HomeMy WebLinkAboutFIN-20-065 - T20-176 Snow and Ice Removal Equipment with Side Tilt Dump BodyREPORT TO:Committee of the Whole
DATE OF MEETING:2020-11-23
SUBMITTED BY:Ryan Scott,Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Jenny Ung,Associate Procurement Specialist,519-741-2200 ext. 7216
WARD (S) INVOLVED:N/A
DATE OF REPORT:2020-11-02
REPORT NO.:FIN-20-065
SUBJECT:T20-176Snow and Ice Removal Equipment to be mounted on a Tandem
Rear Axle Conventional Cab and Chassis complete with Side Tilt Dump
Body
__________________________________________________________________________________________
RECOMMENDATION:
That TenderT20-176 Snow and Ice Removal Equipment to be mounted on a Tandem Rear
Axle Conventional Cab And Chassis complete with Side Tilt Dump Body, be awarded to
Viking-Cives Ltd.,Mount Forest, Ontario, at their tendered price of $166,235.00,plus
H.S.T. of $21,610.55, for a total of $187,845.55.
BACKGROUND:
As approved in the 2020 Annual Fleet Equipment Review, thissnow and ice removal equipment
willreplace unit 535inINS Operations Roads and Traffic. Thisunit will be usedin the summer
months forasphalt repairsandfor plowing and salting roadways during the winter months.The
current unit iseleven(11) years old with a ten (10) year lifecycle.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-
Value, the Manager of Procurementshall submit a report to Council recommending award of a
purchase greater than $100,000 if any one or more of the following conditions apply:
d.only one B
Tenders were advertised publicly on the City of Kitchenerwebsite. Documents were downloaded
by one(1) interested partyand by the closing date of FridayOctober30,2020,one(1) tender
had been received.
The following tender wasreceived:Bid Price
Viking-Cives Ltd.Mount Forest ON$187,845.55*
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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The tender was reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
Although, the City only received one bid submission for this tender, pricing is comparable to
previous competitive purchases and this submission represents good value for the City.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this equipment
is included within the approved capital budget. The estimated surplus (D) will remain within the
Equipment Reserve Fund to fund future equipment purchases.
Tender T20-176
Snow and Ice Removal Equipment to be mounted on a Tandem Rear Axle Conventional
Cab and Chassis complete withSide TiltDump Body
Estimated Cost for this Tender
Tender T20-176including HST187,845.55
less: HST rebate on tender(18,684.81)
Net Cost Being Awarded169,160.74A
Projected Costs for Additional Outfitting-
Total Estimated Cost for this Tender$169,160.74C
Budget for this Tender
Replacement of unit 535in INS Operations Roads and Traffic$180,000.00 B
Estimated Surplus/(Deficit) for this Tender(B -C)10,839.26D
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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