HomeMy WebLinkAboutFIN-2021-48 - Summary of Bid Solicitations Approved by the Manager of Procurement (July 1 - September 30, 2021)
REPORT TO: Committee of the Whole
DATE OF MEETING: 2021-10-18
SUBMITTED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2021-09-30
REPORT NO.: FIN-2021-48
SUBJECT: Summary of Bid Solicitations Approved by the Manager of
Procurement (July 1, 2021 September 30, 2021)
RECOMMENDATION:
For Information
REPORT HIGHLIGHTS:
The purpose of this report is to provide a quarterly update on Procurements that have
been approved through delegated authority in accordance with the Purchasing By-law
2017-106
There were fourteen (14) approved bid solicitations in this quarter.
This report supports the delivery of core services.
BACKGROUND:
In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section
City's Director of Supply Services shall prepare a quarterly information only
report to Council on Solicitations awarded where the Procurement Value is between
$100,000 and $750,000 and the Director of Supply Services approved the award
recommendations awarded by the Director of Supply Services were within approved
budgets, capital projects were specifically identified within the Council approved budget,
approval, and more than one bid was received in response to the bid solicitation.
REPORT:
Appendix 1 is a listing of the fourteen (14) approved bid solic
information.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
All recommendations awarded by the Manager, Procurement, were within approved
budgets.
COMMUNITY ENGAGEMENT:
INFORM
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
ATTACHMENTS:
Attachment 1 Listing of Approved Bid Solicitations (July 1, 2021 September 30, 2021)
Attachment 1 Listing of Approved Bid Solicitations (July 1, 2021 September 30, 2021)
Bid Solicitation Budget Amount
Award Amount
Awarded
Description
(Exclusive of HST)
Number & Name
Vendor(s)
P21-042 Employee This contract is for an Employee and Homewood Funded from Sick $206,388.00
and Family Family Assistance Program. Health Inc, Leave Reserve
Assistance Program Toronto, ON
The contract is for a three (3) year term
with two (2) additional twelve (12) month
options for renewal.
P21-048 Network This contract is a pre-qualification of three Idea Funded from $0
Cabling Installation (3) network cabling installation contractors Networks Inc. various accounts.
Services whom which will provide regular and Mississauga,
emergency services as and when required. ON
The estimated annual spend per year is ACP
$56,000. The actual spend will depend on Communications
the level of activity throughout the term of Technologies
the contract. Inc.
Mississauga,
The contract is for a three (3) year term ON
with no option for renewal.
Roberts Onsite
Inc.,
Kitchener ON
Q21-089 One (1) For the supply and delivery of One (1) Dual Downtown $179,000.00 $155,936.94
Dual Rear Wheel Rear Wheel Crew Cab and Chassis with Autogroup,
Crew Cab and Double Water Valve Exerciser. Toronto ON
Chassis with Double
Water Valve The estimated surplus will remain within
Exerciser the Equipment Reserve Fund to fund future
equipment purchases
Q21-090 Two (2) For the supply and delivery of Two (2) Dual Downtown $320,000.00 $270,195.68
Dual Rear Wheel Rear Wheel Crew Cab and Chassis with Autogroup,
Crew Cab and Front Water Valve Exercisers. Toronto ON
Chassis with Front
Water Valve The estimated surplus will remain within
Exercisers the Equipment Reserve Fund to fund future
equipment purchases
Q21-093 Breithaupt This contract is for the supply and CJs $650,000.00 $363,000.00
Centre Boiler installation of a new system that will Express
Replacement include new pumps, piping and two high Plumbing and
efficiency condensing boilers. This will Electrical Ltd.,
greatly increase the reliability of the Cambridge, ON
heating system and will contribute to a
reduction in the GHG emissions at this
facility.
The estimated surplus will be closed to the
federal gas tax reserve.
T21-095 Dinison The project includes the rehabilitation of 2220742 $898,000.00 $647,567.90
Crescent Culvert Dinison Crescent Culvert and Stoke Drive Ontario Ltd. o/a
Rehabilitation and Culverts. Bronte
Stoke Drive Culverts Construction,
Rehabilitation The estimated surplus will remain within Burlington, ON
the account and will be used towards a
future phase.
Q21-096 Three (3) For the supply and delivery of Three (3) Winegard $202,581.00 $202,581.00
Dual Rear Wheel Dual Rear Wheel Crew Cab and Chassis Motors Limited,
Crew Cab and with Aluminum Dump Bodies. Caledonia, ON
Chassis with
Aluminum Dump
Bodies
Q21-097 Two (2) For the supply and delivery of Two (2) Team Truck $620,000.00 $553,730.00
Tandem Chassis Tandem Chassis with Plow Equipment and Centres Limited
Various Dump Bodies. Cambridge, ON
with Plow Equipment
and Various Dump The estimated surplus will remain within
Bodies the Equipment Reserve Fund to fund future
equipment purchases
Q21-100 Traffic Sign Traffic sign inspections services is on Advantage Data Funded from $48,171.24
Inspection Services Collection various accounts.
inventory. Limited
Brighton, ON
The contract is for a one (1) year term with
two (2) additional renewals.
Q21-102 Supply and For the supply and delivery of Two (2) Brandt Tractor $590,000.00 $513,388.29
Delivery of Two (2) 136.8 K.W. (186 net hp) Rubber Tired Ltd.,
136.8 K.W. (186 net High Lift Articulated Loaders. Regina, SK
hp) Rubber Tired
High Lift Articulated The estimated surplus will remain within
Loaders the Equipment Reserve Fund to fund future
equipment purchases
T21-103 Traynor The project scope includes converting a Steed and $596,000.00 $371,000.00
Avenue Trail stone dust trail into a 3m wide concrete Evans Limited
Improvements trail that can be used year-round. St Jacobs, ON
The estimated surplus will be closed to the
appropriate reserve.
Q21-105 Hydraulic This contract is for the supply, delivery, Regional Hose Funded from $0
Hoses and Fittings and customization of hydraulic hoses and K-W Ltd. various accounts.
fittings for both stock and non-stock Kitchener, ON
requirements.
The estimated annual spend per year is
$36,000. The actual spend will depend on
the level of activity throughout the term of
the contract.
The contract is for a one (1) year term with
two (2) additional renewals.
Q21-111 Work Work Gloves is an ongoing maintenance, Weber Supply Funded from $31,377.08
Gloves repair and operational requirement. Company various accounts.
Inc.,
The contract is for a one (1) year term with Kitchener, ON
two (2) additional renewals.
Q21-122 One (1) For the supply and delivery of One (1) Winegard $196,000.00 $185,156.00
Utility Aluminium Utility Aluminium Body and Three (3) 7 938 Motors Limited,
Body and Three (3) 7 kg (17 500 lb.) G.V.W. Dual Rear Wheel Caledonia, ON
938 kg (17 500 lb.) Crew Cab and Chassis.
G.V.W. Dual Rear
Wheel Crew Cab The estimated surplus will remain within
and Chassis the Equipment Reserve Fund to fund future
equipment purchases