HomeMy WebLinkAboutFIN-2021-49 - Q21-120 One (1) 19,504 kg(43,000 lb.) G. V. W. Single Axle Snowplow with Plow Equipment
REPORT TO: Committee of the Whole
DATE OF MEETING: 2021-09-20
SUBMITTED BY: Ryan Scott, Manager, Procurement 519-741-2200 ext. 7214
PREPARED BY: Jenny Ung, Associate Procurement Specialist, 519-741-2200 ext.
7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2021-09-09
REPORT NO.: FIN-2021-49
SUBJECT: Q21-120 One (1) 19,504 kg (43,000 lb.) G.V.W. Single Axle Snowplow
with Plow Equipment
RECOMMENDATION:
That Q21-120 One (1) 19,504 kg (43,000 lb.) G.V.W. Single Axle Snowplow with Plow
Equipment, be awarded to Team Truck Centres Inc., London, Ontario, at their quoted
price of $296,655., plus H.S.T. of $38,565.15, for a total of $335,220.15.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per
Purchasing By-law 2017-106;
The reason this report is coming forward is that only one (1) bid was received in
response to this solicitation;
This report supports the delivery of core services.
BACKGROUND:
This unit will replace unit 534 in INS Roads and Traffic, as approved for replacement in
the 2021 Annual Fleet Equipment Review. The unit will be used for various road
maintenance activities including snow and ice removal activities during the winter. The
current unit is twelve (12) years old with a ten (10) year lifecycle.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-
Procurement Value, the Manager of Procurement shall submit a report to Council
recommending award of a purchase greater than $100,000 if any one or more of the
following conditions apply:
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d. only one Bid was received in
Quotations were advertised publicly on the City of Kitchenerwebsite. Documents were
downloaded by seven (7) interested parties and by the closing date of Friday September 3,
2021, one (1) quotation had been received.
The following Quotation was received:
Bid Price
Team Truck Centres Inc. London ON $335,220.15 *
The quotation was reviewed by M. Lynch, Manager of Fleet Planning, who concurs with the
above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The net cost for this Quotation (A), is fair and reasonable for a purchase of this scope, but
the upset limit is beyond the allowance provided within the budget (B). Funding for this
equipment is included within the approved capital budget. The estimated deficit (D) will be
funded from previous surpluses that have been closed out to the Equipment Reserve Fund.
Quotation Q21-120
One (1) 19,504 kg (43,000 lb.) G.V.W. Single Axle Snowplow with Plow Equipment
Estimated Cost for this Quotation
Quotation Q21-120 including HST 335,220.15
less: HST rebate on Quotation (33,344.02)
Net Cost Being Awarded 301,876.13 A
Projected Costs for Additional Outfitting -
Total Estimated Cost for this Quotation $301,876.13 C
Budget for this Quotation
Replacement of unit 534 in INS Roads and Traffic $285,000.00 B
Estimated Surplus/(Deficit) for this Quotation (B - C) (16,876.13) D
COMMUNITY ENGAGEMENT:
INFORM
the Council / Committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authoritiesrelated to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department