HomeMy WebLinkAboutCOR-20-009 - 2021 Council and Standing Committee ScheduleREPORT TO:Special Council
DATE OF MEETING:November2, 2020
SUBMITTED BY:J.Bunn, Manager of Council & Committee Services / Deputy Clerk,
(519)741-2200, ext. 7278
PREPARED BY:J.Bunn, Manager of Council & Committee Services / Deputy Clerk,
(519)741-2200, ext. 7278
WARD (S) INVOLVED:All
DATE OF REPORT:October 29, 2020
REPORT NO.:COR-20-009
SUBJECT:2021COUNCIL & STANDING COMMITTEE SCHEDULE
__________________________________________________________________________________________
RECOMMENDATION:
That the 2021Meeting Schedule attached to report COR-20-009, be approved as the 2021
schedule of Council and Standing Committee meetings; and further,
That Council be permitted to amend the calendar as necessary by resolution.
BACKGROUND:
Annually, Council adopts a scheduleof Council and Standing Committee meetings for the
following year. The schedule ensures at a minimum, a five week break during the summer and
that no meetings are scheduled during March Break or on the same weeks as the annual general
meetings of the Federation of Canadian Municipalities (FCM) and the Association of
Municipalities of Ontario (AMO).
REPORT:
21meeting schedule. Likethe 2020
schedule, the Public Budget Session is proposed to takeplace on its own dedicated nightin
November2021to allow the public an opportunity to identify community priories that should be
considered when forming theannual citybudget. Doing so has been well-received by the public
who welcomesthe ability to co
commitment to community engagement and open decision-making.
Where possible, the 2021schedule aligns with the Region of Waterloo with Standing Committee
ndrd
and Council meetings on the 2and 3, respectfully.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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The following is a listing of Holidays, March Break, and Conferences for 2021that were taken
into consideration when developing the meeting schedule:
Holidays:
January 1Family DayFebruary 15
Good FridayApril 2Easter MondayApril 5
Victoria DayMay 24Canada DayJuly 1
Civic HolidayAugust 2Labour DaySeptember 6
ThanksgivingOctober 11Remembrance DayNovember 11
Christmas DayDecember 25Boxing DayDecember 26
Conferences & March Break:
March BreakMarch 15-19
FCM ConferenceJune3-6or 10-13*
AMO ConferenceAugust 15-18
*At the time of publishing this report, FCM has not confirmed which week the Conference will be
scheduled. As such, the 2021 Calendar has accounted for both sets of dates.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
N/A
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.The schedule will be posted on-line as part of the corporate
calendar.
CONSULT Input and feedback on the draft meeting schedule was received from staff in
Planning, Engineering, Internal Audit,Accounting,Procurementand Financial Planningin order
to align the schedule with the budgetplanningprocess, awardingof construction tenders, receipt
ofaudited financial statements,and the processing of development applications, etc.The
approved schedule will be forwardedingCouncil meetings
where possible.
ACKNOWLEDGED BY:V. Raab, General Manager, Corporate Services
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CITY OF KITCHENER
2021 MEETING SCHEDULE
JANUARYFEBRUARYMARCH
SuMoTuWeThFrSaSuMoTuWeThFrSaSuMoTuWeThFrSa
12123456123456
345678979101112137910111213
SCSC
1012131415161415161718192014151617181920
SC
171920212223212324252627212324252627
BSA
24/31
26272829302828293031
C
APRILMAYJUNE
SuMoTuWeThFrSaSuMoTuWeThFrSaSuMoTuWeThFrSa
123112345
4567891023456786789101112
11131415161791112131415131516171819
SCSCSC
18202122232416181920212220212223242526
C
S
25262728293023242526272829272930
A
3030
JULYAUGUSTSEPTEMBER
SuMoTuWeThFrSaSuMoTuWeThFrSaSuMoTuWeThFrSa
12312345671234
4567891081011121314567891011
SC
1112131415161715161718192021121415161718
SC
18192021222324222425262728192122232425
SA
252627282930312930312627282930
OCTOBERNOVEMBERDECEMBER
SuMoTuWeThFrSaSuMoTuWeThFrSaSuMoTuWeThFrSa
PB
12234561234
356789791011121357891011
SCSCSC
10111213141516141617181920121415161718
OP
A
17192021222321232425262719202122232425
CC
242526272829302830262728293031
CAP
31
COUNCIL / COMMITTEE OF
STANDING COMMITTEE COUNCIL / AUDIT COMMITTEE
CSCA
THE WHOLE
HOLIDAYS/STATUTORY
FINAL PUBLIC BUDGET
COUNCIL/STRAT SESSION
PB
SB
BUDGETINPUT
LIEU DAY
COUNCIL / STRAT SESSION /
OPERATING BUDGETCAPITAL BUDGET
OPCAP
SA
AUDIT COMMITTEE
AMO CONFERENCE (Aug 15-18)
MARCH BREAK (15 - 19)
FCM CONFERENCE (TENT June 3-6)
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