HomeMy WebLinkAboutFIN-2021-10 - T21-006, Delta Street, Sydney Street S and Maurice Street Reconstruction and Sydney Street S Multi-Use Trail Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2021-03-22
SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY: Polina Semenov, Procurement Specialist, 519-741-2200 ext. 7037
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2021-02-22
REPORT NO.: FIN-2021-10
SUBJECT: T21-006 Delta Street (Sydney Street S to Charles Street E), Sydney
Street S (Delta Street to King Street E) and Maurice Street (Sydney
Street S to Ottawa Street S) Reconstruction and Sydney Street S
Multi-Use Trail (Delta Street to Nyberg Street) Reconstruction
RECOMMENDATION:
That Tender T21-006 Delta Street (Sydney Street S to Charles Street E), Sydney Street
S (Delta Street to King Street E) and Maurice Street (Sydney Street S to Ottawa Street
S) Reconstruction and Sydney Street S Multi-Use Trail (Delta Street to Nyberg Street)
Reconstruction, be awarded to J-AAR Excavating Limited, London, Ontario, at their
tendered price of $3,444,626.51, including provisional items and contingencies of
$301,315.50, plus H.S.T. of $447,801.45, for a total of $3,892,427.96.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per
Purchasing By-law 2017-106;
There were twelve (12) tenders received for this procurement;
This report supports the delivery of core services.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Delta Street (Sydney Street
to Charles Street), Sydney Street (Delta Street to King Street) and Maurice Street (Ottawa
Street to Sydney Street) and Sydney Street (Delta Street to Nyberg Street) Multi-Use Trail
construction. The total length of the underground work is approximately 760 m.
The services were
reconstructions.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
The project is scheduled to begin April 6, 2021, weather permitting.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by forty-two (42) interested parties and by the closing date of Wednesday
February 17, 2021, twelve (12) tenders had been received.
The following tenders were received:
Bid Price
J-AAR Excavating Limited London ON $3,892,427.96 *
Nabolsy Contracting Inc. Mississauga ON $4,070,161.24
J. Weber Contracting Limited Breslau ON $4,071,058.46
Network Sewer and Watermain Ltd Cambridge ON $4,248,336.75
Gedco Excavating Ltd. Brantford ON $4,366,568.54
Sierra Infrastructure Inc Woodstock ON $4,378,000.01
Steed and Evans Limited St. Jacobs ON $4,489,665.24
Regional Sewer and Watermain Ltd Cambridge ON $4,556,728.85
Bel-Air Excavating & Grading Ltd. Cambridge ON $4,563,759.83
410754 Ontario Limited o/a
Sousa Concrete Cambridge ON $4,789,047.86
Oxford Civil Group Inc. Woodstock ON $4,866,143.43
E. & E. Seegmiller Limited Kitchener ON $5,047,288.50
The tenders were reviewed by K. Mick, Design & Approvals Engineer, who concurs with the
above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these
types of projects typically involves city staff and resources from across the corporation.
These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material
testing", and will be itemized when they exceed $125,000. Included in this line item are staff
time and expenses for all city staff in support of the project such as Engineering, Kitchener
Utilities, and Transportation Planning. The line item also includes all regulatory permitting,
geotechnical and material testing, detouring and traffic control, alternate access and parking
requirements and any other miscellaneous costs. Projects utilizing in-house staff will include
costs for inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital forecast. The estimated surplus (E) will be
returned to the WIP Road Reconstruction general account and will be used to fund
unexpected deficits in WIP Road Reconstruction projects.
Tender T21-006
Delta/Sydney/Maurice Reconstruction
The total budget for all phases of this project is $ 4,598,000.00
Estimated Cost for this Phase of Work
Tender T21-006 costs, including HST 3,892,427.96
less: HST rebate on tender (387,175.85)
Net Cost Being Awarded 3,505,252.11 A
Projected Costs: Staff Time/Material Testing 73,828.00
Total Estimated Cost for this Phase of Work $ 3,579,080.11 C
Budget for this Phase of Work
WIP - Road Reconstruction - Sanitary Utility 1,778,000.00
WIP - Road Reconstruction - Stormwater Utility 889,000.00
WIP - Road Reconstruction - Water Utility 1,198,000.00
Total Budget for this Phase of Work $ 3,865,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 285,919.89 D
Estimated Surplus/(Deficit) from previous phases 64,269.54
Total Estimated Surplus/(Deficit) $ 350,189.43 E
COMMUNITY ENGAGEMENT:
INFORM
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department