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HomeMy WebLinkAboutPSI Minutes - 2021-09-13�:T,,,,IE�I' � Planning and Strategic Initiatives Committee Minutes September 13, 2021, 7:00 p.m. Electronic Meeting Present: Mayor B. Vrbanovic Councillor S. Davey Councillor D. Schnider Councillor J. Gazzola Councillor C. Michaud Councillor K. Galloway-Sealock Councillor P. Singh Councillor B. loannidis Councillor M. Johnston Councillor D. Chapman Councillor S. Marsh Staff: D. Chapman, Chief Administrative Officer M. May, General Manager, Community Services and Deputy Chief Administrator V. Raab, General Manager, Corporate Services J. Readman, General Manager, Development Services J. Lautenbach, Chief Financial Officer, Financial Services D. McGoldrick, General Manager, Infrastructure Services B. Rowland, Director, Corporate Communications and Marketing D. Saunderson, Deputy Clerk S. Goldrup, Committee Administrator Additional Staff: H. Gross, Director of Engineering J. Oosterveld, Manager, Site Development and Customer Service G. Stevenson, Manager, Development Review L. Cooper, Manager, Development Engineering E. Schneider, Planner J. Brule, Engineering Technologist 1 1. Commencement The Planning and Strategic Initiatives Committee held an electronic meeting this date, commencing at 7:00 p.m. 2. Public Hearing Matters under the Planning Act (7:00 p.m. advertised start time) Councillor P. Singh advised this is a formal public meeting to consider applications under the Planning Act. If a person or public body that would otherwise have an ability to appeal a decision of the City of Kitchener to the Ontario Lan Tribunal, but if the person or public body does not make oral submissions at the public meeting or make written submissions to the City of Kitchener before the By-law is passed, the person or public body is not entitled to appeal the decision. 2.a DSD -2021-159 - Draft Plan of Condominium (Vacant Land) 30CDM-21207 - 60 Trussler Road - Elev8 Properties Inc. The Committee considered Development Services Department report DSD -2021- 159, dated August 11, 2021, recommending draft approval of Condominium Application 30CDM-21207 for 60 Trussler Road in the City of Kitchener, subject to the conditions shown in Appendix "A" to Report DSD -21-159. E. Schneider presented to the Committee regarding the site context, the proposed draft plan of condominium, and the proposed site plan. E. Schneider explained that privacy concerns raised by neighbouring residents had been addressed by the applicant's agreement to construct a privacy fence, which would be addressed through the landscape plan during the site plan process. S. Patterson addressed the Committee in support of the staff report and recommendation. In response to the Committee's questions, E. Schneider spoke to the planning process for draft plans of condominiums for vacant land. On motion by Councillor B. loannidis it was resolved: "That the City of Kitchener, pursuant to Section 51(31) of the Planning Act R.S.O. 1990, c.P.13, as amended, and By-law 2002-164 of the City of Kitchener, as amended, grant draft approval to Condominium Application 30CDM-21207 for 60 Trussler Road in the City of Kitchener, subject to the conditions shown in Appendix "A" to Development Services Department report DSD -21-159." Carried 2.b DSD -2021-124 - Draft Plan of Condominium (Vacant Land) 30 CDM -20206 - Demolition Control DC21/019/N/ES - 99-109 North Hill Place & 29 Chicopee Terrace - 99 North Hill Place Inc. The Committee considered Development Services Department report DSD -2021- 159, dated August 11, 2021, recommending draft approval of Condominium Application 30CDM-20206 for 99-109 North Hill Place & 29 Chicopee Terrace subject to the conditions shown in report DSD -21-124, Appendix "A"; and further, the Demolition Control Application DC21/019/N/ES requesting permission to demolish 4 single detached dwellings located at 99-109 North Hill Place & 29 Chicopee Terrace be approved. E. Schneider presented to the Committee regarding the site context, the draft plan of condominium, the original site plan submission, and the resulting concerns regarding privacy and pedestrian connection to North Hill Place. E. Schneider described how the applicant had addressed the concerns raised by neighbouring property owners in the amended site plan submission by relocating the proposed sidewalk to the side of the drive aisle which does not face a residential lot, creating a pedestrian connection to North Hill Place, and rearrangings lots so only backyards faced the existing properties on Chicopee Terrace. During a public consultation meeting, E. Schneider noted that neighbouring property owners expressed further concerns regarding privacy, traffic, parking, nuisance, and disruption during construction. E. Schneider reported the applicant had agreed to address these concerns by installing light standards, shielding light to limit light trespassing, re -grading, demolishing the current structures as soon as possible to limit trespassers and vandalism. Further, the applicant agreed to review driveway grading during the site plan process and install low-level landscaping and decorative features to limit vehicle headlights where possible. E. Schneider advised the existing traffic levels on Chicopee Terrace are low, well within the peak levels for a residential roadway, and do not meet the threshold for a traffic impact assessment. E. Schneider explained that access to the proposed development from North Hill Place is not recommended because the roadway is undersized and does not meet modern standards for access or servicing. E. Schneider further explained that expanding and reservicing the road would face significant costs and challenges as the Grand River Conservation Authority owns the land and cannot sell lands for 3 development purposes without Provincial approval. E. Schneider stated that staff would continue to work with the applicant throughout the design phases to ensure the concerns of neighbouring property owners are addressed, mitigated, or resolved wherever possible. S. Patterson addressed the Committee in support of the staff report and recommendation. S. Patterson requested the permission to demolition the existing structures be granted as soon as possible to address concerns about trespassing and vandalism. In response to the Committee's questions, S. Patterson spoke to grading and the use of retaining walls to limit the impact to surrounding lands, as well as the history of the property, and the tree management plan. D. Pinette spoke in opposition to the proposed development due to concerns regarding increased traffic, street parking, pedestrian safety, privacy, light pollution, snow removal, and a lack of environmental studies. R. Dunn stated opposition to the proposed development due to concerns regarding the impacts of construction, zoning, density, and the need to investigate the use of Grand River Conservation Authority Land to facilitate access to the proposed development from North Hill Place. In response to questions from the Committee, E. Schneider confirmed staff could provide an engineering estimate for infrastructure improvements to North Hill Place by the September 20, 2021, Council meeting. E. Schneider further described the applicant's commitment to mitigate stormwater management concerns and tree protection fencing through the site plan agreement. E. Schneider further discussed considerations for public notice and the conditions for the proposed development. On motion by Councillor D. Schnider it was resolved: That consideration of the following recommendation be referred to the September 20, 2021, Council meeting to allow for an opportunity for staff to provide cost estimates for infrastructure improvements to North Hill Place from Fairway Road to the proposed development; and, to receive confirmation the developer is amenable to constructing an 8 -foot -high privacy fence along the property line shared with 3, 7, 11, 15, 21, and 25 Chicopee Terrace; and further, to receive confirmation the developer commits to address the overland storm water flow issues at the site plan process: M "That the City of Kitchener, pursuant to Section 51(31) of the Planning Act R.S.O. 1990, c.P.13, as amended, and By-law 2002- 164 of the City of Kitchener, as amended, grant draft approval to Condominium Application 30CDM-20206 for 99-109 North Hill Place & 29 Chicopee Terrace in the City of Kitchener, subject to the conditions shown in Development Services Department report DSD -21-124, Appendix "A"; and further, That Demolition Control Application DC21/019/N/ES requesting permission to demolish 4 single detached dwellings located at 99- 109 North Hill Place & 29 Chicopee Terrace be approved. " Carried 3. Discussion Items 3.a DSD -2021-161 - City of Kitchener Development Manual Update The Committee considered Development Services Department report DSD -2021- 161, dated August 17, 2021, recommending the updated City of Kitchener Development Manual be adopted; and, the Development Manual be reviewed by staff every two (2) years for minor revisions and every five (5) years for major revisions; and further, the General Manager of the Development Services Department be authorized to approve minor changes to the Development Manual, as needed, with major changes requiring Council approval. J. Brule presented to the Committee regarding the purpose of the City's Development Manual as a collection of guidelines and procedures for development applications and explained how changes to industry standards and technology had required the document to be reviewed and updated. J. Brule reviewed the engagement of internal and external stakeholders and the coordination with other projects in the development of the document. J. Brule explained how the update better aligns important City documents and initiatives for future development. In response to the Committee's questions, staff discussed how the technical guidelines consider the priorities identified by Council, including sustainability and density. l On motion by Councillor B. loannidis it was resolved: "That the updated City of Kitchener Development Manual be adopted and in force as of Council's approval; and, That the City of Kitchener Development Manual be reviewed by staff every two (2) years for minor revisions and every five (5) years for major revisions to keep current; and further, That the General Manager of the Development Services Department be authorized to approve minor changes to the Development Manual, as needed, with major changes requiring Council approval." 4. Adjournment On motion, this meeting adjourned at 8:15 p.m. Sarah Goldrup Committee Administrator Carried n.