HomeMy WebLinkAboutCouncil Agenda - 2020-11-02 SCHRISTINE TARLING
Director of Legislated Services & City Clerk
Corporate Services Department
nd
Kitchener City Hall, 2 Floor
200 King Street West, P.O. Box 1118
Kitchener, ON N2G 4G7
Phone: 519-741-2200 x 7809 Fax: 519-741-2705
Christine.tarling@kitchener.ca
Due to COVID-19 and recommendations by Waterloo Region Public Health to exercise
physical distancing, City Hall is open for select services. Members of public are invited to
participate in this meeting electronically by accessing the meeting live-stream video at
kitchener.ca/watchnow.
While in-person delegation requests are not feasible at this time, members of the public
are invited to submit written comments or participate electronically in the meeting by
contacting Jeff Bunn, Manager, Council and Committee Services/Deputy City Clerk at
jeff.bunn@kitchener.ca. Delegates must register by 9:00 a.m. on November 2, 2020 in
order to participate electronically. Written comments will be circulated prior to the meeting
and will form part of the public record.
October 30, 2020
Mayor B. Vrbanovic and Members of Council
Re: Special Council Meeting Monday, November 2, 2020
Notice is hereby given that Mayor B. Vrbanovic has called a special meeting of City Council
to be held electronically on Monday, October 26, 2020 at 10:30 a.m. to consider the following:
1. COR-20-009 2021 Council and Standing Committee Schedule
Attached is Corporate Services Department report COR-20-009 (J. Bunn), dated October
29, 2020.
2. CSD-20-008 Loan Deferral Kitchener Rangers Hockey Club
Attached is Community Services Department report CSD-20-008 (K. Kugler), dated
October 29, 2020.
3. In-camera Meeting Authorization
Council is asked to enact the following resolution to authorize an in-camera meeting:
"That an in-camera meeting of City Council be held immediately following the
special council meeting this date to consider a land acquisition/disposition matter
which also relates to plans/instructions for negotiations, and a litigation/potential
litigation matter that is also subject to solicitor-client privilege as authorized by
Sections 239 (2) (c), (k), (e) and (f) of the Municipal Act, 2001.
Accessible formats and communication supports are available upon request. If you
require assistance to take part in a city meeting or event, please call 519-741-2345 or
TTY 1-866-969-9994.
CHRISTINE TARLING
Director of Legislated Services & City Clerk
Corporate Services Department
nd
Kitchener City Hall, 2 Floor
200 King Street West, P.O. Box 1118
Kitchener, ON N2G 4G7
Phone: 519-741-2200 x 7809 Fax: 519-741-2705
Christine.tarling@kitchener.ca
Yours truly,
C. Tarling
Director of Legislated Services & City Clerk
c: Corporate Leadership Team
J. Bunn
D. Saunderson
S. Goldrup
Records
Accessible formats and communication supports are available upon request. If you
require assistance to take part in a city meeting or event, please call 519-741-2345 or
TTY 1-866-969-9994.
CITY OF KITCHENER
COUNCIL
IN-CAMERA AGENDA
DATE: MONDAY, NOVEMBER 2, 2020
TIME: FOLLOWING SPECIAL COUNCIL AT APPROXIMATLEY 11:00 A.M.
LOCATION: ELECTRONICALLY / CAUCUS ROOM
Note: Any member of Council may question the appropriateness of a listed in-camera
item. This may be done during the special Council meeting or at the beginning of the in-
camera session.
ITEMS FOR CONSIDERATION
1. Potential Sites for Supportive Housing (Land Acquisition/Disposition / Plans/
Instructions for Negotiations Section 239 (2) (c) and (k))
Staff will provide an update and seek direction with respect to this matter (30 min)
2. LPAT Appeal (Litigation/Potential Litigation / Solicitor-Client Privilege Section 239
(2) (e) and (f))
Staff will provide an update and seek direction with respect to this matter (20 min)
C. TARLING
CITY CLERK
REPORT TO:Special Council
DATE OF MEETING:November2, 2020
SUBMITTED BY:J.Bunn, Manager of Council & Committee Services / Deputy Clerk,
(519)741-2200, ext. 7278
PREPARED BY:J.Bunn, Manager of Council & Committee Services / Deputy Clerk,
(519)741-2200, ext. 7278
WARD (S) INVOLVED:All
DATE OF REPORT:October 29, 2020
REPORT NO.:COR-20-009
SUBJECT:2021COUNCIL & STANDING COMMITTEE SCHEDULE
__________________________________________________________________________________________
RECOMMENDATION:
That the 2021Meeting Schedule attached to report COR-20-009, be approved as the 2021
schedule of Council and Standing Committee meetings; and further,
That Council be permitted to amend the calendar as necessary by resolution.
BACKGROUND:
Annually, Council adopts a scheduleof Council and Standing Committee meetings for the
following year. The schedule ensures at a minimum, a five week break during the summer and
that no meetings are scheduled during March Break or on the same weeks as the annual general
meetings of the Federation of Canadian Municipalities (FCM) and the Association of
Municipalities of Ontario (AMO).
REPORT:
21meeting schedule. Likethe 2020
schedule, the Public Budget Session is proposed to takeplace on its own dedicated nightin
November2021to allow the public an opportunity to identify community priories that should be
considered when forming theannual citybudget. Doing so has been well-received by the public
who welcomesthe ability to co
commitment to community engagement and open decision-making.
Where possible, the 2021schedule aligns with the Region of Waterloo with Standing Committee
ndrd
and Council meetings on the 2and 3, respectfully.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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The following is a listing of Holidays, March Break, and Conferences for 2021that were taken
into consideration when developing the meeting schedule:
Holidays:
January 1Family DayFebruary 15
Good FridayApril 2Easter MondayApril 5
Victoria DayMay 24Canada DayJuly 1
Civic HolidayAugust 2Labour DaySeptember 6
ThanksgivingOctober 11Remembrance DayNovember 11
Christmas DayDecember 25Boxing DayDecember 26
Conferences & March Break:
March BreakMarch 15-19
FCM ConferenceJune3-6or 10-13*
AMO ConferenceAugust 15-18
*At the time of publishing this report, FCM has not confirmed which week the Conference will be
scheduled. As such, the 2021 Calendar has accounted for both sets of dates.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
N/A
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.The schedule will be posted on-line as part of the corporate
calendar.
CONSULT Input and feedback on the draft meeting schedule was received from staff in
Planning, Engineering, Internal Audit,Accounting,Procurementand Financial Planningin order
to align the schedule with the budgetplanningprocess, awardingof construction tenders, receipt
ofaudited financial statements,and the processing of development applications, etc.The
approved schedule will be forwardedingCouncil meetings
where possible.
ACKNOWLEDGED BY:V. Raab, General Manager, Corporate Services
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CITY OF KITCHENER
2021 MEETING SCHEDULE
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JULYAUGUSTSEPTEMBER
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COUNCIL / COMMITTEE OF
STANDING COMMITTEE COUNCIL / AUDIT COMMITTEE
CSCA
THE WHOLE
HOLIDAYS/STATUTORY
FINAL PUBLIC BUDGET
COUNCIL/STRAT SESSION
PB
SB
BUDGETINPUT
LIEU DAY
COUNCIL / STRAT SESSION /
OPERATING BUDGETCAPITAL BUDGET
OPCAP
SA
AUDIT COMMITTEE
AMO CONFERENCE (Aug 15-18)
MARCH BREAK (15 - 19)
FCM CONFERENCE (TENT June 3-6)
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REPORT TO:Special Council
DATE OF MEETING:November 2, 2020
SUBMITTED BY:Kim Kugler, Director Sport, 519-741-2200 x7544
PREPARED BY:Kim Kugler, Director Sport, 519-741-2200 x7544
WARD (S) INVOLVED:All
DATE OF REPORT:October 30, 2020
REPORT NO.:CSD-20-008
SUBJECT:Loan Deferral-Kitchener Rangers Hockey Club
___________________________________________________________________________
RECOMMENDATION:
That approval be granted to defer the Kitchener Rangers Hockey Club2020 and 2021
principal loan paymentsrelated to the 2012 Kitchener Memorial Auditorium Complex
expansion;and further,
That uponmaturity of the 2012 municipal debenture related to the Kitchener Memorial
Auditorium Complex expansion, the planned outstanding principal balance of $4,323,000
be issued as amunicipal debenture for a term not to exceed 10 years;and further,
That the Mayor and Clerk be authorized to sign an amendment to theloan agreement,
with said agreement to be to the satisfaction of the City Solicitor.
BACKGROUND:
In 2011, the Kitchener Rangers Hockey Club (KRHC) was granted approval to proceed with an
expansion to the Kitchener Memorial Auditorium Complex. At that time,they were issued a loan
through a municipal debenture repayable with principal and interest over a fifteen-yearperiod.
Aten-yearmunicipal debenture was issued in 2012 with another debenture to be issued in 2022.
All interest and principal payments since 2012 have been made in full and on time.
REPORT:
On October 23, 2020, the KRHC Chief Operating Officer, Joe Birch made a formal request in
writing to revisethe January 25, 2012 loan agreement with the City of Kitcheneras it relates to
the payment scheduleand 2022 debenture.
COVID-19 caused an abrupt endtothe 2019-2020 season with regular season games being
cancelled and no playoffs games played and now a delayed and shorted 2020-2021 hockey
season. The COVID-19 impacts on the two hockey seasons has significantly reduced
revenue streams. These impacts make therequest to defer the 2020 and 2021 principal
payments to the Cityand to extend the 2022 debenture over tenyears instead of the approved
fiveyearsnecessary.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
2 - 1
The original loan balance of $9,600,000 has a current outstanding balance of $5,611,000. All
principaland interest payments have been made in accordance the re-payment schedule from
January 25, 2012 to May 26, 2020.
The remaining interest and debt servicing payments until the loan renewal date of November
2022 are as follows:
Interest Payment -$85,528.25 November 2020
PrincipalPayment -$635,000.00 November 2020
Interest Payment -$76,638.25 May 2021
Interest Payment -$76,638.25 November 2021
PrincipalPayment -$653,000.00 November 2021
Interest Payment $67,006.50 May 2022
Interest Payment $67,006.50 November 2022
Outstanding Balance of $4,323,000 to be financedover 5 years
The KRHC would like to defer the principal payments in November 2020 and 2021 until a later
date.All interest payments will continue to be paid in accordance with the scheduled dates.
The revised payment schedule until the loan renewal in November 2022 would beas follows:
Interest Payment -$85,528.25 November 2020
Interest Payment -$76,638.25 May 2021
Interest Payment -$76,638.25 November 2021
Interest Payment -$67,006.50 May 2022
Interest Payment -$67,006.50 November 2022
Deferred Principal Payment -$1,288,000.00 to be repaid withinterest*
Outstanding Balance of $4,323,000 to be financed over 10 years
*The KRHC will be charged interest on the deferred principal amounts at a rate to be
determined as part of the amendedagreement. The interest payments on the deferred
principalamountscan be paid on the same due dates as above, ona semi-annual basis,or
alternative schedule as agreed upon.
The requested changes are necessary as the KRHC deal with the financial challenges of
COVID-19.The request is for deferral assistance only and does not request any type of relief
from theirfinancial obligations of the building loan.
The KRHC have a strong history of partnerships and honouringtheircommitments with the City
of Kitchener and the community as whole. Amending the current loan agreement to defer two
principal payments and to extend the 2022 outstanding loan balance over ten years will support
KRHC through the impacts of COVID-19.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The
the delivery of core service.
FINANCIAL IMPLICATIONS:
The City will still be required to make the 2020 & 2021 principal payments on behalf of the KRHC,
but will not be recouping those funds from KRHC until a later date. To account for this, the City
will charge the KRHC interest on the deferred principal payments to recoup the lost investment
income the City could have earned,and ensure taxpayersare not financially disadvantaged by
the change in agreement with the KRHC.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Previous reports CSD-11-102 and CSD-11-110.
ACKNOWLEDGED BY: Michael May, Deputy CAOCommunity Service Department
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