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Home My WebLink AboutFIN-2021-24 - Summary of Bid Solicitations Approved by the Manager of Procurement (January 1, 2021 – March 31, 2021) Staff Report Financial Services Department www.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: 2021-04-26 SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 PREPARED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 WARD(S) INVOLVED: N/A DATE OF REPORT: 2021-04-14 REPORT NO.: FIN-2021-24 SUBJECT: Summary of Bid Solicitations Approved by the Manager of Procurement (January 1, 2021 – March 31, 2021) RECOMMENDATION: For Information REPORT HIGHLIGHTS:  The purpose of this report is to provide a quarterly update on Procurements that have been approved through delegated authority in accordance with the Purchasing By-law 2017-106  There were sixteen (16) approved bid solicitations in this quarter.  This report supports the delivery of core services. BACKGROUND: In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section 170.7.4 “the City's Director of Supply Services shall prepare a quarterly information only report to Council on Solicitations awarded where the Procurement Value is between $100,000 and $750,000 and the Director of Supply Services approved the award.” All recommendations awarded by the Director of Supply Services were within approved budgets, capital projects were specifically identified within the Council approved budget, there aren’t other orders of government or granting agencies which require Council approval, and more than one bid was received in response to the bid solicitation. REPORT: Appendix 1 is a listing of the sixteen (16) approved bid solicitations for Council’s information. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: All recommendations awarded by the Manager of Procurement, were within approved budgets. COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department ATTACHMENTS: Attachment 1 – Listing of Approved Bid Solicitations (January 1, 2021 – March 31, 2021) Attachment 1 – Listing of Approved Bid Solicitations (January 1, 2021 – March 31, 2021) Bid Solicitation Budget Amount Award Amount Awarded Description (Exclusive of HST) Number & Name Vendor(s) P20-087 Professional The project scope includes the preliminary MTE $252,000.00 $156,586.02 Services Scott Street design, final design, tendering, as well as Consultants (Weber Street East contract administration and inspection for Inc., to Duke Street East) the reconstruction of all underground Kitchener, ON Reconstruction services (sanitary sewer, storm sewer and watermain) as well as sanitary and water service connections to the property line. The asphalt roadway will be reconstructed, new concrete curb and gutter will be added, as well as sidewalks on both side of street. The estimated surplus will be used towards future phases of the project. P20-130 Professional The project scope includes the detailed Wood Canada $193,000.00 $179,878.22 Services – Walter design, final design, tendering, as well as Limited, Bean Trail contract administration and inspection for Dartmouth, Improvements improvements to the Walter Bean Trail NS around the Deer Ridge Golf Course. The estimated surplus will be used towards the construction phase of the project. Q20-152 This is a new contract for the City. GFL Funded from $0 Environmental Spill Environmental operating Response Services The scope of work includes the expedited Inc., Co-operative deployment of specialized emergency and Pickering, ON non-emergency, spill response services on a 24/7 on-call basis with a two (2) hour response period, to environmental emergencies, for the identification of the substance(s), containment, removal, disposal and cleanup utilizing the most appropriate courses of action, including but not limited to all manners of spills e.g., chemical, sediment, or other spill incidents. The estimated annual spend per year is $100,000. The actual spend will depend on the level of activity throughout the term of the contract. This contract is for a three (3) year term, with an option to renew for two (2) additional twelve (12) month terms. P20-157 Professional The project scope includes the community Shift $195,000.00 $185,678.10 Services for Multiple engagement and consultation, detailed Landscape Park Rehabilitations design, tendering, as well as contract Architecture, administration and inspection for the Guelph, ON following parks: Brubacher Green, Westwood Park, Shoemaker Green, Alpine Park, Vanier Park, Wilson Park and Traynor Park network. T20-180 Manhole This contract is for the supply and delivery Wolseley Funded from $98,297.50 and Catchbasin of manhole and catch basin frames, covers Canada Inc., operating Frames, Covers & and related materials. These are an ongoing Burlington, ON Related Materials maintenance, repair, and operational (MRO) requirement of the Road’s Division. This contract is for a one (1) year term, with an option to renew for two (2) additional twelve (12) month terms. T20-184 Roof The scope of work for this project is for the Bothwell $609,000.00 $500,494.00 Replacement – complete replacement of both the flat roof Accurate Co. Victoria Park Pavilion and main cedar shingle roof elevations at Inc., the Victoria Park Pavilion. Mississauga, ON The estimated surplus will remain in the Roof - General Provision capital account for future roof repairs. P20-187 Schlegel The project scope includes evaluating the ZAS $216,000.00 $165,850.00 Park: Indoor merits of various development options, Architects Inc., Recreation Complex develop initial concept designs and Toronto, ON Business Case & programs for each facility, forecast Conceptual Design construction and operating costs with projected revenues, and consult with key community stakeholders. The purpose of this initial planning phase is to define and recommend to Council the direction of all three facilities within the indoor complex. The estimated surplus will be used towards future phases of the project. T21-005 Upper The work includes the supply and Gateman-$540,000.00 $530,000.00 Canada Skatepark installation of all components necessary to Milloy Inc., Construction construct a concrete skateboard/youth park Kitchener, ON at the Upper Canada park. P21-009 Professional The project scope includes the preliminary IBI Group $1,110,000.00 $534,004.90 Services - Highland design, final design, tendering, as well as Professional Road East (Section -contract administration and inspection for Services 1 Queen Blvd to the reconstruction of all underground (Canada) Inc., Spadina Road E and services to current standards and carry out Waterloo, ON Section -2 Spadina complete roadway reconstruction that Road E to Stirling includes replacement of sewers, Avenue S) and watermains, curbs, sidewalk, and services Delaware Avenue to the property line within the noted limits. (Highland Road to Lorne Avenue) The estimated surplus will be used towards Reconstruction the construction phase of the project. P21-017 Professional The project scope includes the detailed Stantec $550,000.00 $482,345.05 Services for Detailed design and construction contract Consulting Design & Contract administration associated with stream Ltd., Administration for restoration and infrastructure renewal Waterloo, ON Montgomery Creek activities planned along Montgomery Creek. Restoration This phase will focus on detailed design for a culvert / bridge (Vanier Dr), a pedestrian bridge #2 (ID 881), two large stormwater outfalls (mitigation) and for the realignment of specific sections of an existing multiuse pathway system. The estimated surplus will be used towards the construction phase of the project. T21-018 Road Seal The scope of work includes application of Duncor $228,000.00 $173,434.12 Resurfacing road seal street treatment applied to tar and Enterprises chip roads within the City. Inc., Barrie, ON The purpose of the Road Seal Program is to maintain an acceptable level of service of the roadway pavement quality for all of the city streets. The road seal provides a surface sealer that can extend the life expectancy of the road 5-7 years at a fraction of the cost of rehabilitating the roads with all new asphalt. The estimated surplus will remain within the account to fund preparatory work for future road seal work. T21-021 Natural Gas This contract is for the supply and delivery Tecvalco Ltd., $250,000.00 $249,563.00 Meter Bars of two different types of meter bars. A meter Niagara Falls, bar is an item that is provided when a meter ON is installed in new construction and when a meter is replaced. The actual spend will depend on the level of activity throughout the term of the contract. This contract is for a one (1) year term, with an option to renew for two (2) additional twelve (12) month terms. T21-028 Closed The City of Kitchener has operated a 2-year Nieltech $152,000.00 $124,409.34 Circuit Television Warranty Inspection program of Services (CCTV) Inspection of sanitary/storm sewer using CCTV methods Limited, Gravity Sewers and equipment since 1997. Cambridge, ON The scope of work includes inspection and collection of record information about the current condition and performance of the City's sewer network. This contract is for a one (1) year term, with an option to renew for two (2) additional twelve (12) month terms. T21-030 Laneway The scope of work includes the J. Weber $254,000.00 $206,949.85 602684 (West End to reconstruction of Laneway 602684 from the Contracting Broadview Avenue) west end to Broadview Avenue. The total Limited, Reconstruction length of the work is approximately 85m. Breslau, ON th The project is scheduled to begin April 6. T21-033 Six (6) All-For the supply and delivery of Six (6) All-Mohawk Ford $274,000.00 $201,306.00 Wheel Drive Hybrid Wheel Drive Hybrid SUVs. Sales (1996) SUVs Limited, The estimated surplus will remain within the Hamilton, ON Equipment Reserve Fund to fund future equipment purchases T21-039 Rental of This rental unit is an additional piece of FST Canada Funded from $137,400.00 One (1) Vactor equipment for the Sanitary and Stormwater Inc. o/a Joe operating Combination Sewer Utilities division to aid in expansion of the Johnson Cleaner catch basin cleaning program in 2021. Equipment, Innisfil, ON