HomeMy WebLinkAboutCouncil Agenda - 2020-12-07 SCHRISTINE TARLING
Director of Legislated Services & City Clerk
Corporate Services Department
nd
Kitchener City Hall, 2 Floor
200 King Street West, P.O. Box 1118
Kitchener, ON N2G 4G7
Phone: 519-741-2200 x 7809 Fax: 519-741-2705
Christine.tarling@kitchener.ca
Due to COVID-19 and recommendations by Waterloo Region Public Health to exercise
physical distancing, City Hall is open for select services. Members of public are invited to
participate in this meeting electronically by accessing the meeting live-stream video at
kitchener.ca/watchnow.
While in-person delegation requests are not feasible at this time, members of the public
are invited to submit written comments or participate electronically in the meeting by
contacting Jeff Bunn, Manager, Council and Committee Services/Deputy City Clerk at
jeff.bunn@kitchener.ca. Delegates must register by 9:30 a.m. on November 7, 2020 in
order to participate electronically. Written comments will be circulated prior to the meeting
and will form part of the public record.
December 4, 2020
Mayor B. Vrbanovic and Members of Council
Re: Special Council Meeting Monday, December 7, 2020
Notice is hereby given that Mayor B. Vrbanovic has called a special meeting of City Council
to be held electronically on Monday, December 7, 2020 at 12:30 p.m. to consider the
following:
1. FIN-20-070 COVID-19 Resilience Funding
Attached is Financial Services Department report COR-20-009 (S. Brisbane), dated
November 30, 2020.
2. Region of Waterloo All Council Meeting
Council will be asked to consider the following motion approving participating in joint
session meetings being hosted by the Region of Waterloo:
That Council approve participation in the following joint session meetings with the
Councils of the Regional Municipality of Waterloo and all Area Municipalities within
the Region of Waterloo:
Thursday, December 17, 2021 from 2:00 p.m. to 4:30 p.m.; and,
Friday, December 18, 2020 from 9:30 a.m. to 11:00 a.m. or January 8, 2021
from 9:30 a.m. to 11:00 a.m. for the purposes of education and training, as
authorized by Section 239 (3.1) of the Municipal Act, 2001.
3. In-camera Meeting Authorization
Council is asked to enact the following resolution to authorize an in-camera meeting:
Accessible formats and communication supports are available upon request. If you
require assistance to take part in a city meeting or event, please call 519-741-2345 or
TTY 1-866-969-9994.
CHRISTINE TARLING
Director of Legislated Services & City Clerk
Corporate Services Department
nd
Kitchener City Hall, 2 Floor
200 King Street West, P.O. Box 1118
Kitchener, ON N2G 4G7
Phone: 519-741-2200 x 7809 Fax: 519-741-2705
Christine.tarling@kitchener.ca
"That an in-camera meeting of City Council be held immediately following this
special council meeting to consider a matter regarding confidential information
about a competitive position/contract/negotiation as well as plans and instructions
for negotiations, as authorized by Sections 238(2) (i) and (k) of the Municipal Act,
2001, respectively.
4. By-laws for Three Readings
a. Being a by-law to amend Chapter 110 of The City of Kitchener Municipal Code
regarding By-law Enforcement.
b. To confirm all actions and proceedings of the Council.
Yours truly,
C. Tarling
Director of Legislated Services & City Clerk
c: Corporate Leadership Team
J. Bunn
D. Saunderson
S. Goldrup
Records
Accessible formats and communication supports are available upon request. If you
require assistance to take part in a city meeting or event, please call 519-741-2345 or
TTY 1-866-969-9994.
CITY OF KITCHENER
COUNCIL
IN-CAMERA AGENDA
DATE: MONDAY, DECEMBER 7, 2020
TIME: FOLLOWING SPECIAL COUNCIL AT APPROXIMATLEY 1:30 P.M.
LOCATION: ELECTRONICALLY
Note: Any member of Council may question the appropriateness of a listed in-camera
item. This may be done during the special Council meeting or at the beginning of the in-
camera session.
ITEMS FOR CONSIDERATION
1. KW Hydro Due Diligence (Confidential Information about Competitive
Position/Contracts/Negotiations / Plans and Instructions for Negotiation Sections
238 (2) (i) and (k))
Staff will provide an update and seek direction with respect to this matter. (60 min)
C. TARLING
CITY CLERK
REPORT TO:Special Council
DATE OF MEETING:December 7, 2020
SUBMITTED BY:Sheri Brisbane,Supervisor Financial Reporting,519-741-2200 x7349
PREPARED BY:Sheri Brisbane,Supervisor Financial Reporting,519-741-2200 x7349
WARD(S) INVOLVED:N/A
DATE OF REPORT:November 30, 2020
REPORT NO.:FIN-20-070
SUBJECT:COVID-19 Resilience Stream Grant Application
RECOMMENDATION:
That the following project application be approved for submission by the City of Kitchener
to the COVID-19 Resilience Stream of the Investing in Canada Infrastructure Program:
Trails and Pedestrian Bridges; and
That the Chief Financial Officer and GeneralManager of Infrastructure Services be
delegated authority to sign any relevant documentation and/or agreements pertainingto
the project applications to the Investing in Canada Infrastructure Program, subject to the
satisfaction of the City Solicitor.
REPORT HIGHLIGHTS:
The purpose of this report isto seekapproval foran application expected to fitthe criteria
set by the provincial and federal governments for the COVID Resilience Fund of the
Investing in Canada Infrastructure Program.
The key finding of this report isthat the Trails and Pedestrian Bridges suggested for inclusion
in the applicationfit the funding criteria and match the dollar allocation for the City.
The financial implications include utilizing $1.55M in grant funding to advance the paving of
certain trails which are currently granular. The winter maintenance of these sections of trails
will add $24.5k to the operating budget.It will also allow for the replacement of a pedestrian
bridge that is nearing the end of its useful life.
Community engagement included
agenda in advance of the council / committee meeting.
This report supports People-friendly Transportation by improving connectivity and year-
round maintenance to multi-use trails and pathways as prioritized through the Cycling and
Trails Master Plan.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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BACKGROUND:
On October 28, the provincial government announced it is providing up to $1.05B in combined
federal-provincial funding through the new COVID-19 Resilience infrastructure stream. The
COVID-19 Resilience stream will include an allocation-based program that will deliver $250
million to municipalities to address critical local infrastructure needs.
Municipalities will have the opportunity to submit projects that are within the federal eligibility
criteria for review and approval. Municipalities will not be required to cost share under this
stream. The federal government will cover 80% of the total eligible costs associated with any
approved project and Ontario will cover 20%, however, total eligible costs for all submitted
projects cannot exceed the municipal allocation. The City of Kitchener has been allocated
$1,551,812 through the Resilience Stream.
Municipal projects must fall into one of four categories:
1.Retrofits, Repairs and Upgrades to municipal buildings (components in and on the
building only, components outside buildings are not eligible);
2.COVID-19 Response Infrastructure, including building of modifying infrastructure to
support physical distancing, safety retrofits and expansions;
3.Active Transportation Infrastructure, including parks and trails, foot bridges, bike lanes
and multi-use paths; and
4.Disaster Mitigation and Adaptation, including natural infrastructure, flood and fire
mitigation, tree planting and related infrastructure.
The funding window openedon November 16 and the province will review submissions as they
receive them. If submitting a single project, the deadline to apply is December 21, 2020 and if
submitting multiple projects the deadline is January 7, 2021. The City of Kitchener may apply
for up to 5 projects with a combined total request not exceeding the $1.55Mit was allocated.
Projects must start no later than September 30, 2021 and be completed by December 31, 2021.
REPORT:
In anticipation of a funding announcement, a cross-functional group of staff began identifying
project opportunities in July. These projects were reviewed based on the announcements in
early August andinlate Octoberand once again once the Guidelines andApplication were
released on November 16, 2020. The below projects appear to fit the eligibility criteria which
indicates that if any of them were put forward, they would be approved by the federal
government allowing the City to receive its full allocation:
List of COVID-19 Resilience Stream Potential Projects
Project OpportunityDepartment / Project Type / Link to
DivisionCriteria
1.Trails and Pedestrian BridgesINS / Parks & Active Transportation
CemeteriesInfrastructure
2.Outdoor Recreation FacilitiesINS / Parks & COVID-19 Response
CemeteriesInfrastructure
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Initiallythe Downtown Separated Cycling Network (DSCN)was included in the list of potential
projectssince active transportation is an eligible category, but itwas not put forward after the
guidelines were released, due the tight timelines of the COVID resilience stream. It was also
determined that there were better funding options available to advance the DSCN.
Staff is recommending an application be put forward for paving three sections of trail that are
currently granular: Kingsway to Vanier; Fisher Hallman to Westmount; and Westmount to
Lawrence.In addition, two pedestrian bridges in Lynn Valley Park will be dismantled and
replaced with one new bridge.
The rationale for the recommended project includes:
People-friendly transportation is one of the five goals of the City's current strategic plan.
The Cycling and Trails Masterplan is currently notfully funded in the capital forecast.
The funding announcement includes a very tight turnaround for projects. The project
cannot begin before the provincial and federal governments approve the project for
funding (which is expected in spring 2021) and the work must be finalized by December
31, 2021.Paving of existing trails can happen quite quickly as can the dismantling and
rebuild of a pedestrian bridge.
Limited consultation and engagement have been had to date for the Admiral Court
rehabilitation projectincluded in the Outdoor Recreation Facilities option. Extensive
engagement will be required in the coming months which may result in project scope
and timeline impacts. Potentially, this may mean that projects cannot be completed
before the deadlinespecified for the grant.
The projects includedunder Trails and Pedestrian Bridgesspan four different wards and
STRATEGIC PLAN ALIGNMENT:
This report supports People-friendly Transportation by improving connectivity and year-round
maintenance to multi-use trails and pathways as prioritized through the Cycling and Trails Master
Plan.
FINANCIAL IMPLICATIONS:
Capital Budget
Pedestrian Bridges, the City would benefit from $1.55M of grant funding from the other two levels
of government, as shown in the table below.
Funding Allocations for the Trailsand
Pedestrian Bridges
Funding Partner% Share$ Share
Federal/80.00%$1,241,450
Provincial20.00%$310,362
Total100.00%$1,551,812
Thepaving of these trails wasnot currently included in the capital forecast.If they had been
brought forward in the future,a portion of the funding would likely have come from Development
Charges and Federal Gas Tax. By using grant fundinginstead,futureDevelopment Charges
and Federal Gas Tax revenue can be allocated to other eligible priorities.In addition, estimates
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for bridge work are generally coming back higher than initially budgeted, so using grant funds
for this one will allow the current fundsin the capital forecast tobe reallocatedto cover some of
these additional costs.
Operating Budget The recommendation will require an additional $24.5k in operating funds in
order to be able to maintain the trails in the winter as they move from granular to asphalt.
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authoritiesrelated to this matter.
APPROVEDBY:Jonathan Lautenbach, Chief Financial Officer, Financial Services Department
ATTACHMENTS:
Attachment A COVID-19 Resilience Stream Grant Application Project Summaries
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Attachment A:
COVID-19 Resilience Stream Grant Application Project Summaries
(collected before funding allocation was announced)
Project Name Trails and Pedestrian Bridges
Cost Total $1,565,000
Project Timing 2021
Project Trails have been a key area of use through COVID-19 and bridges play a key role
Description in supporting trail use by providing critical links in networks.
1. Within the Cycling and Trails Masterplan the following three sections of multi-
use trail (currently granular) could be paved allowing for year-round use. These
are not currently included in the capital forecast:
a. Kingsway to Vanier (1.25km) $570,000;
b. Fisher Hallman to Westmount (860m) $400,000; and
c. Westmount to Lawrence (530m) $245,000.
2. Lynn Valley Park currently has two bridges near the end of their useful life that
would be dismantled and replaced with a single bridge $350,000.
Operating Impact Bridges are already budgeted for and have no additional operating impacts.
Additional maintenance of the trails in the winter to support year-round use is
estimated to be $24,500 annually. These costs would be referred to the 2022
budget process.
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Attachment A:
COVID-19 Resilience Stream Grant Application Project Summaries
(collected before funding allocation was announced)
Project Name Outdoor Recreation Facilities
Cost Total $1,235,000
Project Timing 2021
Project 1. The City operates more than 20 basketball facilities across the City and more
Description than 40 tennis/pickleball courts across 20 locations (located in parks, community
centres and on shared spaces with school boards). These courts often serve
multiple roles: as fall and spring ball hockey areas, and in winter as
neighbourhood rinks. Our court infrastructure is generally in excess of 15 years
old, and as such represents an asset at the end of its life. Community demand for
these spaces is high, and COVID-19 has heightened the needs and demands on
these assets, at times, raising concerns of overcrowding and lack of physical
space. This project will address these needs through redesign and layout of
shared pickleball and tennis courts to alleviate overcrowding, and through
providing greater flexibility for a range of basketball games to be played that
allow greater shared use of courts by smaller groups, better respecting physical
distancing. Four priority courts have been listed for reference:
a. Admiral Park houses basketball, tennis and pickleball courts. This location
requires resurfacing/rehabilitation. ($125,000)
b. Vanier Park & Wilson requires full reconstruction of the basketball courts.
Possible other court sports could be included pending community engagement.
($255,000)
c. Westwood Park is in the capital forecast for rehabilitation. Adding new
basketball courts would expand that project. ($185,000)
d. Countryside Park has basketball courts that are at the end of their useful life.
($70,000)
2. Upper Canada Park Skate Park is already in the capital budget, but by using
grant funding it would free those funds for other capital initiatives. ($600,000)
Operating Impact The courts are already included in the operating budget as they are existing
courts or would be replacing one that was previously maintained. The costs of
the skate park are already included in the 2021 growth budget allocation.
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