HomeMy WebLinkAboutHK - 2021-09-07 - Item 1 - 2021 Heritage Kitchener Sub-CommitteesDate:Wednesday, August 25, 2021
To:Heritage Kitchener
From:Michelle Drake, Heritage Planner
cc:Victoria Grohn, Heritage Planner
Subject:2021 Heritage Kitchener Sub-Committees
The purpose of this memo is to assist the fullHeritage Kitchenercommittee and the volunteer sub-committees
to identify the process, goals/objectives, and next steps for the sub-committee work.
Heritage Planning Work Plan
The committee was circulated a memo on July 19, 2021 regarding Heritage Planning’s 2021 work plan and
the draft Heritage Kitchener 2021-2022 work plan. The memo advised the committee that Heritage Planning’s
work plan is full but that staff encourage Heritage Kitchener to develop a work plan with projects that volunteer
committee members can take the lead on and report back to staff and the committee.
Heritage Kitchener Work Plan & Sub-Committees
Heritage Kitchener agreed to establish four sub-committees at their August 3, 2021 committee meeting.
Several volunteers agreed to participate on one or more of the four sub-committees. The specific sub-
committee topics are outlined below.
1.The Effects of Designation on Affordability
2.Promoting Cultural Heritage
3.Decolonizing the Heritage Process
4.Designations and the Municipal Heritage Register
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September 7Heritage Kitchener Committee Meeting
In September, members will be provided an opportunity to further discuss the four sub-committees. The
purpose of this discussion is to allow the full committee to identify the process, goals/objectives, and next steps
for each sub-committee.The discussion of process may be similar for each sub-committee, while the
goals/objectives, and next step will likely be different for each sub-committee.
Process
Heritage Planning staff offer the following background information:
sub-committees do not need to have a formal governance structure or a terms of reference;
sub-committees should include both volunteers and Council members with a maximum of one Council
member per sub-committee;
sub-committees should have three or four members; and,
sub-committees do not require a formal chair but are encouraged to identifyan informal chair who can
help lead the work.
The discussion may include items such as:
who, how and when each sub-committee will seek feedback and/or provide updates to Heritage
Planning staff and the full Heritage Kitchener committee(e.g., standing agenda item, updates provided
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when new information is available, input is requested, or decisions/recommendations are required,
etc.);
role of Heritage Planning staff, Heritage Kitchener and each sub-committee;
is training required (e.g., training on architectural styles for the ‘Designations and the Municipal Heritage
Register sub-committee, etc.);
additional resource requests (e.g., list of previously evaluated properties for ‘Designations and
Municipal Heritage Register sub-committee, etc.); and,
the need for budget dollars (Note: sub-committees should identify if they have a need for budget dollars
as early as possible so that Heritage Planning staff may confirm how much, if any, is available).
Goals/Objectives
The discussion may include items such as:
goal(s) or objective(s)of each sub-committee;
milestones and deadlines; and,
What will be the final deliverable of each sub-committee?
Next Steps
informal chairto connect with sub-committee members to schedule meetings;
sub-committees proceed with their work; and,
sub-committees report back to Heritage Planning staff and the full Heritage Kitchener committee as
agreed under earlier discussion around process.
Action: Discuss the Heritage Kitchener committee sub-committee processes, goals/objectives and
next steps.
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