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HomeMy WebLinkAboutFinance & Corp - 2004-08-16FINANCE & CORPORATE SERVICES COMMITTEE MINUTES AUGUST 16~ 2004 CITY OF KITCHENER The Finance and Corporate Services Committee met this date, commencing at 1:10 p.m. Present: Chair - Councillor B. Vrbanovic, in attendance for part of the meeting. Mayor C. Zehr and Councillors C. Weylie, J. Smola, J. Gazzola and G. Lorentz, M. Galloway. Staff: C. Ladd, Chief Administrator Officer P. Houston, General Manager, Financial Services & City Treasurer G. Stewart, General Manager, Development & Technical Services S. Sosnoski, General Manager, Corporate Services, City Clerk F. Pizzuto, General Manager, Downtown Development S. Turner, Director of By-law Enforcement R. Gosse, Deputy City Clerk J. Sheryer, Assistant City Solicitor R. Browning, Fire Chief H. Gross, Director, Project Administration R. Pitfield, Director, Corporate Communications and Marketing L. Proulx, Director of Facilities Management B. MacDonald, Director of Budget and Financial Services J. Koppeser, Manager of Licensing D. Gilchrist, Committee Administrator GRAND RIVER BUSINESS PARK SSD-04-031 - BUSINESS CASE CRPS-04-150 - EXTENSION OF SHIRLEY DRIVE THROUGH PHASE 2, REGISTERED PLAN 1677 - AMENDMENT TO SUBDIVISION AGREEMENT FOR EXEMPTION FROM EMERGENCY ACCESS POLICY FIN-04-040 - EXTENSION OF SHIRLEY DRIVE - RETENTION OF ENGINEERING CONSULTANT The Committee was in receipt of three staff reports in connection with the Grand River Business Park, as follows: the first, SSD-04-031 - Business Case - Grand River Business Park - Shirley Drive Extension, dated August 4, 2004, attached to which is the business case, prepared by the Strategic Services Department, dated August 2004; Corporate Services Department report CRPS-04-150, dated August 10, 2004, recommending an amendment to a subdivision agreement to allow for the extension of Shirley Drive through Phase 2 of Registered Plan 1677, and an exemption from Council's Emergency Access Policy; the third report with respect to the extension of Shirley Drive and the Grand River Business Park is Financial Services Department report FIN-04-040, dated August 16, 2004, in regard to the provision of professional engineering services with respect to the Shirley Drive extension. Mr. H Gross addressed the Committee advising that if the City finances the extension of Shirley Drive on a cost recovery basis, 11 lots in Registered Plan 1677 can be made available for development. It is recommended by staff that the funding for this project be made available from the City's Capital Investment Fund, and the money be recaptured at the building permit stage, on a cost per metre frontage basis. Further, extending Shirley Drive at this time will allow another industrial subdivision to proceed. When questioned Mr. Gross advised that the 11 lots will be absorbed in a three year period. They will have frontage on the extended Shirley Drive, and will be sold at a rate of $125,000 per acre by the owner. Mr. R. Morgan advised that an offer to purchase has already been received for 2 of these lots, and it is reasonable to expect that the 11 lots will be purchased within three years. The Committee questioned why the costs of this project would not be debentured, and Mr. Gross advised that the Capital Investment Fund was established to finance employment lands, and as the money will be repaid, it seems appropriate to finance these costs through the Investment Fund. Further, an interest rate of 4.75% will be charged and recovered with the principle. Ms. C. Ladd noted that at the time the Capital Investment Fund was established, the City anticipated having to pay the full cost of the Shirley Drive extension. The current proposal includes recuperation of the costs which is better for the City than originally anticipated. FINANCE & CORPORATE SERVICES COMMITTEE MINUTES AUGUST 16, 2004 - 106 - CITY OF KITCHENER GRAND RIVER BUSINESS PARK SSD-04-031 - BUSINESS CASE CRPS-04-150 - EXTENSION OF SHIRLEY DRIVE THROUGH PHASE 2, REGISTERED PLAN 1677 - AMENDMENT TO SUBDIVISION AGREEMENT FOR EXEMPTION FROM EMERGENCY ACCESS POLICY FIN-04-040 - EXTENSION OF SHIRLEY DRIVE - RETENTION OF ENGINEERING CONSULTANT(CONT'D) It was confirmed by staff that a fixed rate of 4.75% for three years is proposed by staff, although there is a request from the developer for the City not to charge interest. On motion by Mayor C. Zehr - it was resolved: "That the 'Grand River Business Park - Shirley Drive Extension' business case be approved; and further, That capital funding estimated at $648,510 be approved for the construction of the portion of Shirley Drive through Registered Plan 1677." On motion by Councillor C. Weylie - it was resolved: "That the Mayor and Clerk be authorized to execute an agreement satisfactory to the City Solicitor for the provision of professional engineering services made between the City of Kitchener and MTE Consultants Inc, regarding the extension of Shirley Drive in the Grand River Business Park." On motion by Councillor C. Weylie - it was resolved: "That the subdivision agreement between the Corporation of the City of Kitchener and Bryson Fraser Kearns and Theodore Andrew Witzel be amended to provide for the following: (a) Construction of Shirley Drive, including the installation of hydro, water and storm sewer service, through Phase 2 of Registered Plan 1677 by the City, with the costs of such road and services construction to be repaid to the City, together with interest, proportionately according to lot frontage, upon the application for building permit for the lots fronting on Shirley Drive being Lots 1, 2, 11, 12, 13, 32 to 37 inclusive; (b) Lots 1, 2, 11, 12, 13, 32 to 37 inclusive shall be serviced with municipal water, storm and sanitary sewer services with the costs of all laterals to be paid by the owner; (c) That building permits may be issued for Lots 1, 2, 11, 12, 13, 32 to 37 inclusive prior to the completion of Shirley Drive through abutting lands to the west provided the temporary emergency access across the westerly limit of Lot 41 from Shirley Drive to Victoria Street is maintained. (d) Any other administrative terms and conditions required to give effect to subparagraphs (a), (b) and (c) to the satisfaction of the City Solicitor; and, That the Mayor and Clerk be authorized to execute an amendment to the subdivision agreement and such other documentation, as approved by the City Solicitor; and, That Lots 1, 2, 11, 12, 13, 32 to 37 inclusive on Registered Plan 1677 be exempt from the requirements of Council's Emergency Access Policy to permit their development prior to completion Shirley Drive through the abutting lands to the west of Registered Plan 1677; and further, FINANCE & CORPORATE SERVICES COMMITTEE MINUTES AUGUST 16, 2004 - 107 - CITY OF KITCHENER GRAND RIVER BUSINESS PARK SSD-04-031 - BUSINESS CASE CRPS-04-150 - EXTENSION OF SHIRLEY DRIVE THROUGH PHASE 2, REGISTERED PLAN 1677 - AMENDMENT TO SUBDIVISION AGREEMENT FOR EXEMPTION FROM EMERGENCY ACCESS POLICY FIN-04-040 - EXTENSION OF SHIRLEY DRIVE - RETENTION OF ENGINEERING CONSULTANT (CONT'D) That the City agree to include in its tender for construction of the road and municipal services, grading of the Subdivider's lots on condition that the Subdivider is solely responsible for the design, specifications and costs of such work; with the Mayor and Clerk being authorized to execute an agreement with the Subdivider to confirm their obligations in this regard, on terms and conditions satisfactory to the City Solicitor." CRPS-04-152 - EXECUTION OF DOCUMENTATION - KPL/COUNTRY HILLS LIBRARY BRANCH The Committee was in receipt of Corporate Services Department report CRPS-04-152, dated August 11, 2004, in connection with an agreement between the Kitchener Public Library and the Waterloo Catholic District School Board for the construction and operation of a shared library facility in Country Hills. Ms. A. Wood, Acting CAO for the Kitchener Public Library was in attendance in support of the staff report. Copies of the agreement were not attached to the staff report and were requested by members of the Committee. Ms. Wood explained the library can not open until the agreement is signed and it is her aim to be able to occupy the new library by August 30, 2004, in order to be prepared for the opening of school. She advised the actual agreement will be signed by the Kitchener Public Library, and the City will only sign the intervention documentation. It was agreed that consideration of this matter be deferred to the Special Council meeting this date, and copies of the agreement be circulated to all members of Council prior to that meeting. On motion by Mayor C. Zehr - it was resolved: "That consideration of the recommendation in Corporate Services Department report CRPS-04-152, as follows, be deferred and referred to the Auqust 16, 2004 Special Council meetinq: 'That the Kitchener Public Library Board be permitted to execute a Shared Venture/Shared Use Agreement, and a Use and Operation Agreement with the Waterloo Catholic District School Board for the construction of and operation of a shared library facility on the Waterloo Catholic School Board lands, for the purposes of providing a large school library and learning resource space for the Catholic School Board and a community public library for the Library Board in Country Hills located at 1500 Block Line Road, Kitchener; and further, That the Mayor and Clerk be authorized to execute any intervention documentation satisfactory to the City Solicitor, acknowledging the City of Kitchener and Kitchener Public Library Board's involvement in this shared venture.'" Councillor B. Vrbanovic left the meeting at this time and Councillor M. Galloway assumed the Chair. 3. CRPS-04-137 - TRAFFIC SAFETY IN SCHOOL ZONES The Committee was in receipt of Corporate Services Department report CRPS-04-137, dated August 10, 2004, with respect to safety in areas of elementary school properties during drop- off and pick-up times, particularly with respect to the number of vehicles that stop or park illegally in the immediate vacinity of schools. FINANCE & CORPORATE SERVICES COMMITTEE MINUTES AUGUST 16, 2004 - 108 - CITY OF KITCHENER 3. CRPS-04-137 - TRAFFIC SAFETY IN SCHOOL ZONES (CONT'D) Messrs. S. Turner and R. Schirm were in attendance to represent the staff report, along with the following delegations: Mr. G. Lesage, Mr. S. Bongelli and Mr. Springthorpe all attending in support of the staff report. The delegations each addressed the Committee with regard to the safety of children during those times of the day when parents are either leaving or collecting their children from school properties. It was noted that school councils and staff are working together to develop methods of raising parent's awareness as to the safety concerns; however, unfortunately, enforcement staff are currently not able to be present at the school sites often enough. They requested the Committee adopt the recommendation in the staff report which will provide additional staff time and resources to address the problem. Mr. Schirm advised that approximately 20% of students are driven to school. Cars are no longer permitted in school parking lots, although there is a drop-off area at each school. Staff have been, and will continue to work with the Boards, parents and school staff to make them aware of the safety problems and solution; however, having enforcement staff on site will be a greater deterrent. Committee members were generally in support of the proposal outlined in the staff report. It was recommended that staff take a pro-active role in the planning of new schools to do whatever is necessary to eliminate these traffic and safety problems. On motion by Councillor G. Lorentz - it was resolved: "That a by-law be enacted to amend the Traffic By-law 2000-159, to prohibit stopping within a school zone; and, That staff make application to the Ministry of the Attorney General for approval of a set fine of eighty dollars ($80.00) for the violation of stopping in a school zone; and, That the Enforcement Division increase the amount of parking enforcement coverage in order to ensure that each elementary school within the City is monitored once per week with regard to the no stopping violations during student drop-off and pick-up times; and further, That the approximate cost of $6,000 to revise the existing parking signage within designated school zones be funded through the capital contingency budget." CRPS-04-148 - EXEMPTION FROM MUNICIPAL CODE CHAPTER 408 (ANIMALS) - 77 ROSS AVENUE The Committee was in receipt of Corporate Services Department report CRPS-04-148, dated August 11,2004, with respect to an application received from Mr. Glen Wicks to keep pigeons on his property at 77 Ross Avenue. Mr. Wicks was in attendance to represent his request, as well as a representative from the Pigeon Association. Mr. A. Radovic, an owner of property in the vacinity of 77 Ross Avenue, appeared in opposition to Mr. Wicks' request. He advised of the number of complaints he has received from his tenants that the pigeons fly free all day long, and defecate on his properties and his tenant's cars. He requested the Committee not approve the exemption from the Municipal Code Chapter 408 (Animals). Mr. Turner noted Council adopted a by-law on June 29, 2004, to remove the provision which allows Council to grant exemptions which would allow the keeping of pigeons in the City of Kitchener. This by-law takes effect on August 31, 2004. In the last couple of months staff became aware that Mr. Wicks keeps pigeons at his property. Mr. Wicks has advised staff that he has had pigeons on his property for approximately 10 years. AUGUST 16~ 2004 FINANCE & CORPORATE SERVICES COMMITTEE MINUTES - 109 - CITY OF KITCHENER CRPS-04-148 - EXEMPTION FROM MUNICIPAL CODE CHAPTER 408 (ANIMALS) - 77 ROSS AVENUE (CONT'D) On motion by Councillor J. Gazzola - it was resolved: "That the request of Glen Wicks for an exemption from City of Kitchener Municipal Code Chapter 408 (Animals) to allow him to keep pigeons at his property at 77 Ross Avenue, Kitchener, be denied." 2003 AUDITED FINANCIAL STATEMENTS -AND- FIN-04-037 - FINANCIAL REPORT AS AT MAY 31~ 2004 Mr. G. West, Ernst & Young, the City's auditor, was in attendance, and with Mr. B. MacDonald and with the aid of a PowerPoint presentation, presented an overview of the City's 2003 Audited Financial statements. In viewing Reserves and Reserves Funds it was noted that the Sick Leave Reserve Fund is now at 23% of liability, whereas the City's policy is for the Fund to be at 25% of liability. Mr. MacDonald was directed to provide details of the source of funding for this Reserve Fund in 2003. Mayor Zehr requested details with respect to the Operating Surplus. Mr. West advised that there are 6 items contained in the Management Letter, to which staff will respond. Staff were directed to provide copies of the Management Letter, and their response to each item, to members of Council by January 2005. When questioned about a Tax Arrears update, Ms. Houston advised that proposed Policies on Utilities and Tax Arrears will be presented to this Committee for consideration this fall. On motion by Councillor J. Gazzola - it was resolved: "That the 2003 Audited Financial Statements, as presented at the August 16, 2004 Finance and Corporate Services Committee meeting, be accepted." The Committee then reviewed the Financial report as at May 31, 2004. Ms. Houston noted that even though there are some variances between budgetted and actual amounts, most will even out by the end of the year. Councillor Gazzola requested more details with respect to budgets for Parking and By-law Enforcement. On motion by Councillor J. Gazzola - it was resolved: "That the Financial Report as at May 31, 2004, as contained in Financial Services Department report FIN-04-037, be accepted." CRPS-04-130 - USE OF COGENERATION UNIT AT CITY HALL The Committee was in receipt of Corporate Services Department report CRPS-04-130, dated June 24, 2004, which seeks direction from the Committee with respect to the value the City wished to place on the intangible reasons, such as reducing demand on the grid, and being less reliant on external power sources, for using the cogeneration unit at City Hall. The report explains the most financially advantageous time to use the cogeneration unit, and seeks an understanding from the Committee as to whether other factors are as, or more important than the financial factors. FINANCE & CORPORATE SERVICES COMMITTEE MINUTES AUGUST 16, 2004 - 110 - CITY OF KITCHENER 6. CRPS-04-130 - USE OF COGENERATION UNIT AT CITY HALL (CONT'D) Following discussions, staff was directed to fully investigate the use of the cogeneration unit, including, among other things, whether the unit can be used in case of emergency, how much electricity would be saved, current and projected future costs, cost savings for heat, and the best method of reclaiming the heat generated by the unit. It was suggested that the additional information be obtained, but not to use the unit at this time. On motion by Councillor J. Gazzola - it was resolved: "That staff undertake a full investigation of the use of the Cogeneration Unit at City Hall, and report its findings at a future Finance and Corporate Services Committee meeting." SSD-04-032 - CORPORATE EMPLOYEE DEVELOPMENT PROGRAM - TESTING/PROFILING The Committee was in receipt of Strategic Services Department report SSD-04-032, dated August 10, 2004, as a follow-up to Strategic Services Department report SSD-04-028, dated June 16, 2004, consideration of which was deferred by this Committee at its June 21, 2004 meeting, for further information. The request in the current report is for funding of $27,000 per year for a 3-year period to finance the testing/profiling portion only of the proposed Corporate Employee Development Program. Councillor Gazzola put forward a motion to defer and refer consideration of this request to the 2005 Budget deliberations, as staff have not yet provided the information requested at the June 21st meeting. His motion for deferral was voted on and lost on a tie vote. Mayor C. Zehr put forward the recommendation contained in the staff report stating he has had experience with profiling and believes it will help the Corporation. Councillor Gazzola and Galloway both spoke against Mayor Zehr's motion, as staff have not st responded to the questions and issues raised at the June 21 meeting in this regard. Mayor Zehr's motion to approve the recommendation in Strategic Services Department report SSD- 04-032, was voted on and lost, on a tie vote. Mayor Zehr requested that this matter be considered at the August 30, 2004 Council meeting. CAO-04-002 - CORPORATE MANAGEMENT TEAM - STRUCTURE AND ROLE The Committee was in receipt of Chief Administrative Officer report COA-04-002, dated August 11, 2004 with respect to the change in the structure and role of the Corporate Management Team. Ms. Ladd advised that discussions have taken place with the C.A.O., General Managers and Directors, and two major issues evolved: The first is the acknowledgement that the primary purpose of the senior leadership forum, held this spring, was to engage the Directors across the organization in a broader corporate leadership role. The second was the perceived lack of clarity around the responsibility for organizational decision making. The following structure is the outcome of the discussions which took place. Corporate Management Team will continue to meet weekly, and have 6 key areas of responsibility as follow: 2. 3. 4. 5. 6. Financial Direction and Strategy Administrative Policy Direction Organization Leadership and Direction Communications/Information dissemination throughout the organization Issue Management Strategies Strategic Management of Council Agendas FINANCE & CORPORATE SERVICES COMMITTEE MINUTES AUGUST 16, 2004 - 111 - CITY OF KITCHENER 8. CAO-04-002 - CORPORATE MANAGEMENT TEAM - STRUCTURE AND ROLE (CONT'D) A second component to the new structure is the Senior Leadership Team, which will be comprised of the C.A.O., General Managers, and all Directors. Its role will be to continue to move our leadership culture forward through key corporate initiatives such as the corporate plan and the customer service strategy. CRPS-04-149 - BUSINESS LICENCE FEES METHOD OF CALCULATION COST RECOVERY The Committee was in receipt of Corporate Services Department report CRPS-04-149, dated August 10, 2004, with respect to the calculation of business licence fees, in accordance with the new Municipal Act, which requires these fees to be calculated on a cost recovery basis. Staff, in their report, request direction as to whether the fees should reflect 100% cost recovery, the term of the by-law, and if the term of the by-law is to be longer than one year, whether a percentage increases for inflation should be included in each year's fees. Mr. R. Gosse introduced the report advising that business licence fees will be equitable across the boards, for each kind of licence. Staff are looking for direction as to whether the Committee intends full cost recovery, which will result in increased revenues of $50,000 per annum, and would recover all costs incurred by all City departments. If this Committee chooses less than full cost recovery, an 80% cost recovery would be close to the fees now being charges. When questioned by the Committee, Mr. Gosse advised most municipalities are still deciding on the percentage of cost recovery. City of Kitchener staff are recommending full cost recovery, which could be phased in over a period of time. Mayor Zehr put forward a motion that business licence fees move toward 100% cost recovery with a 5 year phase-in period. Mr. Gosse noted the chart on page 4 of the report shows a phase-in schedule for fees, over a 5 year period, that includes a 3% inflation rate each year. He advised that a fee by-law can have a term not exceeding 5 years. A lesser term is permitted; however, every time the by-law is changed or a new by-law adopted, a public meeting is required. On motion by Mayor C. Zehr - It was resolved: "That staff be directed to revised Business Licence fees in the direction of 100% cost recovery, with the fee increases to be phased in over a 5 year period." 10. LOCALIMPROVEMENTS-ROTHSAY AVENUE Mr. G. Stewart explained that due to the fact that both residents and staff have been on vacation, a public meeting has not been held yet. On motion by Mayor C. Zehr - it was resolved: "That consideration of undertaking a Local Improvement on Rothsay Avenue, as outlined in Corporate Services Department report CRPS-04-108, be deferred and referred to the Finance and Corporate Services Committee meeting of September 13, 2004, at which time staff will report on the outcome of the public meeting." 11, CRPS-04-138 - AMENDMENTTO MUNICIPALCODE CHAPTER25(COUNCIL PROCEDURE) ADDITION OFURGENTITEMS SPECIALCOUNCILAGENDA The Committee was in receipt of Corporate Services Department report CRPS-04-138, dated July 7, 2004 recommending an amendment to Chapter 25 (Council Procedure) of the City of FINANCE & CORPORATE SERVICES COMMITTEE MINUTES AUGUST 16~ 2004 -112- CITY OF KITCHENER 11, CRPS-04-138 - AMENDMENT TO MUNICIPAL CODE CHAPTER 25 (COUNCIL PROCEDURE) ADDITION OF URGENT ITEMS SPECIAL COUNCIL AGENDA (CONT'D) Kitchener Municipal Code, to allow the addition of items of an urgent or extraordinary nature to a Special Council agenda without notice to all members of Council. When questioned, Mr. Sosnoski advised that whoever requests an item be added to the agenda will have to justify their request. It was resolved: "That Section 25.4.4 of Chapter 25 (Council Procedure) of the Municipal Code be amended to allow the addition of items of an urgent and extraordinary nature to a Special Council agenda without notice to all members of Council, as outlined in Corporate Services Department report CRPS-04-138." 12. CRPS-04-144 - POLICY- PROTOCOL FOR IN-CAMERA MEETINGS The Committee was in receipt of Corporate Services Department report CRPS-04-144, dated July 29, 2004 recommending a protocol for In-camera meetings. It was resolved: "That the proposed policy titled 'Protocol for In-camera Meetings', dated August 16, 2004, attached to Corporate Services Department Report CRPS-04-144 be adopted." 13. CRPS-04-140 - CENTRAL FREDERICK NEIGHBOURHOOD ASSOCIATION REQUEST TO HOLD A SUMMER FESTIVAL WEBER PARK- SEPTEMBER 12~ 2004 The Committee was in receipt of Corporate Services Department report CRPS-04-140, dated July 14, 2004, advising of the request of the Central Frederick Neighbourhood Association to hold a summer festival in Weber Park on September 12, 2004. It was resolved: "That the Central Frederick Neighbourhood Association be approved to sell food and operate a children's bouncy unit in Weber Park, 380 Frederick Street, during the annual Summer Festival on September 12, 2004, provided the necessary licence, including Health and Fire approval, is obtained; and further, That the Central Frederick Neighbourhood Association Summer Festival on September 12, 2004,operating from 11 a.m. to 5 p.m., be granted an exemption from Chapter 450 (Noise) of the City of Kitchener Municipal Code in conjunction with the event." 14. FIN-04-039 - 2005 BUDGET UPDATES The Committee was in receipt of Financial Services Department report FIN-04-039, dated August 4, 2004, seeking the Committee's acceptance of the dates for its and Council's consideration of the 2005 Operating Budget and 10 year Capital Forecast 2005-2014. It was resolved: "That the following Budget Review meeting dates be approved: User Fees: Finance and Corporate Services Committee meeting December 6, 2004. Capital Budget: Special Finance and Corporate Services Committee meeting on December 13, 2004. FINANCE & CORPORATE SERVICES COMMITTEE MINUTES AUGUST 16, 2004 - 113 - CITY OF KITCHENER 14. FIN-04-039 - 2005 BUDGET UPDATES (CONT'D) Operating Budget: Special Finance and Corporate Serives Committee meeting on January 17, 2005. Budget Day: Special Finance and Corporate Services Committee meeting followed by a Special Council meeting on January 31, 2005." 15. CRPS-04-142 - EXEMPTION FROM MUNICIPAL CODE CHAPTER 450 (NOISE) - THE STILL, 125 KING STREET WEST The Committee was in receipt of Corporate Services Department report CRPS-04-142, dated August 10, 2004, advising of the request received from The Still, 125 King Street West, from City of Kitchener Municipal Code Chapter 450 (Noise), for its Jazz and Blues evenings to held from 7 p.m. to 11 p.m. on Wednesdays until October 29, 2004. It was resolved: "That an exemption from Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to The Still Restaurant, 125 King Street West, for their Jazz and Blues evenings held on their outdoor patio every Wednesday between the hours of 7 p.m. and 11 p.m., until October 20, 2004." 16. CRPS-04-146 - EXEMPTION FROM MUNICIPAL CODE CHAPTER 450 (NOISE) - DOWNTOWN POWER WASHING The Committee was in receipt of Corporate Services Department report CRPS-04-146, dated August 10, 2004, advising of the request received from the Community Services Department for an exemption from City of Kitchener Municipal Code Chapter 450 (Noise) to allow for cleaning of sidewalks in the Downtown. It was resolved: "That an exemption from Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to allow the Community Services Department, through an independent contractor, to undertake cleaning of the sidewalks in the Downtown Core between the hours of 10 p.m. and 6 a.m. on various dates between August 23rd and 25th, 2004." 17. CRPS-04-147 - EXEMPTION FROM MUNICIPAL CODE CHAPTER 450 (NOISE) - POWER WASHING FOR GRAND RIVER TRANSIT The Committee was in receipt of Corporate Services Department report CRPS-04-147, dated August 9, 2004, with respect to a request received from the Grand River Transit Authority to power wash three bus terminals located on plaza properties in the City of Kitchener. It was resolved: "That an exemption from Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to allow the Grand River Transit and their contractor to conduct power- washing of the bus terminals located at 700 Strassburg Road, 875 Highland Road West and 2960-3050 Kingsway Drive, from August 23 to August 26, 2004, between the hours of 10 p.m. and 6 a.m." 18. CRPS-04-153 - DECLARATION OF SURPLUS LAND - MOTZ PARK The Committee was in receipt of Corporate Services Department report CRPS-04-153, dated August 11, 2004, recommending a specific parcel of land, being part of Motz Park, be declared surplus to the City's needs, and that a revised Offer to Purchase from Kitchener- Wilmot Hydro Inc. be accepted. AUGUST 16~ 2004 FINANCE & CORPORATE SERVICES COMMITTEE MINUTES - 114 - CITY OF KITCHENER 18. CRPS-04-153 - DECLARATION OF SURPLUS LAND - MOTZ PARK (CONT'D) It was resolved: "That a portion of Motz Park, described as Part of Block Line Road (Closed by By-law No. 4693) being Part of Lot 51, German Company Tract, and Part of Bechtel's Tract, ( also known as Part of Lot 147, Streets and Lanes) located in the northeast corner of the Motz Park property at the corner of Fairway Road and Wabanaki Drive, in the City of Kitchener, be declared surplus to the City's needs; and further, That the City accept a revised offer from Kitchener-Wilmot Hydro Inc., in a form and content satisfactory to the City Solicitor, to purchase Part of Block Line Road ( Closed by By-law No. 4693) being Part of Lot 51, German Company Tract, and Part of Bechtel's Tract, ( also known as Part of Lot 147, Streets and Lanes) along with those lands set out in Council's resolution of February 16, 2004 at the appraised value of $800,0002 19. ADJOURNMENT On motion, the meeting adjourned at 4:15 p.m. Dianne Gilchrist Committee Administrator