HomeMy WebLinkAboutCOR-2021-19 - Nominating Committee - Reappointments for 2020-2022 TermStaff Report 11:, JR
Corporate Services Department wwwkitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: June 28, 2021
SUBMITTED BY: C. Tarling, Director of Legislated Services/City Clerk, 519-741-2200, ext.
7809
PREPARED BY: C. Tarling, Director of Legislated Services/City Clerk, 519-741-2200, ext.
7809
WARD (S) INVOLVED: All
DATE OF REPORT: June 21, 2021
REPORT NO.: COR -2021-19
SUBJECT: Nominating Committee — Reappointments for 2020-2022 Term
RECOMMENDATION:
That Clause 2 [eligibility requirement to either reside, work or own property in the City of
Kitchener] of Policy 1-63 (Appointment to Boards and Committees) be suspended only for
appointment to the Nominating Committee; and further,
That representatives or their designates from the Kitchener Waterloo Community
Foundation, Kitchener -Waterloo Multicultural Centre, the United Way Waterloo Region
Communities, Capacity Canada, and the Greater Kitchener Waterloo Chamber of
Commerce as outlined in COR -2021-19, be re -appointed to the Nominating Committee for
a two-year term from October 2020 to November 14, 2022.
REPORT HIGHLIGHTS:
• The purpose of this report is to re -appoint members to the Nominating Committee.
• The financial implications are none.
• Community engagement includes posting this report online.
• This report supports the delivery of core services.
BACKGROUND:
The Nominating Committee's (the Committee) mandate is to assess applicants for the City's
various Advisory Committees of Council and to present Council with a list of suggested
candidates for each committee. When assessing applicants, the Committee considers the
Terms of Reference for each Advisory Committee as well as the following criteria to determine
the best fit for applicants:
1) The applicant's 1St choice of committee, wherever possible;
2) The applicant's expertise and interest as outlined in the application;
3) A mix of returning members and new members to support succession planning and
continuity within the Committee; and,
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4) The application of equity and diversity to expand and more accurately reflect
representation from across the community.
In April 2014, Council passed a resolution to amend Policy GOV-BOA-10 (Nominating
Committee — Terms of Reference) in order to appoint five (5) members or their designates to the
Committee from the following organizations to serve two-year terms:
• Kitchener Waterloo Community Foundation (KWCF) — President/Chief Executive Officer;
• Kitchener -Waterloo Multicultural Centre (KWMC) — Chief Executive Officer;
• United Way Waterloo Region Communities (UWayWRC) — Chief Executive Officer;
• Capacity Canada (CC) — Chief Executive Officer; and,
• Greater Kitchener Waterloo Chamber of Commerce (GKWCC) — President/Chief
Executive Officer.
The members of these organizations have brought their governance and recruiting experience
along with their broad community perspective to the selection process for the Advisory
Committee recruitments. They have consistently reviewed applications from citizens in a careful
and thoughtful way ensuring their selections are in keeping with the Terms of References for the
various Advisory Committees as well as the aforementioned criteria.
Policy GOV-BOA-63 (Appointment to Boards and Committees) has not been revised with
respect to Clause 2 [eligibility requirement to either reside, work or own property in the City of
Kitchener] so there is still the need to suspend this Clause to enable the Committee members
to serve when the offices of their organizations are not located in Kitchener and/or when the
representative does not reside or own property in Kitchener. The current term of the Committee
expired in October 2020.
REPORT:
Given the difficulty in finding members for the Committee in the past, the success of the current
approach, and the members' willingness to continue to serve on the Committee, staff
recommends continuing with the above-mentioned composition of the Committee for the 2020-
2022 term but with the following designates:
• Kitchener Waterloo Community Foundation (KWCF) — Director of Philanthropy; and,
• United Way Waterloo Region Communities (UWayWRC) — Vice -President of Strategy
and Business Development.
Staff also recommends taking no action to amend GOV-BOA-10 with respect to the Committee's
composition and to continue with the suspension of Clause 2 of Policy GOV-BOA-63.
Staff will continue to monitor the success of this approach and report back to Council in advance
of the 2022-2024 term of the Committee for direction on whether to continue with the current
approach. If at that time, Council feels the Terms of Reference for the Committee should be
permanently amended including the removal of Clause 2 of Policy GOV-BOA-63, staff will
undertake to make the necessary revisions at that time.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
COLLABORATE — The Nominating Committee is comprised of citizens who provide direct
advice and recommendations regarding the composition of the City's advisory committees and
boards.
PREVIOUS REPORTS/AUTHORITIES:
COR -18-012 — Nominating Committee — Reappointments for the 2018-2022 Term
FCS -16-065 — Nominating Committee — Reappointments for 2016-2018 Term
FCS -14-055 — Nominating Committee — Terms of Reference
APPROVED BY: Victoria Raab, General Manager, Corporate Services Department
ATTACHMENTS: None