HomeMy WebLinkAboutFIN-2021-9 - T20-082 Building Envelope Repairs - 91 Moore Ave.
Staff Report
FIN-Procurement www.kitchener.ca
City Council
REPORT TO:
DATE OF MEETING: February 22, 2021
SUBMITTED BY: Ryan Scott, Manager of Procurement 519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Associate Procurement Specialist, 519-741-
2200 ext. 7217
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: February 18, 2021
REPORT NO.: FIN-2021-9
SUBJECT: T20-082 Building Envelope Repairs – 91 Moore Ave.
RECOMMENDATION:
That Tender T20-082 Building Envelope Repairs – 91 Moore Ave. be awarded to PM
Contracting Ltd., Kitchener, Ontario, at their tendered price of $949,000.00, including
cash allowance of $22,000.00, plus H.S.T. of $123,370.00, for a total of $1,072,370.00.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per
Purchasing By-law 2017-106.
There were twenty-three (23) tenders received for this procurement.
This report supports the delivery of core services.
BACKGROUND:
The City acquired 91 Moore Avenue in December of 2018 from the Waterloo Catholic District
School Board. The building is currently leased to Extend a Family Waterloo.
Extensive building envelope repairs are needed including brick and cladding work and the
replacement of doors and windows, which are original to the building. The exterior envelope
will be finished with an insulated cladding system which will improve the building’s appearance
and significantly increase its energy performance.
The roof is approximately 20 years old and is at the end of its service life. The roof
components will integrate with the cladding system and other building envelope components,
requiring it to be done concurrently.
Once the exterior work has been completed, interior improvements will be made to the building
to accommodate its eventual use for indoor memorial niche spaces for cremated remains.
Alongside this use, it is anticipated that quiet areas for reflection will be developed and some
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
ancillary office space to support the cemeteries business will eventually be located in this
building.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by fifty-one (51) interested parties and by the closing date of Monday, February 8,
2021, twenty-three (23) tenders had been received.
The following tenders were received:
Bid Price
Riviera Restoration Services Limited Mississauga ON $902,768.30
CityView Construction Vaughn ON $1,033,584.73
PM Contracting Ltd. Kitchener ON $1,072,370.00 *
MJK Construction Inc. Mississauga ON $1,107,062.13
Adems Restoration Richmond Hill ON $1,117,570.00
TMR Restoration and Construction Inc. Binbrook ON $1,125,819.00
Sabcon Inc. Oakville ON $1,139,605.00
Massive Devcon Corp Mississauga ON $1,144,456.96
Dakon Construction Ltd. Waterloo ON $1,153,391.00
Paulsan Construction Inc Brantford ON $1,275,802.77
Drier Construction Group Inc. New Dundee ON $1,318,818.48
Complete Building Systems Inc Kitchener ON $1,362,242.12
Renokrew Toronto ON $1,364,199.28
Associated Building Restoration Ltd. Toronto ON $1,392,160.00
Cambria Design Build Ltd. Newmarket ON $1,422,668.87
Brook Restoration Ltd. Toronto ON $1,422,757.01
STM Construction Ltd. Brantford ON $1,454,957.49
United Building Restoration Ltd. Toronto ON $1,621,217.78
Colonial Building Restoration Scarborough ON $1,631,720.00
K.I.B Building Restoration Inc Mississauga ON $1,815,434.27
BDA Inc. Etobicoke ON $1,874,054.15
SST Group Of Construction
Companies Limited Toronto ON $1,877,410.25
New City Contracting Ltd. Vancouver BC $2,054,604.42
Riviera Restoration Services Limited failed to comply with the requirements of the tender and
their bid was deemed non-compliant.
CityView Construction failed to comply with the requirements of the tender and their bid was
deemed non-compliant.
The tenders was reviewed by J. Cietwierkowski, IRC Building Sciences Group, and M.
Hensen, IRC Building Sciences Group, the City’s consultants for the project and J.
Edmondson, Manager, Facilities Management, and A. TenBruggencate, Facilities
Management, who concur with the above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports Environmental Leadership.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
tender is included within the approved capital budget. The estimated surplus (D) will remain
in the 91 Moore capital account for future phases of the project (i.e. interior renovations).
Tender T20-082
Building Envelope Repairs - 91 Moore Avenue
Estimated Cost for this Tender
Tender T20-082 costs including HST $ 1,072,370.00
less: HST rebate on tender (106,667.60)
Net Cost Being Awarded 965,702.40 A
Projected Additional Costs -
Total Estimated Cost for this Tender $ 965,702.40 C
Budget for this Tender
91 Moore - Sustainable Building Improvements capital account 1,350,000.00
Total Budget 1,350,000.00 B
Estimated Surplus/(Deficit) for this Proposal (B - C) 384,297.60 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department