HomeMy WebLinkAboutFIN-2021-31 - T21-055 Duke and Ontario Streets Parking Garage - Soffit and Interior Wall Painting
Staff Report
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2021-05-17
SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Procurement Specialist, 519-741-2200 ext. 7213
WARD(S) INVOLVED: 10
DATE OF REPORT: 2021-05-07
REPORT NO.: FIN-2021-31
SUBJECT: T21-055 Duke and Ontario Streets Parking Garage - Soffit and Interior
Wall Painting
RECOMMENDATION:
That Tender T21-055 Duke and Ontario Streets Parking Garage - Soffit and Interior
Wall Painting, be awarded to Across Canada Construction, Woodbridge, Ontario, at
their tendered price of $311,805.00, including allowances of $5,000.00, plus H.S.T. of
$40,534.65, for a total of $352,339.65.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per
Purchasing By-law 2017-106;
The reason this report is coming forward is that the project is not specifically identified
within the council approved budget;
There were ten (10) tenders received for this procurement;
This report supports the delivery of core services.
BACKGROUND:
Parking Services is proceeding with the re-painting of the soffits and interior walls of the Duke
and Ontario Streets parking garage.
The City completes structural monitoring and condition assessment reports every three (3)
years. In the 2019 condition assessment report, the City’s consultants noted the soffit painting
to be in poor condition throughout the Duke & Ontario garage including peeling and flaking
paint. The consultants recommended aesthetic repairs to the garage including full removal of
the existing coatings followed by application of exterior latex paint.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Paint mock-ups of three (3) different types of soffit coatings were completed at the slab-beam
soffit area above the parking Level P4 South in the spring of 2018 to help determine the best
coating applications.
Demand for parking is quite low this year due to the COVID-19 pandemic. Now is an
opportune time to complete the painting as impacts to existing customers is quite low. The
phasing of the project is also easier as there are less vehicles in the garage.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-106, it states, “Regardless of
Procurement Value, the Manager of Procurement shall submit a report to Council
recommending award of a purchase greater than $100,000 if any one or more of the following
conditions apply:
b. the project is not specifically identified within the council approved budget;
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by twenty-five (25) interested parties and by the closing date of Monday April 19,
2021, ten (10) tenders had been received.
The following tenders were received: Bid Price (Incl. Taxes)
Across Canada Construction Ltd. Woodbridge, ON $352,339.65 *
B.E. Construction Ltd. Etobicoke, ON $388,011.76
Rainforces Ltd. Toronto, ON $396,466.15
2519181 Ontario Inc. Brampton, ON $410,943.71
Zero Defects Toronto, ON $414,738.25
Brook Restoration Ltd. Toronto, ON $455,107.50
Momentum Construction & Restoration Inc. Burlington, ON $588,266.14
Sibwest Building Restoration Inc. Mississauga, ON $653,521.94
Injaz Construction Ltd. Mississauga, ON $831,680.00
United Building Restoration Ltd. Toronto, ON $999,485.00
The tenders were reviewed by P. McCormick, Manager of Parking Enterprise and J. Ladd of
Read Jones Christoffersen Limited, the City’s Consultant for the project, who concur with the
above recommendation.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided. Funding for this tender is allocated
from the Structural Provision - Garages capital account. The estimated surplus (D) will remain
within the capital account to fund future parking capital projects.
Tender T21-055
Duke and Ontario Street Parking Garage - Interior Soffit and Wall Painting
Estimated Cost for this Tender
Tender T21-055 costs including HST $ 352,339.65
less: HST rebate on tender (40,534.65)
Net Cost Being Awarded 311,805.00 A
Costs Incurred to Date -
Projected Additional Costs -
Total Estimated Cost for this Tender $ 311,805.00 C
Budget for this Tender
Funded from the Structural Provision - Garages capital account 350,000.00 B
Estimated Surplus/(Deficit) for this Tender (B - C) 38,195.00 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department