources staff, Legislated Services staff implemented a number of improvements for the recruitment process. Information on the City's website regarding the City's Advisory Committees has been enhanced to now include testimonials from current and past Advisory Committee members, greater clarity around vacancies, and more information about the roles and responsibilities of Advisory Committee members. As well, extensive work has been done to enable online applications to better facilitate citizens wishing to apply. New for this recruitment cycle was the addition of questions regarding what interests the applicant about the Advisory Committee(s) to which they were applying and why they have applied. It was felt these additional questions would augment the questions around skills and experience to help improve the Committee's ability to assess the best fit for the various Advisory Committees. As previously done at the conclusion of every major recruitment cycle, staff will follow-up with the Committee in order to solicit feedback for further enhancements. Wherever possible, the Committee provided applicants with their first choice but in some cases where that was not possible, applicants were given their second and even their third choice in order to have the opportunity to serve on an Advisory Committee of some kind. The application form included messaging to encourage applicants not to select a second or third choice if they were not committed to serving on those Advisory Committees if selected for one of them. As with previous recruitments, the Committee was challenged to fill all sector vacancies for the Downtown Action and Advisory Committee, Economic Development Advisory Committee, and Heritage Kitchener. Specific vacancies remain as follows: Advisory Committee Name Vacant Sector(# of Vacancies) Downtown Action & Advisory Downtown Business (2 of a possible 5) Committee Downtown Building Owner/Developer (5 of a possible 5) Economic Development Advisory Major Retail — Outside of Downtown (1 position) Committee Office Owner (1 position) Health Sciences (1 position) Housing (1 position) Manufacturing (1 position) Labour Council (1 position) Heritage Kitchener Historian (1 position) Conservator (1 position) Building Industry (1 position) Landscape Specialist (1 position) Archaeologist (1 position) St. Mary' Heritage Conservation District 1position) Notwithstanding those vacancies, the Committee is recommending appointing more members- at-large given the number of applicants interested in those Advisory Committees; thus, Downtown Action and Advisory Committee has a total of 12 recommended appointees out of a possible 15 positions; Economic Development Advisory Committee has 13 recommended appointees out of a possible 16; and Heritage Kitchener has 10 out of a possible 14. For that reason, staff is not recommending a targeted recruitment to fill these vacancies at this time. Staff will list the vacancies on the City's website and entertain any applications for those vacancies should there be any. As well, should a mid-term vacancy occur, staff will try to recruit for all the vacant positions available at that time. A listing of applicants for each Advisory Committee is presented as a suggested slate for Council's consideration and is attached as Appendix W. Also attached is Appendix `B' which is a listing of applicants not designated to an Advisory Committee. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city's strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: None at this time. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. COLLABORATE — Enhancements to the recruitment process were discussed with various staff and other stakeholders. As well, the Nominating Committee is comprised of citizens who provide direct advice and recommendations regarding the composition of the City's Advisory Committees. The members of the various Advisory Committees also provide advice and recommendations to Council and, in this way, partner with the City in decision-making. ACKNOWLEDGED BY: D. Chapman, Deputy CAO, Finance & Corporate Services Schedule `A' Nominating Committee — Recommended Appointees (as of November 1, 2016) Note: Number in brackets indicates application number. Arts & Culture Advisory Committee Name Sector (if applicable) Shirley Madill ((5) Arts organization Sam Varteniuk (12) Arts organization Michelle Gnutzman (4) Arts educator Pam Patel (8) Artist Lydia Workman (14) Artist Aaron Francis (3) Youth Judy Allred (1) Bob Egan (2) Julie Soulis (10) Linda Zensner (15) Danielle Deveau (18) Compass Kitchener Name Sector (if applicable) Courtney Arseneau (24) Tangul Bilgehan (25) Jeff Brown (26) Lynn Gazzola (28) Adam Hammoud (29) Mark Paul (30) John Schitka (33) Judy Stephens-Wells (34) Lori Trumper (35) Roberto Villamar (36) Lisa Hallman (61) Birgit Heilig (99) Cycling Advisory Committee Name Sector (if applicable) Erich Bliefert (38) Daniel Brotherston (39) Marcus Drasdo (40) Coleen Even (41) Kristen Fox (42) Daniel Hoshowsky (43) Briton Jenner (44) Robin Mazumder (47) Monika Oviedo (48) Laura Paprocki (49) Paulina Rodriguez (50) Justin Williams (52) Kendra Young (53) Schedule `A' Downtown Action & Advisory Committee Name Sector (if applicable) Melissa Bowman (55) Amina Gilani (58) Reuben Grin (60) David Harmes (62) Alexis Hunt (63) Brian Santos (69) Scott Thomson (71) Martin Timmerman (72) Bryan Gracan (A4) Christine Clark (17) DT business Bryn Ossington (20) DT business Doug Freure (98) DT business Vacant DT business Vacant DT business Vacant DT bldg. owner/ developer Vacant DT bldg. owner/ developer Vacant DT bldg. owner/ developer Vacant DT bldg. owner/ developer Vacant DT bldg. owner/ developer Economic Development Advisory Committee Name Sector (if applicable) Margaret Johnston (79) At large Sandra O'Hagan (80) At large Keith Summers (82) At large Geoffrey Guin (77) At large Jeremy Auger (73) High Tech Barclay Whittaker (23) Marketing Andrew Head (78) Consultant Vacant Major Retail — Outside of Downtown Mark Paleczny (81) Financial Vacant Office Owner Mark Bingeman (74) Hospitality / Tourism Vacant Health Sciences Johanna Classon-Romero (75) Arts & Culture Barry Lowry (102) ICI Realtor Mark Derro (76) Education Vacant Housing Vacant Manufacturing Anthony Zammit (83) Downtown Retail Vacant Labour Council Environmental Committee Name Sector (if applicable) Schedule `A' Tina Belanger (84) Stacey Danckert (85) Tia Driver (86) Cynthia Gaetani (87) Jordan Gray (88) John Jackson (89) Rita Joneja (90) Katharina Milicic (91) Erika Skopec (93) Erin Kelly (100) Laine Bourassa(A2) Heritage Kitchener Name Sector (if applicable) Chrissy Zalagenas (54) Kim Huxted (95) Steve Strohack (96) Slavko Miladinovic (104) Peter Ciuciura (94) Architect Stephen Thomson (97) Planner Ashley Reid (22) Planner Vacant Historian Vacant Conservator Vacant Building Industry Vacant Landscape Specialist Vacant Archaeologist Steve Hamoen (A3) Upper Doon HCD Vacant St. Mary's HCD Danielle Laurin (A5) Civic Centre HCD Steve Burrows (A6) Victoria Park HCD Safe and Healthy Community Advisory Committee Name Sector (if applicable) Tricia Smith (117) Ward 9/10 resident Wasai Rahimi (A7) Suburban Steve Bongelli (113) Suburban Greg Albert (112) Sports / Recreation Elizabeth Clarke (114) Social Services Ammori Ganem-Mohamed (115) Amy Venner (118) Social Services Darwin Witmer (119) Law Enforcement Brian Page (Al) Land Use Planning Vacant Schedule `B' Unassigned Applicants —Advisory Committees Only Lala Malik (6) Kathryn Morrison (7) Natasha Sarovic (9) Lori Thompson (11) Deb Westman (13) Shawn Branton (16) Gregory Evans (19) Leyton Collins (27) Omar Samad (31) Amber Sare (32) Sean Ackland (37) Stephanie Jenner (45) Joanne Lenos (46) Greg Clatk (56) Chris Farley (57) Paul Giurgeu (59) Michael Iliescu (64) Aleksandra Korneluk (65) Furtuna Ogbatsion (66) Masa Raskovic (68) Kristy Schneider (70) Edward Saxon (92) Tim Mollison (105) Lorraine Grenier (116)