HomeMy WebLinkAboutFIN-2021-6 - 2021 Donations to City-Related OrganizationsStaff Report
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REPORT TO: Community & Infrastructure Services Committee
DATE OF MEETING: March 8, 2021
SUBMITTED BY: Jonathan Lautenbach, Chief Financial Officer, 519741-2200
ext. 7334
PREPARED BY: Brenda Johnson, Director Accounting, 519-741-2200 ext.
7647
WARD(S) All Wards
INVOLVED:
DATE OF REPORT: February 25, 2021
REPORT NO.: FIN -2021-6
SUBJECT: 2021 Donations to City -Related Organizations
RECOMMENDATION:
That for the fiscal year 2021, donations received by the City of Kitchener on behalf of
City -related organizations, namely Minor Sports Groups, Neighbourhood Associations,
KW Golf Committee, KW Chamber of Commerce Physicians Recruitment and Advocacy
Group, and Tier 1 and Tier 2 grant recipients, be redistributed to those organizations as
intended by the donor.
REPORT HIGHLIGHTS:
• This is an annual requirement in order for the City to issue donation receipts
• Council approval allows donations to be re -directed to City -related organizations
• In 2020, there were 197 donations received with 81 % redirected to City -related
organizations.
BACKGROUND:
The City of Kitchener is authorized as a qualified donee under the Income Tax Act to issue
official tax receipts when a donation that legally qualifies as a gift is made to a municipality.
REPORT:
The Canada Revenue Agency requires that for donations to be eligible for income tax
receipts, all funds must be made payable directly to the City of Kitchener and that funds re-
distributed to City -related organizations must be approved by Council on an annual basis.
STRATEGIC PLAN ALIGNMENT:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The City issued 197 donation receipts in 2020 with donations totalling $134,646. Of these,
19 per cent were made to the City in general and 81 per cent of donations were re -directed
to City -related organizations as requested by the donor. The cost to process receipts is
minimal and includes postage, paper and staff processing time.
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer