HomeMy WebLinkAboutFIN-2021-36 - T21-076 One Electric Powered Tracekd Articulated Boom Lift
REPORT TO: Committee of the Whole
DATE OF MEETING: 2021-06-28
SUBMITTED BY: Ryan Scott, Manager of Procurement 519-741-2200 ext. 7214
PREPARED BY: Jenny Ung, Associate Procurement Specialist, 519-741-2200 ext.
7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2021-06-07
REPORT NO.: FIN-2021-36
SUBJECT: T21-076 One (1) Electric Powered Tracked Articulated Boom Lift
RECOMMENDATION:
That T21-076 One (1) Electric Powered Tracked Articulated Boom Lift, be awarded to
2141965 ONTARIO INC, Ayr, Ontario, at their tendered price of $148,900.00, plus H.S.T.
of $9,357.00, for a total of $168,257.00.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per
Purchasing By-law 2017-106;
The reason this report is coming forward is that only one (1) bid was received in
response to this solicitation;
This report supports the delivery of core services.
BACKGROUND:
This unit will replace scissor lift unit 683 in INS Facilities Management, as approved for
replacement in the 2021 Annual Fleet Equipment Review. The current unit is thirteen (13)
years old with a ten (10) year lifecycle.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-
Procurement Value, the Manager of Procurement shall submit a report to Council
recommending award of a purchase greater than $100,000 if any one or more of the
following conditions apply:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by seven (7) interested parties and by the closing date of Tuesday May 25,
2021, one(1) tender had been received.
The following tender was received:
Bid Price
2141965 ONTARIO INC Ayr ON $168,257.00 *
The tender was reviewed by M. Lynch, Manager of Fleet Planning, who concurs with the
above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
equipment is included within the approved capital budget. The estimated surplus (D) will
remain within the Equipment Reserve Fund to fund future equipment purchases.
Tender T21-076
One (1) Electric Powered Tracked Articulated Boom Lift
Estimated Cost for this Tender
Tender T21-076 including HST 168,257.00
less: HST rebate on tender (16,736.36)
Net Cost Being Awarded 151,520.64 A
Projected Costs for Additional Outfitting -
Total Estimated Cost for this Tender $151,520.64 C
Budget for this Tender
Replacement of unit 683 in INS Facilities Management $152,000.00 B
Estimated Surplus/(Deficit) for this Tender (B - C) 479.36 D
COMMUNITY ENGAGEMENT:
INFORM website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department