HomeMy WebLinkAboutFIN-2021-42 - T21-088 Creek Restoration and Multi-Use Trail Contract - Shoemaker Creek
REPORT TO: Committee of the Whole
DATE OF MEETING: 2021-08-23
SUBMITTED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214
PREPARED BY: Polina Semenov, Procurement Specialist, 519-741-2200 ext. 7037
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: 2021-08-09
REPORT NO.: FIN-2021-42
SUBJECT: T21-088 Creek Restoration and Multi-Use Trail Contract
Shoemaker Creek (Homer Watson Blvd. to Canadian National
Railway)
RECOMMENDATION:
That Tender T21-088 Creek Restoration and Multi-Use Trail Contract - Shoemaker
Creek (Homer Watson Blvd. to Canadian National Railway), be awarded to 2220742
Ontario Ltd. o/a Bronte Construction, Burlington, Ontario, at their tendered price of
$5,165,273.19, including contingencies of $250,000.00, plus H.S.T. of $671,485.51, for
a total of $5,836,758.70.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per
Purchasing By-law 2017-106;
There were three (3) tenders received for this procurement;
This report supports the delivery of core services.
BACKGROUND:
Shoemaker Creek, a tributary of Schneider Creek, drains a watershed area of 234 hectares
and is situated entirely within the City of Kitchener. The City has identified a section of
Shoemaker Creek between the CN railway crossing and Homer Watson Boulevard that
requires restoration. This area was prioritized in the 2016 Integrated Stormwater
Management Master Plan (ISWMMP) due to the occurrence of erosion sites, degraded
concrete channel lining, and deteriorating stormwater outfall infrastructure. The intent of the
restoration works is to remove the concrete channel and construct a natural channel form
while also restoring all erosion sites identified in the ISWM-MP. In tandem with the creek
restoration work, this project will involve construction of a new Type 2 Multi-use trail that will
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double as a maintenance access road for the sanitary sewer that runs adjacent to the
watercourse.
In 2020, the City retained Ecosystem Recovery Inc. to complete engineering design
drawings for the preferred concepts presented in the ISWM-MP. All design work has been
circulated to residents within the study area in July, 2020.
Construction is scheduled to begin Fall 2021.
REPORT:
Six (6) pre-qualified contractors were invited to submit their bids for this tender. By the
closing date of Monday July 26, 2021, three (3) tenders had been received.
The following tenders were received:
Bid Price
2220742 Ontario Ltd. o/a Bronte Construction Burlington ON $5,836,758.70 *
560789 Ontario Limited o/a R&M Construction Acton ON $6,628,419.12
J-AAR Excavating Limited London ON $7,518,609.78
The tenders were reviewed M. Wilson, Water Resources Engineer who concurs with the
above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these
types of projects typically involves city staff and resources from across the corporation.
These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material
testing", and will be itemized when they exceed $125,000. Included in this line item are staff
time and expenses for all city staff in support of the project such as Engineering, Kitchener
Utilities, and Transportation Planning. The line item also includes all regulatory permitting,
geotechnical and material testing, detouring and traffic control, alternate access and parking
requirements and any other miscellaneous costs. Projects utilizing in-house staff will include
costs for inspection during construction and contract administration.
The net cost of this tender (A), is fair and reasonable and the upset limit is within the budget
allowance (B) for the project. Additional funding for this purchase is provided by a
contribution from Parks & Cemeteries, the Sanitary utility, the Watercourse Improvement
Program, and the Stormwater Management Fee accounts. The estimated surplus (E) will be
returned to the various sources of funding upon completion of the project.
Tender T21-088
Shoemaker Creek (Homer Watson Blvd. to Canadian National Railway)
Creek Restoration and Multi-Use Trail
Total budget for all phases of this project 6,238,000.00
Estimated Cost for this Work
Tender T21-088 costs, including HST 5,836,758.70
less: HST rebate on tender (580,576.45)
Net Cost Being Awarded 5,256,182.25 A
Costs Incurred to Date 525,078.70
Projected Costs: Staff Time 25,000.00
Total Estimated Cost For This Phase $ 5,806,260.95 C
Budget for this Work
Stormwater Utility 1,121,000.00
Disaster Mitigation and Adaptation Fund (DMAF) Grant 2,223,000.00
Contribution from Park& Cemeteries 280,000.00
Sanitary Capital Reserve 1,200,000.00
Watercourse Improvement Program 450,000.00
Stormwater Management Fee 564,000.00
Total Budget $ 5,838,000.00 B
Estimated Surplus/(Deficit) (B - C) 31,739.05 D
Surplus/(Deficit) from previous phase (23,526.63)
Total Estimated Surplus/(Deficit) $ 8,212.42 E
COMMUNITY ENGAGEMENT:
INFORM
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department