HomeMy WebLinkAboutFIN-2021-28 - T21-052 Annual Fire Life Safety Inspection, Maintenance and Repair
Staff Report
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2021-04-26
SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Associate Procurement Specialist, 519-741-2200
ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2021-04-15
REPORT NO.: FIN-2021-28
SUBJECT: T21-052 Annual Fire Life Safety Inspection, Maintenance and Repair
RECOMMENDATION:
That Tender T21-052 Annual Fire Life Safety Inspection, Maintenance and Repair be
awarded to Troy Life & Fire Safety Ltd., Owen Sound, Ontario at their tendered price
of $193,009.50, plus H.S.T. of $25,091.24, for a total of $218,100.74, annually for a three
(3) year term with an option to renew for two (2) additional twelve (12) month terms.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per
Purchasing By-law 2017-106;
There were seven (7) tenders received for this procurement;
This report supports the delivery of core services.
BACKGROUND:
Fire system inspections and tests are necessary to ensure that all existing alarm and
suppression systems are compliant with the Ontario Fire Code and other applicable codes
and standards. These inspections may also reveal areas of a building’s fire signaling and
protection systems in need of repair or replacement.
Additionally, by properly maintaining the systems as a whole, the City can protect itself in
the aftermath of a fire emergency by proving their systems align with the insurance
provider’s fire protection requirements. Fire alarm and suppression system inspections are
essential to the safety of the building’s occupants, as well as the integrity of the City’s
physical assets.
The average annual spend over the past three (3) years was $185,233.33. The actual spend
will depend on the level of activity throughout the term of the contract.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
The cost for fire system inspections has increased 3%, the cost for listed parts has
decreased 17%, and the cost of labour has increased 10% over the 2018 contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by seventeen (17) interested parties and by the closing date of Wednesday
April 14, 2021, seven (7) tenders had been received.
The following tenders were received:
Bid Price (incl. HST)
Troy Life & Fire Safety Ltd. Owen Sound ON $218,100.74 *
Richardson Fire Systems Cambridge ON $219,835.29
Vipond Inc. Stoney Creek ON $227,126.08
Georgian Bay Fire and Safety Owen Sound ON $238,616.22
Onyx-Fire Protection Services Inc. Mississauga ON $253,816.95
Johnson Controls Canada LP Hamilton ON $254,544.30
M-L Fire & Burglary Alarms Ltd. Aurora ON $315,066.04
The tenders were reviewed by J. Edmondson, Manager Facilities Management, J. Joukema,
Supervisor Facilities Management, J. Maxwell, Supervisor Support Services and Quality
Assurance, and A. TenBruggencate, Construction Project Manager, who concur with the
above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department