HomeMy WebLinkAboutFIN-2021-11 - T21-015 Guelph Street and Englewood Place Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2021-03-22
SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY: Polina Semenov, Procurement Specialist, 519-741-2200 ext. 7037
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: 2021-03-08
REPORT NO.: FIN-2021-11
SUBJECT: T21-015 Guelph Street (Saint Vincent Street to Lancaster Street
West) and Englewood Place (Full Street) Reconstruction
RECOMMENDATION:
That Tender T21-015 Guelph Street (Saint Vincent Street to Lancaster Street West)
and Englewood Place (Full Street) Reconstruction , be awarded to Steed and Evans
Limited, St. Jacobs, Ontario, at their tendered price of $1,657,547.10, including
provisional items and contingencies of $125,500.00, plus H.S.T. of $215,481.12, for a
total of $1,873,028.22.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per
Purchasing By-law 2017-106;
There were nine (9) tenders received for this procurement;
This report supports the delivery of core services.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Guelph Street and Englewood
Place. The total length of the underground work is approximately 340 m. The work includes
the replacement of the existing sanitary sewer, storm sewer, water supply system, roadway,
curb and gutter, sidewalks and municipal service connections to the street property line.
The This
reconstructions.
The project is scheduled to begin April 26, 2021, weather permitting.
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REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by thirty-three (33) interested parties and by the closing date of Thursday March
4, 2021, nine (9) tenders had been received.
The following tenders were received:
Bid Price
Steed and Evans Limited St. Jacobs ON $1,873,028.22 *
J. Weber Contracting Limited Breslau ON $1,899,786.63
Gedco Excavating Ltd. Brantford ON $1,918,962.64
410754 Ontario Limited o/a
Sousa Concrete Cambridge ON $1,966,761.92
Nabolsy Contracting Inc. Mississauga ON $1,980,418.78
Bel-Air Excavating & Grading Ltd. Cambridge ON $2,062,674.26
Network Sewer and Watermain Ltd Cambridge ON $2,081,529.77
Oxford Civil Group Inc. Woodstock ON $2,287,672.83
Sierra Infrastructure Inc Woodstock ON $2,305,000.00
The tenders were reviewed
D. Lupsa, Design & Construction Project Manger, who concur with the above
recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these
types of projects typically involves city staff and resources from across the corporation.
These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material
testing", and will be itemized when they exceed $125,000. Included in this line item are staff
time and expenses for all city staff in support of the project such as Engineering, Kitchener
Utilities, and Transportation Planning. The line item also includes all regulatory permitting,
geotechnical and material testing, detouring and traffic control, alternate access and parking
requirements and any other miscellaneous costs. Projects utilizing in-house staff will include
costs for inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital forecast. The estimated surplus (E) will be
returned to the WIP Road Reconstruction general account, and will be used to fund
unexpected deficits in WIP Road Reconstruction projects.
Tender T21-015
Guelph/Engelwood
The total budget for all phases of this project is $ 2,226,000.00
Estimated Cost for this Phase of Work
Tender T21-015 costs, including HST 1,873,028.22
less: HST rebate on tender (186,308.21)
Net Cost Being Awarded 1,686,720.01 A
Projected Costs: Staff Time/Material Testing 63,765.00
Total Estimated Cost for this Phase of Work $ 1,750,485.01 C
Budget for this Phase of Work
WIP - Road Reconstruction - Sanitary Utility 850,000.00
WIP - Road Reconstruction - Stormwater Utility 425,000.00
WIP - Road Reconstruction - Water Utility 573,000.00
Total Budget for this Phase of Work $ 1,848,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 97,514.99 D
Estimated Surplus/(Deficit) from previous phases 27,233.31
Total Estimated Surplus/(Deficit) $ 124,748.30 E
COMMUNITY ENGAGEMENT:
INFORM
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department