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Home My WebLink AboutFCS Minutes - 2021-08-09FINANCE & CORPORATE SERVICES COMMITTEE MINUTES AUGUST 9, 2021 CITY OF KITCHENER The Finance and Corporate Services Committee held an electronic meeting this date, commencing at 1:30 p.m. Present: Councillor S. Davey - Chair Mayor B. Vrbanovic and Councillors D. Chapman, K. Galloway-Sealock, J. Gazzola, B. Ioannidis, M. Johnston, S. Marsh, C. Michaud, D. Schnider and P. Singh. Staff: D. Chapman, Chief Administrative Officer M. May, Deputy CAO & General Manager, Community Services V. Raab, General Manager, Corporate Services J. Readman, General Manager, Development Services J. Lautenbach, Chief Financial Officer, Financial Services D. McGoldrick, General Manager, Infrastructure Services S. Charles Watson, Director, Equity, Anti-Racism & Indigenous Initiatives N. Lobley, Director, Parks & Cemeteries E. Moorlag Silk, Project Manager, Equity, Anti-Racism & Indigenous Initiatives B. Bennett, Manager, Business Development A. McCrimmon-Jones, Manager, Transportation Services I. Misheal, Manager, Enforcement D. Saunderson, Interim Manager, Council/Committee Services & Deputy Clerk S. Goldrup, Committee Administrator The Committee unanimously agreed to discuss the reports listed as a Consent Items on the Finance and Corporate Services Committee agenda this date. 1. DSD-2021-114 - ALL-WAY STOP CONTROL ZELLER DRIVE AT OLD ZELLER DRIVE The Committee considered Development Services Department report DSD-2021-114, dated July 6, 2021, recommending approval of the installation of an all-way stop control at the intersection of Zeller Drive and Old Zeller Drive. A. McCrimmon-Jones was in attendance and responded to questions from the Committee. Mayor B. Vrbanovic entered the meeting at this time. In response to questions from the Committee, A. McCrimmon-Jones confirmed that the intersection was studied in 2016 and spoke to the factors considered for all-way stop warrants. On motion by Councillor B. Ioannidis - it was resolved: That the Uniform Traffic Bylaw be amended for the installation of an all-way stop control at the intersection of Zeller Drive and Old Zeller Drive, as outlined in Development Services Department report DSD-2021-114. 2. CSD-2021-11 - NOISE EXEMPTION - THE FALLS ROAD PUB - 296 VICTORIA STREET NORTH - - SEPTEMBER 17-19, 2021 The Committee considered Community Services Department report CSD-2021-11, dated July 22, 2021, recommending approval of a noise exemption for The Mulligan being held at 296 Victoria Street North on September 17-19, 2021. I. Misheal was in attendance and spoke to the noise exemption request and the process for responding to noise complaints. The Committee unanimously agreed to amend the noise exemption outline in the report to limit noise to 9:00 p.m. on Sunday, August 19, 2021. On motion by Councillor B. Ioannidis - it was resolved: FINANCE & CORPORATE SERVICES COMMITTEE MINUTES AUGUST 9, 2021 - 12 - CITY OF KITCHENER 2. CSD-2021-11 - NOISE EXEMPTION - THE FALLS ROAD PUB - 296 VICTORIA STREET NORTH - - SEPTEMBER 17- That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be 296 Victoria St North on September 17-19, 2021, as outlined in Community Services Department report CSD-2021- 3. COR-2021-20 - EQUITY, INCLUSION & ANTI-RACISM POLICY The Committee considered Corporate Services Department report COR-2021-20, dated July 29, 2021, recommending approval of the new Equity, Inclusion and Anti-Racism Policy, and amendments to Council policy GOV-COU-005 (Code of Conduct for Members of Council, Local Boards & Advisory Committees) as outlined in the Report. E. Moorlag Silk was in attendance to respond to questions from the Committee. In response to questions from the Committee, E. Moorlag Silk spoke to the development of the language and definitions in the policy, the process for recourse and related policies, and accessing the Integrity Commissioner. E. Moorlag Silk integrity commissioner had reviewed the proposed policy and confirmed their ability to support the implementation of the policy. E. Moorlag Silk further spoke to monitoring, evaluation, consultation, and accountability regarding equity, inclusion, and anti-racism metrics identified in the policy. Mayor B. Vrbanovic brought forward a motion to approve the staff recommendation as outlined in Report COR-2021-20, include an additional clause directing staff to prepare a future report addressing consideration of Neighbourhood Associations and other community groups and the regarding the Equity, Inclusion and Anti-Racism Policy. Councillor Chapman brought forward an amendment to revise the definitions in both the Equity, Inclusion and Anti-Racism Policy and Code of Conduct for Members of Council, Local Boards & Advisory Committees policies for the words Equity and Anti-Racism in both; as well as, a referral related to the potential amendment to the definition for Oppression, which was voted on and was Carried. Mayor B. Vrbanovic amendment to directed staff to prepare a future report addressing consideration of Neighbourhood Associations and other community groups and the regarding the Equity, Inclusion and Anti-Racism Policy, which was voted on and was Carried. On motion by Mayor B. Vrbanovic - it was resolved: That the new Equity, Inclusion and Anti- Corporate Services Department report COR-2021-20 be approved, as amended; That amendments to Council policy GOV-COU-005 (Code of Conduct for Members of -2021- 20, be approved as amended; and further, That staff be directed to prepare a future report addressing consideration of Neighbourhood Associations and other community groups and the regarding the Equity, Inclusion and Anti-Racism Policy. 4. COR-2021-21 - EQUITY & ANTI-RACISM ADVISORY COMMITTEE TO COUNCIL The Committee considered Corporate Services Department report COR-2021-21, dated July 29, 2021, recommending approval of the Equity and Anti-Racism Advisory Committee to Council, as attached to Report COR-2021-21 and the creation of an interim Nominating Committee to assist in establishing the inaugural Equity and Anti-Racism Advisory Committee. FINANCE & CORPORATE SERVICES COMMITTEE MINUTES AUGUST 9, 2021 - 13 - CITY OF KITCHENER 4. COR-2021-21 - EQUITY & ANTI-RACISM ADVISORY COMMITTEE TO In response to questions f engagement with the Committee and mechanisms for regular reporting and consultation. E. Moorlag Silk further discussed compensation for Advisory Committees, collaboration with other Committe Moorlag Silk explained the considerations that led to the recommendation that a member of Council does not sit on the Committee and the recommended Nominating Committee process. E. Moorlag Silk confirmed that the meetings of this Advisory Committee would be open to the public. On motion by Councillor S. Marsh - it was resolved: That Council approve the creation of an Equity and Anti-Racism Advisory Committee to -2021- 21; and, That Council approve the creation of an interim Nominating Committee to review and select applicants for the inaugural membership appointments to the Equity and Anti- Racism Advisory Committee; and further, That Council support a review of the current Nominating Committee responsible for all Council Advisory Committee appointments through an equity and anti-racism lens to ensure diverse representation for future Nominating Committee appointments. 5. INS-2021-6 - RBJ SCHLEGEL SPONSORSHIP FUNDING 2020/2021 The Committee considered Infrastructure Services Department report INS-2021-6, dated July 29, 2021, regarding the allocation of the 2020 and 2021 RBJ Schlegel sponsorship funding to support the development at RBJ Schlegel Park, the Huron Road entry signage, the installation of cricket netting, and future allocations. In response to questions from the Committee, N. Lobley spoke to funding sources for the RBJ Schlegel Park, the need for the Office of Strategic Partnerships to develop an internal policy for the distribution of sponsorship funding, and agreed to circulate a summary of costs and budget for the RBJ Schlegel Park project. N. Lobley confirmed that the improvements to the cricket netting would provide for both junior and adult league play but that the size of the field is limited options for top-five play. N. Lobley explained that signage costs are currently shared costs due to differences in agreement interpretation but that the intent is for the sponsorship to include signage costs. On motion by Councillor K. Galloway-Sealock - it was resolved: That staff allocate the 2020 and 2021 RBJ Schlegel sponsorship funding to support the development of Phase Two amenities at RBJ Schlegel Park, the Huron Road entry signage and the installation of Cricket netting, as outlined in Infrastructure Services Department report INS-2021-6; and further, That staff report back to Council on a recommended approach to future allocations of RBJ Schlegel sponsorship funding. 6. ADJOURNMENT On motion, this meeting adjourned at 3:00 p.m. S. Goldrup, Committee Administrator