The URL can be used to link to this page

Home My WebLink AboutHK - 2021-08-03 - Item 3 - 2021 Heritage Planning and Heritage Kitchener Work PlansDate:Monday, July 19, 2021 To:Heritage Kitchener From:Michelle Drake, Heritage Planner cc:Victoria Grohn, Heritage Planner Subject:2021 Heritage Planning and Heritage Kitchener Work Plans The purpose of this memo is to assist Heritage Kitchener as they finalize their 2021 work plan. An overview of heritage planning staff’s 2021 work plan, a summary of Heritage Kitchener’s May work plan discussion, and some direction on next stepsare outlined below. Heritage Planning Work Plan Each year heritage planning staff prepare a work plan toidentify priorities, allocate resources, and manage expectations of the public and Council. Generally, work fits under three categories: Core Service (80%), Strategic Priorities (10%), and Other (10%). Each category contains several responsibilities including applications, programs, and projects. Core Service For the most part, our core services are requirements that are legislated by the Province(e.g. Ontario Heritage Act and Ontario Planning Act). Processing and providing comments on heritage and development applications requires a significant amount of heritage planning staff’s time.These applications are connected to Heritage Kitchener as the committee reviews and makes recommendations on select Heritage Permit Applications (HPAs) and provides comments on Heritage Impact Assessments (HIAs) for consideration by staff as part of the broader development process. 2021 brought an increase in HPA numbers and we are seeing a similar trend with development applications. Strategic Priorities Strategic priorities primarily consist of projects to develop policies, zoning, and guidelines, as well as to participate and review programs. In 2021, most projects are led by others in planning. The geographic boundaries of these projects include listed and designated (both individual designation and heritage conservation district (HCD) designation) properties that may require the submission of studies (e.g. HIA, CP) and/or applications (e.g. HPA). Given significant heritage interests, heritage planning staff are allocated to each of the projects. Strategic priorities are commonly presented at Heritage Kitchener for information and comments. Other Work that is not considered a core service or a strategic priority is lumped together under ‘other’ work. This includes heritage and planning inquiries by phone or email and in person. This also includes projects led by City staff outside of planning and Regional staff. Action: Heritage planning staff’s work plan is full, and thereforewe encourage HK to develop a work plan with projects that volunteer committee members can take the lead on and report back to staff and the committee. 3 - 1 Heritage Kitchener Work Plan Actions related to the Municipal Heritage Register (MHR), Heritage PermitApplications (HPAs), and Heritage Impact Assessments (HIAs) are required because they are legislated by the Province. They form a large part of Heritage Kitchener’s (HKs) work plan.To date, this is what the committee has been doing at most monthly meetings. Summary of Heritage Kitchener’s May Discussion Members passionately expressed interest in several projects at the May 2021 Heritage Kitchener meeting. Three themes were expressed: decolonizing our heritage; heritage and affordability; and, Equity, Diversity, and Inclusivity of the committee. These are big topics with broad scopes that reach well beyond the Heritage Kitchener committee. Members expressed comments beyond the traditional view of heritage and encouraged heritage planning staff and the Heritage Kitchenercommittee to broaden their perspectives on cultural heritage resources and heritage processes. The City acknowledges the importance of thinking beyond the traditional view of heritageand is still in the early stages of supporting equity, diversity,and inclusivity. In May 2021 Heritage Kitchener heard from Josh Joseph about the Reconciliation Action Plan Working Group. The City is actively building relationships with our Indigenous community members and groups. This ongoing work will be directed by The Mayor’s Task Force on Equity, Diversity, and Inclusion and implemented by the City’s first Equity, Anti-Racism, and Indigenous Initiatives team. As a corporation, the City is not yet in the position to embrace these broader perspectives adequately and meaningfully at a high-level, let alone relate them specifically to decolonizing our heritage. The City has a long journey ahead that involves many layers that will take time to properly explore. We believe opportunities to broaden the scope in future years to include actions related to decolonizing our heritage will be possible once the Equity, Anti-Racism, and Indigenous Initiatives team is fully established. We don’t want to lose sight of these important relationships with heritage but right now these actions are best deferred to a later Heritage Kitchenerwork plan. We hope that Heritage Kitchenerwill continue to think big and challenge the City to do better. Projects of Interest The list of projects identified by heritage planning staff and Heritage Kitchener include: develop a top 10 list of priorities to list and designate; review pre 2006 designating by-laws and assist in drafting revised statements of significance; research submission requirements for notices of intent to demolish; draft the Lower Doon neighbourhood sign at Willow Lake; draft a plaque for the birth place of Homer Watson; brainstorm how we can invite beyond the regular heritage advocates to participate in heritage matters; develop a virtual Jane’s Walk; promote heritage (e.g. online social media campaign); research best practices from other municipality’s related to decolonizing our heritage; and, research the effects of designation on affordability. Next Steps Heritage planning staff recommend that projects of interest to Heritage Kitchener be confirmed and that various sub-committees beformed to facilitate implementation of the work. Members are encouraged to continue the rd brainstorming session from May 2021 at the August 3Heritage Kitchener committee meeting.This discussion shouldinclude the identification of priority projects andtheestablishment ofsub-committees. Based on experience, heritage planning staff recommend the following: a maximum of three sub-committees; three or four people should form each sub-committee; the make up of the sub-committee should include both residents and Council members who sit on Heritage Kitchener with a maximum of one Council member per sub- committee; and, each sub-committee should select a maximum of one project. Action: Finalize Heritage Kitchener work plan by completing brainstorming session, identifying priority projects, and establishing sub-committees to work on each project. 3 - 2 ) HPAs 8 July 2021 2021 ( Approx. 25 HPAs approved or underway Approx. 4Approx. 10 + Program t Neighbourhood Planning Reviews and CHLs – law (CRoZBy) Stage 2b - perty Tax Refund Program s: Central Neighbourhoods (2021+) tion of regionally significant CHLs Review submission consultation applications (approx. 90 in 2020) - PreFormal applications (approx. 13 +) (approx. 10%) oo (approx. 80%) Process Heritage Permit Applications (30 in 2020)Perform all functions and duties required for all development applicationsReview Heritage Impact AssessmentsReview Conservation PlansReview and sign off building and demolition permit applicationsAdminister the Designated Heritage Property GranAdminister the Designated Heritage ProNeighbourhood PlanningCultural Heritage Landscape Implementation Phase 2Comprehensive Review of the Zoning ByDowntown zoningInclusionary zoningOntario Professional Planners Conference 2021 Station Area Planning (Block Line/Fairway/Sportsw orld) (2021+)Lower Doon Secondary PlanHidden Valley Secondary Plan Participate in the identificaParticipate in Permanent Indigenous Space and Heritage with Region and Area MunicipalitiesReview of Designated Heritage Property Grant program 2021 Heritage Planning Work Plan Core Service Strategic Priorities 3 - 3 Assessments (review documents, or participate on team) Inquiries (email, phone, voicemail)Victoria Park Master Plan (2021+)Guelph Street Storage Clean Up (asset management)10 year capital budget chartsReview and input into Stage II IONEnvironmental Regional Official Plan Review Parks Master Plan (2021+)Queen/King Heritage Marker (approx. 10%) Other 3 - 4 of 2 1 beyond the regular committee for promotion. - invite committee to develop a virtual walk for - Brainstorming May 4th HK Meeting Lower Doon neighbourhood/history sign at Willow Lake. Review heritage sign standards. Plaque at the birthplace of Homer Watson. How can we heritage advocates, not just a select few? SubJane's Walk. Online social media campaigns. Establish a sub committees. Review grant Identify indigenous cultural - committees to implement the committees. Develop a top 10 - - resources. laws and assist in drafting revised heritage resources. - law for heritage permit applications. - Attend awards ceremony. discussion. Identify concerns. Revise HIA Terms of Reference to provide ideas from May 4th HK meeting Draft Implementation Options approval by designating by Kitchener meeting and participate in the discussion. discussion. Identify concerns and content errors (not direction for research on indigenous cultural heritage Establish one or more sub grammar). notices of intention to demolish. Update the delegated statements of significance. program (staff). Establish submission requirements for list of priorities to list and to designate. Review pre 2006 Establish one or more sub Establish one or more sub Attend Heritage Kitchener meetings and participate in the Attend Heritage Kitchener meetings and participate in the Promote the awards program to your network. Encourage eligible properties to submit a nomination. Attend Heritage N/AN/A Yes Yes Maybe Budget Limitations Yes (Grants) (Designations) 1 1 1 1 2 3 Priority then HK K then staff HK then staffHK then staffH Staff then HKStaff Staff then HK Responsibility 2022 Work Plan - - 20222022 Wintergrant 2021 (review - OngoingOngoingOngoing program) Aug. 2021 Timelines Fall/Winter 2022 2021 law for - Actions vancy of Ontario; etc. DRAFT Heritage Kitchener 2021 Designate and list properties on the Municipal Heritage RegisterRecommend approval, approval with conditions, or refusal to Council on Heritage Permit Applications.Review and make comment on Heritage Impact Assessments and other studies regarding proposals that may impact cultural heritage resources.Implement Mike Wagner Heritage Awards Program.Provide input and comment on Heritage Best Practice measures including updating the designated heritage property grant program; establishing submission requirements for notices of intention to demolish listed heritage property; and, updating the delegated approval byheritage permit applications. Explore opportunities to participate / assist in promoting Kitchener based cultural heritage resources with other local heritage organizations such as Jane's Walk (tour of HCDs); Doors Open Waterloo Region; Waterloo Historical Society; Architectural Conser 3 - 5 of 2 2 territorial committee. - How do we engage the public? What does decolonization look like? what does decolonizing our heritage mean? What do we consider to be heritage? How do we decide what heritage is? How can immigrants feel valued? How do we change street names? Can we consider indigenous heritage as part of bridge, road, community projects, etc.? Make all people feel welcome and part of the discussion. Establish a decolonization subWhat could we be doing differently?Diversity of membership. Be more inclusive. Participate in land and acknowledgements at the beginning of HK meetings.How do we make meetings more accessible? committee to undertake research. What committee. Research best practices from - - sub other municipal heritage committees. are the effects of designation on affordability? Establish a Relationship between resident views and motivations for Establish a sub interest in requesting new Heritage Conservation Districts. N/AN/A 4 4 4 2020) Group.Equity, Working Working Inclusion. Action Plan Action Plan Diversity and HK then staff. Strategy (Dec Reconciliation Staff then HK. Reconciliation Task Force on Housing For All Group. Mayor's future Defer to Unknown work plan . Heritage Kitchener committee Terms of Conversation/framework around decolonizing our heritage processEffects of designation on affordabilityReview Reference 3 - 6