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HomeMy WebLinkAboutCouncil Agenda - 2020-11-23 COUNCIL AGENDA MONDAY, NOVEMBER 23, 2020 CITY OF KITCHENER 7:00 P.M. ELECTRONIC MEETING (TELEVISED/LIVE STREAMED) 200 KING STREET WEST 1. COMMENCEMENT Land Acknowledgement. Singing of "O Canada". 2. MINUTES Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held October 26, 2020 and special meetings held October 26 & November 2, 2020) Councillor K. Galloway- Sealock. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. COMMUNICATIONS REFERRED TO FILE NIL 5. PRESENTATIONS a. Dan Murray, Director, Technology Innovation and Services; Dianne Adams, Manager, GeoSpatial Data & Analytics; and, Melanie Wawryk, GIS Application Specialist, to present the 2020 Best Innovation in GIS Award. b. Dan Murray, Director, Technology Innovation and Services; Chetan Hassarjani, Manager, Digital Infrastructure and Support; and, Courtney Zinn, Director, Innovation Lab, to present the 2020 Smart 50 Award for Transformative Work in Smart Cities. c. Matthew Day, WR Community Energy Regarding the Community Energy Investment Strategy Mid-Term Progress Report. 6. DELEGATIONS a. Notice has been given for any member of the public to speak for or against a by-law to close the public highway known as Waterloo Street, Plan 577, in the City of Kitchener, listed as items 11.a. and 14. a. b. Notice has been given for any member of the public to speak for or against a by-law to close the public highway known as Mannheim Road, in the City of Kitchener, listed as items 11.b. and 14. b. 7. REPORTS OF COMMITTEES 8. UNFINISHED BUSINESS 9. NEW BUSINESS a. Proposed Change to the Municipal Elections Act Councillor D. Chapman has given notice that she will introduce the following motion for consideration this date: Recovery and Municipal Elections Act, 2020, passed third reading by the Legislative Assembly of Ontario; and, WHEREAS Bill 218 proposes amending the Municipal Elections Act of 1996, to prohibit the use of ranked ballots in future Municipal Elections, and, extend nomination day from the end of July to the third Friday in August; and, *Accessible formats and communication supports are available upon request. If you require* assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994. COUNCIL AGENDA MONDAY, NOVEMBER 23, 2020 CITY OF KITCHENER 7:00 P.M. ELECTRONIC MEETING - 2 - 200 KING STREET WEST WHEREAS municipalities in Ontario are responsible for conducting fair and democratic elections of local representatives; and, WHEREAS each municipal election is governed by the Municipal Elections Act which was amended in 2016 to include the option to allow Municipalities to utilize ranked ballots for their elections and shorter nomination periods; and, WHEREAS London, Ontario ran the first ranked ballot election in 2018 and several other municipalities since have approved by-laws to adopt the practice, or are in the process of doing so including our regional neighbours in Kingston via a referendum return of 63%; and, WHEREAS the operation, finance and regulatory compliance of elections is fully undertaken by municipalities themselves; and, WHEREAS local governments are best poised to understand the representational needs and challenges of the body politic they represent, and when looking at alternative voting methods to ensure more people vote safely, it becomes more difficult to implement these alternatives with the proposed shorter period between Nomination day and the October 24, 2022 Election day. THEREFORE BE IT RESOLVED that the City of Kitchener urges the Ministry of Municipal Affairs and Housing and the Government of Ontario to respect Ontario elections; and, THEREFORE BE IT FURTHER RESOLVED that the City of Kitchener recommends that the Government of Ontario supports the freedom of municipalities to run democratic elections by returning the authority for municipalities to choose if ranked ballots are appropriate for their communities and reinstate Nomination Day at the end of July of an election year; and, BE IT FINALLY RESOLVED that this resolution be circulated to the Region of b. Regional Council Update Mayor B. Vrbanovic. 10. QUESTIONS AND ANSWERS 11. BY-LAWS --- 1ST READING a. By-law to close the public highway known as Waterloo Street, Plan 577, in the City of Kitchener. b. By-law to close the public highway known as Mannheim Road, in the City of Kitchener. c. By-law to provide for the widening of part of Scott Street, King Street East, Forwell Road and Kingsway Drive as a public highway, in the City of Kitchener. d. By-law to assume certain lands within the city of Kitchener as public highway. (Assumes lands shown on registered plans of subdivision as public highways, streets or lanes pursuant to Section 31(4) of the Municipal Act, 2001, c.25). e. To confirm all actions and proceedings of the Council. 12. COMMITTEE OF THE WHOLE Chair, Councillor K. Galloway-Sealock. 13. REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL AGENDA MONDAY, NOVEMBER 23, 2020 CITY OF KITCHENER 7:00 P.M. ELECTRONIC MEETING - 3 - 200 KING STREET WEST 14. BY-LAWS --- 3RD READING a. By-law to close the public highway known as Waterloo Street, Plan 577, in the City of Kitchener. b. By-law to close the public highway known as Mannheim Road, in the City of Kitchener. c. By-law to provide for the widening of part of Scott Street, King Street East, Forwell Road and Kingsway Drive as a public highway, in the City of Kitchener. d. By-law to assume certain lands within the city of Kitchener as public highway. e. To confirm all actions and proceedings of the Council. QSFQBSJOH!GPS!PVS!FOFSHZ!GVUVSF 2020 Progress Report 5.c - 1 2 WR Community Energy Introducing WR Community Energy Michael E. Webber, Power Trip: The Story of Energy ! “The story of modern cities and modern energy go hand in hand. As our cities evolve, our energy systems will evolve alongside.” Community Energy Investment Strategy Adam Clark JOUSPEVDJOH!XS!DPNNVOJUZ!FOFSHZ When local councils approved the in 2018 and WR Community Energy was born a year later, Waterloo Region sent the message that it is committed to lasting and transformative solutions to our energy challenges. We are dedicated to a deep and sustained investment in a smart energy future.and resources needed to drive economic investment in the spaces where energy meets community-building and planning projects, grounded in its governance by a high-level strategic partnership that is unique in Canada. Cover Photo 5.c - 2 3 WR Community Energy Raise energy literacy within the community regarding the need to evolve how we locally manage our energy. Graphic developed in partnership with ClimateActionWR SUPERMARKET Increase use of clean, low-carbon fuels. Promote construction of high performance Optimize use of local resources for energy generation. PVS!HPBMT-!PVS!QVSQPTF To improve and sustain Waterloo Region’s economic competitiveness and quality of life through the coordination of targeted energy investments. 5.c - 3 4 WR Community Energy Why Community Energy Matters DPNNVOJUZFOFSHZ!NBUUFST 2019 was globally the hottest month on record – ever. This corresponds to the highest atmospheric concentrations of greenhouse gases (GHGs) in the history of humanity. Waterloo Region is following this trend. Every year we need less energy to heat our buildings and more energy to cool them. This presents urgent challenges and important opportunities around fuel switching, grid management, and viable technologies. Tomasz Adamski Photo 5.c - 4 5 Useful Energy 43.390 PJ WR Community Energy Conversion Losses 35.037 PJ Industrial 12.232 PJ Residential 19.961 PJ Why Community Energy Matters Commercial 17.724 PJ Transportation 27.931 PJ We spend $2.1 billion a year on Energy in Waterloo Region. 45% of it gets wasted. In essence, we spend nearly $1 billion on pollution. Elec Gen 0.844 PJ Natural Gas 29.967 PJElectricity 16.870 PJPropane 0.825 PJFuelOil 0.553 PJOther 3.034 PJGasoline 20.714 PJSolar 0.081 PJDiesel 6.214 PJ Every community in the world will need to adapt to a changing climate and do their part to prevent further damage. We climate change is a global energy problem. Fortunately, this problem has local solutions. The best way we know to reduce GHGs is using clean, decarbonized energy. And this is global energy investments, renewable energy now costs as much as traditional fossil fuels per kilowatt hour (kWh ). Changing climates, energy needs, and and maintain our buildings. To thrive in the new energy future, Waterloo Region will need to change how we plan for and invest in energy. 5.c - 5 6 WR Community Energy Why Community Energy Matters economic development,reduced GHGs,environmental management,equity, andcommunity health. •••••• Recent local collaborations are setting us up for economic, social, and environmental success. The investment include:We are well-positioned to mitigate the risks and take advantage of a strategic opportunity. With a diversity of voices and the full support of our local utilities, WR Community Energy plays a critical role in building a resilient future. Waterloo Region requirements by regional ‘climate zones,’ with 6 climate zones requires the most. If warming trends continue, Waterloo Region technology viable to heat and cool buildings. 5.c - 6 7 WR Community Energy Modern Cities Require Modern Energy NPEFSO!DJUJFT!SFRVJSF!NPEFSO!FOFSHZ The path to our new energy future is directed by the strategic oversight of local electric and gas utilities. The innovative Governance Committee for WR Community Energy is a collaboration that takes us beyond the services that individual partners can provide on their own. 5.c - 7 8 WR Community Energy Susan Koswan, Modern Cities Require Modern Energy Our cities have to be welcome, resilient, sustainable and livable for everyone... We need national targets to reduce our carbon output, and our cities need to pick up the pace. Long-term, energy-conscious planning is a necessary investment in our future. departure from traditional energy planning approaches. Over the past few decades, Ontario’s energy landscape has decentralized. Every house, farm, and vehicle is capable of producing or storing energy. The opportunities partnerships. Utility companies, urban planners, businesses, and community members all play a vital role. By capturing their diverse contributions, we can respond to and is well-positioned to lead inclusive conversations and actions around local energy generation and security. We cannot rely on yesterday’s silos of utilities, industry, and local governments to prepare us for a smart (that is to say 5.c - 8 9 Dpnnvojuz!Dpmmbcpsbujpo WR Community Energy is a partnership with the Region of Waterloo, the three local energy utilities. The Governance Committee meets 5 times a year and the program is managed by a dedicated WR Community Energy 5.c - 9 WR Community Energy ! Since launching last year, WR Community Energy moved quickly to assess energy investment opportunities with a holistic, community-wide focus. An approach was a district energy community scan. WR Community Energy reviewed 12 sites across Waterloo Region, and selected a strong candidate on which to do a pre-feasibility study. The Innovation District in Kitchener whole new downtown powered in part by a local, sustainable energy source. Tomasz Adamski Photo 5.c - 10 11 Board of Directors WR Community Energy Quest Canada Vice Chair Karen Farbridge, For municipalities in Southern Ontario who are striving to become Smart Energy Communities, their barriers are not the lack of technological solutions, but the absence of governance and business models to support their deployment at the scale that is needed. Reduced building and maintenance costsIn-ground sidewalk snow melting, which reduces municipal costs andsalt contaminationEconomic development potential by attracting high-energy customersKeeping energy dollars localLocal job creation The study was unique in part because of its focus on the potential for underground aquifers to provide renewable heating in the winter and cooling in the summer, buildings in the area would reduce GHG emissions by 53%. In ••••••• 5.c - 11 12 WR Community Energy While this project is still in the early stages and more study is needed, it shows that WR Community Energy can bring together public sector, community, and energy goals through targeted energy investments. We now have the mechanism to evaluate projects not just through the lens of energy-value return, but through the lens of social, WR Community Energy is the hub for energy planning in Waterloo Region. It brings together industry, government, and community leaders to enable and inspire transformative energy projects. 5.c - 12 13 WR Community Energy SFBEZ!UP!UISJWF!JO!BOVODFSUBJO!GVUVSF The energy landscape is constantly evolving. Since we started, the Save on Energy conservation programs have been scaled back and removed from the hands of our local electric utilities (LDCs), lowering our ability households. WR Community Energy allows us to see where we stand now is clear the burden of uncertainty is not equally shared. There is more we need to understand about energy and inequity. Tomasz Adamski Photo 5.c - 13 14 WR Community Energy WR Community Energy cultivates a supportive and innovative environment for energy investments. To facilitate cross-sector collaboration, we need a common vocabulary, a suite of solutions, enabling policies, and understanding of the build relationships and boost energy literacy in our region. To prepare for our future, we must have a consistent source of information on the issues as well as the opportunities. We have a lot to learn from neighbouring jurisdictions. We can localize these lessons to best meet our needs. In Waterloo draw from. Grand River Energy (GRE) is one. They invest in innovative energy to high energy standards. 5.c - 14 15 WR Community Energy NFBTVSJOH!QSPHSFTT are already seeing the emerging value from the ground work we are laying. We’ve had hundreds of conversations with developers, community change-makers, industry leaders, planners, architects, and many others. We are developing an unprecedented understanding of our interrelated energy challenges and opportunities. The role of partnerships is vital to preparing our community to take advantage of the upcoming energy transition. These early wins help us build momentum and promote our community as a place to make smart energy investments, and reinvest in jobs and innovation. WR Community Energy is ready to support the Community Energy Investment Strategy through actionable solutions that reduce greenhouse gas emissions, enhance local energy resiliency, and encourage investments in local energy. 5.c - 15 16 WR Community Energy What’s Next? Energy and Civilization: A History “Energy is the only universal currency: one of its many forms must be transformed to get anything done.” ! Adam Clark XIBU“TOFYU@ Municipalities have proven to be Climate Change. We have the same opportunity to be leaders as we guide the energy transition towards solving our economic, environmental, and quality of life needs. By addressing these issues at a community scale, we can tap into specialized Photo 5.c - 16 17 WR Community Energy What’s Next? energy and environmental data (among other things) to sustain our economic competitiveness and quality of life well into the future. Moving forward, our community will be asked to consider and enable opportunities that integrate energy into long-term planning, economic, and social issues. WR Community Energy is already supporting the development of these opportunities such as energy generation and sharing, housing and affordability, electric vehicles and charging stations, efficiency in new builds, and renewable energy. In all cases, WR Community Energy will ensure energy, industry, and community projects come together to enable a better, more sustainable future in Waterloo Region. onomy must thrive together. We know that our environment and our ecWhen our big decisions fully include considerations of our buildings, infrastructure, environment, and long-term social good, we ensure sustainability is at the foundation of a strong economy. WR Community Energy partners are local– we live, work, and play here – and have an most importantly, we are building our children and grandchildren’s future, and will commit to evaluating and adjusting community needs over time. 5.c - 17 © Community Energy Program Manager (519)589-6329 mday@wrcommunityenergy.ca Dpoubdu!Vt Matthew Day, www.wrcommunityenergy.ca @WRCEnergy 5.c - 18 COMMITTEE OF THE WHOLE AGENDA MONDAY, NOVEMBER 23, 2020 CHAIR COUNCILLOR K. GALLOWAY-SEALOCK ND A. BY-LAWS LISTED ON THE AGENDA 2 READING That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment. B. ADMINISTRATIVE REPORTS 1. Tenders Attached are reports from R. Scott, Manager of Procurement, recommending: i. FIN-20-064 T20-174 Snow and Ice Removal Equipment to be mounted on a Tandem Rear Axle Conventional Cab and Chassis complete with Dump Body That Tender T20-174 Snow and Ice Removal Equipment to be mounted on a Tandem Rear Axle Conventional Cab and Chassis complete with Dump Body, be awarded to Viking-Cives Ltd., Mount Forest, Ontario, at their tendered price of $115,670.00, plus H.S.T. of $15,037.10, for a total of $130,707.10. ii. FIN-20-065 T20-176 Snow and Ice Removal Equipment to be mounted on a Tandem Rear Axle Conventional Cab and Chassis complete with Side Tilt Dump Body That Tender T20-176 Snow and Ice Removal Equipment to be mounted on a Tandem Rear Axle Conventional Cab And Chassis complete with Side Tilt Dump Body, be awarded to Viking-Cives Ltd., Mount Forest, Ontario, at their tendered price of $166,235.00, plus H.S.T. of $21,610.55, for a total of $187,845.55. iii. FIN-20-069 P20-129 Consultant Services Clean Fuel Standard Strategic Advisory & Program Development Services That Proposal P20-129 Consultant Services - Clean Fuel Standard Strategic Advisory & Program Development Services, be awarded to Clearblue Ltd., Toronto, Ontario, at their estimated fee of $48,000.00, plus H.S.T. of $6,240.00, for a total of $54,240.00, for a one (1) year term with an option to renew for two (2) additional one (1) year terms, provided a satisfactory contract is executed. iv. FIN-20-071 T20-121 Natural Gas Regulators, Meter Bars and Related Materials That Tender T20-121 Natural Gas Pressure Regulators and Related Materials, be awarded as follows; Tender Items 1, 2, 3, 4, 7, 8, and 9 be awarded to C.R. Wall & Co. Ltd., Cambridge, Ontario, at their tendered price of $294,402.00, plus H.S.T. of $38,272.26, for a total of $332,674.26, for a one (1) year term, with an option to renew for two (2) additional twelve (12) month terms. AND Tender Items 5, 6, 11, and 12 be awarded to Tecvalco Ltd. Niagara Falls, Ontario, at their tendered price of $76,467.20, plus H.S.T. of $9,940.74, for a total of $86,407.94, for a one (1) year term, with an option to renew for two (2) additional twelve (12) month terms. 2 COMMITTEE OF THE WHOLE November 23, 2020 B. ADMINISTRATIVE REPORTS CONT'D 2. COR-20-018 Prohibited Dog Designation Appeal - Barnard Attached is Corporate Services Department report COR-20-018 (S. Goldrup), dated October 30, 2020. That the decision of the Dog Designation Appeal Committee regarding an appeal filed by Scott Barnard, wherein the Committee affirms the Prohibited Dog - Waterloo and Stratford Perth, be ratified and confirmed. 3. CAO-20-009 Resolution of Support for AMO Board Nomination (Dan Chapman) Attached is Chief Administrators Office report CAO-20-009 (D. Chapman), dated November 19, 2020. That the Council of the City of Kitchener express its support for the nomination of Dan Chapman, Chief Administrative Officer, for the position of Large Urban Caucus municipal employee representative on the Board of Directors of the Association of Municipalities of Ontario (AMO) along with reasonable expenses associated with Board directorship. Rise and Report REPORT TO:Committee of the Whole DATE OF MEETING:2020-11-23 SUBMITTED BY:Ryan Scott,Manager of Procurement, 519-741-2200 ext. 7214 PREPARED BY:Jenny Ung,Associate Procurement Specialist,519-741-2200 ext. 7216 WARD (S) INVOLVED:N/A DATE OF REPORT:2020-11-02 REPORT NO.:FIN-20-064 SUBJECT:T20-174 Snow and Ice Removal Equipment to be mounted on a Tandem Rear Axle Conventional Cab and Chassis complete with Dump Body __________________________________________________________________________________________ RECOMMENDATION: That TenderT20-174 Snow and Ice Removal Equipment to be mounted on a Tandem Rear Axle Conventional Cab and Chassis complete with Dump Body, be awarded to Viking- Cives Ltd.,Mount Forest, Ontario, at their tendered price of $115,670.00,plus H.S.T. of $15,037.10, for a total of $130,707.10. BACKGROUND: As approved in the 2020 Annual Fleet Equipment Review, this snow and ice removal equipment will replace unit 526 in INS Sanitary and Stormwater. This unit will be used for snow and ice control on roadways during the winter months and for sewer repairs in the summer months. The current unit iseleven(11) years old with a ten (10) year lifecycle. REPORT: As per clause 170.7.3 of the Purchasing By-law 2017- Value, the Manager of Procurementshall submit a report to Council recommending award of a purchase greater than $100,000 if any one or more of the following conditions apply: d.only one Bid was received in res Tenders were advertised publicly on the City of Kitchenerwebsite. Documents were downloaded by two(2) interested parties and by the closing date of FridayOctober30,2020,one(1) tender had been received. The following tender wasreceived:Bid Price Viking-Cives Ltd.Mount Forest ON$130,707.10 * The tender was reviewed by M. Born, Manager of Fleet, who concurs with the above recommendation. ***This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994for assistance. 1.i - 1 Although, the City only received one bid submission for this tender, pricing is comparable to previous competitive purchases and this submission represents good value for the City. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the the delivery of core service. FINANCIAL IMPLICATIONS: The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. Funding for this equipment is included within the approved capital budget. The estimated surplus (D) will remain within the Equipment Reserve Fund to fund future equipment purchases. Tender T20-174 Snow and Ice Removal Equipment to be mounted on a Tandem Rear Axle Conventional Cab and Chassis complete with Dump Body Estimated Cost for this Tender Tender T20-174 including HST130,707.10 less: HST rebate on tender(13,001.31) Net Cost Being Awarded117,705.79A Projected Costs for Additional Outfitting- Total Estimated Cost for this Tender$117,705.79C Budget for this Tender Replacement of unit 526 in INS Sanitary and Stormwater$140,000.00 B Estimated Surplus/(Deficit) for this Tender(B -C)22,294.21D COMMUNITY ENGAGEMENT: INFORM council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 1.i - 2 REPORT TO:Committee of the Whole DATE OF MEETING:2020-11-23 SUBMITTED BY:Ryan Scott,Manager of Procurement, 519-741-2200 ext. 7214 PREPARED BY:Jenny Ung,Associate Procurement Specialist,519-741-2200 ext. 7216 WARD (S) INVOLVED:N/A DATE OF REPORT:2020-11-02 REPORT NO.:FIN-20-065 SUBJECT:T20-176Snow and Ice Removal Equipment to be mounted on a Tandem Rear Axle Conventional Cab and Chassis complete with Side Tilt Dump Body __________________________________________________________________________________________ RECOMMENDATION: That TenderT20-176 Snow and Ice Removal Equipment to be mounted on a Tandem Rear Axle Conventional Cab And Chassis complete with Side Tilt Dump Body, be awarded to Viking-Cives Ltd.,Mount Forest, Ontario, at their tendered price of $166,235.00,plus H.S.T. of $21,610.55, for a total of $187,845.55. BACKGROUND: As approved in the 2020 Annual Fleet Equipment Review, thissnow and ice removal equipment willreplace unit 535inINS Operations Roads and Traffic. Thisunit will be usedin the summer months forasphalt repairsandfor plowing and salting roadways during the winter months.The current unit iseleven(11) years old with a ten (10) year lifecycle. REPORT: As per clause 170.7.3 of the Purchasing By-law 2017- Value, the Manager of Procurementshall submit a report to Council recommending award of a purchase greater than $100,000 if any one or more of the following conditions apply: d.only one B Tenders were advertised publicly on the City of Kitchenerwebsite. Documents were downloaded by one(1) interested partyand by the closing date of FridayOctober30,2020,one(1) tender had been received. The following tender wasreceived:Bid Price Viking-Cives Ltd.Mount Forest ON$187,845.55* ***This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994for assistance. 1.ii - 1 The tender was reviewed by M. Born, Manager of Fleet, who concurs with the above recommendation. Although, the City only received one bid submission for this tender, pricing is comparable to previous competitive purchases and this submission represents good value for the City. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the the delivery of core service. FINANCIAL IMPLICATIONS: The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. Funding for this equipment is included within the approved capital budget. The estimated surplus (D) will remain within the Equipment Reserve Fund to fund future equipment purchases. Tender T20-176 Snow and Ice Removal Equipment to be mounted on a Tandem Rear Axle Conventional Cab and Chassis complete withSide TiltDump Body Estimated Cost for this Tender Tender T20-176including HST187,845.55 less: HST rebate on tender(18,684.81) Net Cost Being Awarded169,160.74A Projected Costs for Additional Outfitting- Total Estimated Cost for this Tender$169,160.74C Budget for this Tender Replacement of unit 535in INS Operations Roads and Traffic$180,000.00 B Estimated Surplus/(Deficit) for this Tender(B -C)10,839.26D COMMUNITY ENGAGEMENT: INFORM council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 1.ii - 2 REPORT TO:Committee of the Whole DATE OF MEETING:2020-11-23 SUBMITTED BY:Ryan Scott,Manager of Procurement, 519-741-2200 ext. 7214 PREPARED BY:Adam Buchholtz, Associate Procurement Specialist519-741-2200 ext. 7217 WARD (S) INVOLVED:N/A DATE OF REPORT:2020-11-10 REPORT NO.:FIN-20-069 SUBJECT:P20-129 Consultant Services -Clean Fuel Standard Strategic Advisory & Program DevelopmentServices __________________________________________________________________________________________ RECOMMENDATION: That Proposal P20-129 Consultant Services -Clean Fuel Standard Strategic Advisory & Program Development Services, be awarded to Clearblue Ltd., Toronto, Ontario, at their estimated feeof $48,000.00, plus H.S.T. of $6,240.00, for a total of $54,240.00,for a one (1) year term with an option to renew for two (2) additional one (1) year terms,provided a satisfactory contract is executed. BACKGROUND: The Government of Canada is taking measures to reduce greenhouse gases (GHGs) over the o next 30 years. As part of the Paris Target of holding global warming to 2C, the federal government has set a target to reduce emissions by 30% by 2030 and 80% by 2050 from 2005 levels. In order to meet the objectives, the Government of Canada has implemented a carbon charge on natural gas and is developing a Clean Fuel Standard to reduce the lifecycle carbon intensity of fuels and energy used in Canada. The objective of the Clean Fuel Standard (CFS) is to reduce annual 30 million tonnes of in greenhouse gas emissions by 2030. The government intends to bring the gaseous class requirements into force in 2023. As a natural gas distributor, Kitchener Utilities will be a gaseous class Fossil Fuel Primary Suppliers (FFPS), and as such will have obligations to determine how to reduce the carbon intensity related to its distribution of natural gas. The City also has potential offset opportunities in both the Federal Output-Based Pricing System (OBPS) program and in voluntary markets. This contract is forconsulting services which will assist City staff obligation and associated financial risks under the Clean Fuel Standards, to assist with ***This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994for assistance. 1.iii - 1 strategies around the acquisition of credits under the CFS and to assist with the development of program initiatives. The utilization of a knowledgeable consultant in this emerging field is vital to developing successful, cost-effective credit generating strategies and mitigation and management of associated risks. REPORT: Proposalswere advertised publicly on the City of Kitchenerwebsite. Documents were downloaded by fifteen(15) interested parties and by the closing date of Tuesday October 13th, 2020,three(3)proposalshad been received. A listing of the responding parties follows for your reference: Clearblue Ltd.Toronto ON * GHD LimitedWaterloo ON ICF Consulting Canada, Inc.Ottawa ON The proposal submissions werereviewedand ratedbythe selection committee,L. Jones, Manager Gas Supply & Engineering, J. Chatterjee, Regulatory Analyst, and M. Kamphuis, Business Development & Conservation Strategist. The review committee met on Tuesday October 27, 2020, to review theratings of thecandidates. The committee recommends awarding the project to the highest rated proponentwith the second lowest price, Clearblue Ltd., Toronto, Ontario. The selection committee rated the proposal submissions on the following criteria: Experience/Intellectual Capital CapabilityMarket View/Intelligence/Regulatory Independence/Established Presence ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: through the delivery of core service. 1.iii - 2 FINANCIAL IMPLICATIONS: The net cost for this request for proposal(A), is fair and reasonable for a project of this scope and the upset limit is withinthe budget allowance (B) provided within the budget. Funding for this project is included within the approved budget. The estimated surplus (D) will remain within the account. ProposalP20-129 Consultant Services -Clean Fuel Standard Strategic Advisory & Program Development Services Estimated Cost ProposalP20-129 costs, including HST54,240.00 less: HST rebate on tender(6,240.00) Net Cost Being Awarded48,000.00 A - Estimated Cost48,000.00 C Funding Available Professional Service Consultant52,600.00 Total Budget52,600.00 B Estimated Surplus/(Deficit) (B -C) 4,600.00 D COMMUNITY ENGAGEMENT: INFORM council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 1.iii - 3 REPORT TO:Committee of the Whole DATE OF MEETING:2020-11-23 SUBMITTED BY:Ryan Scott,Manager of Procurement, 519-741-2200 ext. 7214 PREPARED BY:Adam Buchholtz, Associate Procurement Specialist,519-741-2200 ext. 7217 WARD (S) INVOLVED:N/A DATE OF REPORT:2020-11-10 REPORT NO.:FIN-20-071 SUBJECT:T20-121Natural Gas Pressure Regulatorsand Related Materials __________________________________________________________________________________________ RECOMMENDATION: That Tender T20-121 Natural Gas Pressure Regulators and Related Materials, be awarded as follows; Tender Items 1, 2, 3, 4, 7, 8, and 9 be awarded to C.R. Wall & Co. Ltd., Cambridge,Ontario, at their tendered price of $294,402.00, plus H.S.T. of $38,272.26, for a total of $332,674.26, for a one (1) year term, with an option torenew for two(2) additional twelve (12) month terms. AND Tender Items 5, 6, 11, and 12be awarded to Tecvalco Ltd. Niagara Falls, Ontario, at their tendered price of $76,467.20,plus H.S.T. of $9,940.74, for a total of $86,407.94,for a one (1)year term, with an option to renew for two(2) additional twelve (12) month terms. BACKGROUND: Natural gas pressure regulatorsand related materials are for ongoing maintenance, repair and operational (MRO) requirements of Kitchener Utilities. The materials are common fittings required to assemble, repair and replace typical residential and small commercial meters sets. This tender is based on fixed unit prices, based on an estimated amount of natural gas pressure regulators and related materials required over the next year. The annual spend over the past year was $367,310.26, before taxes. Due to life cycle, in 2020/2021, there will be approximately 15,000 meter sets that are at the end of their seal life cycle. Approximately 6,000 meter sets will be sampled to see if the seal life can be extended and the other 9,000 will need to be removed and replaced. The actual spend will depend on the level of activity throughout the term of the contract. ***This information is available in accessible formats upon request. *** Please call 520-741-2345 or TTY 1-866-969-9994for assistance. 1.iv - 1 REPORT: Tenders were advertised publicly on the City of Kitchenerwebsite. Documents were downloaded by six(6) interested parties and by the closing date of Wednesday August 5,2020,five(5) tenders had been received. The following tenders were received: Bid PriceAward Price KTI Limited (Bid #1)Aurora ON$612,525.54 KTI Limited (Bid #2)Aurora ON$729,813.89 Tecvalco Ltd.Niagara Falls ON$767,998.93$86,407.94 * Lakeside Process ControlsMississauga ON$784,124.45 C.R. Wall & Co. Ltd.Cambridge ON $839,015.96$332,674.26 * The price for natural gas pressure regulators and related itemshas increased 0.1% from the 2019contract. Tender items were awarded to the lowest compliant unit prices for each category. The tender was reviewed by P. Pavlinich,Manager, Gas Measurement and Service, who concurs with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: vision through the delivery of core service. 1.iv - 2 FINANCIAL IMPLICATIONS: The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset limit is within the funding available (B) for this project. Funding for this project is included within the approved capital budgets. The estimated surplus (D) will remain within the account to fund future purchases. T20-121 Natural Gas Pressure Regulators and Related Materials Estimated Cost for this project Tender T20-121costs, including HST $ 419,082.20 less: HST rebate (48,213.00) Net Cost Being Awarded 370,869.20 A Projected Costs - Total Estimated Cost $ 370,869.20 C Budget for this project 2021 Budget Allocation from Gas Meters 450,000.00 Total Budget for this purchase $ 450,000.00 B Estimated Surplus/(Deficit) for this Phase of Work (B -C) $ 79,130.80 D COMMUNITY ENGAGEMENT: INFORM This report has been council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 1.iv - 3 REPORT TO:Committee of the Whole DATE OF MEETING:November 23, 2020 SUBMITTED BY:Dog Designation Appeal Committee PREPARED BY:Sarah Goldrup, Committee Administrator, 519-741-2200 x 7275 WARD (S) INVOLVED:All DATE OF REPORT:October 30, 2020 REPORT NO.:COR-20-018 SUBJECT:ProhibitedDog Designation Appeal Barnard RECOMMENDATION: That the decision of the Dog Designation Appeal Committee regarding an appeal filed by Scott Barnard,wherein the Committee affirmsthe Prohibited Dog Designation applied to hisDyelaHumane Society of Kitchener-Waterloo and Stratford Perth, be ratified and confirmed. BACKGROUND: On August 31, 2020,the Humane Society of Kitchener-Waterloo and Stratford Perth designated Dyela,adog owned by Scott Barnard, as a Prohibited Dog.The designation was applied after Dyelawas a Pit Bull type dog, in contravention to City of Kitchener By-law 2014-142 (Being a by-law with respect to the designation of Potentially Dangerous, Dangerous, Prohibited and Restricted Dogs).On September 8, 2020,the Office of the City Clerk subsequently received correspondence from Scott Barnard appealing the Prohibited Dog Designation; and aNotice of Hearing was issued to the Respondentand Appellant, advising on October 26, 2020,a hearing of the Dog Designation Appeal Committee would be held to consider the matter.The Committee heard and considered evidence from the Kitchener-Waterloo Humane Societyand foundthat due to physical characteristics of the Prohibited Dog Designation should be affirmed. REPORT: The Dog Designation Appeal Committee established by the Council of the Corporation of the City of Kitchener pursuant to City of Kitchener Municipal By-law 2014-142 and the Statutory Powers Procedure Act R.S.O. 1990 Chapter S.22, sat onOctober 26,2020,to consider an appeal filed with the City by Scott Barnard. On that date, the Dog Designation Appeal Committee considered the evidence related to the Prohibited DDyela behalf of the Respondent by Eugenia Maciel, Animal Control Officer, and Erin Kearney, Associate City Solicitor,the Committee hereby confirmsthe designation of Prohibited Dog Dyelapursuant to By-law 2014-142 assignedthe following conditions for the keeping of said ProhibitedDog: ***This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994for assistance. 2 - 1 by Officer Eugenia Maciel,Animal Control Officer, the Committee hereby affirms the , by the Humane Society of Kitchener Waterloo & Stratford Perth; and pursuant to By-law 2014-142 assigns the following conditions for said Prohibited Dog: is required to provide proof satisfactory to the Poundkeeper that the dog has been ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: the delivery of core service. FINANCIAL IMPLICATIONS: There are no financial implications associated with this report. COMMUNITY ENGAGEMENT: INFORM -All those in attendance at the October 26,2020Hearingwere advised of the it would be considered at the November 23, 2020,Council meeting. In addition, a Notice of Decision was sent to the Appellant and the Respondents via rd registered mail onNovember 3,2020; thereby,further notifying both parties of when the delegation. ACKNOWLEDGED BY: Victoria Raab, General Manager, Corporate Services 2 - 2 REPORT TO:Committee of the Whole DATE OF MEETING:November 23, 2020 SUBMITTED BY:Dan Chapman, Chief Administrative Officer, 519-741-2200 x 7350 PREPARED BY:Linda Korabo, Executive Assistant WARD (S) INVOLVED:n/a DATE OF REPORT:November 19, 2020 REPORT NO.:CAO-20-009 SUBJECT:Resolution of Support for AMO Board Nomination(Dan Chapman) ___________________________________________________________________________ RECOMMENDATION: THAT the Council of the City of Kitchener express its support for the nomination of Dan Chapman, Chief Administrative Officer, for the position of Large Urban Caucus municipal employee representative on the Board of Directors of the Association of Municipalities of Ontario (AMO) along with reasonableexpenses associated with Board directorship REPORT: Following the recentAssociation of Municipalities of Ontario (AMO) Board elections,avacancy remains for a municipal employee on the Large Urban Caucus. AMO is soliciting expressions of interest from qualified candidates who are employees of member municipalities. Dan Chapmanis prepared to put his name forward and a Council resolution of support is required. ylawsgovern the filling of the vacancies for the remainder of 2020-2022 Board term.Qualified candidateswill be interviewed by the Large UrbanCaucus members and a candidate will be recommended to the AMO Board for appointment for a term ending August 2022.This nomination has the potent including a stronger voice in both advocacy and policy development at the Provincial level. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the the delivery of core service. FINANCIAL IMPLICATIONS: The City would typically cover the costs of travel (primarily to Toronto) for six meetings per year. Costs should be negligible in 2021 due to the useof virtual meetings during the pandemic. COMMUNITY ENGAGEMENT: INFORM meeting. ACKNOWLEDGED BY: Dan Chapman, Chief Administrative Officer ***This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994for assistance. 3 - 1 REPORTS TO BE CONSIDERED BY COUNCIL NOVEMBER 23, 2020 CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE NOVEMBER 2, 2020 1. That up to $8.5M from the Kitchener Economic Development Investment Fund 2.0 be allocated to Velocity program and new Health Innovation opportunities, in accordance with Development Services Department report DSD-20-178; and further, That the Mayor and Clerk be authorized to execute all documentation required to complete the transaction, subject to the satisfaction of the City Solicitor, in accordance with report DSD-20-178. 2. That 2021 user fees be held flat at 2020 rates with the exception of those fees specifically identified in Report FIN-20-063; and, That the proposed fees and charges contained in the 2021 User Fee Schedule attached to Financial Services Department report FIN-20-063 be approved; and further, That Legal Services staff be directed to prepare the necessary by-laws to amend The City of Kitchener Municipal Code Chapters for fees and charges pertaining to licensing, planning applications, building permits and Committee of Adjustment applications. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE NOVEMBER 2, 2020 1. That the Kitchener Growth Management Strategy 2020 Annual Monitoring Report, as outlined in Development Services Department report DSD-20-157, be submitted to the Regional Municipality of Waterloo in fulfillment of Clause 22.1 of the Administrative Agreement between the City of Kitchener and the Region regarding delegated approval authority. 2. That the Uniform Traffic By-law be amended for the installation of an all-way stop control at the intersection of Thomas Slee Drive and South Creek Drive, as outlined in Development Services Department report DSD-20-175. 3. That staff be directed to undertake engagement and consultation with stakeholders and the community in respect to developing an Urban Forest Canopy Cover target for the City of Kitchener, as outlined in Infrastructure Services Department report INS-20-018; and further, That staff report back to Council on a recommended target in late Spring 2021.