HomeMy WebLinkAboutCSD-20-009 - MTO Golf Cart Path AgreementREPORT TO:Community and Infrastructure Services Committee
DATE OF MEETING:December 7, 2020
SUBMITTED BY:Kugler, Kim, Director Sport,519-741-2200ext. 7544
PREPARED BY:Kugler, Kim,Director Sport,519-741-2200 ext. 7544
WARD(S) INVOLVED:All Wards
DATE OF REPORT:November 24, 2020
REPORT NO.: CSD-20-009
SUBJECT:Ministry of Transportation of Ontario Golf Cart Path Agreement
RECOMMENDATION:
Thatthe Mayor and Clerk be authorized to execute aGolf Cart Path Cost Share
Agreementwith the Ministry of Transportation for the Province of Ontario, said
agreement to be to the satisfaction of the City Solicitor; and,
Thatthe City’s cost of $277,000 inclusive of taxes be funded from Golf Enterprise
capital funds.
REPORT HIGHLIGHTS:
The purpose of this report isto seek approval to enter into an agreement with the Ministry
of Transportation of Ontario(MTO)to construct a temporary cart path at Doon Valley Golf
Course under the 401 bridge to enable access to the 8 golf holes on the south side of the
highway during the MTO’s four-year bridge construction project. The cost of installing and
maintaining the golf cart path is $277,000 which will be funded from Golf Enterprise capital.
BACKGROUND:
In 2001, the City entered into an agreement with the MTO for a right-of-way to construct,
utilize, and maintain a cart path under the 401 bridge at Doon Valley Golf Course. This
agreement can be terminated at any time by the MTO without any compensation to the City.
REPORT:
The MTO will be starting work in the Spring of 2021 on the existing Highway 401
eastbound and westbound bridges over the Grand River as they have reached the end of
their service lives. These bridges require replacement to avoid further deterioration,
reduce maintenance costs, and provide a cost-effective means of widening the structures
to accommodate the ultimate Highway 401 widening and the Highway 401 / Highway 8
freeway-to-freeway interchange.
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The scope of work with respect to the bridges will be completed through three stages
beginning in the Spring 2021 and set for completion in the summer of 2024. Final surface
paving and contractcompletion areto occur in the spring/summer of 2025.
The MTO’s reconstruction project would close off access to eight holes on the south side
of the Doon Valley Golf Course. This access would impact the golf course for
approximately 4 seasons. Theexisting agreementbetween the City and MTO for the right-
of-way allows the MTO to terminate the agreement at any time and does not require the
City to be compensated for any disruption of the cart path. The City does not pay for the
use of the MTO’s land. As a result, City staff asked that the MTO’s reconstruction plan
include thedesign and cost for constructing a temporary cart path for the golf course to
use while highway construction occurs.The MTO agreed to design the path, tender the
work, and manage the construction as part of their reconstruction project at no cost.
The MTO will tender and construct the temporary cart path for the City at a fixed cost of
$277,000, inclusive of all applicable surcharges and taxes.Including the City’s cart path in
the larger project will create some savings on the construction of the temporary cart path.
In addition to constructing a new cart path the irrigation line willneed to berelocated and
staff are currently obtaining quotes for relocating the irrigation line.
The temporarycart path will permit the City to continue to operate the 8 golf holes on the
south side for the next 4 years. If the temporary cart path is not installed the City would
not have access to the 8 holes. The annual revenue losses could exceed $246,000 based
on 2019 revenues generated from the 9-holegolf course. Even if there was no access to
the eightsouth side holes during construction staff would stillneed to provide a reduced
level of maintenance to ensure the course was playable post-constructionresulting inno
or minimal reductions in expenses.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The recommendation to enter into the agreement with the MTO has animpact on the Golf
Enterprise Capital Budgetof $277,000which could lead to a short-term deficit that will be
recovered overtime through user fees.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
CSD 01-113 – Agreement with Ministry of Transportation – Doon Valley Golf
Course – Cart Path Under 401 Bridge
APPROVEDBY: Michael May, Deputy CAO Community Services
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