HomeMy WebLinkAboutFIN-2021-33 - Q21-067 RBJ Schlegel Park Heritage House Washroom Renovation
Staff Report
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2021-05-17
SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Associate Procurement Specialist, 519-741-2200
ext. 7217
WARD(S) INVOLVED: Ward 5
DATE OF REPORT: 2021-05-10
REPORT NO.: FIN-2021-33
SUBJECT: Q21-067 RBJ Schlegel Park Heritage House Washroom Renovation
RECOMMENDATION:
That Quotation Q21-067 RBJ Schlegel Park Heritage House Washroom Renovation be
awarded to Brook Restoration Ltd., Toronto, Ontario at their quoted price of
$998,870.00, plus H.S.T. of $129,853.10, for a total of $1,128,723.10.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per
Purchasing By-law 2017-106.
There were three quotations received for this procurement.
This report supports the delivery of core services.
BACKGROUND:
The scope of work within this contract represents the continuation of RBJ Schlegel Park
development since its initial Phase starting in November 2017 with Phase 1 park opening in
August 2020. This is Phase 2 of 5 of the park development, with all remaining phases
scheduled and budgeted between 2021 and 2027.
Phase 2 was scoped to include three major components:
1. Heritage Residence Adaptive Re-use – interior and exterior renovations to the 1860’s
stone farmhouse, relocated to its current location during Phase 1 works;
2. Park Development – continued development of recreational features such as tennis
and basketball courts, tree planting and landscaping;
3. New Operations and Maintenance Facility;
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Contract Q21-067 is inclusive of the Heritage Residence Adaptive Re-use scope of work.
The work included in the heritage home restoration was determined to be specialized and
warranted both a separate contract and pre-qualification process.
The scope of work includes full structural restoration including masonry, roofing, windows
and eaves. The adaptive re-use includes interior block walls framing 3 washrooms and 4
changerooms. The facilities will be gender neutral, fully accessible, and two of which
equipped for universal use.
Components #2 and #3 of Phase 2 scope above will be tendered in the near future.
REPORT:
As per clause 170.7.1 of the Purchasing By-law 2017-106, the Manager of Procurement
shall submit a report to Council recommending award of a purchase greater than $750,000.
Quotations were advertised privately to the five (5) pre-qualified contractors. Documents
were downloaded by five (5) interested parties and by the closing date of Monday May 10,
2021, three (3) quotations had been received.
The following quotes were received:
Bid Price (incl. HST)
Brook Restoration Ltd. Toronto ON $1,128,723.10 *
Roof Tile Management Inc. Mississauga ON $1,227,067.00
Heritage Restoration Stouffville ON $1,724,380.00
The quotes were reviewed by M. Parris, Landscape Architect, P. Forrest, Construction
Projects Manager, and S. Mawdsley, Principal Architect and Partner, A+ Link Architecture,
the City’s Consultant on the project, who concur with the above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The net cost for this quotation (A), is fair and reasonable for a project of this scope
and the upset limit is above the funding available (B) for this component of the
project. Funding for this project is included within the approved capital budget. The
estimated deficit (E) will be paid for out of the overall contingency for phase 2
construction. No additional funds are required as a result of this award.
Q21-067 RBJ Schlegel Park Heritage House
Washroom Renovation
Total Budget for Phase 2 Construction $3,950,000.00
Estimated Cost for this Component of Phase 2
Quotation Q21-067 costs, including HST 1,128,723.10
less: HST rebate (112,272.94)
Net Cost Being Awarded 1,016,450.16 A
Costs incurred to date -
Projected Costs: Staff Time/Permitting/Signage -
Total Estimated Cost for this Phase of Work 1,016,450.16 C
Budget for this Phase of Work
Budget for this component of the work 945,000.00
Total Budget for this Phase of Work 945,000.00 B
Total Estimated Surplus/(Deficit) (71,450.16) E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department