HomeMy WebLinkAboutCAO-2021-3 - 2nd Quarter Audit Status ReportThat report CAO-2021-3, regarding the 2nd Quarter Audit Status Report, be received for
information.
to protect the City’s assets and interests.
Completed: June 3, 2021
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Second Quarter Audit Committee
June 28, 2021
CAO-2021-3
2ND QUARTER AUDIT STATUS
REPORT
Summary
Completed:
Procurement
In progress:
Special Events and Facility Bookings
Building Strategy
OMERS process mapping
PROCUREMENT
Procurement
Audit Objective:
To ensure procurement processes are open, fair, and
transparent, and not subject to fraud.
Scope:
Controls and compliance testing of procurement
processes
Methodology
Reviewed original audit findings and status update
Read current Purchasing By-law
Confirmed current processes
Performed controls and compliance testing
Testing
The following tests were conducted:
•Fictitious vendors
•Contractor safety program
•Split purchases
•Blanket/contract orders > 3 years
•Purchase orders overspent by > 10%
•Sole sourcing
•Conflicts of interest
•Invoices > goods receipt by more than 10%
Findings
•Comprehensive by-law and control framework
•On-line systems with approval controls
•Senior management and Council oversight
•Minor findings
•No fraud identified
Recommendations
FindingRecommendation
No accounting audit of Identify managers not
VISA receiptsreviewing receipts
Vendors with PO addressesTake precautions to ensure
legitimate vendors
Contractor safety program Remind staff of
documents not collected requirements
by staff
QUESTIONS?