HomeMy WebLinkAboutFIN-21-004 - Summary of Bid Solicitations Approved by the Manager of Procurement (Oct. 1 - Dec. 31, 2020)REPORT TO:Committee of the Whole
DATE OF MEETING:2021-01-25
SUBMITTED BY:Ryan Scott,Manager of Procurement,519-741-2200ext. 7214
PREPARED BY:Ryan Scott, Manager of Procurement,519-741-2200 ext. 7214
WARD(S) INVOLVED:N/A
DATE OF REPORT:2021-01-05
REPORT NO.:FIN-21-004
SUBJECT:Summary of Bid Solicitations Approved by the Manager of
Procurement (October 1, 2020 December 31, 2020)
RECOMMENDATION:
For Information
REPORT HIGHLIGHTS:
The purpose of this report is to provide a quarterly update on Procurements that have
been approved through delegated authority in accordance with the Purchasing By-law
2017-106
There were fifteen (15) approved bid solicitations in this quarter.
This report supports the delivery of core services.
BACKGROUND:
In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section
City's Director of Supply Services shall prepare a quarterly information only
report to Council on Solicitations awarded where the Procurement Value is between
$100,000 and $750,000 and the Director of Supply Services approved the award
recommendations awarded by the Director of Supply Services were within approved
budgets, capital projects were specifically identifiedwithin the Council approved budget,
approval, andmore than one bid was received in response to the bid solicitation.
REPORT:
Appendix 1 is a listing of the fifteen (15) approved bid solicitations
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
5 - 1
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
All recommendations awarded by the Manager of Procurement, were within approved
budgets.
COMMUNITY ENGAGEMENT:
INFORM
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authoritiesrelated to this matter.
APPROVEDBY:Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
ATTACHMENTS:
Attachment 1Listing of Approved Bid Solicitations (October 1, 2020 December 31,
2020)
5 - 2
HST)
$122,400.00$327,272.00
)
Exclusive of
Award Amount
(
operating
$564,825.00
Funded from
December 31, 2020
Budget Amount
N
Awarded
October 1, 2020
Vendor(s)
911InterpretersInc., Oakville, OBT Engineering Inc., LondonON
logue
Solicitations (
Preliminary
Class
the City has
) year term,
and
3a
(
language
-
three
language interpretation
-
Description
for a
is for multi
demand access to language
Listing of Approved Bid
-
contract
1
This interpretation services which will enable staff oninterpretation services when serving customers with language barriers, either by phone or in person via a video chat pilot. This
represents the first timecontracted for multiservices.This contract is with an option to renew for two (2) additional twelve (12) month terms.The project scope includesEnvironmental
AssessmentDesign, for approximately 660m of new roadway and trunk sanitary sewer.The purpose of this study is to determine an alignment for Biehn Drive and the trunk sanitary sewer
through an EA Act process with public participation to facilitate diabetween parties with differing interests.The estimated surplus will be used towards future phases of the project.
ttachment
A
Language
Professional
036 043
--
Bid Solicitation
Number & Name
P20Interpretation ServicesP20Services Class EA & Preliminary Design for Biehn DriveExtension and Sanitary Trunk Sewer Extension (Current Terminus to RobertFerrie Drive)
5 - 3
$52,167.93
$301,450.92$378,856.50
operating
$454,000.00$453,000.00
Funded from
ON
r ON
Lee
-
MTE ConsultantsInc., KitcheneDaEnvironmental Services, Stoney CreekONCH2M Hill Canada Limited (Jacobs), Kitchener
al
to inform
facility. It
a
City
any
eral and provincial
for a one (1) year term, with
of the project.
s
: paint, water/sludge from oil grit
s
phase
minary design for the Hidden Valley
The project scope includes the Class Environmental Assessment (EA)determining a preferred option and preliSanitary Pumping Station and Forcemain, by generating and evaluating various
alternatives while considering environmental effects.The estimated surplus will be used towards futureThis contract is for hazardous waste removal services from streamlines the disposal
process with a comprehensive structure for collection, segregation, handling and disposal of hazardous wastes, as well as ensuring compliance with fedgovernment regulations. Examples
of hazardous waste removincludeseparators, hazardous materials collected from the side of the road and any chemical that cannot be easily identified. This contract is an option to renew
for two (2) additional twelve (12) month terms.The project scope includescomprehensive planning exercise and support a new Secondary Plan for the Dundee North Area.
Class Hazardous Technical
---
Professional
ary Plan
094 Professional 140
122 Removal
--
-
P20Services Environmental Assessment and Preliminary Design for Upper Hidden Valley Sanitary Pumping Station and ForcemainT20Services Material (Interceptors, Washbay, Paint, Waste Oil
etc.)P20Services Work for New SecondDundee North
5 - 4
$40,450.00$87,086.81
$214,015.00
operatingoperating
$270,000.00
Funded from Funded from
-
ON
N
ON
GFL Environmental Inc., PickeringMann 2018 Limited, Guelph OStinson Equipment Limited O/A Stinson OwlLiteConcord
drying
the
used for
emoval &
-
.
) additional
(10) SWMFs
an ongoing
in the winter of
aterials from
m
which is
Kitchener Operation
for a one (1) year term, with for a one (1) year term, with for a one (1) year term, with
xcess
o the
scope includes the r
e
pproximately 5,000 tonnes of
A
was removed
for crushing and then re
1.
ender is for the crushing of clean scrap
t
project
isposal of
eflective sheeting
The dfacility located at Stormwater Management Block 6clean out approximately ten per year.material2019/2020. This contract is an option to renew for two (2) additional twelve (12)
month terms.This concrete and asphalt collected during city maintenance works. The excess materials are trucked tFacilityvarious projects.The actual spend will depend on the level of
activity throughout the term of the contract.This contract is an option to renew for two (2twelve (12) month terms.This tender is for the supply and delivery of roperational (MRO) requirementThis
contract is an option to renew for two (2) additional twelve (12) month terms.
143 Removal & 156 Crushing of 158 Reflective
---
T20Disposal of Excess Materials from SWM BLK 61T20Excess Concrete and Asphalt T20Sheeting
5 - 5
$82,944.55
$129,272.00$109,726.14$123,079.00
operatingoperating
$250,000.00$150,000.00
Funded from Funded from
N
ON
m ON
1877980 Ontario Inc. o/a Kodiak Tree Services, Ancaster OMiller Electric Limited, KitchenerStage Right Corporation, Clare, MISmith and Long Limited, Markha
.
ired to
and
llation of a
labour,
frastructure conflicts
for a one (1) year term, with
of a new stage at the Kitchener
ted surplus will be
ump removal and restoration is
ender is for the purchase
ize, troubleshoot, diagnose and repair
t
Tree stcarried out annually to complete the tree removal process. Stump removal and restoration prepares the locations for future tree replacement or establishes turf where tree replacements
are not required or unwarranted due to inor resident feedback. This fall over 400 stumps will be removed under this contractThis contract is an option to renew for two (2) additional
twelve (12) month terms.The scope of work includes materials, tools, equipment and expertise to mobilsewage pumps and motor controls at This installation Memorial Auditorium. The stage
requires replacement from a life cycle perspective as well as it no longer meets the needs of promoters for events hosted at the facility.The estimaclosed to the Tax Capital and Auditorium
Ticket Sale reserves upon completion of the projectThis project includes the instanew mechanical unit that is requprovide fresh air supply and exhaust ventilation for the soccer field.
New Stage
9
162 Tree Stump 164 Sewage 16172 Budd Park
----
T20Removal and RestorationT20Pumping Station: Pump and Motor Control Maintenance & Repair T20PurchaseT20Indoor Soccer Field HVAC Upgrades
5 - 6
$47,811.91$42,161.64
$273,000.00
ng
operatingoperati
$310,000.00
Funded from Funded from
Strongco Limited Partnership, MississaugaONCanusaAutomotive Warehousing Inc., LondonONC.R. Wall &Co. Ltd.,CambridgeON
are
(riser
which
.
One (1)
) additional
4
valves
(
service line and
four
.
the bulk supply and
for a one (1) year term, with for a one (1) year term, with
are located between the
for
natural gas
.
is
automotive lubricants
f
which
meter set.
enderender is for the supply and delivery of
tt
gas
For the supply and delivery of 23,587 kg (52,000 lb.) to 28,123 kg (62,000 lb.) ExcavatorThis unit will be used for SWM pond clean out and large main breaks. The current unit is fourteen
(14) years old with a sixteen (16) year lifecycleThe estimated surplus will remain within the Equipment Reserve Fund to fund future equipment purchases.This delivery oan ongoing maintenance,
repair and operational (MRO) requirementThis contract is an option to renew for twelve (12) month terms.This natural gas service shut offvalves), underground the This contract is an
option to renew for two (2) additional twelve (12) month terms.
173 One (1) 175 Automotive 181 Natural Gas
---
T2023,587 kg (52,000 lb.) to 28,123 kg (62,000 lb.) ExcavatorT20LubricantsT20Service Shut Off Valves
5 - 7