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HomeMy WebLinkAboutCtee of the Whole - 1990-10-09CW~1990-10-09 COMMITTEE OF THE WHOLE MINUTES OCTOBER 9, 1990 A. BY-LAWS AS LISTED ON THE AGENDA - 2ND READING It was resolved: "That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment." B. REPORT OF THE CHIEF ADMINISTRATIVE OFFICER 1. Execution of Engineering Agreement It was resolved: "That the Mayor and Clerk be authorized to execute an agreement for the provision of professional engineering services made between the City of Kitchener and Kleinfeldt Consultants Limited, regarding Glencairn Subdivision, 30T-87009." 2. Industrial Land Consent - SOUTH WARD It was resolved: "That the City consent to a transfer from 828423 Ontario Inc. to Voisin, In Trust, of the property described as Part 17 on Reference Plan 58R-5840 and municipally known as 640 Trillium Drive, Kitchener." Alderman B.M. Hiscott disclosed a conflict of interest and abstained from all discussion and voting as he has a client who has an interest in the property. 3. Agreement for 55+ Personnel Placement Service It was resolved: "That the Mayor and Clerk be authorized to enter into an Agreement with Her Majesty the Queen in right of Canada, represented by the Minister of Supply and Services for additional funding to Outreach Project No. 31-00192." 4. Raffle Lottery It was resolved: "That the City of Kitchener has no objection to a Provincial Licence being issued to the Knights of Columbus, Father Funcken Council 1504, to conduct a Raffle Lottery in the City of Kitchener, with twelve monthly draws commencing March 19, 1991 and ending February 18, 1992, at 100 Manitou Drive, Kitchener." 5. Refreshment Stand During Oktoberfest It was resolved: "That the Ventures Drum & Bugle Corps be granted permission to operate a Refreshment Vehicle on the sidewalk adjacent to the Oktoberfest Office, 17 Benton Street, Kitchener, during Oktoberfest, October 5 to 13th, 1990, provided that the necessary licence and Health and Fire approval is obtained." 6. Pregrading Request - Emerald Hills Estates - Stage 2 It was resolved: "That Council allow 225516 Ontario Limited to continue the pregrading of Stage 2 of Emerald Hills Estates through the winter months. COMMITTEE OF THE WHOLE MINUTES OCTOBER 9, 1990 It is to be understood by 225516 Ontario Limited that such grading shall be at their sole risk and liability." 7. Binqo Application/New Binqo Hall This item was dealt with under Delegations. Variances to City of Kitchener Municipal Code (Si.qns) - CENTRE WARD & CHICOPEE WARD a) Submission No. S 14/90 - Kitchener Mennonite Brethren Church This item was dealt with under Delegations. b) Submission No. S 15/90 - Hefner Toyota Limited It was resolved: "That the decision of the Committee of Adjustment sitting as a Standing Committee of City Council, of October 2, 1990, recommending approval of Submission No. S 15/90 - Hefner Toyota Limited - Be Ratified and Confirmed." Alderman J. Ziegler disclosed a conflict of interest and abstained from all discussion and voting as he has an interest in lands which are adjacent to the subject property. 9. Request for Use of "Kitchener" in the name of a Proposed Non-Profit Corporation It was resolved: "That the Mayor and Clerk are hereby authorized to execute a consent to be forwarded to the Ministry of Consumer and Commercial Relations authorizing the use of the name 'Kitchener' in the title of the proposed corporation, 'Kitchener-Waterloo Sexual Assault Support Centre Inc.'." 10. P90-67 - Electronic Reqisterinq Fareboxes and Retrieval Systems It was resolved: "That Proposal P90-67, Electronic registering fareboxes and retrieval systems, be awarded to McFayden Marketing Ltd., Winnipeg, at their proposed price of $817,852.66 plus PST." 11. Aqreement - Financial Accountinq Manaqement Information System (FAMIS), Version 3.0 The Committee was in receipt of a report dated October 9, 1990, from Ms. R. Upfold, Director of Accounting, summarizing previous approvals and action necessary in order to install FAMIS Version 3.0. It was noted that the approximate cost was $85,000.00 Canadian but that $90,000.00 has been budgeted which would provide for possible exchange rate fluctuations. It was resolved: "That the City of Kitchener enter into an agreement with Peat Marwick to provide on-site assistance with the installation of FAMIS 3.0 as well as provide software modifications to accommodate G.S.T., P.S.T., purchase order modifications and other general system improvements at an upset cost of $90,000.00." 12. Extension of Policy reqardinq the Fillinq of Job Vacancies The Committee was in receipt of a report dated October 1, 1990, prepared by Mr. T. McKay, Chief Administrator and Mr. R. Freeborn, Commissioner of Administrative Services. The report deals with the feasibility of extending the policy adopted by Council regarding the filling of vacancies in positions at Job Grade 21 and above to all City vacancies in accordance with COMMITTEE OF THE WHOLE MINUTES OCTOBER 9, 1990 a request from the Finance Committee. 12. Extension of Policy regarding the Filling of Job Vacancies (Cont'd) It was resolved: "That we approve the approach outlined in the report dated October 1, 1990 from Messrs. T. McKay and R. Freeborn pertaining to the extension of the hiring policy relating to the filling of vacant positions to all employee groups."