HomeMy WebLinkAboutFIN-2021-45 - Summary of Bid Solicitations Approved by the Manager of Procurement (April 1, 2021 - June 30, 2021)
REPORT TO: Committee of the Whole
DATE OF MEETING: 2021-09-20
SUBMITTED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2021-09-09
REPORT NO.: FIN-2021-45
SUBJECT: Summary of Bid Solicitations Approved by the Manager of
Procurement (April 1, 2021 June 30, 2021)
RECOMMENDATION:
For Information
REPORT HIGHLIGHTS:
The purpose of this report is to provide a quarterly update on Procurements that have
been approved through delegated authority in accordance with the Purchasing By-law
2017-106
There were nineteen (19) approved bid solicitations in this quarter.
This report supports the delivery of core services.
BACKGROUND:
In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section
City's Director of Supply Services shall prepare a quarterly information only
report to Council on Solicitations awarded where the Procurement Value is between
$100,000 and $750,000 and the Director of Supply Services approved the award
recommendations awarded by the Director of Supply Services were within approved
budgets, capital projects were specifically identified within the Council approved budget,
approval, and more than one bid was received in response to the bid solicitation.
REPORT:
Appendix 1 is a listing of the nineteen (19) approved bid solicitations
information.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
All recommendations awarded by the Manager, Procurement, were within approved
budgets.
COMMUNITY ENGAGEMENT:
INFORM
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
ATTACHMENTS:
Attachment 1 Listing of Approved Bid Solicitations (April 1, 2021 June 30, 2021)
$0
HST)
$102,000.00
Exclusive of
Award Amount
(
)
Funded from Funded from
June 30, 2021
various accounts. various accounts.
Budget Amount
N
April 1, 2021
s Inc.,
Em
-
Awarded
Vendor(s)
Harold Stecho Electric, Waterloo, ON Fairway Electrical ServiceAncaster, ON CanElectrical Contractors Inc., Vaughn, ONGrand & Toy, Vaughan, O
with
Solicitations (
three
-
agencies
of
electrical
) year term with
2
(
whom which will
operative
spend per year is
-
qualification
-
two
Description
Listing of Approved Bid
is a pre
renewal.
contractors
operative tender lead by the
-
1
as and when required.
regular and emergency
,000. The actual spend will depend on
contract
contract is for a three (3) year term
electrical
e
234
This(3) provide services The estimated annual $the level of activity throughout the term of the contract. Thno option for renewal. This is a CoWaterloo Region District School Board
on behalf of the participating member of the Grand River CoProcurement Group. Fine paper is utilized throughout the organization for printing on the multifunctional devices as well
as the print shop equipment. The contract is for a no option for
ttachment
A
190 Fine
-
182 Electrical
-
Bid Solicitation
Number & Name
P20Services RosterFPO20Paper
$0
$438,042.20$104,398.74
$447,000.00$110,000.00
Funded from
various accounts
ON
, ON
N
O
N
Dave Hurst Plumbing and Heating, Kitchener, National Service Professionals Corporation, Thunder Bay, O Nelco Mechanical, KitchenerBomar Landscaping Group, Elora Read Jones Christoffersen
Ltd., Toronto, ON WalterFedy, Kitchener, ON WSP Canada Inc., Thornhill, ON
with .nt
three
of
the
.
as well as
the complete professional
whom which will
e Montgomery Creek
qualification
-
ictoria Park Pedestrian
and th
is a pre
improvements
of
as and when required.
regular and emergency plumbing
,000. The actual spend will depend on
contract
contract is for a three (3) year term
detailed design, final design, tendering,
e
56systems, structures, and components
This(3) plumbing contractors provide services The estimated annual spend per year is $1the level of activity throughout the term of the contract. Thno option for renewal. The project
scope includesreplacement of VBridge (ID 875)Pedestrian Bridge #3 (ID 882) The project scope includes direction to preserve and prolong structural integrity and the useful service life
of to The City completes structural monitoring and condition assessment reports every three (3) years. Typically, the assessmeyear and the following two years, are used foras well
as contract administration and inspection
Parking
-
194 Plumbing 019 Professional
004 Pedestrian
--
-
Victoria Park and
P20Services RosterT21Bridge Replacements -Vanier ParkP21Services Garage Structural Engineering Services
$0
$109,296.00$614,979.00
$201,974.05$853,000.00
Funded from
various accounts
ON
N
N
aping
Bomar LandscIncorporated, Elora, OCimcoRefrigeration a Division of Toromont Industries Ltd., Toronto, Clearwater Structures Inc. o/a Municipal Sewer Services Inc., Ajax, O
.
the
) year term with
1s.
(
ree (3) year term,
.
one
.
renewal
less rehabilitation of
. The actual spend will depend
place liner.
-
in
-
,000.00
50
1
other work as identified through rehabilitation program This contract is for a thwith an option to renew for one (1) additional, thirty six (36) month termThe project scope includes
the complete replacement of Bridge 870 located beside the intersection of Matthew Street and Rothsay Avenue. The estimated surplus will be closed to the appropriate reserveArena refrigeration
is an ongoing maintenance, repair and operational requirement. The estimated annual spend per year is $on the level of activity throughout the term of the contract. The contract is
for a two (2) additional The work required under this contract consists of trenchthe existing sanitary sewer main using a cured The estimated surplus will remain in the Trenchless
Rehabilitation account to fund future projects.
-
in
-
s
031 Pedestrian
032 Arena 034 Cured
---
Rothsay Avenue
T21Bridge Replacement ParkT21Refrigeration Preventative Maintenance and Repair ServiceT21Place Pipe Rehabilitation of Sanitary Sewers, Spot Repairs, and Sanitary Laterals
$60,359.40
$182,180.00$230,652.82$171,946.90$108,333.36$503,383.10
$240,000.00$290,000.00$200,000.00$138,000.00$545,000.00
Funded from
various accounts
, ON
N
N
NN
Resurfice Corp., Elmira, OMTE Consultants Inc., KitchenerKieswetter Excavating Inc., St. Clements, OGeorgian Chevrolet Buick GMC, Barrie, OSQM Janitorial Services Inc., Mississauga,
OKieswetter Excavating Inc.,
-
.
or
within the
Two (2) Self
fund future
site servicing
to ensure proper
suitable f
provision of custodial
to be
all underground services
for the area
For the supply and delivery ofPropelled Ice Resurfacer with Snow Tank The estimated surplus will remain within the Equipment Reserve Fund to equipment purchasesThe project scope includes
the design and reconstruction of (sanitary sewer, storm sewer and watermain) as well as sanitary and water services connections to the property line. The asphalt roadway will be reconstructed
as well as sidewalks and curbs.The scope of work includes and grading improvements drainage cemetery use.For the supply and delivery of Four (4) Compact Extended Cab Pickup Trucks The
estimated surplus will remain Equipment Reserve Fund to fund future equipment purchasesThis Tender is for the services to Park washrooms, spray pads and other outlying buildings.The
work includes the replacement and extension of the water supply system, and roadway restoration.
Site
McKenzie
-
-
040 Professional
038 Two (2) Propelled Ice 041 045 Four (4) 053 Custodial 057 Morrison
-
------
21
T21SelfResurfacer with Snow TankP21Services Avenue (Ottawa Street North to Sheldon Avenue North) ReconstructionT21Williamsburg Cemetery Servicing and Grading ConstructionT21Compact Extended
Cab Pickup TrucksTServices for Park Washrooms, Spray Pads, and other City FacilitiesT21Road (King Street East to 75 Morrison Road) Watermain
$740,139.40$231,620.01$295,950.00$204,965.09
$944,780.64$290,000.00$310,000.00
Funded from
various accounts
N
ON
, ON
NN
St. Clements, OIBI Group Professional Services (Canada) Inc., Waterloo, OKieswetter Excavating Inc., St. Clements, OWork Equipment Ltd., Courtland, 505565 Ontario Inc. O/A Bast Tire
Services Ltd., Waterloo
ires and
two (2) t
returned to the
elivery of
d
required annually.
.
upply and
ervices
s
s
ground services (sanitary sewer,
the supply and delivery of
elated
The project includes the reconstruction of all understorm sewer and watermain) as well as sanitary and water service connections to the property line. The asphalt roadway will be reconstructed
as well as sidewalks and curbs. The estimated surplus will beRoad Reconstruction general account.Kitchener Cemeteries is proceeding with installation of a sanitary service for the
Dedication Centre at the Williamsburg CemeteryFor tractors as described. The estimated surplus will remain within the Equipment Reserve Fund to fund future equipment purchasesFor the
r
-
res and
ement
070 Supply and
059 Professional
062 066 Two (2)
Operative)
-
-
--
-
21
21
ReplacPServices Sherwood Avenue (Rosemount Drive to Becker Street), Islington Street (Rosemount Street to Sherwood Avenue), Rosemount Drive (Lois Street to Islington Street) ReconstructionTWilliamsbu
rg Cemetery Forcemain (Within Site Boundary) InstallationT21Rubber Tire FourWheel Drive Diesel Powered Articulated Utility TractorsQ21Delivery of TiRelated Services (Co
$40,630.00
Funded from
various accounts
The Armstrong Monitoring Corporation, Ottawa, On
month terms.
This contract is for gas sensor equipment maintenance services for CO, NO2, NH3 and flammable gas sensors at various citywide facilities. This contract is for one (1) year term, with
an option to renew for two (2) additional twelve (12)
081 Gas
-
Q21Monitoring Equipment Services