HomeMy WebLinkAboutFIN-2021-63 - Q21-101 Consulting Services - Chicopee Hills Trail Feasibility StudyStaff Report
Financial Services Denartinent
REPORT TO:
DATE OF MEETING:
SUBMITTED BY:
PREPARED BY:
WARD(S) INVOLVED:
DATE OF REPORT:
REPORT NO.:
SUBJECT:
RECOMMENDATION:
Special Council
2021-11-08
J
K, R
www.kitchenerca
Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214
Steve Rudak, Procurement Specialist, 519-741-2200 ext. 7213
Ward 9
2021-10-28
FIN -2021-63
Q21-101 Consulting Services - Chicopee Hills Trail Feasibility Study
That Quotation Q21-101 Consulting Services - Chicopee Hills Trail Feasibility Study,
be awarded to WSP Canada Inc., Thornhill, Ontario, at their quoted price of
$110,643.00, including contingencies of $10,058.00, plus H.S.T. of $14,383.59, for a
total of $125,026.59, provided a satisfactory contract is executed.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per
Purchasing By-law 2017-106;
There was one (1) response received for this procurement;
This report supports the delivery of core services.
BACKGROUND:
The community plan that provided background context for development in east Kitchener
around the area known as Lackner Woods, bounded by Lackner Woods to the north,
Fairway Road to the south and the Grand River to the east, proposed a trail connection
between the Country Clair Subdivision and the school site at Chicopee Hills.
This new trail would connect to an existing trail at Landgren Court and cross the creek to
access the east of the school property, north from the private properties fronting on
Fairway Road. In 2015, through plans of subdivision, the City agreed to complete a trail
study in support of this connection.
The purpose of the feasibility study is to determine:
a. If the proposed trail connection is physically and financially viable;
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
b. The environmental impact, accessibility concerns, the cultural impact of each design
option of the trail including safety and security short and long term risk
considerations;
c. The optimal / only position of any special features / e.g., a pedestrian bridge;
d. The options and the most feasible routing of the trail connections;
e. The preliminary costs associated with implementation of the proposed trail
connection; and
f. To identify other development related requirements (access easements,
environmental assessments, GRCA, MNRF, Department of Fisheries and Oceans
requirements, etc.).
REPORT
As per clause 170.7.1 of the Purchasing By-law 2017-106, all consulting services greater
than $100,000 (excluding taxes) must be approved by Council.
Quotations were advertised publicly on the City of Kitchener website. Documents were
downloaded by five (5) interested parties and by the closing date of Wednesday October 6,
2021, one (1) quotation had been received.
The one (1) responding party follows for your reference:
WSP Canada Inc. Thornhill ON *
Quotation submissions were reviewed and rated by the selection committee, N. Lobley,
Director Parks and Cemeteries and L. Christensen, Project Trails Manager.
The committee recommends awarding the project to WSP Canada Inc., Thornhill, Ontario.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
The net cost for this quotation (A), is fair and reasonable for a project of this scope and the
upset limit is within the funding available (B) for this project. Funding for this project is
included within the approved capital budget. The estimated surplus (E) will remain in the
New Neighbourhood Parks account to fund other parks.
Chicopee Hills Trail Feasibility Study
Estimated Cost
Quotation Q21-101 costs, including HST
less: HST rebate
Net Cost Being Awarded
Costs incurred to date
Projected Costs: Staff Time/Permitting/Signage
Total Estimated Cost
Budget
Budget Neighbourhood Parks
125, 026.59
(12,436.27)
112, 590.32 A
112, 590.32 C
115, 000.00
Total Budget 115,000.00 B
Total Estimated Surplus/(Deficit) 2,409.68 E
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
• CSD -15-016 -ZONE CHANGE APPLICATION ZC14/04/L/AP AND GRAND RIVER
SOUTH COMMUNITY PLAN AMENDMENT FAIRWAY RD N @ LACKNER BLVD
(N.E. CORNER) WATERLOO REGION DISTRICT SCHOOL BOARD
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department