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HomeMy WebLinkAboutCouncil Agenda - 2021-08-23COUNCIL AGENDA FFC T-IElectronic Meeting MONDAY, AUGUST 23, 2021 CITY OF KITCHENER 7:00 PM - ELECTRONIC MEETING (TELEVISED/LIVE STREAMED) 200 KING STREET WEST Due to COVID-19 and recommendations by Waterloo Region Public Health to exercise physical distancing, City Hall is open for select services. Members of the public are invited to participate in this meeting electronically by accessing the meeting live -stream video at kitchener.ca/watchnow. While in-person delegation requests are not feasible at this time, members of the public are invited to submit written comments or participate electronically in the meeting by contacting delegation@kitchener.ca. Delegates must register by 5:00 p.m. on Monday August 23, 2021 in order to participate electronically. Written comments will be circulated prior to the meeting and will form part of the public record. 1. COMMENCEMENT - 1.a. Land Acknowledgement 1.b. Singing of "0 Canada" I.C. International Day for the Remembrance of the Slave Trade and its Abolition 2. MINUTES - 2.a. Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting held June 28, 2021 and special meetings held June 28 and August 9, 2021) - Councillor D. Chapman 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - 4. COMMUNICATIONS REFERRED TO FILE - 4.a. Acknowledgement of receipt and support from various municipalities of Council's resolution regarding the rising costs of building materials. 4.b. Acknowledgement of receipt and support from various municipalities of Council's resolution regarding Motion M-84 Anti Hate Crimes and Incidents, and private member's bill, Bill -C 313 Banning Symbols of Hate Act. 4.c. Acknowledgement of receipt and support from various municipalities of Council's resolution regarding housing support funding for people experiencing homelessness. 5. PRESENTATIONS - 5.a. Tova Davidson, Sustainable Waterloo Region, to present the Year End Report. 6. DELEGATIONS - 6.a. Janine Toms, regarding the Urban Tree Strategy and Declared Climate Emergency. 6.b. Paul Britton, regarding Development Services Department report DSD -2021-127, listed as Item 7.d.3 under the Planning and Strategic Initiatives Committee report dated August 9, 2021. 7. REPORTS OF COMMITTEES - 7.a. AUDIT COMMITTEE -JUNE 28, 2021 7.a.1. FIN -2021-17 -2020 Audited Consolidated Financial Statements That the 2020 Audited Consolidated Financial Statements of the City of Kitchener, as outlined in Financial Services Department report FIN -2021-17, be approved. *Accessible formats and communication supports are available upon request. If you require* assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994. COUNCIL AGENDA MONDAY, AUGUST 23, 2021 CITY OF KITCHENER 7:00 P.M. — ELECTRONIC MEETING - 2 - 200 KING STREET WEST 7.a.2. CAO -2021-3 - 2nd Quarter Audit Status Report That Chief Administrative Office report CAO -2021-3, regarding the 2nd Quarter Audit Status Report, be received for information. 7.b. HERITAGE KITCHENER COMMITTEE - AUGUST 3, 2021 7.b.1. DSD -2021-145 - Heritage Permit Application HPA-2021-V-021, 34-36 Richmond Avenue, Demolition of an existing detached garage and construction of a new detached garage That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA- 2021-V-021 be approved, as outlined in Development Services Department report DSD -2021- 145, to permit the demolition of an existing detached garage located on the property municipally addressed as 34-36 Richmond Avenue; and, That pursuant to Section 42 of the Ontario Heritage Act, Heritage Permit Application HPA- 2021-V-021 be approved to permit the construction of a detached garage on the property municipally addressed as 34-36 Richmond Avenue, in accordance with the plans and supplementary information submitted with the application and subject to the following condition: i. That the final building permit drawings be reviewed and heritage clearance provided by Heritage Planning staff prior to the issuance of a building permit. 7.c. FINANCE AND CORPORATE SERVICES COMMITTEE — AUGUST 9, 2021 7.c.1. DSD -2021-114 - All -way Stop Control Zeller Drive at Old Zeller Drive That the Uniform Traffic Bylaw be amended for the installation of an all -way stop control at the intersection of Zeller Drive and Old Zeller Drive, as outlined in Development Services Department report DSD -2021-114. 7.c.2. CSD -2021-11 - Noise Exemption — The Falls Road Pub - 296 Victoria St N — St Patty's Day Mulligan — September 17-19, 2021 That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to The Falls Road Pub for their St Patty's Day Mulligan being held at 296 Victoria St North on September 17-19, 2021, as outlined in Community Services Department report CSD -2021-11, as amended. 7.c.3. COR -2021-20 - Equity, Inclusion & Anti -Racism Policy That the new Equity, Inclusion and Anti -Racism Policy, attached as Appendix 'A' of Corporate Services Department report COR -2021-20 be approved, as amended; That amendments to Council policy GOV-COU-005 (Code of Conduct for Members of Council, Local Boards & Advisory Committees), as outlined in Appendix 'B' of COR -2021-20, be approved as amended; and further, That staff be directed to prepare a future report addressing consideration of Neighbourhood Associations and other community groups and the regarding the Equity, Inclusion and Anti - Racism Policy. 7.c.4. COR -2021-21 - Equity & Anti -Racism Advisory Committee to Council That Council approve the creation of an Equity and Anti -Racism Advisory Committee to Council as outlined in Appendix 'A' of Corporate Services Department report COR -2021-21; and, That Council approve the creation of an interim Nominating Committee to review and select applicants for the inaugural membership appointments to the Equity and Anti -Racism Advisory Committee; and further, MONDAY, AUGUST 23, 2021 7:00 P.M. — ELECTRONIC MEETING COUNCIL AGENDA -3- CITY OF KITCHENER 200 KING STREET WEST That Council support a review of the current Nominating Committee responsible for all Council Advisory Committee appointments through an equity and anti -racism lens to ensure diverse representation for future Nominating Committee appointments. 7.c.5. INS -2021-6 - RBJ Schlegel Sponsorship Funding 2020/2021 That staff allocate the 2020 and 2021 RBJ Schlegel sponsorship funding to support the development of Phase Two amenities at RBJ Schlegel Park, the Huron Road entry signage and the installation of Cricket netting, as outlined in Infrastructure Services Department report INS -2021-6; and further, That staff report back to Council on a recommended approach to future allocations of RBJ Schlegel sponsorship funding. 7.d. PLANNING AND STRATEGIC INITIATIVES COMMITTEE — AUGUST 9, 2021 7.d.1. DSD -2021-125 - Demolition Control Application DC21/015/E/TZ, 138 Ebydale Drive, Reid's Heritage Homes That Demolition Control Application DC21/015/E/E/TZ, requesting permission to demolish a single detached dwelling located at 138 Ebydale Drive, as outlined in Development Services Department report DSD -2021-125, be approved. 7.d.2. DSD -2021-144 - Demolition Control Application DC21/024M/TS, 175 Wellington Street North, 1867528 Ontario Inc That Demolition Control Application DC21/024/W/TS requesting permission to demolish a single detached dwelling located at 175 Wellington Street North, as outlined in Development Services Department report DSD -2021-144, be refused. 7.d.3. DSD -2021-127 - Regional Official Plan Review: Growth Scenarios That consideration of the following recommendation be referred to the August 23, 2021, Council meeting to allow for an opportunity for staff to provide additional information related to proposed comments to be forwarded to the Region of Waterloo on preferred growth scenarios; as well as, in inclusion of concerns related to the lack of technical information required to take a formalized position: "That the comments included in Development Services Department staff report DSD -2021-127 (Regional Oficial Plan Review: Growth Scenarios) be endorsed, and further, That staff be directed to forward Staff Report DSD -2021-127 and Council's comments to the Region of Waterloo for their consideration in the update to the Region's Official Plan". Council is also being requested to consider information report Development Services Department DSD -2021-160, related to the Regional Official Plan Review, which was referred to the Council meeting this date. 7.d.4. DSD -2021-123 - Official Plan Amendment OPA21/003/B/ES, Zoning By-law Amendment ZBA21/006/B/ES, 120 Bullock Street, PDCP Block 5 Industrial GP Inc. That Official Plan Amendment Application OPA21/003/B/ES for PDCP Block 5 Industrial GP Inc. requesting a change in designation from Commercial to General Industrial Employment, a change in urban structure from Arterial Commercial to Industrial Employment Area, and the removal of Specific Policy Area 30 from the subject site be adopted in the form shown in the Official Plan Amendment attached to Development Services Department report DSD -21-123 as Attachment "A", for the lands specified and illustrated as the "Area of Amendment" on Schedule "A", Schedule "B" and Schedule "C", and accordingly forwarded to the Region of Waterloo for approval; and, COUNCIL AGENDA MONDAY, AUGUST 23, 2021 CITY OF KITCHENER 7:00 P.M. — ELECTRONIC MEETING .4- 200 KING STREET WEST That Zoning By-law Amendment application ZBA21/006/B/ES for PDCP Block 5 Industrial GP Inc. be approved in the form shown in the "Proposed By-law" and "Map No. 1" attached to Report DSD -21-123 as Attachment "B"; and further, That in accordance with Planning Act Section 45 (1.3 & 1.4) that applications for minor variances shall be permitted for lands subject to Zoning By-law Amendment application ZBA21 /006/B/ES. 7.d.5. DSD -2021-122 - Sign Variance Application SVA2021-005, Address: 105 King Street East (Crowne Plaza Hotel), Owner: Vista Waterloo Limited Partnership That consideration of the following recommendation be referred to the August 23, 2021, Council meeting to provide staff opportunity consulate with Vista Waterloo Partnership Limited about potential conditions regarding light levels, hours of operation, and advertising content: "That Sign Variance Application SVA2021-005 related to 105 King Street East for Vista Waterloo Limited Partnership, for the purpose of allowing a digital sign on the Benton Street fagade of the existing building, requesting the following relief from Section 680 of the Municipal Code ("Sign By-law'): A. Relief from Section 680.10.18 only allowing fascia signs with external downward illumination in D-1 through D-3 Zones, whereas the proposed digital sign will be internally illuminated, B. Relief from Sections 680.3.29 and 680.10.17 requiring automatic changing copy on a sign to be no closer than 23 metres (75.45 feet) of a street intersection or traffic light, whereas the proposed sign is approximately 1.2 metres (4 feet) from the intersection of Benton Street & King Street East, and C. Relief from Section 680.3.32 prohibiting third party advertising, whereas the proposed sign will include third party advertising, be refused." Council is also being requested to consider information report Development Services Department DSD -2021-163, related to Sign Variance Application SVA2021-005, which was referred to the Council meeting this date. 8. UNFINISHED BUSINESS - 8.a. None. 9. NEW BUSINESS - 9.a. COVID-19 Update — Dan Chapman, CAO (Verbal Report). 10. QUESTIONS AND ANSWERS - 11. BY-LAWS -1ST AND 2ND READING - 11.a. Being a by-law to exempt certain lots from Part Lot Control - Block 30, Registered Plan 58M- 630 - Chapel Hill Drive. 11.b. To further amend By-law No. 2019-113, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. 11.c. Being a by-law to designate the property municipally known as 518 Bridgeport Road in the City of Kitchener as being of historic and cultural heritage value or interest. 11.d. To confirm all actions and proceedings of the Council. 12. COMMITTEE OF THE WHOLE - 12.a. TENDERS COUNCIL AGENDA MONDAY, AUGUST 23, 2021 7:00 P.M. — ELECTRONIC MEETING CITY OF KITCHENER 200 KING STREET WEST 12.a.1. FIN -2021-42 -T21-088 Creek Restoration and Multi -Use Trail Contract -Shoemaker Creek That Tender T21-088 Creek Restoration and Multi -Use Trail Contract - Shoemaker Creek (Homer Watson Blvd. to Canadian National Railway), be awarded to 2220742 Ontario Ltd. o/a Bronte Construction, Burlington, Ontario, at their tendered price of $5,165,273.19, including contingencies of $250,000.00, plus H.S.T. of $671,485.51, for a total of $5,836,758.70. 12.a.2. FIN -2021-43 - Q21-106 RBJ Schlegel Park Phase 2 - Operations Building and Site Development That Quotation Q21-106 RBJ Schlegel Park Phase 2 — Operations Building and Site Development be awarded to Gateman-Milloy Inc., Kitchener, Ontario at the adjusted bid price of $3,306,204.50, including allowances, contingencies, and provisional items of $419,389.00, plus H.S.T. of $429,806.59, for a total of $3,736,011.09. 12.b. ADMINISTRATIVE REPORTS 12.b.1. CSD -2021-9 -Exemption from Chapter 408 of the City of Kitchener Municipal Code (Animals) That the Deputy CAO be authorized to execute an agreement satisfactory to the City Solicitor, granting an exemption from section 408.2.11 of Chapter 408 of The City of Kitchener Municipal Code to a resident of the City to allow the keeping of a service animal in the City provided the conditions set out in this report CSD -2021-9 are complied with. 12.b.2. FIN -2021-38 - Uncollectable Miscellaneous Receivables Accounts Write -Off That uncollectable Miscellaneous Receivable Accounts amounting to $73,588 be written off against the Allowance for Doubtful Receivables. 12.b.3. FIN -2021-39 - Uncollectable Utility Receivable Account Write-off That uncollectable Utility Accounts amounting to $272,871 be written off against the Allowance for Doubtful Utility Receivables 12.c. FOR INFORMATION 12.c.1. FIN -2021-40 -June 2021 Variance Report 13. REPORT OF THE COMMITTEE OF THE WHOLE - 14. BY-LAWS - 3RD READING - 14.a. Being a by-law to exempt certain lots from Part Lot Control - Block 30, Registered Plan 58M- 630 - Chapel Hill Drive. 14.b. To further amend By-law No. 2019-113, being a by-law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. 14.c. Being a by-law to designate the property municipally known as 518 Bridgeport Road in the City of Kitchener as being of historic and cultural heritage value or interest. 14.d. To confirm all actions and proceedings of the Council. StaffRepod Development Services Department REPORT TO: Council DATE OF MEETING: August 23, 2021 i Kj E� R www.kitchenerca SUBMITTED BY: Bustamante, Rosa, Director of Planning, 519-741-2200 ext. 7319 PREPARED BY: Donegani, Tim, Senior Planner, 519-741-2200 ext. 7067 WARD(S) INVOLVED: All Wards DATE OF REPORT: Aug 18, 2021 REPORT NO.: DSD -2021-160 SUBJECT: Supplemental Report - Regional Official Plan Review: Growth Scenarios RECOMMENDATION: THAT the City Comments in Option A in Attachment A to Staff Report DSD -2021-160 (Supplemental Report - Regional Official Plan Review: Growth Scenarios) be endorsed; and further, THAT staff be directed to forward Staff Report DSD -2021-127 and DSD -2021-160 in addition to Council's comments to the Region of Waterloo for their consideration in the update to the Region's Official Plan. REPORT HIGHLIGHTS: = Building on Report DSD -2021-127, this report provides supplementary comments and rationale for the Region to consider in their evaluation of Growth Scenarios to 2051 for the Regional Official Plan (ROP). Staff have summarized and further developed comments as a result of the August 9th, 2021 Planning and Strategic Initiatives Committee meeting surrounding the following themes: 1. Evaluate multiple growth scenarios— Council expressed concerns about endorsing a specific growth scenario until more information becomes available 2_ Hold the Line — Council expressed a continued desire to hold the Countryside Line and preserve farmland 3_ Financial viability — It is important to ensure that growth is financially sustainable for future generations 4- Climate - Climate change considerations should figure prominently in the ROP review 5. Affordability - Housing affordability considerations should be given serious consideration through the ROP review. *** This information is available in accessible formats upon request. "** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 6 This report outlines three options for Council's consideration in providing comments to the Region regarding the Growth Scenarios: Option A — Endorse all comments except for comment "C". This would provide preliminary support for Growth Scenario 3 with no urban boundary expansions for Community Areas (staff recommendation); Option B — support for the majority of staff comments in DSD -2021-127 and DSD -2021-160, but do not offer preliminary support for Growth Scenario 3; or t: Option C — Add, delete or amend any comments. BACKGROUND: On August 9, 2021 Planning and Strategic Initiatives Committee (PSIC) considered Staff Report DSD -2021-127 (Regional Official Plan Review: Growth Scenarios) which sought Committee and Council endorsement of staff comments on the growth scenarios and evaluation criteria circulated by the Region of Waterloo for feedback. Committee expressed concerns with endorsing staffs preliminary support for Scenario 3 (the scenario that would result in no urban boundary expansion for Community Areas). The Committee also provided additional comments for the Region's consideration through the ROP review. The recommendations of DSD -2021-127 were referred back to staff to provide an opportunity to update the City's comments, including providing multiple options for Council's consideration. The Committee discussed a) an option to consider the other important issues on the table, aside from the growth scenario and b) an opportunity to express concern about the lack of information provided by the Region, request more than one scenario moving forward and an opportunity to provide meaningful input later in the process. Committee resolved: "That consideration of the following recommendation be referred to the August 23, 2021, Council meeting to allow for an opportunity for staff to provide additional information related to proposed comments to be forwarded to the Region of Waterloo on preferred growth scenarios; as well as, in inclusion of concerns related to the lack of technical information required to take a formalized position" REPORT This report builds on, but does not duplicate the rationale provided in report DSD -2021-127. Additional rationale and commentary has been summarized according to five themes raised by Council. 1. Evaluate multiple growth scenarios Staff comments in Report DSD -2021-127 requested further information from the Region to assist in evaluating growth scenarios, but offered preliminary support for scenario 3 in order to meet the Region's commenting deadline. Additional information regarding revised intensification capacity; greenfield density targets; housing mix, choice and affordability; infrastructure and financial analyses; and climate impact analysis are all important to finalizing a preferred growth scenario. Staff suggest that the Region should advance at least two scenarios through the Land Needs Assessment, Designated Greenfield Analysis and/or other work that addresses these issues. Scenario 3 and another scenario selected by the Region should be evaluated. I However, if it is not possible for the Region to advance multiple scenarios through the next phase of the project for time, resource or budget reasons, staff continue to recommend that the City offer preliminary support for scenario 3, subject to refinement, as more information becomes available as indicated in commenting Option A in the attachment to this report. It is important to note that all scenarios analyse region -wide land needs. Staff have not formed an opinion on the relative merits of any candidate lands for urban expansion in Kitchener or elsewhere. The ROP review and its selection of a preferred growth scenario is among the most impactful planning decisions our community will make. This type of decision arises approximately once every 10 years. If Council elects not to comment within the Region's timelines, the City's feedback may not be fully considered by the Region when deciding how and where we grow for the next 30 years. While information regarding household formation rates, housing mix, supply and demand estimates, net and gross density assumptions, financial analysis etc, are all important technical details in selecting a growth scenario, Council can choose to provide a principled preliminary direction on whether or not the city supports further urban expansion beyond the 2,527 hectares of farmland that have already been committed for suburban growth. Scenario 3 targets are: • reasonable and achievable based on contemporary trends; • conservative compared to previous Council policy direction; * is preferred from a financial lifecycle perspective; and • advance complete communities, people -friendly transportation, climate, and housing affordability objectives that are priorities for this community and Council. If Council does not wish to endorse any growth scenario at this time, but to support other comments in Report DSD -2021-127 and DSD -2021-160, selective comments (e.g. Comments 1, A-E, 3-12) could be endorsed (Option B). Council may also add delete or amend any comments provided to the Region (Option C). Irrespective of whether Council chooses to provide preliminary support for scenario 3 (Option A) or not (Option B), the City requests ongoing opportunities for feedback on the preferred growth scenario as the ROP review project proceeds. 2. Hold the Line On August 9, several councillors expressed a desire to hold the Countryside Line through this ROP review. This statement warrants further clarification especially as it pertains to Kitchener. Per the current Regional Official Plan, the exact location of the Countryside Line was not determined in southwest Kitchener through the last ROP review. It is to be determined through the ROP review currently underway. If it is Council's objective to prevent allocating more farmland to residential development, endorsing scenario 3 in the ROP is the clearest pathway to achieve this. In all four scenarios, the Designated Greenfield Area (DGAs) will accommodate significant growth to 2051. As of 2019 there were 2,527 ha of vacant DGA in the Region. This equates 8 to approximately 63 farms of 100 acres each, or 40% of the land area of the City of Waterloo. The Base Case would add 830 ha to this 2,527 ha for Community Areas. Scenario 1 adds 520 hectares, Scenario 2 adds 230 hectares, and scenario 3 has a surplus of 150 hectares. Staff's preliminary opinion is that the DGA for community areas should be maintained and reviewed at the time of the next ROP review in 10 years based on contemporary land needs and growth trends. Intensification rates (the amount of residential development occurring within the built up area) varies from 50% in the base case to 60% in scenarios 2 and 3. An intensification rate of 50% has been achieved Region -wide from 2006-2019. In 2014, Council adopted City of Kitchener Official Plan policies that phase-in intensification over time up to 70% by 2026 as shown in Figure 1. Approval of this policy was deferred by the Region and is not in effect at this time. While intensification targets can vary between area municipalities, all of the proposed Regional growth scenarios are less ambitious than previous City Council policy direction. Figure 1: Council -adopted Official Plan Intensification target for Kitchener, July 2014. Time Frame Intensification Target (Calendar year runs from June {Av-erage over a 5 -year interval within the 1r to June 16 of next y_ ear) entire Built -Up Area) 11 ,11 1 17i1i 4C AnOf 2016-2021 50% 2021-2026 60% 2026-2031 70% In addition to the rationale provided in Report DSD -2021-127, slowing the pace of urban expansion allows the City to focus on important growth management objectives such as advancing complete communities and allowing the city to concentrate its resources on the immediate planning issuing like intensification and secondary planning for areas already within the DGA. 3. Financial viability Council expressed interest in early staff analysis regarding the financial implications of development. Compared to intensification, greenfield growth will add significantly more linear infrastructure (roads, sewers, water and gas mains) that results in additional maintenance and lifecycle replacement costs that will be borne by future generations. The City has requested and looks forward to reviewing the financial impacts of growth (as determined by the Region) prior to finalizing endorsement of any growth scenario. 4. Climate change The City's Strategic Plan identifies Environmental Leadership and People Friendly Transportation as key priorities for the community. Council declared a climate emergency in April 2020 and endorsed the TransformWR community climate mitigation strategy in June 2021. The latter sets a path toward 80% reduction in GHGs by 2050 — a similar 9 timeline to the ROP review's 2051 horizon. The time to align climate targets and growth policies is now. The first of six TransformWR's transformative action is that "By 2050, most trips are taken using active transportation, with the support of a robust public transit system." Beyond electrification of private vehicles, TransformWR's technical pathway is for fewer and shorter trips. Furthermore, 80% of short trips (<5km) are to be made by active transportation. Higher density greenfield communities and intensification are essential to enabling complete and walkable communities where these shorter trips, transit supportive densities and active transportation goals can be achieved. Planning for the transit supportive densities identified in Figure 3 of DSD -2021-127 is furthermore essential to achieving these goals. More ambitious growth scenarios can also support TransformWR through planning for higher densities, intensification and mixed uses that can support alternative energy solutions like district energy to reduce emission from buildings. More ambitious growth scenarios also protect more farmland to support the local food system. 5. Housing Affordability The affordability crisis is among the most pressing issues facing our community. The City's Strategic Plan identifies Caring Communities and advancing housing affordability as a key priority. In 2020, Council approved Housing for All, the City's strategy to realize the right to housing. In staffs opinion, increasing the total housing supply as well as the range and mix of homes are necessary but not sufficient steps to address the housing crisis and to plan to meet the housing needs of our rapidly growing Region. Under all growth scenarios, the Region and Area municipalities will plan to accommodate 924,000 people in 2051. The scenarios vary the share of these new residential units located within the build up areas versus greenfield area. They also vary the density of development to occur in the DGA. While there are a variety of supply and demand factors that affect housing prices that are outside of municipal control, planning for the range, mix and location of new units is important. Higher density and more compact housing forms like apartments, stacked townhouses and townhouses are typically less expensive to produce and service. These savings can be passed on to residents. Scenario 3 is likely to include the highest proportion of medium and high-density housing types that lend themselves to greater affordability for low to moderate income households. New single and semi-detached dwellings are out of reach for the majority of low to moderate income households that do not already own a home. In 2020, the average price for new single and semi-detached homes in Kitchener was $751,000, and the 20th percentile price was $650,000. A $650,000 home with a 5% down payment would be affordable to households with incomes of $183,000 or more. This is approximately the 88th percentile household incomes for 2020. 10 Some councillors asked that the Region to accelerate the delineation of Major Transit Station Ares, ahead the balance of the ROP review, to allow Cities to adopt Inclusionary Zoning policies and by-laws. Staff have discussed this idea with Regional staff for more than a year, and Regional staff have advised that this is not possible considering the tight legislative timelines for the ROPR. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: See Report DSD -2019-127 COMMUNITY ENGAGEMENT: INFORM/CONSULT — This report has been posted to the City's website with the agenda in advance of the Council / Committee meeting. PREVIOUS REPORTS/AUTHORITIES: DSD -2021-5 Regional Official Plan Review DSD -2021-127 Regional Official Plan Review: Growth Scenarios APPROVED BY: Justin Readman, General Manager, Development Services ATTACHMENTS: Attachment A City Comments on the Region Official Plan Review: Growth Scenarios and Evaluation Criteria Attachment A: City Comments on Growth Scenarios and Evaluation Criteria This attachment outlines the details of commenting options A (preliminary support for growth scenario 3) and B (no preliminary support for any growth scenario). To the right of each comment is a notation as to whether a comment is included in option A, B or both. Comments from report DSD -2021-127 and numbered and new comments to report DSD - 2021 -160 are lettered. Comment Option 1. The City appreciates the inclusion of Scenario 3 that would result A+B in no additional DGA for Community Areas. _ The City has not yet received the updated intensification strategy A that addresses previous city comments, DGA analysis nor the financial impact analysis required to provide detailed comments. However, we offer the following preliminary comments and observations in support of scenario 3 for the Region's consideration. A. The City requests that more information be shared prior to A+B finally endorsing any growth scenario. Specifically the City would need to review an updated intensification strategy that addresses previous City comments, Designated Greenfield Analysis or Land Needs Assessment that provides housing mix, choice and affordability analyses; infrastructure and financial analyses; and climate impact analysis. B. At a minimum, the City requests that the Region advance A+13 two scenarios through the Land Needs Assessment or Designated Greenfield Analysis that addresses these issues. Scenario 3 and one other Scenario selected by the Region should be advanced. C. City Council does not prefer array particular growth B scenario at this time D. The City continues to support the principle of maintaining A+B the location of the Countryside Line in order to protect farmland, drinking water and natural heritage resources; and to promote fiscal and climate responsibility and conserve land resources for future generations. The City notes that the currently location of the Countryside Line within the Southwest Kitchener Policy Area has yet to be determined per ROP policies B.1 and 8.A.23. We note that Scenario 3 is the only one which does not add DGA for community area to the 2,527 ha of farmland in the region already slated for future suburban development. 12 Comment Option E. Irrespective of when the Region selects a preferred A+B growth scenario, the City continues to have a strong interest in providing ongoing comments on the rate of intensification and DGA density over the coming months. Community Areas 3. Assuming a 60% average residential intensification rate over A B the next 30 years is likely reasonable considering historic trends in the rate of intensification. According to the Region's Draft Intensification Strategy "Intensification has historically accounted for approximately 50% of Region -wide growth from 2006 to 2019 with the Region -wide share increasing from 44% over the 2006 to 2011 period to 52% from 2011 to 2019." Increases in the rate of intensification are similar in Kitchener increasing from 41 % in 2006-2011 up to 47% in 2011-2019. 4. Market and policy shifts towards medium and high density A+13 housing forms lend themselves to intensification. Furthermore, a shift to autonomous vehicles, active transportation and increased transit ridership are likely to unlock substantial opportunities for intensification of existing underutilized areas, including parking lots, before 2051. 5_ Intensification helps make efficient use of land and leverage A+t3 investment in existing and planned infrastructure including dedicated rapid transit and pedestrian and cycling infrastructure. A higher intensification rate will assist in the development of complete communities that are compact and pedestrian, cycling and transit -oriented. 6. The scenario 3 assumption of 71 residents and jobs per hectare A+B in new DGA Community Area seems reasonable considering that the current DGA is already developed at 54 residents and jobs per hectare with 96% of housing being grade related. Modest increases in the share of high and medium density housing in the DGA should make the scenario 3 DGA density achievable considering policy and market shifts towards higher density that are already underway. 13 Comment Option 7. Frequent, and higher order transit will be required in many parts of the Region, including within new community areas to achieve A+B climate and transportation goals. A density of 80 residents and jobs per hectare is required to achieve frequent (10-15 minute) bus service as shown in Figure 3. Densities in new DGA should be transit- supportive. Ideally, achieving people and job densities of 100/hectare would allow for 5 minute bus service and set the stage for future LRT or BRT connections and would help achieve the Region's goals of an 80 per cent greenhouse gas reduction by 2050. Currently transportation accounts for 49% of the Waterloo Region communities greenhouse gas emissions. While 100 people and jobs per hectare is an ambitious goal for new greenfield development it would lead to a much more sustainable form of urban development. The Region of Waterloo should also ensure that transit service is provided to communities when residents begin moving in so that transit and active transportation forms as a new habit on day one. 8 The required 30 -year planning horizon (as compared to the A+B typical 20 -year horizon) introduces additional uncertainty to the planning process. It is difficult to forecast development trends so far in the future. The City currently has a designated and available supply of land within the Built-up Area and existing Designated Greenfield Area to accommodate significant growth beyond the 15 -year supply requirement of the Provincial Policy Statement. This is detailed in section 6.3 of the 2020 Annual Growth Monitoring Report (DSD -20-157). Selecting Scenario 3 and foregoing an Urban Area Boundary expansion through this ROP review would allow additional time to monitor the need for additional DGA. This decision will be reconsidered through the next ROP review in 10 years. Once lands are included in the DGA it would be extremely difficult to remove these permissions if we find the lands are not needed based on contemporary trends. 14 Comment Option 9. The capital costs of growth are mostly recovered through A+B development charges, borne by developers and passed on to landowners. However, the maintenance and replacement costs of this infrastructure are borne by taxpayers and ratepayers. While intensification primarily makes use of existing infrastructure, greenfield development requires the extension of new services including roads, water, sanitary sewers, stormwater management, sanitary pumping stations, etc. — all City responsibilities. Staff are currently analysing the relationship between the cost of development and tax and rate revenues and how this varies across the City. Our preliminary findings are that the City budgets $5,000 per metre to reconstruct this infrastructure at the end of its lifecycle (approx. 60 years). Annual City maintenance costs for roads, street lighting, sanitary sewers, water and stormwater are approximately $36 per metre. AnT"[+:QeFd• p'7�e :Gorr j'--pr"efeFS 5Gen-3fiC 3 With iitS higher density and irate i* atie5.rs f -Fe m "' finaneial perspecAive The financial implications for the City need to be considered through the evaluation of growth scenarios and greenfield candidate areas. F. From a long-term financial perspective, the City offers preliminary A supports for scenario 3 with its higher density and intensification. Employment Areas 10.All of the scenarios currently contemplate urban expansion for A+B employment areas. The City understands and appreciates the need to designate new DGA Employment Areas to accommodate employment growth, especially to attract industrial uses that require separation from sensitive uses or have low employment densities. 11. While important for growth in manufacturing and planning for low x-13 employment density uses like warehousing and logistics, new DGA Employment Areas planned at 35 employees per hectare will not be transit supportive and necessitate an auto- oriented approach to transportation. The employment strategy and land needs assessment should consider a variety of assumptions regarding employment densities, and what share and what type of employment will be accommodated within Community Areas vs. Employment Areas. Planning for a higher share of jobs within Community areas would provide more opportunities for transit supportive employment development and complete communities. Additionally, the Region should consider policy direction that requires and supports net zero development and other sustainability initiatives when DGA employment areas are contemplated. 15 Comment Option Evaluation Criteria 12. The City generally supports the themes, objectives, and A+B evaluation criteria for both the growth scenarios and candidate urban boundary expansions. However, we suggest quantifying and weighting these criteria to assist in more principled and transparent decision making. Complete, pedestrian and transit - oriented communities; climate change; protecting agricultural land; housing choice and affordability; and financial criteria should be weighted heavily. Analysing climate and financial impacts would benefit substantially from quantification. StalfReport Llevelopment Services Department www.kitchener. ca REPORT TO: Council DATE OF MEETING: August 23, 2021 SUBMITTED BY: Bustamante, Rosa, Director of Planning, 519-741-2200 ext. 7319 PREPARED BY: Pinnell, Andrew, Senior Planner, 519-741-2200 ext. 7668 WARD(S) INVOLVED: Ward 9 DATE OF REPORT: August 19, 2021 REPORT NO.: DSD -2021-163 SUBJECT: Follow-up Regarding Sign Variance Application SVA2021-005 Address: 105 King Street East (Crowne Plaza Hotel) Owner: Vista Waterloo Limited Partnership RECOMMENDATION: For Information. REPORT HIGHLIGHTS: • The purpose of this report is to report back to Council on matters discussed at the August 9, 2021 Planning & Strategic Initiatives Committee meeting. Key findings of this report are the options for conditions that were developed in consultation with the applicant. ■ There are no financial implications resulting from this application. ■ This report supports the delivery of core services. BACKGROUND: At the August 9, 2021 Planning & Strategic Initiatives Committee meeting, the Committee referred the subject Sign Variance Application to the August 23, 2021 Council meeting and directed staff to work with the applicant to prepare options for conditions related to: 1) hours of operation for the digital sign, 2) brightness standards for the digital sign, and 3) third -party signage. Regarding third -party signage, the Committee requested options for two scenarios: a) no third -party signage and b) limited third -party signage (limited to downtown businesses and events only). Planning staff met with the applicant and owner on August 13th and August 18th to discuss this matter. REPORT: The recommendation to refuse the sign variance application, provided by Planning staff at the August 9, 2021 Planning & Strategic Initiatives Committee meeting remains unchanged. However, Planning staff worked with the applicant since this time to provide the below follow- up information and options for conditions, at the request of the Committee. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 17 If Council makes a decision to support the proposed sign, Planning staff will prepare a by- law for Council's consideration at the September 20, 2021 Council meeting. The applicant has noted that this timing is acceptable. Hours of Operation In recent variance approvals for digital signs located outside of the Retail Core, Planning staff has implemented a condition that signs be turned off between the hours of 11:00pm and 6:OOam. Planning staff discussed hours of operation for the digital sign with the applicant. The applicant advised that the sign can be programmed to enter "sleep mode", which transitions the sign to a black screen. The applicant is agreeable to a condition that the sign enter into a black screen sleep mode between 11:00pm and 6:OOam. Brightness Requlations Section 680.3.31 of the City's Sign By-law provides illumination regulations for Automatic Changing Copy signs (including digital signs) outside of a downtown context since digital signs are not permitted in the Retail Core. Based on staff's research, the current regulations are not aligned with the trend that other municipalities are now taking in Ontario to regulate brightness. Accordingly, Planning staff reached out to the digital sign industry and other municipalities for guidance. The City of Toronto, City of London, and City of Greater Sudbury currently use the following regulations for brightness levels of digital signs: • The illumination shall not exceed 5,000 nits during the period between sunrise and sunset; and The illumination shall not exceed 300 nits during, the period between sunset and sunrise. A nit is a unit of intensity of light emitted from a surface, such as a digital sign. These regulations appear to be trending in other Ontario municipalities. Staff may consider updating Kitchener's by-laws to reflect this trend at some point in the future. Should Council choose to support the requested sign, the above noted lighting levels should be incorporated into the sign by-law amendment, as they represent a simple and effective way to regulate digital sign brightness, should By-law Enforcement staff acquire the necessary equipment to do so. Third -Party Si rrracle Planning staff discussed the matter of third -party signage with Legal Services staff, and separately with the applicant and owner. Should the Council decide to permit third -party signage without limits, it can do so by approving the variance as requested by the applicant. It is the opinion of Legal Services staff that there is no legal mechanism to limit third -party advertising to downtown businesses and events only, should Council choose to permit third party advertising. Notwithstanding, the applicant has prepared a letter addressed to City Council, outlining his intentions regarding third -party signage (see Attachment A). This letter represents the applicant's goodwill in this matter and explains that he intends to only allow advertising for downtown businesses and events. However, it should be noted that this letter is not enforceable and commitments communicated therein cannot be secured via a condition or by-law amendment. 18 Conclusion In summary, while staff is not in support of the subject sign variance application, if Council chooses to approve the sign variance application, Planning staff suggest that the following minimum conditions be required (the applicant is in agreement with these conditions): 1. That the Owner shall ensure that the digital sign be entered into a black screen sleep mode or turned off between the hours of 11:00pm and 6:OOam, 7 days per week. 2. That the illumination of the proposed digital sign shall not exceed 5,000 nits during the period between sunrise and sunset. - That the illumination of the proposed digital sign shall not exceed 300 nits during the period between sunset and sunrise. In addition to the above conditions, it should be noted that a sign permit will be required from the Planning Division and that an encroachment agreement with the Region will be part of this permit review process. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: The recommendation has no impact on the Capital Budget and no impact on the Operating Budget. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the Council meeting. CONSULT — Planning staff consulted with the applicant and owner on August 13th and August 18tH PREVIOUS REPORTS/AUTHORITIES: a DSD -2021-122 - Sign Variance Application SVA2021-005 • DSD -2021-090 — Downtown Digital Sign Study Chapter 680 (Sign By-law) of the Municipal Code APPROVED BY: Margaret Love — Acting General Manager, Development Services ATTACHMENTS: Attachment A — Applicant's Letter to Mayor and Council 19 -c =� w t=Inrh ,�,crrrr�rl��ti r,+°r e� r l ,Dif,:l,7 G IF rIL�� r,in°° `,�h��i I r�,r••r I•,11� 9n°,��-1 L Ise ; 1+, �r.n 18`I' March 2021 Mayor Berry Vrbanovic City Hall 200 King Street West, 2nd Floor Kitchener, ON N20 4CT7 And To All the Distinguished Members of the Council c.c.: Andrew, Pinnell, Senior Planner, City of Kitchener Re: Sign Variance Application SVA2021-005 Address: 105 King Street East (Crowne Plaza Hotel) Owner: Vista waterloo Limited Partnership Dear Mayor Vrbanovic & Distinguished Members of the Council: To begin with I would like to thank you on behalf of the Vista Group as well as myself for allocating and allowing us the time and opportunity to meet with you through a virtual Council Meeting on Monday August 9, 2021 in the evening. We are grateful for the opportunity and deferring this matter for further evaluation. As you are aware the Crowne Plaza is an iconic property in the downtown core L°,.!•1,'11..1 • . ... ,., fronting Benton and King Street with the parking lot extending all the way to Eby ii,d 1. 1, 1�.�i Street, We have owned this property for many years previously and currently as well. Just by way of background, the Crowne Plaza employed 105 staff pre-covid. Currently due to the downfall in hospitality and tourism, we are employing approximately 42-45 people. We are ramping up however and hope that we can reach the pre-covid numbers in the next year. The revenue that the Crowne Plaza derives from its income is taxable revenue and the more it does the more taxation it can collect. During our Council Meeting on Monday August 9"' 2021, 3 issues were identified with respect to our request for a digital board. These are: 0 Cq 1, Brightness Standards. 2, Hours of Operation. 3. Third Party Advertising. Brightness Standard Regarding this standard, research is being done and clearly will require further input from the technicians or engineers designing the sign. However, be certain that the brightness standards can be adjusted either through sensors or a computer program " and we will make sure that those standards meet with the City's requirements. We are currently engaged with City staff regarding a review of contemporary standards in municipal sign by-laws for regulating lighting levels for digital signs. Hours of Operation As we have indicated to Council, we are amenable to regulating the hours of operation. Based on standards of other municipalities, we commit that from 11 p.m. -to 6 a.m. the digital sign will be non-functional _and non -illuminating. The sign "Shutdown" is achieved through a sleep mode option within the sign software whereby the screen will transition to black screen at its preset times based on city criteria. The digital sign could be completely powered off, provided it is not detrimental to the sign's functionality for the following day. However, in effect this offers no change in the non-functional status. Third Party Advertising In this category Council directed to explore 2 different scenarios regarding Third Party Advertising. ce ari 1: Third party signage which would allow us to advertise only in the downtown businesses and events; and, Sssnnario 2: Where there would be no Third - Party signage allowed. Scenario 1: As presented to the Council on August 9"', we already have an approval identified as Application SG2010-026 that has granted us relief from the City's sign by-law and to permit the projector and to allow a non -accessory (third party) signage. While this approval of third -party signage on the projector allows us to project any and all third party signages, we are not interested in national advertising (i.e., McDonalds, Nike etc.). Our intent and desire are purely to enhance the revenue of the Businesses within the City of Kitchener's parameters within the downtown core. We are agreeable to only advertise the businesses that so desire within the Downtown Kitchener as identified by those lands within the D1 through D7 zones (see Attachment 1). This boundary 2 captures the commercial business that make up Downtown Kitchener as well as City and community -affiliated functions, such as the Kitchener Farmers Market, Kitchener Public Library, Centre in the Square, and Kitchener Museum. The reasoning that we are providing is that businesses within the Downtown Kitchener signify restaurants, entertainment, services and other types of venues that are very inviting and can be displayed very readily on our board. We believe that this will create a significant fit and increase revenue for all concerned, especially in light of the fact that many of these are the very businesses that have been hurt during the ION construction and devastated during Covid. N N Based on the above, we anticipate that the Crowne Plaza Hotel will use 50%-55% of the board's capacity and the balance of the time can be devoted for the BIA, the City of Kitchener and of course the downtown businesses. At the Crowne Plaza the intent Js to bring many more gatherings and weddings, ethnic and otherwise, with the new comers settling in the Waterloo Region. We are also proposing that the downtown businesses will get its first year as free advertising not to exceed for a period of approximately 2 months for each business in rotation and the business will only pay the cost of the production for the ads. That cost is a flow through cost to the graphics designers (amounting rom $175 to $250 dollars). The designing of the graphics and the ads as mentioned are purely a flow through and do not contribute as a cost of the board. It is our desire that subsequent to the 1 year that we charge a minimal amount to cover a partial cost of the digital board which will be amortized over a 5 -10 -year period. Clearly the Crowne Plaza Hotel will be responsible for 50% of the sign's operating cost whereas the balance of the income would be generated through this third -party advertising after year 1. We are limiting ourselves to the attached BIA zone only and for the benefit of Downtown Kitchener. We truly believe that with the influx of various new people arriving in the City of Kitchener/Waterloo Region, and not having familiarity with the downtown core, this board with the various ads, will only induce people to come and visit downtown once they drive past through this board. It will allow more concentration within the core of the new comers to utilize all the facilities within the core hence generate more revenue for the City of Kitchener and, potentially, flourish the downtown businesses. Scenario 2: No Third -Parte ,S nage While Council has the ability to approve or refuse our request for third -party signage, I would simply ask that that not be done since we already have the ability to do third - party signage based on the projector screen. What we are trying to achieve is the ability to market all of the downtown businesses. The cost of the proposed digital sign does not justify to be only utilized for the Crowne Plaza Hotel. 3 The above are the answers to the matters raised at Council's meeting on August 9"' 2021. We trust the above is acceptable. T Y u, Amin S. Visram M ED 0 C) 0 U) r 0 0 CD a G U) m3 C: O Lazo ti 1 14 U 76 Lj co nJ O StaffRepoit I Ki C` Financia! Services Gepartn7ent www.kitchener ca REPORT TO: Committee of the Whole DATE OF MEETING: 2021-08-23 SUBMITTED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214 PREPARED BY: Polina Semenov, Procurement Specialist, 519-741-2200 ext. 7037 WARD(S) INVOLVED: Ward 9 DATE OF REPORT: 2021-08-09 REPORT NO.: FIN -2021-42 SUBJECT: T21-088 Creek Restoration and Multi -Use Trail Contract Shoemaker Creek (Homer Watson Blvd. to Canadian National Railway) RECOMMENDATION: That Tender T21-088 Creek Restoration and Multi -Use Trail Contract - Shoemaker Creek (Homer Watson Blvd. to Canadian National Railway), be awarded to 2220742 Ontario Ltd. o/a Bronte Construction, Burlington, Ontario, at their tendered price of $5,165,273.19, including contingencies of $250,000.00, plus H.S.T. of $671,485.51, for a total of $5,836,758.70. REPORT HIGHLIGHTS: The purpose of this report is to obtain approval to proceed with an award as per Purchasing By-law 2017-106; There were three (3) tenders received for this procurement; This report supports the delivery of core services. BACKGROUND: Shoemaker Creek, a tributary of Schneider Creek, drains a watershed area of 234 hectares and is situated entirely within the City of Kitchener. The City has identified a section of Shoemaker Creek between the CN railway crossing and Homer Watson Boulevard that requires restoration. This area was prioritized in the 2016 Integrated Stormwater Management Master Plan (ISWMMP) due to the occurrence of erosion sites, degraded concrete channel lining, and deteriorating stormwater outfall infrastructure. The intent of the restoration works is to remove the concrete channel and construct a natural channel form while also restoring all erosion sites identified in the ISWM-MP. In tandem with the creek restoration work, this project will involve construction of a new Type 2 Multi -use trail that will *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 2.. 5 double as a maintenance access road for the sanitary sewer that runs adjacent to the watercourse. In 2020, the City retained Ecosystem Recovery Inc. to complete engineering design drawings for the preferred concepts presented in the ISWM-MP. All design work has been completed and reviewed by the public through a `notice of construction' letter that was circulated to residents within the study area in July, 2020. Construction is scheduled to begin Fall 2021. REPORT: Six (6) pre -qualified contractors were invited to submit their bids for this tender. By the closing date of Monday July 26, 2021, three (3) tenders had been received. The following tenders were received: Bid Price 2220742 Ontario Ltd. o/a Bronte Construction Burlington ON $5,836,758.70 560789 Ontario Limited o/a R&M Construction Acton ON $6,628,419.12 J-AAR Excavating Limited London ON $7,518,609.78 The tenders were reviewed M. Wilson, Water Resources Engineer who concurs with the above recommendation. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this tender, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost of this tender (A), is fair and reasonable and the upset limit is within the budget allowance (B) for the project. Additional funding for this purchase is provided by a contribution from Parks & Cemeteries, the Sanitary utility, the Watercourse Improvement Program, and the Stormwater Management Fee accounts. The estimated surplus (E) will be returned to the various sources of funding upon completion of the project. 6 Tender T21-088 Shoemaker Creek (Homer Watson Blvd. to Canadian National Railway) Creek Restoration and Multi -Use Trail Total budget for all phases of this project 6,238,000.00 Estimated Cost for this Work Tender T21-088 costs, including HST 5,836,758.70 less: HST rebate on tender580( ,576.45) Net Cost Being Awarded 5,256,182.25 A Costs Incurred to Date 525,078.70 Projected Costs: Staff Time 25,000.00 Total Estimated Cost For This Phase $ 5,806,260.95 Budget for this Work Stormwater Utility 1,121,000.00 Disaster Mitigation and Adaptation Fund (DMAF) Grant 2,223,000.00 Contribution from Park& Cemeteries 280,000.00 Sanitary Capital Reserve 1,200,000.00 Watercourse Improvement Program 450,000.00 Stormwater Management Fee 564,000.00 Total Budget $ 5,838,000.00 B Estimated Surplus/(Deficit) (B - C) 31,739.05 D Surplus/(Deficit) from previous phase (23,526.63) Total Estimated Surplus/(Deficit) 8,212.42 E COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department ?7 Staff Report Financial Services DepartnVnt REPORT TO: DATE OF MEETING: SUBMITTED BY: PREPARED BY: WARD(S) INVOLVED: DATE OF REPORT: REPORT NO.: SUBJECT: RECOMMENDATION: Committee of the Whole 2021-08-23 www.kitchener:ca Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214 Adam Buchholtz, Associate Procurement Specialist, 519-741-2200 ext. 7217 Ward 5 2021-08-13 FIN -2021-43 Q21-106 RBJ Schlegel Park Phase 2 — Operations Building and Site Development That Quotation Q21-106 RBJ Schlegel Park Phase 2 — Operations Building and Site Development be awarded to Gateman-Milloy Inc., Kitchener, Ontario at the adjusted bid price of $3,306,204.50, including allowances, contingencies, and provisional items of $419,389.00, plus H.S.T. of $429,806.59, for a total of $3,736,011.09. REPORT HIGHLIGHTS: The purpose of this report is to obtain approval to proceed with an award as per Purchasing By-law 2017-106; There were two (2) submissions received for this quotation; This report supports the delivery of core services. BACKGROUND: The scope of work within this contract represents the continuation of RBJ Schlegel Park development since its initial Phase starting in November 2017 through park opening in August 2020. This is Phase 2 of 5 of the park development, with all remaining phases scheduled and budgeted between 2021 and 2027. Phase 2 was scoped to include three major components: 1. Heritage Residence Adaptive Re -use —interior and exterior renovations to the 1860's stone farmhouse, relocated to its current location during Phase 1 works 2. New Operations and Maintenance Facility 3. Park Development — continued development of recreational features such as tennis and basketball courts, lighting, tree planting and landscaping *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 8 Contract Q21-106 is inclusive of components 2 & 3; the New Operations and Maintenance Facility, and Park Development scope of work. Component 1 renovations are currently underway through Contract Q21-067. This award is presented to Council simultaneously with report no. INS -2021-06 — RBJ Schlegel Sponsorship Funding 2020/2021. The complementary report details Phase 2 Outdoor Amenities within this scope of work, hi -lighting specific scope changes through its design development phase. The scope of this contract will conclude work within Phase 2 of RBJ Schlegel Park upon its targeted completion in July 2022. REPORT: As per clause 170.7.1 of the Purchasing By-law 2017-106, the Manager of Procurement shall submit a report to Council recommending award of a purchase greater than $750,000. Quotations were advertised publicly on the City of Kitchener website. Documents were downloaded by twenty-nine (29) interested parties and by the closing date of Thursday August 12, 2021, two (2) quotations had been received. The following quotations were received: Adkusted Bid Price Bid Price Gateman-Milloy Inc. Kitchener ON $3,550,251.52 $3,736,011.09 Kieswetter Excavating Inc. St. Clements ON $3,782,155.20 $4,033,184.70 Bid prices were adjusted to include all provisional items in the award amount. The quotations were reviewed by N. Lobley, Director, Parks and Cemeteries, and S. Mawdsley, Principal Architect and Partner, A+Link Architecture, the City's Consultant on the project, who concur with the above recommendation. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: The net cost for this quotation (A), is fair and reasonable for a project of this scope and the upset limit is above the funding available (B) for this component of the project. Funding for this project is included within the approved capital budget. The estimated surplus (E) will remain in the account to fund future phases of the project. 29 Q21-106 RBJ Schlegel Park Phase 2 Total Budget for Phase 2 Construction Estimated Cost for this Component of Phase 2 Quotation Q21-106 costs, including HST less: HST rebate Net Cost Being Awarded Costs incurred to date Projected Costs: Staff Time/Permitting/Signage Total Estimated Cost for this Phase of Work Budget for this Phase of Work Budget for this component of the work Sponsorship Funding per report INS -2021-06 Total Budget for this Phase of Work Total Estimated Surplus/(Deficit) COMMUNITY ENGAGEMENT: $4,490,000 .00 3,736,011.09 371 617.22 3,364,393.87 A 3,364,393.87 C 3,250,000.00 290,000.00 3,540,000.00 B 175,606.13 E INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: • FIN -2021-33 - Q21-067 RBJ Schlegel Park Heritage House Washroom Renovation INS -2021-06 — RBJ Schlegel Sponsorship Funding 2020/2021 APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department Staff Report Community Services Dgpartment REPORT TO: Committee of the Whole DATE OF MEETING: August 23, 2021 10 NFR wavw*tchowcar SUBMITTED BY: MacNeil, Gloria, Director of Enforcement 519-741-2200 ext. 7952 PREPARED BY: MacNeil, Gloria, Director of Enforcement 519-741-2200 ext. 7952 WARD(S) INVOLVED: 1 DATE OF REPORT: August 5, 2021 REPORT NO.: CSD -2021-9 SUBJECT: Exemption from Chapter 408 of The City of Kitchener Municipal Code (Animals) RECOMMENDATION: That the Deputy CAO be authorized to execute an agreement satisfactory to the City Solicitor, granting an exemption from section 408.2.11 of Chapter 408 of The City of Kitchener Municipal Code to a resident of the City to allow the keeping of a service animal in the City provided the conditions set out in this report CSD -2021-9 are complied with. REPORT HIGHLIGHTS: The City's Animals By-law (Chapter 408 of The City of Kitchener Municipal Code) prohibits the keeping of certain animals, including pigs, within the City of Kitchener. The City has received a request from a homeowner to allow them to keep a pig in their home through an exemption to our Animals by-law. The City has also received written confirmation from a physician that the pig is a service animal. The resident has had a service pig for 4 years without incident or complaints about the manner in which the pig is kept or any nuisance issues arising from this residence in the City. The identity of the resident is not being disclosed to protect their privacy. BACKGROUND: The City's Animals By-law (Chapter 408 of The City of Kitchener Municipal Code) prohibits the keeping of certain animals, including pigs, within the City of Kitchener. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 31 REPORT: It came to the attention of By-law enforcement that a Juliana mini pig is being kept at a home located in Ward 1 . Upon follow up, Enforcement staff were advised the pig is a service animal. The City has received written confirmation from a physician that the pig is a service animal and have also received a request from theowner to allow the pig to be kept in the City through an exemption to our Animals by-law. The Humane Society has had an opportunity to inspect the property, the pig is primarily contained within the residence and the abutting fenced backyard. Staff have received several letters of support from the surrounding neighbours who have gotten to know the pig over the four and a half years and have no concerns with an exemption being provided. In accordance with Integrated Accessibility Standards under the Accessibility for Ontarians with Disabilities Act, a "service animal" for a person with a disability is defined to include an animal for which a person provides documentation from a listed regulated health professional (including a member of the College of Physicians and Surgeons of Ontario) confirming that the person requires the animal for reasons relating to the disability. The City has received a letter from a member of the College of Physicians and Surgeons of Ontario confirming that they believe the pig meets the criteria as a service therapy animal to aid in the owner's disability. The pig serves t h e i r function in the owner's residence and does not need to travel with the owner in public, expect for veterinary appointments and walks. Staff recommends that an exemption be granted to allow the keeping of the pig on the following conditions: • the owner shall ensure that the pig does not run at large and shall comply with the provisions of Chapter 408 of The City of Kitchener Municipal Code with respect to keeping of animals as if the pig were a permitted animal thereunder; • the owner will keep the pig in the owner's residence or on the property associated with the residence except as necessary for exercise, travel, veterinary care, or as otherwise contemplated by this exemption; the pig shall not be taken into any building in Kitchener to which the public has access without consent of the owner or occupant thereof; the pig shall not be taken onto private property in Kitchener without the consent of the owner or occupant thereof; - the owner will ensure that the pig is kept in a clean and healthy manner and that it 32 does not create a nuisance (including bothersome smells or noises) for neighbours or other residents of Kitchener; the owner shall dispose of waste material associated with the pig in a responsible manner to ensure that the waste does not create a nuisance to neighbours or other residents of Kitchener; - the exemption applies only to the pig currently owned by the Owner and shall not apply to any replacement pig in the event of the pig's death; the Owner shall keep the City informed of any change in address by providing written notice to the Humane Society of Kitchener Waterloo & Stratford Perth (the "Humane Society"); the Owner shall keep the City informed if the pig dies or is removed from Kitchener by providing written notice to the Humane Society; $ the Owner shall allow the City and its agents including the Humane Society, upon reasonable notice, to attend and inspect the pig and its living conditions from time to time, and; - this exemption may be modified or revoked by Council of the City at any time if Council reasonably believes that the Owner has failed to comply with any of the conditions contained herein or if Council reasonably believes that the pig has ceased to be designated and/or used as a service animal pursuant to The Integrated Accessibility Standards under the Accessibility for Ontarians with Disabilities Act or successor legislation thereto. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: None. COMMUNITY ENGAGEMENT: This report has been posted to the City's website with the agenda in advance of the council /committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Michael May, Deputy Chief Administrative Officer 33 Staff Report Financia! Services Llepartment www. kitchener ca REPORT TO: Committee of the Whole DATE OF MEETING: August 23, 2021 SUBMITTED BY: Saleh, Saleh, Director Revenue, 519-741-2200 extension 7346 PREPARED BY: Ignor, Marcy, Supervisor of Customer Service and Collections, 519- 741-2200 ext. 7460 WARD(S) INVOLVED: ALL DATE OF REPORT: July 5, 2021 REPORT NO.: FIN -2021-38 SUBJECT: Uncollectable Miscellaneous Receivables Accounts Write -Off RECOMMENDATION: That uncollectable Miscellaneous Receivable Accounts amounting to $73,588 be written off against the Allowance for Doubtful Receivables. REPORT HIGHLIGHTS: • As per council policy, approval from Council is required for accounts to be written -off and sent to an outside collection agency for third party collection efforts. • Staff have worked diligently in attempting to collect on these accounts but have not been successful in the process. • This report recommends that accounts totalling $73,588 be written off and forwarded to an outside collection agency. BACKGROUND: As per council policy FIN -FEE -517 Utility and Miscellaneous Receivable policy, approval from Council is required for accounts to be written -off and sent to an outside collection agency for third party collection efforts. This report represents Miscellaneous Receivables accounts that are deemed to be uncollectable by collections staff. Miscellaneous Receivables represent services that are generally billed through the City's financial system (SAP). Examples of miscellaneous receivables include Direct Detect for alarm monitoring, Parking and Cemetery sales. Property tax and utility accounts are not included in miscellaneous receivables. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 34 REPORT: Staff are recommending that accounts totalling $73,588 be written off and forwarded to a collection agency. Staff have worked diligently in attempting to collect on these accounts but have not been successful in the process. The collection procedures staff have undertaken include: 9 Sending customers statements and demand letters. O Verbal request by telephone or in person. 0 Negotiating revised payment terms. • Applying any deposits held to the outstanding amounts. O Transferring uncollectible items to the customer's property tax account where permitted by the Municipal Act. The current amount being recommended to be written off relates to 49 customer accounts for services provided in the following areas: Cemeteries 20,348 Fire 15 Parking 9,687 Operations 33,217 Utilities 10,321 Tota 1 73,588 The cumulative amount of write-offs identified in this report equal $73,588 and relate to the years 2019, 2020 and 2021. The cumulative write-offs are shown in the table below and the average is well below the targeted upper limit for write-offs set at 0.3% previously approved by Council. 35 Miscellaneous Receivables Write-off Cumulative Total $ Invoiced Write-offs as a Write-offs for the Year Year to Date % of Sales 2021 $ 923 $ 10, 885, 943 0.0085% 2020 $ 53,245 $ 23,088,516 0.2306% 2019 $ 41,553 $ 26, 057, 740 0.1595% 2018 $ 54,464 $ 23,132,498 0.2354% 2017 $ 31,638 $ 19, 990, 237 0.1583% Tota 1 $ 181,823 $ 103,154, 934 0.17630 STRATEGIC PLAN ALIGNMENT: The recommendation of this report supports the achievement of the city's strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The uncollectable accounts will be written off against the Allowance for Doubtful Receivables account. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: a FIN -FEE -517 Collections- Utility and Miscellaneous Receivable APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services 3 6) StaffRepott Financial Services LUepartment www.kitchener ca REPORT TO: Committee of the Whole DATE OF MEETING: August 23, 2021 SUBMITTED BY: Saleh, Saleh, Director, Revenue, 519-741-2200 ext. 7346 PREPARED BY: Ignor, Marcy, Supervisor of Customer Service and Collections, 519- 741-2200 ext. 7460 WARD(S) INVOLVED: ALL DATE OF REPORT: July 5, 2021 REPORT NO.: FIN -2021-39 SUBJECT: Uncollectable Utility Receivable Account Write-off RECOMMENDATION: That uncollectable Utility Accounts amounting to $272,871 be written off against the Allowance for Doubtful Utility Receivables REPORT HIGHLIGHTS: • As per council policy, approval from Council is required for accounts to be written -off and sent to an outside collection agency for third party collection efforts. * Staff have worked diligently in attempting to collect on these accounts but have not been successful in the process. Approximately $178,000 in grants has been provided through the COVID-19 Energy Assistance Program (CEAP) to qualifying residential and small business customers. This report recommends that accounts totalling $272,871 be written off and forwarded to an outside collection agency. BACKGROUND: As per council policy FIN -FEE -517 Utility and Miscellaneous Receivable policy, approval from Council is required for accounts to be written -off and sent to an outside collection agency for third party collection efforts. Utilities receivable represent invoices generally billed through the City's SAP utility billing System. The majority of these invoices relate to usage for Gas and Water. The current report represents write-off of utility accounts which have been deemed to be uncollectable up to the end of June 30, 2021. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 3-7 Collections activity was paused during the pandemic during periods when the City of Kitchener was in a lockdown phase. Further, no disconnection of services has taken place from November 1, 2019 to July 31, 2021. Staff have worked with customers by providing extended payment arrangements and providing access to the COVID-19 Energy Assistance Program (CEAP) to qualifying residential and small business customers. REPORT: Staff are recommending that accounts totalling $272,871 be written off and forwarded to the collection agency. Staff have worked diligently in attempting to collect on these accounts but have not been successful either due to the customer declaring bankruptcy or having no forwarding address. Any tenant deposits previously received on the uncollectable accounts have been applied to reduce the debt outstanding. A total of 367 customer accounts are being recommended to be written off and transferred to a third -party collection agency. The collection procedures staff have undertaken include: • Sending customers statements and demand letters. Verbal request by telephone or in person. • Negotiating revised payment terms. • Applying any deposits held to the outstanding amounts. • Transferring uncollectable items to the customer's property tax account where permitted by the Municipal Act. Providing the option to apply for CEAP for qualifying customers. The pandemic has resulted in an increase in citizens experiencing financial hardships because of loss of employment, temporary suspension/ reduction of pay and business revenue loss. The CEAP program administered through the Ontario Energy Board, has assisted in providing limited funding to qualified Kitchener Utility customers to help offset their gas related utility bills. To -date, through this program, the City of Kitchener has provided approximately $178,000 in total funding. This has resulted in approximately 42 small business customers and 562 residential customers receiving funding to pay a portion of their utility bill. If this funding allocation was not available, write-offs reflected in this report would have been significantly higher. The cumulative amount of utility write-offs identified in this report equal $272,871 and relate to the years 2018, 2019, 2020 and 2021. The cumulative write-offs are shown in the table below and the average is well below the targeted upper limit for write-offs set at 0.3% previously approved by Council. 38 A five-year summary of write-offs is included in the table below. Utility Accounts Write-off Cumulative Total $ Invoiced Write-offs as a Write-offs for the Year Year to Date % of Sales 2021 $ 2,603 $ 109,229,388 0.0024% 2020 $ 167,079 $ 213, 604, 976 0.0782% 2019 $ 213,992 $ 202, 658, 095 0.1056% 2018 $ 259,971 $ 211,483, 209 0.1229% 2017 $ 206,962 $ 200, 367,149 0.1033% Total $ 850,607 $ 937, 342, 817 0.0907°/ STRATEGIC PLAN ALIGNMENT: The recommendation of this report supports the achievement of the city's strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The uncollectable accounts will be written off against the Allowance for Doubtful Utility Receivables account. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: 0 FIN -FEE -517 Collections- Utility and Miscellaneous Receivable APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services 39 Staff Report REPORT TO: City Council DATE OF MEETING: 8/23/2021 WIT www.kitchener:ca SUBMITTED BY: Ryan Hagey, Director of Financial Planning & Reporting PREPARED BY: Debbie Andrade, Manager of Budgets WARD(S) INVOLVED: All Wards DATE OF REPORT: August 6, 2021 REPORT NO.: FIN -2021-40 SUBJECT: June 2021 Variance Report RECOMMENDATION: For information. REPORT HIGHLIGHTS: The purpose of this report is to provide an update on financial results for City operations. • Tax supported operations are projecting a deficit of $6.7M, largely due to COVID-19. This size of deficit is to be expected based on the ongoing nature of the pandemic. • The City is well positioned to fund any deficits due to COVID-19 by funding provided by the Federal and Provincial governments in 2020 and 2021, and will not require a draw from the City's stabilization reserves. This report supports the delivery of core services. BACKGROUND: This is the first variance report to Council regarding the City's financial performance versus the 2021 budget. The report and attached schedules include information regarding: Tax supported operations Rate supported enterprises/utilities, and Supplementary information related to investment income REPORT: Overall staff is projecting the City's tax supported results for 2021 will be a deficit of $6.7M (3.2% of expenditures totaling $207.8M), or the equivalent of just over a 5.0% property tax rate increase if there was no balance in the appropriate stabilization reserve. The major contributors to the overall negative variance are the projected deficits in Sport recreation revenues, Emergency Operations Centre, and Investment Income. As COVID-19 related restrictions carried into 2021 causing facility closures and reduced programming these areas continued to be greatly impacted for the first half of 2021 with considerable losses in income for recreational programs (e.g. pools, arenas, sportsfields, and community centres). These *** This information is available in accessible formats upon request. ** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. I 1 deficits are offset in part by Gapping savings resulting from COVID-19, as well as, regular vacancies. More details about each of the City's tax supported divisions are provided in the report below and in Schedule 1. The City's enterprise (non -tax supported business lines) results to the end of June show most of the enterprises have results that were better than budgeted. However, in the rate supported operations, Parking was hit hardest by COVID-19 with lower than anticipated revenues due to the.ongoing restrictions causing downtown businesses to close and/or run at reduced capacity resulting in less vehicle traffic requiring monthly or hourly parking in the downtown core. More details about each of the City's enterprises are provided in the report below and in Schedules 2- 8. The City has a total of $6,534,000 in Safe Restart Funding of which $4,022,000 was carried over from 2020 and $2,512,000 was received in 2021. In addition to this funding, the City received $4.8M in COVID-19 Recovery Funding from the Provincial government as part of their COVID-19 relief plan announced on March 4, 2021 to support Ontario municipalities in dealing with the ongoing impacts of the pandemic. The total Safe Restart and COVID-19 Recovery Funding of $11.3M will be sufficient to fund the City's projected deficit of $6.7M in tax supported operating, and $0.6M in the Parking enterprise, without requiring a draw from the City's stabilization reserves. This is good news for the City, as any carryover funding will help the City deal with any continuing negative financial impacts of COVID-19 that extend into 2022. Significant projected tax supported variances (over $200,000) are summarized below. Additional details are provided in Schedule 1 for projected variances that exceed $100,000. Operating Fund — Tax Base (Schedule 1 ) Staff is projecting the City's tax supported results for 2021 will be a deficit of $6.7M (3.2% of expenditures totaling $207.8M), or the equivalent of just over a 5.0% property tax rate increase if there was no balance in the appropriate stabilization reserve. SQ Wficant Protected _Variances (over $200,000) Community Services Department: Bylaw Enforcement is projecting a deficit of $455,000 in fine revenues, as the City has not been issuing as many tickets due to the COVID-19 restrictions in place for the first half of the year. Additionally, the collection of defaulted fine amounts is not back to pre -pandemic levels as the Ministry of Transportation has not been enforcing license plate renewals, which would ensure outstanding fines are paid. * Neighbourhood Programs & Services is projecting a deficit of $235,000 due to reduced recreation program revenues as a result of COVID-19 restrictions. Sport is projecting a deficit of $6,710,000 due to reduced revenues as programs and rentals are negatively impacted due to COVID-19 restrictions. 4 1. Development Services Department: Planning is projecting a surplus of $580,000 due to higher than anticipated revenues for site plans. Engineering is projecting a surplus of $340,000 as a result of increased revenues from site plans, service charges and recoverable external billings. Infrastructure Services Department: Facilities Management is projecting a surplus of $920,000 due to reduced utility costs compared to budget, as some City facilities remain closed and/or operating at reduced capacity due to COVID-19 restrictions. • Operations — Roads and Traffic is projecting a surplus of $200,000 due to winter and discretionary expense savings as a result of COVID-19. General Expense: Gapping is projecting a surplus of $2,720,000 due to staff savings related to regular vacancies and COVID-19, as a number of staff whose facilities or programs were suspended during the pandemic were put on designated emergency leave (DEL) or infectious disease emergency leave (IDEL) allowing them to take advantage of various income support programs offered by the Federal government such as the Canada Emergency Response Benefit (CERB). Emergency Operations Centre is projecting a deficit of $1,635,000 due to the COVID-19 pandemic. Example of costs include: Purchases of personal protective equipment and other health & safety supplies Staff overtime related to managing the City's COVID-19 response Additional cleaning and minor retrofits of City facilities General Revenues: • Investment income is projecting a deficit of $1,840,000 due to Bank of Canada emergency rate cuts in March 2020, which is lower than the budgeted rate based off a 3 -year average. Enterprises — (Schedules 2 to 8) For the period of January to June, total enterprise results are $4.5M better than budget. Five of the City's seven enterprises are projecting surpluses. Details of each enterprise are noted below. Building Enterprise (Schedule 2) Building $64 ($1,128) $1,192 The Building Enterprise has a favourable variance of $1,191,565 as a result of higher than budgeted permit revenues and lower than budgeted expenses due to staff vacancies. 4 Golf Enterprise (Schedule 3 Golf $7 ($38) 45 The Golf Enterprise has a slight favourable variance of $45,055 primarily due to higher than budgeted revenues. Parking Enterprise (Schedule 4) Parking ($1,523) 1 ($862) ($661) The Parking Enterprise has an unfavourable variance of $661,203 as revenues are significantly lower than budget due to reduced monthly and hourly parking demands related to COVID-19. Water Utility (Schedule 5) Net Results ($000's) Favourable/(Unfavourable) Actual Bud a ariance Water $72 ($293) $365 The Water Utility has a favourable variance of $364,665 due to higher than budgeted volume of water sales as a result of the dry spring. Sanitary Sewer Utilitv (Schedule 6) Sanitary Sewer $1,920 ($1,300) $3,220 The Sanitary Sewer Utility has a favourable variance of $3,219,939. Sewer surcharge revenues are higher than budgeted, which is consistent with increased volume sales noted in the Water utility. In addition, sewage processing costs were less than budget due to the dry spring. These favourable variances are slightly offset with unbudgeted standby costs and vehicle rentals as a result of COVID-19. 4 Stormwater Utility Schedule 7 Stormwater $540 $741 ($201) The Stormwater Utility has an unfavourable variance of $200,766. Much of this is related to increased administration expenses due to additional development review costs and unanticipated standby costs and vehicle rentals incurred as a result of COVID-19. The negative variance is partially offset by increased stormwater fee revenues from increased development. Gas Utility (Schedule 8) Gas Utility (Total) $1,590 $1,042 $548 Gas Delivery $1,766 $1,890 (5124) Gas Supply ($176) ($848) 5672 The Gas Utility (Total) has a favourable variance of $548,179. The majority of this variance is due to lower than anticipated Gas Supply expenses as lower volumes of gas were purchased due to the warmer than normal winter. Gas Delivery has an unfavourable variance due to lower than anticipated revenues which are partially offset by savings in expenses due to staff vacancies and increased program revenues in tank rentals and recoveries from warranty items. Investment Report (Schedule 9) All investments made were in accordance with the City's investment policy. Short-term investment yields to date have averaged 1.07%, and are well below the average interest rate of 1.64% for all of 2020. STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Financial implications are discussed above and detailed in the attached schedules. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Jonathan Lautenbach, Chief Financial Officer 44 ATTACHMENTS: O Schedule 1: Statement of Operations — Tax Supported Services • Schedule 2: Statement of Operations — Building d Schedule 3: Statement of Operations — Golf • Schedule 4: Statement of Operations — Parking ■ Schedule 5: Statement of Operations — Water * Schedule 6: Statement of Operations — Sanitary Sewer • Schedule 7: Statement of Operations — Stormwater O Schedule 8: Statement of Operations — Gas * Schedule 9: Investment Report 45 5 r /U m U Co N d 0 0 � N N rl d N W G N � � fa M1! m m N C C c 4 O � d T N > m `0 n y E c N m T `v > > 3 c m m O Y to O L n o m 3 m L m E E a O O tt0 m m ro c N d d c -o v v v v > 3 v o v o O o o o > v p U L a .. o t E CO C C C C O O O O o o g d v ry n to v m ~ o^o tri ai v ri r-� m I to Qllm m c a m N ^ N m m n m m a m rl� m�N O N N N lO i r• N m o a m n O lI1 N N Ill r t0 n oqN 1-11m N M V .~-I M ��-1 tm0 O M m N clV N r• 6 m v 6 '-I N o n o v m m v v o m n N CO II1' lT r � mO O m a0 m -i N n t0 Qf D m N w m to v v to n N d n lb n P .I N ci o m. m rn Ionlo t0!) 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APPROVED BY: Justin Readman, General Manager, Development Services. ATTACHMENTS: Attachment A — Development Manual Attachment B — Street Cross-sections Attachment C — Stakeholder comment tracking sheets Siobhan Delaney From: Jason Brule Sent: September 02, 2021 11:47 AM To: Siobhan Delaney; Sarah Goldrup Subject: RE: DSD -21-161 - Development Manual - Staff Report Hi Siobhan, The "Original requests" ones should be first. Doesn't matter which order on those. Then the one for the Cross - Sections and finally the "All sections circulation 2021 ", Regards, Jason Brule, C.E.T. 519-741-2200 ext. 7419 From: Siobhan Delaney <Siobhan.Delaney@kitchener.ca> Sent: Thursday, September 02, 202111:38 AM To: Jason Brule <Jason.Brule@kitchener.ca>; Sarah Goldrup <Sarah.Goldrup@kitchener.ca> Subject: RE: DSD -21-161 - Development Manual - Staff Report Hi Jason, One more quick question for you. For the attachment C files — what order would you like them to appear in? Thanks! Sincerely, Siobhan Delaney Administrative Clerk I Corporate Services I City of Kitchener 519-741-2200 ext. 7274 1 TTY 1-866-969-9994 1 siobhan.delaney(akitchener.ca o00 oom,,o From: Jason Brule <Jason.Brule@kitchener.ca> Sent: September 02, 202111:21 AM To: Sarah Goldrup <Sarah.Goldrup@kitchener.ca> Cc: Siobhan Delaney <Siobhan.Delane kitchener.ca> Subject: RE: DSD -21-161- Development Manual - Staff Report Hi Sarah, Apologies. Please seethe attached. Thanks. Regards, Jason Brule, C.E.T. 519-741-2200 ext.7419 From: Sarah Goldrup <Sarah.Goldrup@kitchener.ca> Sent: Thursday, September 02, 202111:16 AM To: Jason Brule <Jason.Brule kitchener.ca> Cc: Siobhan Delaney <Siobhan.Delaney@kitchener.ca> Subject: FW: DSD -21-161- Development Manual - Staff Report Hi Jason, As soon as you are able, please provide PDFs of all attachments previously sent as excel documents. We make this request to ensure your attachments are displayed as you intend them to be. Please let me know if you have any questions. Best, Sarah Sarah Goldrup Committee Administrator I Corporate Services City of Kitchener 519-741-2200 ext. 7275 1 TTY 1-866-969-9994 Sarah. Goldru P(a�kitchener.ca 000 From: Jason Brule <Jason.Brule@kitchener.ca> Sent: September 02, 20217:13 AM To: Meetings <Meetings@kitchener.ca> Subject: DSD -21-161 - Development Manual - Staff Report Good morning, Please find attached the above noted staff report and attachments for the September 13, 2021 Standing Committee. Thank you. Regards, Jason Brule, C.E.T. Engineering Technologist I Development Engineering I City of Kitchener 519-741-2200 ext.7419 I TTY 1-866-969-9994 I iason.brule(@_kitchener.ca 000 Siobhan Delane From: Jason Brule Sent: September 02, 2021 11:21 AM To: Sarah Goldrup Cc: Siobhan Delaney Subject: RE: DSD -21-161 - Development Manual - Staff Report Attachments: Attachment C - DM Internal Stakeholder Comments - Original Requests.pdf; Attachment C - DM Stakeholder Comments - All Sections Circulations 2021.pdf, Attachment C - DM Stakeholder Comments - Cross-Sections.pdf, Attachment C - DM External Stakeholder Comments - Original Requests.pdf Hi Sarah, Apologies. Please see the attached. Thanks. Regards, Jason Brule, C.E.T. 519-741-2200 ext. 7419 From: Sarah Goldrup <Sarah.Goldrup@kitchener.ca> Sent: Thursday, September 02, 202111:16 AM To: Jason Brule <Jason.Brule @kitchener.ca> Cc: Siobhan Delaney <Siobhan.Delaney@kitchener.ca> Subject: FW: DSD -21-161- Development Manual - Staff Report Hi Jason, As soon as you are able, please provide PDFs of all attachments previously sent as excel documents. We make this request to ensure your attachments are displayed as you intend them to be. Please let me know if you have any questions. Best, Sarah Sarah Goldrup Committee Administrator I Corporate Services City of Kitchener 519-741FF-2200 ext. 7275 1 TTY 1-866-969-9994 Sarah, Gold rup(aDkitchener.ca From: Jason Brule <Jason.Brule @kitch_en_er.ca_> Sent: September 02, 20217:13 AM To: Meetings <Meetings@kitchener.ca> Subject: DSD -21-161 - Development Manual - Staff Report Good morning, Please find attached the above noted staff report and attachments for the September 13, 2021 Standing Committee. Thank you. Regards, Jason Brule, C.E.T. Engineering Technologist I Development Engineering I City of Kitchener 519-741-2200 ext.7419 I TTY 1-866-969-9994 1 mason. brule(aD_kitchener.ca 0194D,: r, , , � 10 ��