HomeMy WebLinkAboutFIN-2021-50 - Q21-121 One (1) All-Terrain Four-Wheel Drive Articulating Sidwalk Sweeper
REPORT TO: Committee of the Whole
DATE OF MEETING: 2021-09-20
SUBMITTED BY: Ryan Scott, Manager, Procurement 519-741-2200 ext. 7214
PREPARED BY: Jenny Ung, Associate Procurement Specialist, 519-741-2200 ext.
7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2021-09-09
REPORT NO.: FIN-2021-50
SUBJECT: Q21-121 One (1) All-Terrain Four-Wheel Drive Articulating Sidewalk
Sweeper
RECOMMENDATION:
That Q21-121 One (1) All-Terrain Four-Wheel Drive Articulating Sidewalk Sweeper, be
awarded to Cubex Equipment Ltd., Brantford, Ontario, at their quoted price of
$139,558.73, plus H.S.T. of $18,142.63, for a total of $157,701.36.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per
Purchasing By-law 2017-106;
The reason this report is coming forward is that only one (1) bid was received in
response to this solicitation;
This report supports the delivery of core services.
BACKGROUND:
This unit will replace unit 12602 in INS Roads and Traffic, as approved for replacement in
the 2021 Annual Fleet Equipment Review. The unit will be used for sidewalk sweeping within
the downtown core. The current unit is ten (10) years old with a six (6) year lifecycle.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-
Procurement Value, the Manager of Procurement shall submit a report to Council
recommending award of a purchase greater than $100,000 if any one or more of the
following conditions apply:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Quotations were advertised publicly on the City of Kitchener website. Documents were
downloaded by six(6) interested parties and by the closing date of Friday September3,
2021, one (1) quotation had been received.
The following Quotation was received:
Bid Price
Cubex Equipment Ltd. Brantford ON $157,701.36 *
The quotation was reviewed by M. Lynch, Manager of Fleet Planning, who concurs with the
above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The net cost for this quotation (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding for
this equipment is included within the approved capital budget. The estimated surplus (D) will
remain within the Equipment Reserve Fund to fund future equipment purchases.
Quotation Q21-121
One (1) All-Terrain Four-Wheel Drive Articulating Sidewalk Sweeper
Estimated Cost for this Quotation
Quotation Q21-121 including HST 157,701.36
less: HST rebate on Quotation (15,686.40)
Net Cost Being Awarded 142,014.96 A
Projected Costs for Additional Outfitting -
Total Estimated Cost for this Quotation $142,014.96 C
Budget for this Quotation
Replacement of unit 12602 in INS Roads and Traffic $213,000.00 B
Estimated Surplus/(Deficit) for this Quotation (B - C) 70,985.04 D
COMMUNITY ENGAGEMENT:
INFORM
the Council / Committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authoritiesrelated to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department