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Home My WebLink AboutCIS Agenda - 2021-03-082 Community & Infrastructure Services Committee Agenda Monday, March 8, 2021 10:00 AM - 11:00 AM Office of the City Clerk Electronic Meeting Kitchener City Hall nd 200 King St. W. - 2 Floor Kitchener ON N2G 4G7 Chair - Councillor B. Ioannidis Vice-Chair - Councillor D. Schnider Due to COVID-19 and recommendations by Waterloo Region Public Health to exercise physical distancing, City Hall is open for select services by appointment only. Members of public are invited to participate in this meeting electronically by accessing the meeting live-stream video at kitchener.ca/watchnow. While in-person delegation requests are not feasible at this time, members of the public are invited to submit written comments or participate electronically in the meeting by contacting delegation@kitchener.ca. Delegates must register by 8:30 a.m. on March 8, 2021, in order to participate electronically. Written comments will be circulated prior to the meeting and will form part of the public record. Consent Items 1.DSD-2021-6 - Private Street Naming Report - 623 Beckview Cres. 2.DSD-2021-8 - Removal of Holding Provisions under By-law 2019-051 - Zoning By-law Amendment Application ZBA20/007/W/AP Please note: Any recommendation arising from the Committee regarding this matter will be considered at the special Council meeting scheduled for later this same date. 3.CSD-2021-3 - Neighbourhood Association Affiliation 2021 4.DSD-2021-3 - On Street Parking Regulations - Rock Avenue and Belmont Lane West 5.FIN-2021-6 - 2021 Donations to City-Related Organizations 6.INS-2021-2 - Drinking Water Quality Management Standard (DWQMS): Management Review Summary for 2020 7.INS-2021-1 - Summary Water Report - 2020 Delegations -law, delegations are permitted to address the Committee for a maximum of five (5) minutes. Item 8 - Ruth Fitzsimons ** Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994 ** 3 Community & Infrastructure Services Committee Agenda Page 2 March 8, 2021 Discussion Items 8.DSD-2021-4 - 2019 Traffic Calming Reviews Implementation Approval (15 min) 9.COR-2021-12 - Appointment of Tribunal Members - Lodging House (10 min) Information Items None Dianna Saunderson Committee Administrator ** Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994 ** 4 REPORT TO: Community & Infrastructure Services Committee DATE OF MEETING: 3/8/2021 SUBMITTED BY: Bustamante, Rosa Director of Planning 519-741-2200 ext. 7319 PREPARED BY: Tim Seyler, Planner, 519-741-2200 ext. 7860 WARD(S) INVOLVED: Ward 5 DATE OF REPORT: February 19, 2021 REPORT NO.: DSD-2021-6 SUBJECT: Private Street Naming Report - 623 Beckview Cres. RECOMMENDATION: That the private street located at 623 Beckview Crescent ; and, further advertising, preparation and registration of the necessary By-law for the naming of REPORT HIGHLIGHTS: The purpose of this report is to seek Council approval to name a private street within the residential development located at 623 Beckview Crescent. The key finding of this report is that the applicant is proposing to name the private street name is appropriate and support the street naming request. There are no financial implications as there is no impact to the capital or operating budget. Community engagement included the information being with the agenda in advance of the council/committee meeting. This report supports the delivery of core services. BACKGROUND: Fusion Homes is seeking Council approval to name a private street within the residential development located at 623 Beckview Crescent. The multiple residential development received Site Plan Approval in Principle for a 54 unit stacked townhouse development in June 2020. The subject development will be designed to front onto the public street, however all vehicular access will be from the named private lane. Furthermore, in January 2020 L *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 5 L into this adjacent block. REPORT: aming of the private streets will eliminate the need for a Multiple Unit Identification Sign at the entrance to the site, and offers improved site navigation for emergency services, residents and visitors. The proposal has been circulated to a number of internal departments and no concerns and Addressing Policy. The Region has approved the proposed street name. Staff are satisfied that the proposed private street name is appropriate and support the street naming request. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Capital Budget The recommendation has no impact on the Capital Budget. Operating Budget The recommendation has no impact on the Operating Budget. COMMUNITY ENGAGEMENT: INFORM the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: DSD-20-003 Naming of a Private Street Adjacent block Street Naming report APPROVED BY: Justin Readman, General Manager of Development Services ATTACHMENTS: 1. Attachment A Site Plan 623 Beckview Crescent 2. Attachment B Applicant Request 3. Attachment C City and Agency Comments 6 7 8 CƩƚƒʹ Chris Rumig <Crumig@regionofwaterloo.ca> {ĻƓƷʹ Wednesday, January 27, 2021 8:59 AM ƚʹ Tim Seyler <Tim.Seyler@kitchener.ca> {ǒĬƆĻĭƷʹ \[EXTERNAL\] RE: 623 Beckview Crescent - Private Street Naming Request Good Morning Tim, There are no Regional concerns about the use of Wheat Lane for site plan SP19/142/B/KA. In future, I suggest you direct these types of emails to my supervisor Tim Walden (twalden@regionofwaterloo.ca) as we have a new staff person starting soon and he will be taking over Thanks, /ŷƩźƭ wǒƒźŭ GIS Analyst - Information Technology Services, Region of Waterloo th 150 Frederick St, 5 Floor, Kitchener, ON N2G 4J3 crumig@regionofwaterloo.ca CƩƚƒʹ Tim Seyler {ĻƓƷʹ Tuesday, January 26, 2021 11:17 AM ƚʹ Greg Reitzel <Greg.Reitzel@kitchener.ca>; Leslie Collins <Leslie.Collins@kitchener.ca>; Dave Seller <Dave.Seller@kitchener.ca>; BERE, Jamie <james.bere@canadapost.postescanada.ca>; 'Brian Lamondin' <BLamondin@regionofwaterloo.ca> /ĭʹ Barb Fairbairn <Barb.Fairbairn@kitchener.ca>; Michael Palmer <Michael.Palmer@kitchener.ca>; Beth Bruno <Beth.Bruno@kitchener.ca> {ǒĬƆĻĭƷʹ 623 Beckview Crescent - Private Street Naming Request Good afternoon, Attached, please find the formal request from Fusion Homes, seeking Private Street Naming Requests for the development (see attached site plan) for the townhouse units proposed at 623 Beckview Cres. The letter requests;! is an extension of the existing Wheat Lane that has been approved for the adjacent development. This request is being made in support of Site Plan Application SP19/142/B/KA. Please advise if you have any comments or issues with the request. Comments are requested by CĻĬƩǒğƩǤ ЎͲ ЋЉЋЊ͵ Thanks, źƒ {ĻǤƌĻƩͲ .9{ Planner | Planning Division | City of Kitchener 519-741-2200 ext. 7860 | TTY 1-866-969-9994 | Tim.Seyler@kitchener.ca 9 CƩƚƒʹ Dave Seller <Dave.Seller@kitchener.ca> {ĻƓƷʹ Tuesday, January 26, 2021 2:04 PM ƚʹ Tim Seyler <Tim.Seyler@kitchener.ca> {ǒĬƆĻĭƷʹ RE: 623 Beckview Crescent (Block 2) - Private Street Naming Request Hi Tim, Transportation Services have no concerns with the proposed street name. Dave Seller, C.E.T. Traffic Planning Analyst | Transportation Services | City of Kitchener 519-741-2200 ext. 7369 | TTY 1-866-969-9994 | dave.seller@kitchener.ca CƩƚƒʹ Tim Seyler <Tim.Seyler@kitchener.ca> {ĻƓƷʹ Tuesday, January 26, 2021 11:17 AM ƚʹ Greg Reitzel <Greg.Reitzel@kitchener.ca>; Leslie Collins <Leslie.Collins@kitchener.ca>; Dave Seller <Dave.Seller@kitchener.ca>; BERE, Jamie <james.bere@canadapost.postescanada.ca>; 'Brian Lamondin' <BLamondin@regionofwaterloo.ca> /ĭʹ Barb Fairbairn <Barb.Fairbairn@kitchener.ca>; Michael Palmer <Michael.Palmer@kitchener.ca>; Beth Bruno <Beth.Bruno@kitchener.ca> {ǒĬƆĻĭƷʹ 623 Beckview Crescent - Private Street Naming Request Good afternoon, Attached, please find the formal request from Fusion Homes, seeking Private Street Naming Requests for the development (see attached site plan) for the townhouse units proposed at 623 Beckview Cres. The letter requests;! is an extension of the existing Wheat Lane that has been approved for the adjacent development. This request is being made in support of Site Plan Application SP19/142/B/KA. Please advise if you have any comments or issues with the request. Comments are requested by CĻĬƩǒğƩǤ ЎͲ ЋЉЋЊ͵ Thanks, źƒ {ĻǤƌĻƩͲ .9{ Planner | Planning Division | City of Kitchener 519-741-2200 ext. 7860 | TTY 1-866-969-9994 | Tim.Seyler@kitchener.ca : CƩƚƒʹ Lenore Ross <Lenore.Ross@kitchener.ca> {ĻƓƷʹ Tuesday, January 26, 2021 11:59 AM ƚʹ Tim Seyler <Tim.Seyler@kitchener.ca> {ǒĬƆĻĭƷʹ RE: 623 Beckview Crescent - Private Street Naming Request No concerns. Lenore CƩƚƒʹ Tim Seyler <Tim.Seyler@kitchener.ca> {ĻƓƷʹ Tuesday, January 26, 2021 11:17 AM ƚʹ Greg Reitzel <Greg.Reitzel@kitchener.ca>; Leslie Collins <Leslie.Collins@kitchener.ca>; Dave Seller <Dave.Seller@kitchener.ca>; BERE, Jamie <james.bere@canadapost.postescanada.ca>; 'Brian Lamondin' <BLamondin@regionofwaterloo.ca> /ĭʹ Barb Fairbairn <Barb.Fairbairn@kitchener.ca>; Michael Palmer <Michael.Palmer@kitchener.ca>; Beth Bruno <Beth.Bruno@kitchener.ca> {ǒĬƆĻĭƷʹ 623 Beckview Crescent - Private Street Naming Request Good afternoon, Attached, please find the formal request from Fusion Homes, seeking Private Street Naming Requests for the development (see attached site plan) for the townhouse units proposed at 623 Beckview Cres. The letter requests;! is an extension of the existing Wheat Lane that has been approved for the adjacent development. This request is being made in support of Site Plan Application SP19/142/B/KA. Please advise if you have any comments or issues with the request. Comments are requested by CĻĬƩǒğƩǤ ЎͲ ЋЉЋЊ͵ Thanks, źƒ {ĻǤƌĻƩͲ .9{ Planner | Planning Division | City of Kitchener 519-741-2200 ext. 7860 | TTY 1-866-969-9994 | Tim.Seyler@kitchener.ca 21 CƩƚƒʹ BERE, Jamie <james.bere@canadapost.postescanada.ca> {ĻƓƷʹ Wednesday, February 03, 2021 9:32 AM ƚʹ Tim Seyler <Tim.Seyler@kitchener.ca> {ǒĬƆĻĭƷʹ \[EXTERNAL\] RE: 623 Beckview Crescent - Private Street Naming Request Hi Tim Canada Post has no comments or concerns with this request. Thanks Jamie Bere Delivery Services Officer Canada Post 955 Highbury Ave N London ON N5Y 1A3 519-280-7968 CƩƚƒʹ Tim Seyler \[mailto:Tim.Seyler@kitchener.ca\] {ĻƓƷʹ January-26-21 11:17 AM ƚʹ Greg Reitzel <Greg.Reitzel@kitchener.ca>; Leslie Collins <Leslie.Collins@kitchener.ca>; Dave Seller <Dave.Seller@kitchener.ca>; BERE, Jamie <james.bere@canadapost.postescanada.ca>; 'Brian Lamondin' <BLamondin@regionofwaterloo.ca> /ĭʹ Barb Fairbairn <Barb.Fairbairn@kitchener.ca>; Michael Palmer <Michael.Palmer@kitchener.ca>; Beth Bruno <Beth.Bruno@kitchener.ca> {ǒĬƆĻĭƷʹ 623 Beckview Crescent - Private Street Naming Request This email is from an EXTERNAL sender. Please be CAUTIOUS, particularly with links and attachments. | Ce courriel est d'un expéditeur EXTERNE. Soyez PRUDENT, en particulier avec des liens et des pièces jointes. Good afternoon, Attached, please find the formal request from Fusion Homes, seeking Private Street Naming Requests for the development (see attached site plan) for the townhouse units proposed at 623 Beckview Cres. The letter requests;! is an extension of the existing Wheat Lane that has been approved for the adjacent development. This request is being made in support of Site Plan Application SP19/142/B/KA. Please advise if you have any comments or issues with the request. Comments are requested by CĻĬƩǒğƩǤ ЎͲ ЋЉЋЊ͵ Thanks, źƒ {ĻǤƌĻƩͲ .9{ Planner | Planning Division | City of Kitchener 519-741-2200 ext. 7860 | TTY 1-866-969-9994 | Tim.Seyler@kitchener.ca 22 CƩƚƒʹ Beth Bruno <Beth.Bruno@kitchener.ca> {ĻƓƷʹ Friday, February 05, 2021 8:42 AM ƚʹ Tim Seyler <Tim.Seyler@kitchener.ca> {ǒĬƆĻĭƷʹ RE: 623 Beckview Crescent - Private Street Naming Request Hi Tim, Hi have no comments/concerns. Kind Regards, ! Cfui!Csvop! Legal Services Administrator | Legal Services | The Corporation of the City of Kitchener 519-741-2200, Ext. 7713 | TTY 1-866-969-9994 | beth.bruno@kitchener.ca | www.kitchener.ca /ƚƓŅźķĻƓƷźğƌźƷǤ bƚƷźĭĻ;!!This email correspondence (including any attachments) may contain information which is confidential; privileged; and/or exempt from disclosure under applicable law. It is intended only for the use of the designated recipient(s) listed above. Any unauthorized use, distribution or disclosure is strictly prohibited. If you are not the intended recipient, or have otherwise received this message by mistake, please notify the sender immediately by replying via email, and destroy all copies of this original correspondence (including any attachments). Thank you for your cooperation. CƩƚƒʹ Tim Seyler <Tim.Seyler@kitchener.ca> {ĻƓƷʹ Tuesday, January 26, 2021 11:17 AM ƚʹ Greg Reitzel <Greg.Reitzel@kitchener.ca>; Leslie Collins <Leslie.Collins@kitchener.ca>; Dave Seller <Dave.Seller@kitchener.ca>; BERE, Jamie <james.bere@canadapost.postescanada.ca>; 'Brian Lamondin' <BLamondin@regionofwaterloo.ca> /ĭʹ Barb Fairbairn <Barb.Fairbairn@kitchener.ca>; Michael Palmer <Michael.Palmer@kitchener.ca>; Beth Bruno <Beth.Bruno@kitchener.ca> {ǒĬƆĻĭƷʹ 623 Beckview Crescent - Private Street Naming Request Good afternoon, Attached, please find the formal request from Fusion Homes, seeking Private Street Naming Requests for the development (see attached site plan) for the townhouse units proposed at 623 Beckview Cres. The letter requests;! is an extension of the existing Wheat Lane that has been approved for the adjacent development. This request is being made in support of Site Plan Application SP19/142/B/KA. Please advise if you have any comments or issues with the request. Comments are requested by CĻĬƩǒğƩǤ ЎͲ ЋЉЋЊ͵ Thanks, źƒ {ĻǤƌĻƩͲ .9{ Planner | Planning Division | City of Kitchener 519-741-2200 ext. 7860 | TTY 1-866-969-9994 | Tim.Seyler@kitchener.ca 23 24 REPORT TO: Community & Infrastructure Services Committee DATE OF MEETING: March 8, 2021 SUBMITTED BY: Bustamante, Rosa, Director, Planning, 519-741-2200 ext. 7319 PREPARED BY: Pinnell, Andrew, Senior Planner, 519-XXX-XXXX ext. 7668 WARD(S) INVOLVED: Ward 2 DATE OF REPORT: February 16, 2021 REPORT NO.: DSD-2021-8 SUBJECT: REMOVAL OF HOLDING PROVISIONS UNDER BY-LAW 2019-051 - ZONING BY-LAW AMENDMENT APPLICATION ZBA20/007/W/AP RECOMMENDATION: That Zoning By-law Amendment Application ZBA20/007/W/AP for 1333 Weber Street East for 1776411 Ontario Ltd. for the purpose of removing Holding Provisions 10H, 11H, and 17H from the zoning on lands specified in the attached Map No.1, in the form -he Report DSD- 21-032 as Attachment A, be approved. REPORT HIGHLIGHTS: 1. The purpose of this report is to recommend removal of holding provisions, in order to allow redevelopment to proceed. 2. This report supports the delivery of core services. BACKGROUND: Holding provisions were implemented as part of a Zoning By-law Amendment under By-law 85--law (CRoZBy, By- law 2019-051), to prevent redevelopment of the subject lands prior to the completion of a Record of Site Condition, sanitary infrastructure upgrades, and detailed noise study. In 2020, the holding provisions under By-law 85-1 were removed since the related conditions had been fulfilled. However, similar holding provisions remained in effect under By-law 2019-051 because this by-law was under appeal. It is now timely to review the removal of the holding provisions under By-law 2019-051, since this bylaw is now in full force and effect and redevelopment of the lands is imminent. REPORT: The subject property is the site of the former Howard Johnson Hotel that was demolished in the summer of 2020 at the corner of Weber Street East and Fergus Avenue. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 25 In February 2016, the applicant received approval of a Zoning By-law Amendment (ZBA) under By-law 85--law) from City Council to allow future redevelopment of the property with high-density, mixed use development (Report CSD-16- 006). At that time, three holding provisions were applied to prevent development until certain conditions were met (i.e., completion of Record of Site Condition, sanitary infrastructure upgrades, and detailed noise study). -law (CRoZBy Bylaw 2019-051), Council resolved to apply three holding provisions to this property that mirror the holding provisions under By-law 85- intended to continue the holding provisions under By-law 85-1, in case the conditions were still applicable when By-law 2019-051 came into full force and effect. These provisions are as follows: 1. Holding Provision 10H: Completion of Record of Site Condition to ensure the lands are not contaminated for sensitive land uses; 2. Holding Provision 11H: Area-wide sanitary infrastructure upgrades to ensure sufficient sanitary capacity to support future development; and 3. Holding Provision 17H: Completion of detailed noise study to ensure safe noise levels for sensitive land uses. It should be noted that the latter holding provisions were not immediately put into full force and effect due to appeals made to the Local Planning Appeal Tribunal (LPAT) that were not specifically related to the subject property. In December 2019, the applicant received Approval in Principle of a Site Plan Application to allow redevelopment of the property with 4 towers, three of which are connected by a four- storey podium / base, and all of which are connected by underground parking. In total, the approval allows approximately 570 residential units and 1,300 square metres of ground floor commercial space. The developer has named the planned condominium development Elevate. In 2020, Planning staff received a ZBA application to remove the three holding provisions under By-law 85-1. Through the review, Planning staff received written confirmation from the Region of Waterloo and Ministry of the Environment, Conservation, and Parks (see conditions related to the holding provisions both those under Zoning By-law 85-1 and mirrored under Zoning By-law 2019-051 had been fulfilled. In September 2020, Council approved the removal of the holding provisions under Zoning By-law 85-1 only, since the holding provisions under By-law 2019-051 could not be removed because the by-law was not yet in full force and effect (Report DSD-20-103). However, in December 2020, the LPAT rendered a decision that put By-law 2019-051 into full force and effect for the subject property, including the mirror holding provisions. Accordingly, at this time, the three holding provisions under By-law 2019-051 are redundant and should be removed, in order to allow issuance of final site plan approval and building permits for the first construction phase. 26 Planning staff confirms that no further ZBA request or fee was required for this exercise, since it is considered part of the ZBA request to remove the holding provisions under Zoning By-law 85-1. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: The recommendation has no impact on the Operating Budget. COMMUNITY ENGAGEMENT: Notice of the intention to pass a by-law to remove the holding provision will be placed in The Record on February 12, 2021 (see Attachment B), thereby using the Community Engagement Strategy. Under the Planning Act no statutory public meeting is required for zoning by-law amendments to remove holding provisions, and no community the agenda in advance of the Committee / Council meeting. PREVIOUS REPORTS/AUTHORITIES: 1. Report CSD-16-006: Zone Change Application ZC14/02/W/AP was considered by PSIC on February 8, 2016 2. Report DSD-20-103: Zoning By-law Amendment Application ZBA20/007/W/AP was considered by CISC on August 31, 2020 3. Planning Act, R.S.O. 1990, c. P.13 APPROVED BY: Justin Readman, General Manager of Development Services Department ATTACHMENTS: 1. Attachment A1 - Draft By-law 2. Attachment A2 - Map No. 1 3. Attachment B - Newspaper Advertisement 4. Attachment C1 - Regional Release for 10H 5. Attachment C2 - Region Release for 17H 6. Attachment C3 - MECP Acknowledgment Letter 7. Attachment D - Engineering Services Release for 11H 8. Attachment E1 - Holding Provision 10H 9. Attachment E2 - Holding Provision 11H 10. Attachment E3 - Holding Provision 17H 27 Attachment AProposed Zoning By-law PROPOSED BY LAW February 2, 2021 BY-LAW NUMBER ___ OF THE CORPORATION OF THE CITY OF KITCHENER (Being a by-law to amend By-law 2019-051, as amended, known as the Zoning By-law for the City of Kitchener 1776411 Ontario Ltd. 1333 Weber Street East) WHEREAS it is deemed expedient to amend By-law 2019-051 for the lands specified above; NOW THEREFORE the Council of the Corporation of the City of Kitchener enacts as follows: 1. Schedule Numbers 220 and 221 -law Number 2019-051 are hereby amended by changing the zoning applicable to the parcel of land specified and illustrated as Area 1!on Map No. 1, in the City of Kitchener, attached hereto, from Mixed Use Three Zone (MIX-3) with Site Specific Provisions (49) and (68), and Holding Provisions (10H), (11H), and (17H) to Mixed Use Three Zone (MIX-3), with Site Specific Provisions (49) and (68). PASSED at the Council Chambers in the City of Kitchener this_______________ day of _______________, 2021. _____________________________ Mayor _____________________________ Clerk SCHEDULE 195SCHEDULE 194 SCHEDULE 220SCHEDULE 221 28 29 BuubdinfouC NOTICE OF INTENT TO REMOVE HOLDING PROVISIONS PROPOSED AMENDMENT TO CITY OF KITCHENER ZONING BY-LAW2019-051 UNDER SECTION 36 OF THE PLANNING ACT 2444!Xfcfs!Tusffu!Fbtu The purpose oftheproposed Zoning By-law Amendment is to remove Holding Provisions10H, 11H, and 17H from the above notedproperty, sincethe requirements for removal have been fulfilled. In keeping with physical distancing measures recommended by Public Health due to COVID-19, an fmfduspojd meeting will be held by the Dpnnvojuz!'!Jogsbtusvduvsf!TfswjdftDpnnjuuff, a Committee of Council on: Npoebz-Nbsdi!9-!3132 )mjwf.tusfbn!wjefp!bwbjmbcmf!bu!ljudifofs/db0xbudiopx* BEEJUJPOBM!JOGPSNBUJPO is available by contacting the staff person noted belowor byviewing the report contained in the meeting agenda (posted 10 days before the meeting at www.kitchener.ca-click on the date in the Calendar of Events and select the appropriate committee). Boesfx!Qjoofmm,SeniorPlanner -519-741-2200 x 7668(TTY: 1-866-969-9994);andrew.pinnell@kitchener.ca 2: File:C14-60/20007 June 25, 2020 Della Ross Manager of Development Review City of Kitchener City Hall, P.O. Box 1118 200 King Street West Kitchener, ON N2G 4G7 Dear Ms. Ross: Re:Clearance for Removal of Holding Provision76H/10H By-law No. 2016-022/W/AP(ZBAApplication ZC20/07/W/AP) GSP Group on behalf of Pamata Hospitality Inc. and 1776411 Ontario Ltd. 1333 Weber Street East City of Kitchener In accordance with By-law No. 17-035 of the Regional Municipality of Waterloo, please accept the following recommendation regarding the above-noted application on behalf of the Council of the Regional Municipality of Waterloo. In 2014, the applicant submitted a zone change application to rezone theentirety of the lands from Arterial Commercial Zone (C-6) with Special Use Provision 3Uto the High Intensity Mixed Use Corridor Zone (MU-3) with a Special Regulation Provision675R. Holdingprovisions were placed on the property to address servicing, environmental remediation and noise concerns (22HSR/11H, 76H/10H and 77H/17H).Two of the three holding provisions were requested by the Region to address environmental remediation through a Record of Site Condition and noise concerns. Kitchener City Council approved By-law 2016-022 on February 22, 2016. The applicant has submitted a requestto lift all holding provisionscontained in By-law 2016-22on February 28, 2020and the Region received the request on May 27, 2020. Two of the three holding provisions require Regional sign off: 76H/10Hrelating to a Record of Site Condition;and, 77H/17Hrelating to a Detailed Noise Studyfor each phase. 5ƚĭǒƒĻƓƷ bǒƒĬĻƩʹ ЌЌЌЎЋЊЌ ĻƩƭźƚƓʹ Њ 31 This letter provides Regional release of Holding provision 76H/10H only. Ipmejoh!qspwjtjpo!87I021I; Holding Provision 76H/10Hprohibits all uses until such time that the City of Kitchener and the Regional Municipality of Waterloo are in receipt of a Record of Site Condition, prepared in accordance with O.Reg. 153/04, as amended, under the Environmental Protection Act and acknowledged by the Ministry of the Environmental and Climate Change, confirming that the subject property is suitable for residential and other sensitive land uses. The Record of Site Conditionfor 1333 Weber StreetEast Kitchener (No. 226012) was issued July 19, 2019 and Ministry Acknowledgement letter was issued on September 17, 2019. The Region is satisfied that the applicant has met the requirements of 76H/10H and have no objection to the City of Kitchener lifting holding provision 87I021Igps2444! Xfcfs!Tusffu!Fbtu/ Should you have any questions, please do not hesitate to contact Melissa Mohr, Principal Planner, at mmohr@regionofwaterloo.ca. Yours truly, Amanda Kutler, MCIP, RPP Manager, Development Planning cc.Andrew Pinnell, Senior Planner, City of Kitchener Kristen Barisdale, GSP Group 5ƚĭǒƒĻƓƷ bǒƒĬĻƩʹ ЌЌЌЎЋЊЌ tğŭĻ Ќ ƚŅ Ћ 32 File:C14-60/20007 July15, 2020 Della Ross Manager of Development Review City of Kitchener City Hall, P.O. Box 1118 200 King Street West Kitchener, ON N2G 4G7 Dear Ms. Ross: Re:Clearance for Removal of Holding Provision77H/17H By-law No. 2016-022/W/AP(ZBAApplication ZC20/07/W/AP) GSP Group on behalf of Pamata Hospitality Inc. and 1776411 Ontario Ltd. 1333 Weber Street East City of Kitchener In accordance with By-law No. 17-035 of the Regional Municipality of Waterloo, please accept the following recommendation regarding the above-noted application on behalf of the Council of the Regional Municipality of Waterloo. In 2014, the applicant submitted a zone change application to rezone theentirety of the lands from Arterial Commercial Zone (C-6) with Special Use Provision 3Uto the High Intensity Mixed Use Corridor Zone (MU-3) with a Special Regulation Provision675R. Holdingprovisions were placed on the property to address servicing, environmental remediation and noise concerns (22HSR/11H, 76H/10H and 77H/17H).Two of the three holding provisions were requested by the Region to address environmental remediation through a Record of Site Condition and noise concerns. Kitchener City Council approved By-law 2016-022 on February 22, 2016. The applicant has submitted a requestto lift all holding provisionscontained in By-law 2016-22on February 28, 2020and the Region received the request on May 27, 2020. Two of the three holding provisions require Regional sign off: 76H/10Hrelating to a Record of Site Condition;and, 77H/17Hrelating to a Detailed Noise Studyfor each phase. 5ƚĭǒƒĻƓƷ bǒƒĬĻƩʹ ЌЌЍЏЋЍЋ ĻƩƭźƚƓʹ Њ 33 This letter provides Regional release of Holding provision 77H/17Honly.Please note that holding provision 76H/10H was released by the Region on June 25, 2020. Ipmejoh!qspwjtjpo!88I028I; Holding Provision 77H/17Hprohibits residential uses, religious institution, day care facility, hospice, residential care facility, or educational establishment until such time that the City of Kitchener is in receipt of a letter from the Regional Municipality of Waterloo advising that the Requirements have been satisfied with respect to the submission of a detailed noise study, based on a proposed site plan, to assess impacts of transportation and stationary noise sources, including both on and off-site noise sources on both on and off-site noise sensitive receptors, and this Holding Provision has been removed by By-law. This Holding Provision may be removed from the subject lands incrementally, and on a phase-by-phase basis, involving the submission of a zone change and reference plan for each phase. Regional staff received a letter of understandingaddressing the above onJuly 13, 2020. The Region is satisfied that the applicant has met the requirements of 77H/17Hand have no objection to the City of Kitchener lifting holding provision 88I028Igps2444!Xfcfs! Tusffu!Fbtutvckfdu!up!uif!pxofs!gvmgjmmjoh!uif!pcmjhbujpot!bhsffe!up!jo!uif!tjhofe! mfuufs!pg!voefstuboejoh!ebufe!Kvmz!21-!3131/Qmfbtf!opuf!uibu!opjtf!njujhbujpo! nfbtvsft!xjmmbmtpbeesfttfe!uispvhib!gvuvsf!qmbo!pg!dpoepnjojvn!bqqmjdbujpo/ Should you have any questions, please do not hesitate to contact Melissa Mohr, Principal Planner, at mmohr@regionofwaterloo.ca. Yours truly, Amanda Kutler, MCIP, RPP Manager, Development Planning cc.Andrew Pinnell, Senior Planner, City of Kitchener Kristen Barisdale, GSP Group 5ƚĭǒƒĻƓƷ bǒƒĬĻƩʹ ЌЌЍЏЋЍЋ ĻƩƭźƚƓʹ Ћ 34 35 Ebuf;June 10, 2020 Up;Andrew Pinnell Gspn;Trevor Jacobs dd; Tvckfdu;1333 Weber Street East Zoning By-law Amendment ZBA20/007/W/AP Hi Andrew, Further to your letter dated May 27, 2020 regarding the removal of holding provisions, please accept this as confirmation Engineering Services agrees to the removal of Sanitary Upgrades holding provision. Regards, Trevor Jacobs 36 SECTION 20 Holding Provisions)21I* )21I*Within the lands zoned MIX-3 and shown as affected by this provision on Zoning Grid Schedule 220 and 221 of Appendix A, the following shall apply: a)No uses shall be permitted until such time as the Cityand the Regionare in receipt of a Record of Site Condition, prepared in accordance with O. Reg. 153/04, as amended, under the Environmental Protection Act and acknowledged by the Ministry of the Environment and Climate Change, confirming that the subject property is suitable for residential and other sensitive land uses, and this holding provision has been removed by by-law. Djuz!pgLjudifofs!\[pojoh!Cz.mbx!312: 37 SECTION 20 Holding Provisions)22I* )22I*Within the lands zoned MIX-3 and shown as affected by this provision on Zoning Grid Schedule 220 and 221 of Appendix A, no development on the lands shall occur until such time as the Director of Planning is in receipt of a letter from the Director of Engineering advising that sanitary forcemain upgrades, and any other necessary sanitary infrastructure upgrades, to support the proposed development have been satisfactorily completed, and this holding provision has been removed by by-law. Djuz!pgLjudifofs!\[pojoh!Cz.mbx!312: 38 SECTION 20 Holding Provisions)28I* )28I*Within the lands zoned MIX-3 and shown as affected by this provision on ZoningGrid Schedule 220 and 221 of Appendix A, no residential uses,place of worship,day care facility, hospice,small residential care facility,largeresidential care facilityor adult education school, commercial school,post-secondary schoolor, secondary schoolshall be permitted until such time as: a)the City is in receipt of a letter from the Regionadvising that the requirements have been satisfied with respect to the submission of a detailed noise study, based on a proposed site plan, to assess impact of transportation and stationary noise sources, including both on-and off-site noise sources, on both on-and off-site noise sensitive receptors, and b)this Holding Provision has been removed by By-law. This Holding Provision may be removed from the subjectlands incrementally, on a phase-byphase basis, involving the submission of a zoning by-law amendment and reference plan for each phase. Djuz!pgLjudifofs!\[pojoh!Cz.mbx!312: 39 Community and Infrastructure Services Committee REPORT TO: DATE OF MEETING: 3/22/2021 SUBMITTED BY: Mark Hildebrand, Director, Neighbourhood Programs and Services PREPARED BY: Steve Roth, CSD-Neighbourhood Programs and Development WARD(S) INVOLVED: All DATE OF REPORT: February 19, 2021 REPORT NO.: CSD-2021-3 SUBJECT: Neighbourhood Association Affiliation 2021 RECOMMENDATION: That the list of proposed Neighbourhood Associations, as attached to Community Services Department report CSD-2021-3, be approved for affiliation for the year 2021 BACKGROUND: In July 2002, Kitchener City Council approved the introduction of an Affiliation Policy for Kitchener Neighbourhood Associations (NAs). This policy and approval/renewal process was developed in collaboration with staff and Neighbourhood Association (NA) representatives. Its purpose is to ensure that NA groups on the official list receive access to City of Kitchener supports and resources. As well, the policy clarifies the role and responsibilities of the NAs and the City. As outlined in the policy, NAs will: Be a voluntary, not-for-profit, non-partisan, non-denominational group based in a geographic neighbourhood within the borders of the City of Kitchener. Be inclusive of and responsive to the needs of the community within the specific geographic area defined by the group. Be open to the public and make this known through communication to the residents of that neighbourhood by, at a minimum, publishing a contact number or through other means such as a newsletter. Have some level of activity with, at minimum, a contact person. Have some structure for accountability. The City of Kitchener provides affiliated NAs: Coverage by a commercial general liability insurance policy, provided through the Waterloo Region Municipalities Insurance Pool. Access to facilities, program grants, staff assistance and printing for newsletters, minutes and flyers (subject to guidelines and budgetary availability). *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 3: REPORT: The affiliation of NAs is approved and renewed annually for the following reasons: To ensure that NAs on the list are active and continue to meet the criteria for affiliation To ensure that the contact information for affiliated NAs is current; and To obtain permission to release contact information to the public and staff. Thirty Neighbourhood Associations are being recommended for affiliation in 2021. Residents located around Eastwood high school contacted the staff in the summer of 2020 with an expressed interest in forming an Eastwood Neighbourhood Association (ENA). The proposed triangular boundaries begin at the corner of King St E and Ottawa St N, heading north on Ottawa St to Conestoga Pkwy, and east on King St to Conestoga Pkwy The group of residents have determined they would like to direct their efforts into supporting community by providing a forum for sharing information, connecting of neighbors, promoting activities, and fostering civic involvement in their community. More specifically, they anticipate being able to do this by planning and organizing neighbourhood events, encouraging residents to meet their neighbours, participation in neighbourhood beautification and improvement projects, sharing of relevant neighbourhood news, listening and problem solving for resident issues. Bridgeport Community Association will not be renewing their affiliation in 2021. The long-standing president of the Neighbourhood Association has stepped down with no other board members, or community members, willing to step into the leadership position at this time. Staff will continue to engage the local community to encourage participation and animation of the community centre, including the development and support of a new Neighbourhood Association. Volunteers from all Associations contribute countless hours to enhance the quality of life in their neighbourhoods by: i) planning and implementing recreation programming in community centres, schools and churches across the city; ii) offering special events reflecting resident interests and celebrating significant milestones; or iii) responding to neighbourhood issues in areas such as planning, heritage, safety and social needs. Please find attached a list of thirty NAs being recommended for affiliation with the City of Kitchener in 2021 (see Appendix A). ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: through the delivery of core service. FINANCIAL IMPLICATIONS: There are currently no financial implications. Services to NAs are provided through the Neighbourhood Programs and Services budget and printing process. However, as the population of the City of Kitchener increases and new neighbourhoods emerge, the current funding and support available to NAs will need to be reassessed to maintain the vibrancy and level of support to Kitchener neighbourhoods. 41 COMMUNITY ENGAGEMENT: Staff has consulted with NAs concerning the affiliation process, and will confirm affiliation status for 2021, once approved. Information sharing and collaboration will occur as appropriate with emerging neighbourhood groups in regard to the process for affiliation. The approved 2021 affiliation list will be shared with internal divisions such as Information Technology, Clerk's, and Communications to maintain updated information for access by the public, Council and staff. APPROVED BY: Michael May, Deputy CAO, Community Services 42 APPENDIX A Community Programs and Services 2021 Neighbourhood Associations and Ward Councillors Ward Ward Councillor Neighbourhood Association WARD ONE Scott Davey Stanley Park Community Association Centreville-Chicopee Community Association WARD TWO Dave Schnider Stanley Park Community Association Kingsdale Neighbourhood Association WARD THREE John Gazzola Grand Hill Village Neighbourhood Association Caryndale Neighbourhood Association WARD FOUR Christine Michaud Doon Pioneer Park Community Association Huron Community Association WARD FIVE Kelly Galloway-Sealock Williamsburg Community Association Alpine Neighbourhood Association WARD SIX Paul Singh North Six Neighbourhood Association Country Hills Recreation Association Boardwalk Neighbourhood Association WARD SEVEN Bill Ioannidis Forest Heights Community Association Cherry Park Neighbourhood Association WARD EIGHT Margaret Johnston Forest Heights Community Association Greenbelt Neighbourhood Association Victoria Hills Neighbourhood Association Westmount Neighbourhood Association Cedar Hill Community Group WARD NINE Debbie Chapman Cherry Park Neighbourhood Association Downtown Kitchener Neighbourhood Assoc. Highland-Stirling Community Group Mill-Courtland Neighbourhood Association Victoria Park Neighbourhood Association Downtown Neighbourhood Alliance Auditorium Neighbourhood Association WARD TEN Sarah Marsh Central Frederick Neighbourhood Association Downtown Kitchener Neighbourhood Assoc. Eastwood Neighbourhood Association King East Neighbourhood Association Mt-Hope Breithaupt Park Neighbourhood Association Olde Berlin Towne Neighbourhood Association Downtown Neighbourhood Alliance Mayor: Berry Vrbanovic 43 REPORT TO: Community & Infrastructure Services Committee DATE OF MEETING: 3/8/2021 SUBMITTED BY: Barry Cronkite, DSD-Transportation Planning PREPARED BY: Ivan Balaban, DSD-Transportation Planning WARD(S) INVOLVED: 8 DATE OF REPORT: 2021 REPORT NO.: DSD-2021-3 SUBJECT: On Street Parking Regulations - Rock Avenue and Belmont Lane West RECOMMENDATION: That parking be limited to 2 hours on both sides of Rock Avenue from Belmont Avenue West to Belmont Lane West; and, That parking be limited to 1 hour on the south side of Belmont Lane West from Rock Avenue to a point 18 metres east thereof; and further, That the Uniform Traffic Bylaw be amended accordingly. REPORT HIGHLIGHTS: The purpose of this report is to amend the parking bylaws on Rock Avenue and on Belmont Lane West to provide consistency with other parking regulations in the immediate area. The key finding of this report is that time-limited parking regulations should be implemented on Rock Avenue and on Belmont Lane West. The financial implications are approximately $1,000 The request for Belmont Lane West parking changes originated from a local business owner in the area and letters were provided to all adjacent businesses. Rock Avenue parking changes were part of the 2019 road reconstruction project and included in community engagement efforts This report supports the delivery of core services. BACKGROUND: Rock Avenue is a Local roadway in Belmont Village with primarily residential land uses. Belmont Lane West is a city-owned laneway providing parking and business access in Belmont Village, intersecting with Rock Avenue. A recently completed reconstruction on *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 44 Rock Avenue reconfigured on-street parking on the street between Belmont Ave and Belmont Lane, though signage and bylaws have not yet been updated. Transportation Services has received a request to review parking on Belmont Lane West near the intersection with Rock Avenue by a local business owner in the area. The request cited concerns with vehicles parking for extended periods of time, impeding access for customers. REPORT: A review of the concern found that there are not any parking restrictions on Belmont Lane West, thereby allowing vehicles to remain parked for up to three hours as outlined in the City of Kitchener Uniform Traffic By-law No. 2019-113. The review also noted the uniform traffic control by-law requires amendment to reflect the two new parking bays on Rock Avenue that were created through the 2019 Rock Avenue reconstruction project. These parking bays should be signed to align with the remainder of the street. Transportation Services recommends amending the bylaw to permit 2 Hour Parking at the parking bays on Rock Avenue, and to amend the bylaw to limit the parking in Belmont Lane West to 1 Hour Parking. Updated signage will be installed on street. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Capital Budget The recommendation has no impact on the Capital Budget. Operating Budget The recommendation has the following impact on the Operating Budget. Sign installations: $1,000. These costs can be absorbed in the existing Sign Maintenance budget. COMMUNITY ENGAGEMENT: INFORM the council / committee meeting. COLLABORATE Transportation Services worked with the local business owner to ensure the parking plan would have the desired effect. PREVIOUS REPORTS/AUTHORITIES: City of Kitchener Uniform Traffic By-law No. 2019-113 APPROVED BY: Justin Readman, General Manager of Development Services ATTACHMENTS: 1. Key Map - Rock Avenue and Belmont Lane West - Proposed On-Street Parking Regulations 45 46 REPORT TO: Community & Infrastructure Services Committee DATE OF MEETING: March 8, 2021 SUBMITTED BY: Jonathan Lautenbach, Chief Financial Officer, 519741-2200 ext. 7334 PREPARED BY: Brenda Johnson, Director Accounting, 519-741-2200 ext. 7647 WARD(S) All Wards INVOLVED: DATE OF REPORT: February 25, 2021 REPORT NO.: FIN-2021-6 SUBJECT: 2021 Donations to City-Related Organizations RECOMMENDATION: That for the fiscal year 2021, donations received by the City of Kitchener on behalf of City-related organizations, namely Minor Sports Groups, Neighbourhood Associations, KW Golf Committee, KW Chamber of Commerce Physicians Recruitment and Advocacy Group, and Tier 1 and Tier 2 grant recipients, be redistributed to those organizations as intended by the donor. REPORT HIGHLIGHTS: This is an annual requirement in order for the City to issue donation receipts Council approval allows donations to be re-directed to City-related organizations In 2020, there were 197 donations received with 81% redirected to City-related organizations. BACKGROUND: The City of Kitchener is authorized as a qualified donee under the Income Tax Act to issue official tax receipts when a donation that legally qualifies as a gift is made to a municipality. REPORT: The Canada Revenue Agency requires that for donations to be eligible for income tax receipts, all funds must be made payable directly to the City of Kitchener and that funds re- distributed to City-related organizations must be approved by Council on an annual basis. STRATEGIC PLAN ALIGNMENT: *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 47 This report supports the delivery of core services. FINANCIAL IMPLICATIONS: The City issued 197 donation receipts in 2020 with donations totalling $134,646. Of these, 19 per cent were made to the City in general and 81 per cent of donations were re-directed to City-related organizations as requested by the donor. The cost to process receipts is minimal and includes postage, paper and staff processing time. Capital Budget The recommendation has no impact on the Capital Budget. Operating Budget The recommendation has no impact on the Operating Budget. COMMUNITY ENGAGEMENT: INFORM the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Jonathan Lautenbach, Chief Financial Officer 48 REPORT TO: Community & Infrastructure Services DATE OF MEETING: March 8, 2021 SUBMITTED BY: St. Louis, Greg, Director, Gas & Water Utilities, 519-741-2600 ext.4538 PREPARED BY: Mick, Angela, Manager, Quality Management and Water Programs, 519-741-2600 ext. 4408 WARD(S) INVOLVED: All DATE OF REPORT: February 1, 2021 REPORT NO.: INS-2021-2 SUBJECT: Drinking Water Quality Management Standard (DWQMS): Management Review Summary for 2020 RECOMMENDATION: THAT the City of Kitchener Drinking Water Quality Management Standard (DWQMS): Management Review Summary for 2020 Report be received for information. REPORT HIGHLIGHTS: The purpose of this report is to inform the decision-making authority about the status of the drinking water system. The Kitchener water distribution system meets the requirements under the Safe Drinking Water Act. The strategic plan alignment is through the delivery of core services. There are no financial implications of this report BACKGROUND: The Safe Drinking Water Act, 2002 and Regulation 188/07, requires the City of Kitchener to water distribution system. Some of the licensing requirements include the development and management of a Quality Management System (QMS) and Operational Plan as well as communication to the owner. The City of Kitchener became licensed in August, 2009 with a Financial Plan submitted in July, 2010. The licence was renewed in 2019. Section 19 of the Safe Drinking Water Act imposes a statutory standard of care on persons who o municipality, oversees the accredited operating authority of the system or exercises decision-. This standard of care includes Council since they have decision-making authority. Part of the standard of care includes requiring system *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 49 owners to undertake financial planning and implement the Drinking Water Quality Management System (DWQMS). REPORT: The purpose of this report is to inform Council as the decision-making authority about the status of the drinking water system on an annual basis. The Kitchener water distribution system meets the requirements under the Safe Drinking Water Act. There are specific areas that must be reported per regulatory requirements, which include; but are not limited to consumer feedback, results of infrastructure review, results of audits and summary of maintenance. the identified def a person, persons or group of people at the highest management level within an Operating Authority that makes decisions respecting the QMS and recommendations to the Owner The Owner of the water utility is the Corporation of the City of Kitchener, represented by City Council. The 2020 Management Review was completed with Top Management: Denise McGoldrick, General Manager, Infrastructure Services, Greg St. Louis, Director, Gas & Water Utilities, and Tammer Gaber, Manager, Operations (Gas & Water) as well as Matt Ryan, Manager, Training and Programs, Angela Mick, Manager, Quality Management and Water Programs and Dean Chapman, Quality Management System Specialist. The Management Review report is attached. Highlights of the report are: COVID restrictions resulted in a slightly delayed construction and maintenance start as well as delayed training, however construction and maintenance activities were completed. It is anticipated that hands-on training will continue to be difficult in early 2021 Year Three Water Infrastructure Program (WIP) maintenance end of year achievements (specific areas of improvement identified by WIP): o Cleaned approximately 133km of watermain. o Discoloured water complaints decreased significantly below 2019 numbers Pumping station continued to be off-line. It is believed that this was the source of many discoloured water issues prior to going off-line in 2019. The station upgrades for Manganese treatment continue. o 45 broken valves and/or failing valves were replaced which allows for quicker isolation for water emergencies. o Approximately 1,100 valves were proactively operated (14%); the majority were within the cleaning area and the 2020 reconstruction areas. Operating valves ensures that they will work when they are needed in an emergency or for construction activities. o Completed spring and fall maintenance of fire hydrants. o Underground utility locates continued to meet regulatory requirements with a combination of in-house and contract staff (14,403 locates completed). Approval for two additional locating full time employees was provided in 2020. 4: o Approximately 2,350 services are protected by Backflow Prevention (BFP) total, focus is on high risk use. o A regulatory relief was provided by the Ministry to limit the fall lead testing programs (inside customer premises) to hydrants only due to COVID restrictions. A relief has also been granted for the spring 2021 program (hydrants only). An inspection of approximately 130 air relief valves in chambers was completed identifying 5 replacement requirements for 2021. There were 62 watermain breaks in 2020, which is less than the 5-year average of 79. The 5-year average dropped from 95 to 79 due to 2015 (a very cold year) no longer included to determine the 5 year average. COVID decreased the ability to replace water meters for a number of weeks, however approximately 3,750 aging water meters were replaced when conditions allowed. It is anticipated that the 2021 contractor work volume will be increased to continue to address the backlog and meet the target of 5,000 meter replacements per year. Implemented mobile water valve inspections which decreased the need for data entry and allowed for real time follow-up work to be scheduled. Unaccounted for water was 9.1% (below the 10% target). The unaccounted for water generally fluctuates around 10% (9-12%, with 10% being the 10 year average). Pressure reducing valve maintenance was completed. Re-vamped training programs started in late 2019, throughout 2020 and will continue in early 2021 maintenance and operation programs, DWQMS Awareness. Construction and Response training occurred in 2020 and will continue in 2021. Efforts to address the non-compliance received in early 2020 for new watermains not being mapped within 12 months of replacement continues see additional information under Incidence of Regulatory Non-Compliance. Kitchener Utilities updated the website in early December to provide an accessible website to Accessibility for Ontarians with Disabilities Act (AODA) standards, better navigation, and an overall better customer experience. Replaced watermains as outlined in the 2020 City of Kitchener Engineering & Water Utility Capital Forecast. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: None. COMMUNITY ENGAGEMENT: INFORM the council / committee meeting. The Drinking Water Quality Management Policy is available on the Kitchener Utilities Website. PREVIOUS REPORTS/AUTHORITIES: 51 There are no previous reports/authorities related to this matter; however the summary reports are provided on an annual basis with the last report being INS-20-004. APPROVED BY: Denise McGoldrick, General Manager, Infrastructure Services. ATTACHMENTS: Attachment A Drinking Water Quality Management Standard Management Review - 2020 52 Kitchener Utilities City of Kitchener Drinking Water Distribution System Drinking Water Quality Management Standard Management Review 2020 The contents of this document are the intellectual property of Kitchener Utilities and cannot be reproduced and/or distributed to any individual or organisation without the written authorization of Kitchener Utilities. 53 City of Kitchener Water Distribution DWQMS Management Review TABLE OF CONTENTS Part A - Introduction .............................................................................................................................. 3 Purpose............................................................................................................................................... 3 Executive Summary ............................................................................................................................. 3 Background ......................................................................................................................................... 5 Other Related Water Quality Reports ................................................................................................. 5 Quality Management System Policy .................................................................................................... 6 Part B Management Review ................................................................................................................ 7 System Description .............................................................................................................................. 7 Water Infrastructure Program .............................................................................................................. 7 COVID Impacts ................................................................................................................................... 8 Incidents of Regulatory Non Compliance ............................................................................................ 9 Incidences of Adverse Drinking Water ................................................................................................ 10 Deviations from Critical Control Points Limits and Response .............................................................. 12 Effectiveness of the Risk Assessment Process ........................................................................................ 15 Results of Internal and External Audits ............................................................................................... 16 -Conformances, Non-Compliances by Year ....................................................................... 17 Operational Performance ................................................................................................................... 18 Raw Water Supply and Drinking Water Quality Trends ...................................................................... 18 Follow-up on Action Items from Previous Management Reviews ....................................................... 19 Status of Management Action Items Identified Between Reviews ........................................................ 19 Changes that could Affect the Quality Management System ............................................................... 19 Consumer Feedback .......................................................................................................................... 20 Resources Needed to Maintain the Quality Management System ....................................................... 21 Results of the Infrastructure Review ................................................................................................... 21 Summary of Maintenance ................................................................................................................. 22 Effectiveness of Maintenance ............................................................................................................. 25 Operational Plan Currency, Content and Updates ............................................................................. 26 Staff Suggestions ................................................................................................................................ 26 Other ................................................................................................................................................ 26 Appendix ............................................................................................................................................. 28 2 54 City of Kitchener Water Distribution DWQMS Management Review PART A - INTRODUCTION Purpose The purpose of this report is to inform the decision-making authority about the status of the drinking water system. The Drinking Water Quality Management Standard (DWQMS) under the Ministry of Environment, Conservation and Parks (MECP) requires management to review and evaluate the continuing suitability, adequacy and effectiveness of the Quality Management System at least once a calendar year and that the results of the management review, identified deficiencies, decisions and action items are provided to Council as the Owner water system. Executive Summary Highlights of the report are: COVID restrictions resulted in a slightly delayed construction and maintenance start as well as delayed training, however construction and maintenance activities were completed. It is anticipated that hands-on training will continue to be difficult in early 2021 Year Three Water Infrastructure Program (WIP) maintenance end of year achievements (specific areas of improvement identified by WIP): o Cleaned approximately 133km of watermain. o Discoloured water complaints decreased significantly below 2019 numbers (43 complaints for 2020). Strange Street Water Pumping station continued to be off-line. It is believed that this was the source of many discoloured water issues prior to going off-line in 2019. The station upgrades for manganese treatment continue. o 45 broken valves and/or failing valves were replaced which allows for quicker isolation for water emergencies. o Approximately 1,100 valves were proactively operated (14%); the majority were within the cleaning area and the 2020 reconstruction areas. Operating valves ensures that they will work when they are needed in an emergency or for construction activities. o Completed spring and fall maintenance of fire hydrants. o Underground utility locates continued to meet regulatory requirements with a combination of in-house and contract staff (14,403 locates completed). Approval for two additional locating Full Time Employees (FTEs) was provided in 2020. o Approximately 2,350 services are protected by Backflow Prevention (BFP) total, focus is on high risk use. o A regulatory relief was provided by the Ministry to limit the fall lead testing programs (customer premises) to hydrants only due to COVID restrictions. A relief has also been granted for the spring 2021 program (hydrants only). 3 55 City of Kitchener Water Distribution DWQMS Management Review An inspection of approximately 130 air relief valves in chambers was completed identifying 5 replacement requirements for 2021. There were 62 watermain breaks in 2020, which is less than the 5-year average of 79. The 5-year average dropped from 95 to 79 due to 2015 (a very cold year) no longer included to determine the 5 year average. COVID decreased the ability to replace water meters for a number of weeks, however approximately 3,750 aging water meters were replaced when conditions allowed. It is anticipated that the 2021 contractor work volume will be increased to continue to address the backlog and meet the target of 5,000 meter replacements per year. Implemented mobile water valve inspections which decreased the need for data entry and allowed for real time follow-up work to be scheduled. Unaccounted for water was 9.1% (below the 10% target). The unaccounted for water generally fluctuates around 10% (9-12%, with 10% being the 10 year average). Pressure reducing valve maintenance was completed. Re-vamped training programs started in late 2019, throughout 2020 and will continue in early 2021 maintenance and operation programs, DWQMS Awareness. Construction and Response training occurred in 2020 and will continue in 2021. Efforts to address the non-compliance received in early 2020 for new watermains not being mapped within 12 months of replacement continues see additional information under Incidence of Regulatory Non-Compliance. Kitchener Utilities updated the website in early December to provide an accessible website to Accessibility for Ontarians with Disabilities Act (AODA) standards, better navigation, and an overall better customer experience. Replaced watermains as outlined in the 2020 City of Kitchener Engineering & Water Utility Capital Forecast. Areas of Focus are: Proceed with improvements to the As-built process in conjunction with Engineering. A work plan has been developed to address a non-compliance associated with the length of time to map as-builts and additional resources may be required to manage. See Incidence of Regulatory Non-Compliance section for additional information. Revise the Site Plan mapping process to map new infrastructure closer to when it becomes live/removed. Restart the hydrant painting program with an extensive backlog of hydrants to be painted (estimate of 750). Revised Disinfection Procedure was implemented on February 1, 2021. The revisions include allowances for >6m connections when specific conditions are met, change of backflow prevention device and a change relating to watermain break classification. Specifications, procedures, and a training program have been developed to ensure compliance. 4 56 City of Kitchener Water Distribution DWQMS Management Review Roll out a new solution for better tracking of Backflow Prevention/Cross Connection program. COVID has further highlighted opportunities for mobile maintenance inspections. Modelling on the success of the mobile valve inspection, develop mobile solutions in conjunction with the CityWorks team for water hydrant field inspections to minimize data entry, provide faster deficiency follow-up and free up resources. Background Ono Report of the Walkerton Inquiry e the owners of municipal water systems to onnor also recommended that the Owners and Operating Authorities of these systems implement a quality management approach to operations and management. As a result of these recommendations a Drinking Water Quality Management Standard (DWQMS) under the was released in October 2006. Theand , requires the City of Kitchener to be licensed to operate er Distribution System. Some of the licensing requirements include the development and management of a Quality Management System (QMS) and Operational Plan as well as communication to the Owner. The City of Kitchener became licensed in August 2009 with a Financial Plan submitted in July 2010. Section 19 of the imposes a statutory standard of care on persons who n who, on behalf of the municipality, oversees the accredited operating authority of the system or exercises decision- mare includes Council since they have decision-making authority system. Part of the standard of care includes requiring system owners to undertake financial planning and implement a QMS. Other Related Water Quality Reports The City of Kitchener Summary Water Report for 2020 is a regulatory report provided to Council, which provides a summary of drinking water including adverse water quality incidences and water volume. The Kitchener Distribution System prepares an annual summary of the number of tests taken within the distribution system as well as the range of the results. A copy of this report is available on the Kitchener Utilities website. The Kitchener Distribution System is part of an Integrated Urban System, meaning the Regional Municipality of Waterloo is responsible for water treatment and the development and 5 57 City of Kitchener Water Distribution DWQMS Management Review operation of a trunk water network to distribute treated water to Kitchener, Cambridge, Waterloo, Woolwich, and Wilmot. There is a variety of groundwater supply wells (80%), treatment facilities as well as a Grand River (20%) source. infrastructure system is complex, consisting of numerous supply sources, pressure zones, reservoirs, and pumping stations. Ensuring sufficient pressure and quantities to meet current and planned growth requires a long-term, co-ordinated strategy. The Region provides annual summaries for each supply and the information is available on their website with a link available at the Kitchener Utilities website. A portion of Kitchener (River Ridge area) is supplied by the City of Waterloo. Kitchener supplies water to a small section of Waterloo (Ira Needles area) and water travels through the Kitchener distribution system to Breslau (Woolwich). The City of Wa available on their website. Quality Management System Policy Kitchener Utilities owns, maintains, and operates the Distribution System. At Kitchener Utilities, we are committed to supplying the City with safe drinking water. We work together as the City of Kitchener and the Region of Waterloo to keep water matters top of mind. We are committed to these principles: 1. Quality Kitchener water is safely treated and regularly tested according to government legislation and regulations for the consistent delivery of safe, quality drinking water. We are committed to maintaining and continually improving the Quality Management System and complying with applicable legislation. 2. Trust Trust us to look after your water needs by delivering quality water and reliable service. 3. Value Tap water is the most economical choice. 4. Communication We will communicate openly with the public concerning matters of drinking water quality. 6 58 City of Kitchener Water Distribution DWQMS Management Review PART B MANAGEMENT REVIEW System Description The scope of the waterworks begins at the point where treated water enters the watermain from the treatment facilities and ends at the property lines of the consumers. There is no storage, chlorine boosting, secondary disinfection or pressure boosting within the control of the waterworks. At the end of 2020, the waterworks consists of approximately: 903.6 km of distribution watermain 770 km Kitchener owned, 23 km Dual owned (joint ownership between Kitchener and Region) and 111 km Regional owned 68,714 water meters in service. 4,565 hydrants (not including private hydrants). 7,614 valves (not including service valves or hydrant valves) 7,053 Kitchener owned, 127 Dual and 433 Regional. (See Appendix for a map at end of this document) The waterworks system has the following permits and licences: Municipal Drinking Water Licence Drinking Water Works Permit Financial Plan Operational Plan Water Infrastructure Program The Water Infrastructure Program (WIP) was initiated in spring 2017. Targets for Year 3 of maintenance-related work were achieved, included: Watermain cleaning program - cleaned 133km of the City. Valve maintenance and replacement programs operated approximately 1,100 valves and replaced 45 broken or failing valves. Hydrant operation and maintenance completed as required. Underground utility locates continued to meet regulatory requirements with a combination of in-house and contract staff (14,403 locates completed). Approximately 2,350 services are protected by Backflow Prevention (BFP), approximately 2,400 still require protection. The exact number of devices will not be reportable until the new system is fully operational, anticipated in late 2021/early 2022. 7 59 City of Kitchener Water Distribution DWQMS Management Review COVID Impacts Delayed start to the construction season compressed several activities which would normally have been spread out. Late start to the spring maintenance program, however the programs were caught up over the fall. Training was halted from mid-March until October 2020 and again in late December 2020. Training for 2021 has been initiated remotely with one-on-one practical components. Reallocated a portion of static hydrant checks that are normally given to a contractor for in-house staff to complete. This was work best suited to the single person vehicles at the onset of COVID. Hydrant painting contractor was unable to retain staff and was unable to undertake painting. Hydrant painting was not completed. Water meter replacement work was deemed non-essential and as a result of needing to enter private residences was not completed from mid-March until August. This resulted in a backlog of open service orders for meter issues and fewer meter replacement. Contractor could not start their replacement work until July. Normally 2,600 replacements are provided to the contractor but an additional 500 were given after restrictions lifted. The contractor completed 3,000 replacements in 2020. The contractor will be given an increased volume to address the backlog in 2021. Some customers are not comfortable with entry into the homes. A second shut-down commenced on December 26, 2020. Water consumption dipped in March as businesses closed then largely recovered. The hot summer combined with many people working from home resulted in more water use. Internal investigations for poor pressure and water quality were largely completed from outside the home. If samples were required, they were taken from the hose bib. Dispatch troubleshooted potential internal issues with customers to minimize staff visits. Regulatory requirements for sampling temporary hose bib samples were used to meet regulatory requirements. A relief was provided from the Ministry to slightly decrease the number of samples per month until August. Additional community sample sites were added in the fall due to hose bibs not being available over the winter months. A second relief request was submitted at the end of 2020 for early 2021to decrease the number of samples as community centres and other business close. A regulatory relief was provided for the fall lead sampling program hydrants were only sampled, no internal sampling. A request for relief from the spring 2021 program has been granted. An additional flushing program was developed in areas where a lot of businesses were closed to maintain the chlorine in the system. Communications to businesses, including City facilities were made regarding flushing after a long period of closure. 8 5: City of Kitchener Water Distribution DWQMS Management Review Temporary watermain connections were made at the curb stop instead of inside the home, resulting in an additional workload for Revenue staff to modify accounts. To minimize these impacts in 2021, changes will be made to customer communications regarding temporary watermains and water charges during construction. Staggered shifts to reduce the number of staff congregating at shift start and end has decreased efficiency, however a second emergency response vehicle (263) has been added to divide out the immediate response work. Incidents of Regulatory Non Compliance A Ministry of Environment, Conservation and Parks (MECP) unannounced inspection was completed July 30, 2020 and covered January 1, 2020 to July 30, 2020. There were no notices of non-compliance. A previously identified Non-Compliance noted: The owner did not have up-to-date documents describing the distribution components as required. Condition 3.5 in Schedule B of the DWWP requires the City to update the map within 12 months of any additions, modifications, replacements, or extensions to the distribution system. For further clarification, the 12-month clock starts when a watermain is commissioned and the public is able to consume the water from the respective watermain. The work plan was submitted in 2020 and work continues to map the infrastructure within 12 months. A number of meetings with internal staff, Regional staff and consultants were undertaken to stress the importance of the timeliness of as-builts as well as to improve the process as follows: 2020 Changes As a result of a Consultant meeting, a First Submission Asset Drawing Checklist for consultants to double check common errors before submission was developed (November 2020) Kitchener Utilities will not conduct final water inspections until as-builts have been received and mapped in GIS (accepted drawings) Tracking of Initial Acceptance dates and if a submission has not been received within 3 weeks, escalation. The Letter of Credit will not be reduced until the As-Recorded and Asset drawing submission has been accepted. Region will map all infrastructure on their projects each year rather than waiting until the final year for as-builts. Previously KU would map Regional/City infrastructure associated with Regional projects infrastructure. 9 61 City of Kitchener Water Distribution DWQMS Management Review Proposed drawings are entered into GIS with a purple boundary to flag that the existing information may have changed. Once as-builts are received, purple boundary is removed. Water As-Built Drawing Work Instruction Procedure finalized in November 2020. Email of all project status with GIS is sent out monthly by GIS (Action Required: Outstanding Engineering Digital Submission Projects). This is generated as soon as proposed drawings are entered into the system. KU may map important watermains in an interim status. Generally, these are Regional watermains. Engineering Graphics Technologist vacancy in 2020 will be filled in 2021 (reconstruction as-builts) Backlog of older new development and reconstruction drawings was largely addressed. Once the backlog is cleared, it is anticipated that the improvements to the process will result in timelier as-builts. 2021 Proposed Improvements Storyboard to be posted on the Development website. This tool will guide users through the checking/correction process. Attribute template 2021 version will include removals for example anodes, hydrant bends, storm and sanitary manhole cover, storm pipe depth, bedding info will be removed to streamline data collection. Individual utilities have reviewed their data requests and removed some non-essential items. Topology fixer GIS will complete the topology changes and not send these errors back to the consultants. Attribute checker there will be an app where consultants can check their data first without providing it to GIS to run the checker. Red-lined reconstruction drawings are entered into GIS as drawings (not mapped) as a resource for locators. Interim as-recorded at end of construction season for multi-year reconstruction projects. Additional resources may be required, if process improvements do not achieve the regulatory requirements to map the drinking water infrastructure changes within 12 months. Incidences of Adverse Drinking Water There were 42 Adverse Water Quality Incidences (AWQI) during the year, six of which resulted in self-imposed Boil Water Advisories (BWA). The volume of AWQIs increased over 2019, the majority of which were related to temporary watermains used during construction. Temporary watermains are particularly sensitive as they are above ground systems influenced by the water heating up in warmer temperatures. This may increase the potential for bacteriological growth. Warmer weather seems to increase the incidences of Total Coliform. The additional challenge 10 62 City of Kitchener Water Distribution DWQMS Management Review with temporary watermains is the sample port is located outside and subject to unsanitary conditions. Many contractors remove the sampling ports when not in use because they are subject to vandalism/theft. These ports need to be maintained in a sanitary condition between uses. , where the results received are more reflective of what is on the sampling tap, rather than what is in the water. Every positive result is reportable, and resampling must occur in accordance with regulations. When the resamples are clear, it is an indication that the issue was with the sampling port, not in the water. Additional communications efforts to contractors regarding the importance of maintain the sampling ports in a sanitary manner will be made over the 2021 construction season. Of the low chlorine AWQIs (13 total) o Eight were in areas of new subdivisions with no houses yet built. Along with dead ends, KU proactively flushes new areas until there are homes built and water is being used. Total coliform AWQIs (22 total) o 21 were at temporary sampling locations. Lead: o No lead adverses were reported in 2020. Due to COVID, the fall lead program was reduced to sampling for lead at hydrants (relief was granted by the Ministry). o For private side exceedances, the City is not obligated to complete any additional corrective actions other than reporting, unless directed under the Medical Officer of Health. Six self imposed boil watery advisory were implemented four due to potential sewer contamination as a result of private side water service damage, one due to potential contamination from sewer damage during a watermain break and one on a temporary main. Two high sodium adverses at the same location. Correction actions, other than reporting, are not required. Sodium is a common element in the natural environment and is often found in drinking water. It can occur naturally or be the result of nearby road salt applications. Sodium in drinking water is not a health concern for most people but may be an issue for someone with hypertension, congestive heart failure or on a sodium- reduced diet. Those on sodium restricted diet should consult their physician. Public Health has an information document regarding sodium in drinking water. The Summary Water Report for 2020 discusses water quality compliance further. Action: No further action required for information only 11 63 City of Kitchener Water Distribution DWQMS Management Review Deviations from Critical Control Points Limits and Response There were 62 watermain breaks in 2020, which is less than the 5-year average of 79. Of the 62, 9 were deemed to be Category 2. Category 2 watermain breaks require bacteriological sampling upon completion. The 5-year average decreased due to one of the high watermain break years being outside this window. We have been investing in watermain replacements which have reduced the number of watermain breaks. Watermain breaks are also heavily weather dependent due to the frost movement with colder winters resulting in more breaks (2020 was a relatively mild winter). Incident debriefs are completed for watermain breaks. This information helps to determine priorities for replacement due to condition. 12 64 City of Kitchener Water Distribution DWQMS Management Review 13 65 City of Kitchener Water Distribution DWQMS Management Review 14 66 City of Kitchener Water Distribution DWQMS Management Review Unaccounted for water for was 9.1%; the MECP target is 10%. Water loss includes water used for construction watermain commissioning (e.g. new mains and replacement mains), water for temporary main supply during reconstruction, and water use for reactive flushing (e.g. discoloured water). The 10-year average for Kitchener is 10%, although the percentage fluctuates. Action: No further action required for information only Effectiveness of the Risk Assessment Process A risk assessment was completed on November 17, 2020. The purpose of the risk assessment was to brainstorm potential risks and identify counter measures, where appropriate. The following is a summary: 15 67 City of Kitchener Water Distribution DWQMS Management Review o Reviewed all risks to ensure all information and assumptions are current and valid. Also discussed the following new potential risks: Risk of leaving valves closed (e.g. during watermain cleaning) Risk due to the number of C&M Supervisors currently being low Risk of not meeting sampling numbers due to COVID o Preventive or Control measures updated for several existing risks and added for the three new risks above. Revised risk assessment table. o Risk C15, lack of drawings along LRT, was marked as completed. Action: For Information Only Results of Internal and External Audits External: An external audit (12 month surveillance audit) was completed by a certified external auditor (SAI Global) in November 2020. No non-conformances were found. One opportunity for improvement was identified: o Ensure that the Continual Improvement Log is accurately completed. Several Continual Improvement items identified no preventive actions were required but actions were undertaken. Additionally, there was no documented evidence that the effectiveness of the implemented preventive action was reviewed within six months, identifying the results of the review. A further discussion with the auditor was completed to understand the definition of preventative actions. Changes to the log will be made in 2021 to address. Internal: 20 opportunities for improvement were identified from internal audits. As of December 2, 2020, o 8 (40%) of these opportunities have been acted upon and implemented; o 2 (10%) of these opportunities could not be implemented; and o 10 (50%) of these opportunities are still being investigated. 10 preventive actions were identified from internal audits. As of December 10, 2020, o 4 (40%) of these opportunities have been acted upon and implemented; o 1 (10%) of these opportunities could not be implemented; and o 5 (50%) of these opportunities are still being investigated. Zero nonconformances and zero non-compliances were found during the internal audits. Three nonconformances were found outside of the internal audits. Field audits were used more frequently in 2020 for the first time. 8 internal audits were conducted in this audit season: o Valve Replacement field audit o Record Change field audit o Subdivision Inspections field audit 16 68 City of Kitchener Water Distribution DWQMS Management Review o Element 1, 2 and 3 audit o Element 4 and 6 audit o Element 12 and 21 audit o Element 19 audit o Dead End Main Flushing process audit Continuous Improvement Opportunities for improvement can come from other avenues as well, such as external audits, staff suggestions, public concerns, management reviews, or the risk assessment meeting. In total for 2020, excluding the results from internal audits, there were: 82 opportunities for improvement, of which: o 43 (53%) were acted upon and implemented; o 2 (2%) could not be implemented; and o 37 (45%) are still being investigated. 44 preventive actions identified, of which: o 24 (55%) were acted upon and implemented; o 2 (5%) could not be implemented; and o 18 (40%) are still being investigated. OFINon-Conformances, Non-Compliances by Year 17 69 City of Kitchener Water Distribution DWQMS Management Review Action: The Continual Improvement Log is updated monthly to discuss new items, track process and circle back to determine the effectiveness of implementation. Results of the Emergency Response Training/Testing New Boil Water Advisory training was provided to supervisors and management over summer 2020/January 2021. Staff emergency training started in late 2020 due to COVID; with the 2021 groups completing remote training in early 2021 (training is every 3 years). Debriefs are also completed for selected events. For example, debriefs after Boil Water and Drinking Water Advisories are completed to improve our processes. Action: No further action required for information only Operational Performance Ongoing work with the Region for the Zone 2 and 4 Optimization this will improve water pressures and supply in the southeastern end of the city. The majority of the work is Regional; however, there is coordination work with the City. This work is dependent on timing of development in the areas and as development proceeds, additional sections of the main are installed. One major section still requires connection (Bleams/Fischer- Hallman areas). Valves and temporary bypasses are installed to keep water circulation in sections of the Regional main. concrete pressure pipe watermain from the Mannheim Water Treatment plant across the southern portion of the City. Work commenced in 2017 and is ongoing. A section of the newly installed watermain between the Mannheim Water Treatment Plant and Bleams Road is temporarily being used as a Zone 5 watermain while the Ottawa St watermains are out of service for construction. Future upgrades to Strange St Pumping station (station is currently out of commission) will include additional treatment for manganese, which will decrease discoloured water issues in the surrounding area. The decreased supply did not impact the 2020 watermain cleaning program; however, it may impact 2021 if additional water conservation is required. Action: No further action required for information only Raw Water Supply and Drinking Water Quality Trends There are known seasonal issues with the water supply: 18 6: City of Kitchener Water Distribution DWQMS Management Review Fall - Grand River temperature changes may cause odour challenges in the source water, which may increase flushing requirements. Winter temperature extremes may cause more watermain breaks in the system. Action: No further action required for information only Follow-up on Action Items from Previous Management Reviews Mobile project with direct data entry for water valves went live in 2020. Action: No further action required for information only Status of Management Action Items Identified Between Reviews There were no items identified between the management reviews. Action: No further action required for information only Changes that could Affect the Quality Management System MECP has released changes to the Watermain Disinfection Procedure which come into effect February 1, 2021. The specifications document was revised to incorporate, additional work instructions, forms and training materials have been developed, with staff training scheduled for 2021. High level changes include criteria to allow a greater than 6 m connection, change to acceptable backflow prevention device type and categorization of watermain breaks to assume that the break is a Category 2 until proven to be a Category 1. The Federal government has a manganese limit, however the current provincial regulations, which Kitchener is, required to follow only has an aesthetic limit. It is anticipated that the province will follow the federal guidelines and implement a maximum allowable concentration. The Strange Street upgrades are being complete in anticipation of this regulatory change. There are indications that the lead maximum allowable concentration will be reduced, which will likely increase the number of lead tests that exceed the regulatory limits. Customers are not required to complete any corrective actions when elevated lead exists. The City is required to flush and resample if there is a lead adverse in the distribution system. The City tracks street with lead or suspected lead and includes them as part of the considerations for replacement. It is most cost effective to replace a number of lead services as part of a road reconstruction project, rather than individual services. Action: No further action required for information only 19 71 City of Kitchener Water Distribution DWQMS Management Review Consumer Feedback The number of customer water complaints has decreased from 2019. Due to COVID, staff were not entering homes; however, water samples were taken at hydrants or outside hose bibs, when appropriate. Dispatch staff guide customers through a number of questions to determine whether the problem is suspected to be internal or external. The majority of pressure issues are related to water softeners or other internal issues. KU tracks the problem, cause and remedy for each complaint. The percentage of discoloured water complaints has been decreasing since the watermain cleaning program began in 2016. Discoloured water complaints are often the result of changes in flow in the system. This can be due to reconstruction, watermain cleaning, watermain breaks, valve replacement and other construction. The number of discoloured water complaints decreased significantly once Strange St pumping station was taken offline Low pressure complaints are largely internal issues (softeners, internal plumbing). Other complaints include water hardness, no water, odour/taste, air in lines (white water), customer sample requests. In general, a number of customer complaints can be resolved by educating the customer (water hardness), flushing/sampling (discoloured water) or confirming private side issue (water softener, pressure reducing valve, drain issues) There was a Regional project which required multiple pressure zone switches to a large area in the southern end of Kitchener. The work was too large to allow for hand delivery of disruption notices (website was used when the work was planned), which resulted in a cluster of pressure complaints. 20 72 City of Kitchener Water Distribution DWQMS Management Review Action: Continue with proposed watermain cleaning area in 2021. Resources Needed to Maintain the Quality Management System A mobile solution for inspection data entry would decrease administrative burden a mobile water valve program was delivered in 2020 and there are a number of programs that could be mobile. Anticipated that a mobile application for hydrant inspections will be rolled-out in 2021 Proper completion of paperwork has improved due to additional training and collection of hard copy records. Time is spent collecting, entering, scanning, attaching, and collecting various data for operational and regulatory requirements. Action: No further action required for information only Results of the Infrastructure Review Individual project selection is based on a number of factors including condition (watermain break history), material, criticality, watermain size, presence of lead services, shallow mains, and other infrastructure needs (storm, sanitary, road). 21 73 City of Kitchener Water Distribution DWQMS Management Review 2020 reconstruction projects were largely completed as per the 2020 Engineering/Storm/Sanitary/Water Capital Forecast The Region replaces some Kitchener infrastructure as part of their projects (Kitchener funded). 2021 projects were finalized; however, it should be noted that there were a number of Regional projects moved out to future years in the Regional capital program. Meetings were held with Asset Management and Engineering staff at both the City and the Region to determine future project needs. Issue papers are brought forward as part of the budget process, additional funding requests related to maintenance and water-only capital projects. The majority of water- only projects are included as part of Regional roadwork to minimize disruptions to citizens and be cost effective. Action: No further action required for information only Summary of Maintenance Watermain cleaning - The watermain cleaning area is shown below. The pink area included both the leftover 2019 area as well as 2020 area, both of which were completed for a total of approximately 133km. The next map shows the proposed 2021 area in light green. The purpose of watermain cleaning is to remove iron and manganese build up in the watermains. The iron and manganese cause discolouration in the water. Although iron and manganese are naturally occurring and not health related, discoloured water causes a public perception of issues with the drinking water. Provincial health related regulations are anticipated for iron and manganese. 22 74 City of Kitchener Water Distribution DWQMS Management Review 23 75 City of Kitchener Water Distribution DWQMS Management Review Proposed 2021 Watermain Cleaning Area (light green) A valve turning/exercising program was completed for 1,110 valves the majority of valves were operated in the watermain cleaning area with additional valve operation in areas of reconstruction. Hydrant maintenance spring maintenance was completed on all hydrants and hydrants were dipped in the fall, as required. Hydrants are flushed to maintain chlorine residuals was completed in spring and fall. New development areas are flushed until the subdivision is built-up. There were 45 broken or failing water valves replaced. Leak detection survey 1/3 of city completed each year. Follow-up is completed on potential leaks. Approximately 300km of mains were surveyed resulting in the 24 76 City of Kitchener Water Distribution DWQMS Management Review identification of possible leaks: 2 possible watermain breaks one at Mill Park Drive (no leak found) and the second at Martinglen Cres and Primrose Path (leaking water valve was replaced). There were 31 possible hydrant leaks the majority of which were repaired by tightening the nuts of the hydrants Staff continue to inspect new connections and cut and caps for reconstruction and new development. Staff complete all new service tappings for development as well as witness old service abandonment. This work requires 48 hours to schedule and is driven by new development and watermain replacement work. Dechlorination procedures for hydrant flushing were developed and rolled- out to staff. Anodes are installed on existing watermains whenever they are exposed (e.g. watermain breaks, valve repairs, hydrant repairs). Pressure Reducing Valves (PRVs) were inspected. An auto flusher was installed on Morrison Road to maintain water quality until future pressure zone changes can be made. Chamber inspections/pump outs for chambers containing air relief valves approximately 130. Air reliefs are a potential risk to the system if they become submerged and there is a watermain break or incident in the distribution system. Five chambers have been identified for replacement in 2021 with boulevard configurations, eliminating the chamber. Staff continue to use the watermain break app for reporting breaks, which improves customer communication for breaks Rolled out the mobile valve operating checks New valve turning equipment allows for better valve exercising and less chance of breaking Changed hydraulic valves to switch automatically between guillotine and pump. The faster switching to pump is anticipated to decrease the number of Category 2 watermain due to faster excavation. Hydrant painting was not completed. Website was updated. Action: No further action required for information only Effectiveness of Maintenance The effectiveness of the maintenance program is determined by the following factors: Number of Adverse Water Quality Incidents Water loss/unaccounted for water Water quality complaints Number of watermain breaks 25 77 City of Kitchener Water Distribution DWQMS Management Review There were 42 AWQIs. Water loss/unaccounted for water was 9.1%. The number of quality complaints was at 142, 30% of which were related to discoloured water and 38% pressure (largely internal issues). The remainders included complaints relating to hard water (new residents are not always familiar with hard water), and general safety concerns. The watermain cleaning program has decreased the number of complaints. A map of discoloured water locations is included at the back of the report. It is anticipated that the Strange Street upgrades will decrease the volume of discoloured water complaints and reactive flushing. There were 62 watermain breaks in 2020, which is lower than the 5-year average of 79 breaks/year. Action: No further action required for information only Operational Plan Currency, Content and Updates A significant number of work instructions were reviewed/modified in anticipation of the various training programs The Operational Plan is updated annually Action: No further action required for information only Staff Suggestions Staff suggestions are included under the new Continual Improvement section of the report. Other Water Meter Replacement - 3750 aging water meters were replaced. There are 68,714 meters in the system with a backlog of approximately 13,700 meters to be replaced (replacement is targeted at 15 years for residential meters). Development growth is anticipated to continue with both new subdivision, site plans and redevelopment, which creates on-demand inspection requirements for final connections, tappings and cut and caps. Water Consumption Trends water consumption has increased in 2020 likely due to a hot summer and more customer use throughout COVID (e.g. gardens). 26 78 City of Kitchener Water Distribution DWQMS Management Review Locates - Kitchener Utilities and their Locate Service Provider physically locate gas and water infrastructure for contractors prior to construction and excavation work. Approximately 14,403 locates were completed in 2020, which is comparable to 2019 levels. Locate volumes are driven by customer requests and construction. Approval for two additional locating FTEs was provided in 2020. Action: No further action required for information only 27 79 City of Kitchener Water Distribution DWQMS Management Review Appendix Water Distribution System Map 28 7: REPORT TO: Community & Infrastructure Services DATE OF MEETING: March 8, 2021 SUBMITTED BY: St. Louis, Greg, Director, Gas & Water Utilities, 519-741-2600 ext.4538 PREPARED BY: Mick, Angela, Manager, Quality Management and Water Programs, 519-741-2600 ext. 4408 WARD(S) INVOLVED: All DATE OF REPORT: January 29, 2021 REPORT NO.: INS-2021-1 SUBJECT: Summary Water Report - 2020 RECOMMENDATION: THAT the 2020 City of Kitchener Summary Drinking Water Report be received for information as required by O.Reg. 170/03 Schedule 22 of the Safe Drinking Water Act, AND FURTHER THAT the City of Kitchener provide a copy of the Summary Drinking Water report to the Township of Woolwich and the City of Waterloo as required by Schedule 22 of O.Reg. 170/03. REPORT HIGHLIGHTS: The key finding of this report is that the City of Kitchener is in compliance with regulatory water sampling requirements for the reporting period of January 1, 2020 to December 31, 2020. The strategic plan alignment is through the delivery of core services. There are no financial implications of this report BACKGROUND: As outlined in Schedule 22 of the Drinking Water Systems Regulation (O.Reg.170/03) of the Safe Drinking Water Act, 2002, a summary report is to be prepared and given to the members of the municipal council. The following information is required to be included in this report: (a) list the requireme that the system failed to meet at any time during the period covered by the report and specify the duration of the failures; and (b) for each failure referred to in (a), describe the measures that were taken to correct the failure. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 81 The report must also include a summary of the quantities and flow rates of the water supplied during the period covered by the report. REPORT: The following matters are reported to Council in accordance with the requirements of the Safe Drinking Water Act, for the period from January 1 to December 31, 2020: The Kitchener Distribution System is part of an Integrated Urban System, meaning the Regional Municipality of Waterloo is responsible for water treatment and the development and operation of a trunk water network to distribute treated water to Kitchener, Cambridge, Waterloo, Woolwich and Wilmot. The Region provides annual summaries for each supply and the information is available on their website with a link from the Kitchener Utilities website. Reports from the connected systems have been or will be received. A portion of Kitchener (River Ridge area) is supplied by the City of Waterloo. Kitchener supplies water to a small section of Waterloo (Ira Needles area) and water travels through the Kitchener distribution system to Breslau. The City of The Ministry of Environment, Conservation and Parks (MECP) completed an unannounced annual inspection on July 30, 2020 which covered January 1, 2020 to June 30, 2020. There were no non-compliances found. There were 4,418 chlorine residual samples taken and 2,253 bacteriological samples taken within the distribution system. Of these, there were 42 Adverse Table 1) and all resamples were clear. An AWQI does not necessarily mean that the water is a risk to the customer. It means that a potential problem has been identified and corrective actions must be taken to resolve the problem. City staff work with ministry staff and the local public health unit to resolve the issue, which generally includes resampling. Of the low chlorine AWQIs (13 total) o Eight were in areas of new subdivisions with no houses yet built. Along with dead end water mains, KU proactively flushes areas with new water mains until there are homes built and water is being used. o Dead end watermain and new development flushing is a proactive approach to increase the levels of chlorine in the distribution system. The water is initially disinfected (primary disinfection) at the treatment plant and sufficient chlorine is added to protect the water from microbiological contamination as it travels through the pipes in the distribution system (secondary disinfection). Low chlorine does not pose a threat to human health; to have an impact to human health, there must be microbiological contamination and no, or extremely low, chlorine. Of the total coliform AWQIs (22 total) o 21 were at temporary sampling locations. o Temporary watermains are particularly sensitive as they are above ground systems influenced by the water heating up in warmer temperatures. This may increase the potential for bacteriological growth. Warmer weather seems to increase the incidences of Total Coliform. The additional challenge 82 with temporary watermains is the sample port is located outside and subject to unsanitary conditions. Many contractors remove the sampling ports when not in use because they are subject to vandalism/theft. These ports need to be maintained in a sanitary condition between uses. The general nature of received are more reflective of what is on the sampling tap, rather than what is in the water. Every positive result is reportable and resampling must occur in accordance with regulations. When the resamples are clear, it is an indication that the issue was with the sampling port, not in the water. Additional communications efforts to contractors regarding the importance of maintain the sampling ports in a sanitary manner will be made over the 2021 construction season. o The presence of total coliform on a test does not necessarily mean the water is unsafe to drink. Coliform bacteria can be found in many different environments. There are several different strains of coliform bacteria. Most are harmless and do not cause illness. Coliform bacteria are used as an -causing organisms, and their detection would prompt further investigation and/or corrective action. It is different than E.coli, which is a bacteria only associated with human or animal faecal matter. o When total coliform is found, a resample is done using a different technique, which provides a number of total coliforms to analyze in consultation with Public Health and the MECP. Based on a risk assessment of a number of factors including the coliform count, chlorine residuals, and upstream/downstream coliform counts, the requirement for a boil water advisory is determined. Six self imposed boil watery advisory were implemented four due to potential sewer contamination as a result of private side water service damage, one due to potential contamination from sewer damage during a watermain break and one at a temporary main. Two high sodium AWQIs were reported, both at the same location. Correction actions, other than reporting, are not required. Sodium is a common element in the natural environment and is often found in drinking water. It can occur naturally or be the result of nearby road salt applications. Sodium in drinking water is not a health concern for most people but may be an issue for someone with hypertension, congestive heart failure or on a sodium-reduced diet. Those on sodium restricted diet should consult their physician. Public Health has an information document regarding sodium in drinking water. ping station was offline starting in fall 2019 for installation of a manganese treatment system, which is anticipated to decrease discoloured water issues in the surrounding area. The station upgrades should be complete by 2022. A summary of the quantities of the water supplied by the Regional Municipality of Waterloo during the period covered by the report is noted on the attached Table 2. Water volumes increased in 2020 likely due to a combination of hot weather and more customer use throughout COVID (e.g. gardens). 83 Table 1 Adverse Water Quality Incident Summary January 1 to December 31, 2020 # Adverse AWQI Date AWQI # Site Name Site Results/Notes Type(verbal)Location 1 Self imposed March 6 149713 Hearth Cres & 45 Units Potential sewage BWA Hahn Place contamination Samples were clear BWA from March 6- 8 2 Self imposed March 18 149762 7 Pipers Green 1 Unit Water serviced BWA Crt damaged by contractor potential sewage contamination Samples were clear BWA from March 18-21 3 Low chlorine April 17 149884 Hydrant 10864 513 Free=0.01mg/L, Beckview Total=0.07mg/L Cres New development 4 High sodium May 8 149957 KID 116 19 Forest Sodium=130mg/L Creek Dr 5 Low chlorine May 11 149961 Hydrant 11185 Otterbein & Free=0.03mg/L Lackner Total=0.03mg/L New development 6 High sodium May 12 149969 KID 116 19 Forest Sodium = 141mg/L. Creek Dr Resample 7 Total coliform May 26 150049 Mill St 509 Mill Total coliform Temporary main present, resample was clear 8 Low chlorine June 1 150093 64 Hearth 64 Hearth Free=0.03mg/L, Total=0.16mg/L 9 Total coliform June 9 150190 Mill St 509 Mill Total coliform Temporary main present, resample was clear 10 Low chlorine June 11 150217 Hydrant 11185 Otterbein & Free=0.03mg/L, Lackner Total = 0.03mg/L New development 11 Low chlorine June 12 150236 Hydrant 10123 Tarter and Free=0.01mg/L Beckview Total=0.05mg/L New development 12 Low chlorine June 15 150254 Hydrant 1432 479 Free=0.03 Lancaster St Total=0.26mg/L 13 Total coliform July 8 150554 Coral Cres SP1 -42 Total coliform Temporary main Coral present 14 Total coliform July 9 150593 Coral Cres SP1-42 Total coliform = 11 Temporary main Coral resample 15 Total coliform July 10 150608 Coral Cres SP1 42 Total coliform =5 Temporary main Coral resample 16 Total coliform July 11 150614 Coral Cres SP1 42 Total coliform =9 Self imposed Temporary main Coral Resample BWA BWA July 11 July 15 17 Total coliform July 12 150620 Coral Cres SP1 - 42 Total coliform = 3 Temporary main Coral Resamples were clear BWA July 11-July 15 84 Table 1 Adverse Water Quality Incident Summary January 1 to December 31, 2020 # Adverse AWQI Date AWQI # Site Name Site Results/Notes Type(verbal)Location 18 Low chlorine July 10 150599 Hydrant 10864 513 Free=0.03mglL, Beckview Total=0.07mg/L Cres New development 19 Low chlorine July 13 150623 Hydrant 11176 945 Free=0.0mg/L Dunnigan Crt Total=0.01mg/L New development 20 Total coliform July 15 150678 Hydrant 1903 296 Victoria Total coliform ST S present Watermain break resample was clear 21 Self Imposed July 15 150682 131 Brookside 1 service Water service BWA Cres damaged during sewer work. Possible contamination Samples were clear BWA July 15- July 18 22 Total coliform July 16 150761 Hebel Place 2A-A 15 Total coliform Temporary Hebel present watermain Resamples were clear 23 Total coliform July 22 150853 Ephraim 1-03 616 Total coliform Temporary Frederick St present watermain Resamples were clear 24 Low chlorine July 23 150912 108 Hearst Cres 108 Hearst Free=0.01mg/L Cres Total =0.02mg/L 25 Total coliform July 30 151023 Florence 130 Florence Total coliform Temporary present watermain Resamples were clear 26 Total coliform Aug 11 151312 Perth Rd 75 Perth Total coliform Temporary present watermain Resamples were clear 27 Total coliform Aug 11 151331 Perth Rd 32 Perth Total coliform Temporary present watermain Resamples were clear 28 Low chlorine Aug 12 151340 Hydrant 8465 280 Free = 0.02mg/L Tallgrass Total = 0.03mg/L Cres New development 29 Total coliform Aug 25 151549 Perth Rd 32 Perth Total coliform present Temporary present watermain Resamples were clear 30 Total coliform Aug 28 151638 Hebel Pl 2A-2 15 Total coliform present Temporary Hebel Pl present watermain 31 Total coliform Aug 28 151643 Hebel Pl 2A-3 72 Total coliform present Temporary Hebel present watermain 85 Table 1 Adverse Water Quality Incident Summary January 1 to December 31, 2020 # Adverse AWQI Date AWQI # Site Name Site Results/Notes Type(verbal)Location 32 Low chlorine Sept 14 152017 KID 78 660 Belmont Free=0.01mg/L Ave W Total=0.03mg/L 33 Self-Imposed Sept 19 152120 40 Sheldon Ave 1 unit Water serviced BWA N damaged by contractor potential sewage contamination Samples were clear BWA from Sept 19- Sept 23 34 Self-Imposed Sept 24 152214 82 Heiman St 1 unit Water serviced BWA damaged by contractor potential sewage contamination Samples were clear BWA from Sept 24- Sept 26 35 Total coliform Sept 29 152314 Heiman St SP-2B 209 Total coliform present Temporary Heiman St present watermain 36 Total coliform Oct 8 152503 Huber St SP1-02 159 Total coliform present Temporary Huber St present watermain 37 Total coliform Oct 8 152508 Edwin St SP3 96 Total coliform present Temporary Edwin present watermain 38 Total coliform Oct 9 152524 Huber St SP1-03 159 Total coliform present Temporary Huber St present - 6 watermain 39 Total coliform Oct 9 152525 Huber St SP1-02 160 Total coliform present Temporary Huber St present - 1 watermain 40 Total coliform Oct 20 152642 Stirling Ave S SP-3 659 Total coliform present Temporary Stirling Ave present watermain S 41 Low Chlorine Nov 5 152855 Hydrant 10964 Weber and Total =0.1mg/L Louisa Free=0.04mg/L Combined=0.06mg/L Re-commissioning Regional Weber St Watermain 42 Low chlorine Nov 16 152980 Hydrant 11185 Otterbein Total=0.05mg/L and Lackner Free=0.04mg/L Combined=0.01mg/L New Development 86 STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: None. COMMUNITY ENGAGEMENT: INFORM the council / committee meeting. Water quality information is posted on the Kitchener Utilities PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter; however the summary reports are provided on an annual basis with the last report being INS-20-003. APPROVED BY: Denise McGoldrick, General Manager, Infrastructure Services 87 Community & Infrastructure Services Committee REPORT TO: DATE OF MEETING: 3/8/2021 SUBMITTED BY: Barry Cronkite, Director, Transportation Services PREPARED BY: Steven Ryder, Traffic Planning Analyst, Transportation Services WARD(S) INVOLVED: Ward 2 Ward 3 Ward 4 DATE OF REPORT: 2/18/2021 REPORT NO.: DSD-2021-4 SUBJECT: 2019 Traffic Calming Reviews Implementation Approval RECOMMENDATION: That on Holborn Drive a segment of sidewalk be constructed at Holborn Court to improve the pedestrian connection between the court and the bus stop; and That on Holborn Drive a narrowing be installed midblock between Holborn Court and Old Chicopee Drive; and That on Holborn Drive a speed hump be installed on the northern leg at the intersection with Carnaby Crescent adjacent Eby Park; and That on Holborn Drive a speed cushion be installed midblock between the northernmost intersection with Carnaby Crescent and Coventry Drive; and That on Robert Ferrie Drive a raised crosswalk be installed at the Tilt Drive trail; and That on Robert Ferrie Drive an intersection narrowing be installed at the intersection with Bridleridge Street; and That on Robert Ferrie Drive a speed cushion be installed between Bridleridge Street and Doon South Drive; and That on Deer Ridge Drive a narrowing be installed midblock between Lantern Street and Fall Harvest Drive; and *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 88 That on Deer Ridge Drive speed cushions be installed midblock between Terrace Wood Drive and Deer Ridge Drive, and between Winifred Street and Master Court; and That the Deer Ridge Drive neighbourhood speed limit be reduced to 40 km/h; and further, That the Uniform Traffic By-law be amended accordingly. REPORT HIGHLIGHTS: The purpose of this report is to seek Council approval for the implementation of the proposed traffic calming plans for Deer Ridge Drive, Holborn Drive and Robert Ferrie Drive. These were approved for review in 2019. This report also looks to establish a Deer Ridge neighbourhood speed limit of 40 km/h. The key finding of this report is that the proposed traffic calming plans are supported by affected residents. The proposed traffic calming measures will help reduce automobile speeds and increase safety for all users of these streets. The financial implications are approximately $71,000 which will be taken from the Transportation Services Traffic Calming capital account. Annual operational expenses are not anticipated given the measures recommended. Community engagement included notification via mailouts and temporary road signage for two (2) Public Information Centres (PICs) held for each traffic calming review. It also included informational packages provided at the PICs and online via the Ci This report supports People-friendly Transportation. BACKGROUND: Traffic volume and speeding are safety related issues frequently raised by residents of affected neighbourhoods in the City of Kitchener. In response to these issues Council reviewed, updated Traffic Calming Policy in 2014 and established an annual budget to address traffic management issues in residential neighbourhoods. The traffic calming policy outlines a number of evaluation criteria that provide a fair and consistent review of streets and communities, while defining and prioritizing the individual streets and/or communities that are most in need of traffic calming from a traffic safety perspective. In February 2019, Council received report DSD-19-- 2019in which staff recommended that traffic calming reviews be conducted for Holborn Drive, Westforest Trail, and Kenora Drive. Upon discussion and deliberation, Council approved the traffic calming review for Holborn Drive. In lieu of Westforest Trail and Kenora Drive, Council approved traffic calming reviews for Deer Ridge Drive and Robert Ferrie Drive. REPORT: 89 Holborn Drive In April 2019, Transportation Services conducted a survey regardingthe initiation of atraffic calming review for Holborn Drive. This survey did not meet the minimum required participation threshold for responses; however, the responses received were positive, with 78.4% of respondents in favour of the review. As a result, staff proceeded with a Public Information Centre (PIC), in May 2019. The intent of this PIC was to discuss the traffic calming review process, the current traffic conditions of the roadway, and potential traffic calming measures. A second PIC was held in January 2020 to share a preliminary preferred design with the neighbourhood. The preliminary preferred design included a roadway narrowing between Holborn Court and Old Chicopee Drive, a speed hump at the intersection with Carnaby Crescent adjacent to Eby Park, and a roadway narrowing between the northernmost intersection with Carnaby Crescent and Coventry Drive. The intent of the second PIC was to review resident feedback, present the preliminary preferred design option, and answer any questions and comments raised by residents. The final proposed traffic calming plan was refined based on resident feedback after the second PIC. The roadway narrowing between the northernmost intersection with Carnaby Crescent and Coventry Drive was replaced with a speed cushion. Affected agencies were also notified and asked to provide feedback on the proposed traffic calming plan. Kitchener Fire expressed no concerns regarding the proposed traffic calming plan, while Grand River Transit expressed some concern that the 6.0 metre roadway narrowing could cause mirror clipping incidents if a transit bus were to traverse the roadway narrowing while a large vehicle is oncoming. Transportation Staff have recommended that operators treat the narrowing as when required. The total length of the roadway narrowing is 15 metres and therefore transit delays due to oncoming traffic should be short and infrequent. In February 2020, Transportation Services staff mailed a final survey to all affected area residents along Holborn Drive, and directly affected homes in the surrounding neighbourhood. The intent of the survey was to determine if there is sufficient support for the implementation of the recommended traffic calming measures. As per the City of Kitchener Traffic Calming policy, a minimum of 50% of directly affected residents must respond to the survey and 60% of the respondents must support the recommended plan for staff to recommend installation of the proposed measures. There was a total of 647 properties surveyed within the boundaries of the study area. The results of this survey are as follows: Although the minimum participation rate was not achieved, there is strong support to implement the proposed traffic calming plan amongst those who are directly affected. Based on the indicated support, Transportation Services recommends that the proposed traffic calming plan be implemented. The recommended changes will ultimately create a safer environment for road and trail users; however, it will result in the loss of approximately 10 on-street parking spaces in the immediate vicinity of the traffic calming measures. 8: Robert Ferrie Drive In April 2019, Transportation Services conducted a survey regarding the initiation of a traffic calming review for Robert Ferrie Drive. This survey met the minimum required participation threshold for responses, As a result, staff proceeded with a Public Information Centre (PIC), held in June 2019. The intent of this PIC was to discuss the traffic calming review process, the current traffic conditions of the roadway, and potential traffic calming measures. A second PIC was held in November to share a preliminary preferred design with the neighbourhood. The preliminary preferred design included a raised crosswalk at the Tilt Drive Trail, an intersection narrowing at the intersection with Bridleridge Street, and a speed cushion between Bridleridge Street and Doon South Drive. The intent of the second PIC was to review resident feedback, present the preliminary preferred design option, and answer any questions and comments raised by residents. The preliminary preferred design has been refined into the final proposed plan without major changes. Affected agencies were contacted and Grand River Transit and Kitchener Fire expressed no concerns regarding the proposed traffic calming plan. In January 2020, Transportation Services staff mailed a final survey to all affected area residents along Robert Ferrie Drive. The intent of the survey was to determine if there is sufficient support for the implementation of the recommended traffic calming measures. As per the City of Kitchener Traffic Calming policy, a minimum of 50% of directly affected residents must respond to the survey and 60% of the respondents must support the recommended plan for staff to recommend installation of the proposed measures. There was a total of 100 properties surveyed within the boundaries of the study area. The results of this survey are as follows: Although the minimum participation rate was not achieved, there is strong support to implement the proposed traffic calming plan amongst those who are directly affected. Based on the indicated support, Transportation Services recommends that the proposed traffic calming plan be implemented. The recommended changes will ultimately create a safer environment for road and trail users; however, it will result in the loss of approximately three (3) on-street parking spaces in the immediate vicinity of the traffic calming measures. Deer Ridge Drive In April 2019, Transportation Services conducted a survey regarding the initiation of a traffic calming review for Deer Ridge Drive. This survey met the minimum required participation threshold. As a result of the responses, staff proceeded with a Public Information Centre (PIC), held in June 2019. A second PIC was held in December 2019. The preliminary preferred design included four (4) roadway narrowings, three (3) speed cushions and pedestrian improvements at the intersection of Deer Ridge Drive and Fall Harvest Drive, where there is an existing all-way stop. 91 Staff received significant resident feedback regarding the preliminary preferred design after the second PIC regarding an additional traffic calming measure. The preliminary preferred plan was modified to include an additional speed cushion, which resulted in the plan including four (4) roadway narrowings, four (4) speed cushions and pedestrian improvements at the intersection of Deer Ridge Drive and Fall Harvest Drive, where there is an existing all-way stop. Affected agencies were contacted, and Kitchener Fire supported the proposed modified traffic calming plan. Additionally, Deer Ridge Drive is not serviced by Grand River Transit and therefore GRT has no concerns. In February 2020, Transportation Services staff mailed a final survey to all affected area residents along Deer Ridge Drive, and directly affected homes in the surrounding neighbourhood. There was a total of 720 properties surveyed within the boundaries of the study area. The results of this survey are as follows: Although minimum participation thresholds were not achieved, there is overall majority support (54%) to implement the proposed traffic calming plan, with distinct levels of support for the proposed plan in different areas of the neighbourhood. Support for, or against, is clearly defined based on geographic location within the neighbourhood. In the Figure 1 below, the neighbourhood can be broken down into three (3) distinct areas of support for the proposed traffic calming plan. Figure 1 Given the distinct levels of support based on location, the proposed traffic calming plan been amended further. A modified and scaled back traffic calming plan is being recommended to reflect voting support within the neighbourhood. The modified traffic calming plan will include traffic 92 calming measures in the areas with majority support, while removing traffic calming measures in the areas with less support. Overall, this results in a total of three (3) traffic calming measures in the plan, versus eight (8) traffic calming measures. The three (3) measures will be installed where there is both majority resident support and the highest traffic speeds. The modified traffic calming plan is as follows: Speed cushion between Winifred Street and Master Court. Midblock roadway narrowing between Lantern Street and Fall Harvest Drive. Speed cushion between Deer Ridge Drive and Terrace Wood Drive. In addition to the three (3) traffic calming measures, there will be pedestrian improvements at the intersection of Deer Ridge Drive and Fall Harvest Drive. These improvements include additional sidewalk connections and curb cuts to facilitate pedestrians crossing at the all-way stop. Based on the indicated support, and the excessive speeds demonstrated through empirical data collection, Transportation Services recommends that the modified proposed traffic calming plan be implemented. The recommended changes will ultimately create a safer environment for drivers and pedestrians in the neighbourhood and will not impact emergency response times. The modified proposed traffic calming plan focuses on areas with resident support for traffic calming and with the highest speeds. The changes will result in the loss of approximately nine (9) on street-parking spaces in the immediate vicinity of the proposed traffic calming measures. Deer Ridge Drive 40km/h Neighbourhood Speed Limit In addition to the modified proposed traffic calming plan for Deer Ridge Drive mentioned above, Transportation Services staff are also proposing to reduce the speed limit of the roadways within the Deer Ridge neighbourhood to 40 km/h. Currently, Deer Ridge Drive has a speed limit of 40 km/h as identified in the Uniform Traffic By-law 2019-113. The intent of this change is to ensure that there is a consistent speed limit within the neighbourhood as a whole, rather than a lower speed limit (40 km/h) on the collector roadway, and higher speed limit (50 km/h) on the local roadways that connect to Deer Ridge Drive. The proposed implementation of a neighbourhood speed limit in the Deer Ridge area will be similar to that of the three (3) neighbourhoods that were a part of the Neighbourhood Speed Limit Pilot, which was approved by Council in August 2019. This recommendation will utilize a gateway signage approach, where area speed limit signs are posted at the entry and exit points of the Deer Ridge neighbourhood, eliminating the need to add new signage to each roadway within the designated area. Gateway signs will be installed on Deer Ridge Drive at King Street East and on Pioneer Ridge Drive and Fall Harvest Drive. STRATEGIC PLAN ALIGNMENT: This report supports People-friendly Transportation. FINANCIAL IMPLICATIONS: Capital Budget The total estimated cost for implementing each traffic calming plan is approximately $71,000. This includes an estimate of $25,000 for Holborn Drive, $24,000 for Robert Ferrie Drive and $22,000 for Deer Ridge Drive. The funds will be taken from the Transportation Services Traffic Calming capital budget account. Operating Budget The recommendation has no impact on the Operating Budget. 93 COMMUNITY ENGAGEMENT: INFORM Directly affected residents of the three (3) traffic calming reviews have received information regarding this review since April 2019. Notification of both Public Information Centres was provided through mail out and temporary road signage. Information packages were distributed at both PICs which highlighted key topics discussed and included questionnaires for feedback. Presentation materials, including the information packages, were made available on the City of CONSULT The three (3) traffic calming reviews began with initiation surveys in April 2019. Two (2) Public Information Centres were held for each review to gain input at key stages of the traffic calming review process, including feedback on the proposed preferred solution. Transportation Services staff mailed final surveys to all affected residents along the reviewed streets and the surrounding neighbourhood to measure support for the preferred plan. PREVIOUS REPORTS/AUTHORITIES: DSD-19-044 Traffic Calming Priority Roadways 2019 APPROVED BY: Justin Readman, General Manager, Development Services Department ATTACHMENTS: Attachment A Holborn Drive Proposed Traffic Calming Plan Attachment B Robert Ferrie Drive Proposed Traffic Calming Plan Attachment C Deer Ridge Drive Proposed Traffic Calming Plan Attachment D Proposed Rates of Speed By-law Amendments APPROVED BY: Must be the CAO or a General Manager ATTACHMENTS: 1. Attachment A: Holborn Drive - Proposed Traffic Calming Plan 2. Attachment B: Robert Ferrie Drive - Proposed Traffic Calming Plan 3. Attachment C: Deer Ridge Drive - Proposed Traffic Calming Plan 4. Attachment D: Proposed Rates of Speed By-law Amendments 94 Attachment A: Holborn Drive Proposed Traffic Calming Plan Holborn Drive River Road East to Shaftsbury Drive 1. Segment of sidewalk at Holborn Court to improve the pedestrian connection between the court and the bus stop 2. Narrowing between Holborn Court and Old Chicopee Drive 3. Speed hump on the northern leg at the intersection with Carnaby Crescent adjacent Eby Park 4. Speed cushion between the northernmost intersection with Carnaby Crescent and Coventry Drive 95 Attachment B: Robert Ferrie Drive Proposed Traffic Calming Plan Robert Ferrie Drive South Creek Drive / Evens Pond Crescent to Doon South Drive 1. Raised crosswalk at the Tilt Drive trail 2. Intersection narrowing at the intersection with Bridleridge Street 3. Speed cushion between Bridleridge Street and Doon South Drive *Note: The proposed all-way stop at Robert Ferrie Drive and Forest Creek Drive was studied by Transportation Staff and is warranted. A separate staff report (DSD-20-058) for this all-way-stop control was presented to the Community Services and Infrastructure Committee and Council in April 2020 and was approved. Installation was completed shortly after approval. 96 Attachment C: Deer Ridge Drive Proposed Traffic Calming Plan Deer Ridge Drive King Street East to terminus at Deer Ridge Drive 1. Speed cushion between Winifred Street and Master Court 2. Midblock roadway narrowing between Lantern Street and Fall Harvest Drive 3. Speed cushion between Deer Ridge Drive and Terrace Wood Drive 4. Pedestrian improvements at the intersection of Deer Ridge Drive and Fall Harvest Drive 97 Attachment D: Proposed Rates of Speed By-law Amendments Schedule 19: Rates of Speed HIGHWAY FROM TO MAXIMUM SPEED Baden Court Wagon Street End 40 km/h Black Maple Pioneer Tower Road Black Maple Court 40 km/h Crescent Black Maple Court Pioneer Tower Road End 40 km/h Candle Crescent Deer Ridge Drive Deer Ridge Drive 40 km/h Deer Ridge Crescent Deer Ridge Drive Pioneer Tower 40 km/h Crescent Deer Ridge Court Deer Ridge Crescent End 40 km/h Fall Harvest Court Fall Harvest Place End 40 km/h Fall Harvest Drive Deer Ridge Drive Pioneer Ridge Drive/ 40 km/h Fall Harvest Place Fall Harvest Place Pioneer Ridge Drive/ End 40 km/h Fall Harvest Place Grand Hill Drive Deer Ridge Drive Grand Hill Drive 40 km/h Joseph Schoerg Joseph Schoerg Jacob Gingrich Drive 40 km/h Crescent Crescent Joseph Schoerg Deer Ridge Drive Longview Crescent 40 km/h Crescent 98 Joseph Schoerg Joseph Schoerg End 40 km/h Place Crescent Joseph Schoerg Langton Drive Jacob Gingrich Drive 40 km/h Crescent Lantern Drive Deer Ridge Drive Winifred Street 40 km/h Longview Crescent Deer Ridge Drive Joseph Schoerg 40 km/h Crescent Master Court Deer Ridge Drive Deer Ridge Drive 40 km/h Pennsylvania Deer Ridge Drive Deer Ridge Drive 40 km/h Crescent Pioneer Tower Deer Ridge Drive Pioneer Tower Road 40 km/h Crescent Pioneer Tower Road Deer Ridge Drive End 40 km/h Riverstone Court Deer Ridge Drive End 40 km/h Spring Mist Drive Deer Ridge Drive Fall Harvest Drive 40 km/h Terrace Wood Deer Ridge Drive Deer Ridge Drive 40 km/h Crescent Terrace Wood Drive Deer Ridge Drive Terrace Wood 40 km/h Crescent The Crestway Grand Hill Drive End 40 km/h The Kirksway Grand Hill Drive End 40 km/h Wagon Street Deer Ridge Drive Grand Hill Drive 40 km/h 99 Winifred Street Deer Ridge Drive Lantern Drive 40 km/h 9: Finance & Corporate Services Committee REPORT TO: DATE OF MEETING: March 8, 2021 SUBMITTED BY: Christine Tarling, Director, Legislated Services & City Clerk, 519- 741-2200 ext. 7809 Helen Fylactou, Manager, Licensing, 519-741-2200 ext. 7854 PREPARED BY: WARD(S) INVOLVED: ALL DATE OF REPORT: February 19, 2021 REPORT NO.: COR-2021-12 SUBJECT: Appointment of Tribunal Members - Lodging House RECOMMENDATION: That Councillors 1.________________, 2._______________, and 3._______________be appointed as the members of the Licensing Tribunal for a term ending November 14, 2022. REPORT HIGHLIGHTS: This report supports the delivery of core services. BACKGROUND: Chapter 553 (Lodging Houses) of the City of Kitchener Municipal Code governs the licensing and renewal of lodging houses. As part of the renewal process, staff solicit comments on the operation and impact of the lodging house from the community. Based on comments received in 2019 and 2020 for the lodging house at 249 Duke Street East (the Lodging House), conditions were placed on the Lodging House. Comments continue to be received in 2021 for the Lodging House. As part of the 2020 review and comment submission, the Manager of Licensing noted the same concerns were raised and that conditions have not been met. REPORT: The owner of the Lodging House (the Applicant) was advised on February 22, 2021 by the Manager of Licensing Services that steps were being taken to request that the licence be suspended or revoked because of outstanding issues which have not been addressed. Staff is requesting the appointment of 3 councillors as members for the Licensing Tribunal for the hearing for the Lodging House and for the remainder of 2021. The hearing will take place prior to the summer recess. In all likelihood, the hearing will take place in the *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. :1 morning, but members of the Licensing Tribunal should be scheduled to attend for the entire workday. The Licensing Tribunal, under the authority of the Municipal Act, 2001, may recommend to Council whether, with respect to the Lodging House licence: the applicant be granted the licence; or, granted the licence with conditions; or, suspend the licence; or, deny the licence. Notice of the location and time will be sent to the appointed members as well as to the applicant. In general, requests for Licensing Tribunal hearings are infrequent. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: The 2021 fee for a Lodging House Renewal is $892.00. There is no fee for a Licensing Tribunal hearing. COMMUNITY ENGAGEMENT: Hearing will be sent to the applicant at least 20 days in advance of the hearing. INFORM of the council/committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Victoria Raab, General Manager, Corporate Services Department