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HomeMy WebLinkAboutCtee of the Whole - 1992-10-26CWO1992-10-26 COMMITTEE OF THE WHOLE MINUTES OCTOBER 26, 1992 BY-LAWS AS LISTED ON THE AGENDA - 2ND READING It was resolved: "That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment." REPORT OF THE CHIEF ADMINISTRATIVE OFFICER 1. Execution of Master Proof of Loss It was resolved: "That the Mayor and Clerk be authorized to execute a Master Proof of Loss for the amount of $36,330.62 relating to extensive damages to the Bridgeport Municipal Building which occurred as a result of high winds on or about June 17, 1992." 2. Licenses (a) Kitchener Senior Volunteers Services Inc. It was resolved: "That the City of Kitchener has no objection to a Lottery Licence being issued to the Kitchener Senior Volunteers Inc., 310 Charles Street East, Kitchener, to conduct a Raffle Lottery at their offices on February 14, 1993." (b) Madorin, Snyder, Carere, Lackenbauer & Hertzberqer It was resolved: "That the laws offices of Madorin, Snyder, Carere, Lackenbauer & Hertzberger be granted permission to sell crafts and baked goods at the Canada Life Building, 235 King Street East, Kitchener, on December 9, 1992 provided that Hawker & Pedlar Refreshment Stand licences are obtained and that the regular licence fee be waived, and a nominal $1.00 licence fee be applicable." (c) Laurentian Hills Christian School It was resolved: "That the Laurentian Hills Christian School, 11 Laurentian Drive, Kitchener, be granted permission to sell crafts and baked goods at the Kitchener Lions Community Centre, 20 Rittenhouse Road, Kitchener, on November 7, 1992, provided that Hawker & Pedlar and Refreshment Stand Licences are obtained and that the regular licence fee be waived, and a nominal $1.00 licence fee be applicable." (d) St. John's-Kilmarnock School It was resolved: "That the City of Kitchener has no objection to a Provincial Licence being issued to the St. John's-Kilmarnock School to conduct a Raffle Lottery in conjunction with their Seventh Annual Ball to be held at the Valhalla Inn, Kitchener, on May 8, 1993." COMMITTEE OF THE WHOLE MINUTES OCTOBER 26, 1992 REPORT OF THE CHIEF ADMINISTRATIVE OFFICER (CONT'D) 2. Licenses (Cont'd) (e) The Kniqhts of Columbus Father Funcken Council No. 1504 It was resolved: "That The Knights of Columbus Father Funcken Council No. 1504 be granted permission to conduct a Raffle Lottery in the City of Kitchener with monthly draws commencing March 16, 1992 and ending February 15, 1994." (f) Hiqhland-Stirlinq Community Group It was resolved: "That the City of Kitchener has no objection to a Lottery Licence being issued to the Highland-Stirling Community Group, 216 Mill Street, Kitchener, to conduct a Raffle Lottery at the MilI-Courtland Community Centre." 3. Tender It was resolved: "That tender T92-77, Domestic Water Meters, be awarded to Samson Valve & Meter of Belleville, Ontario at their tendered price of $195,961.20." 4. Aqreement with Ministry of Transportation In response to Alderman J. Ziegler, Mr. W. Beck confirmed that the tender related only to development of relevant specifications of the system and did not make any further commitment. It was resolved: That the Mayor and Clerk be authorized to execute an Agreement dated October 9, 1992, with Her Majesty the Queen, in right of the Province of Ontario, as represented by the Minister of Transportation, to provide 100% funding towards the development of specifications for a tender by the City of Kitchener on an Automatic Vehicle Location and Control (AVLC) System." 5. Aqreement - Truscan Realty Limited It was resolved: "1. That the City of Kitchener enter into a 5 year agreement with Truscan Realty Limited to operate an 81 space parking lot at the corner of Charles and Ontario Streets. That City Council authorize the overexpenditure of $15,000. for the purchase of a Pay and Display machine. That the monthly rate be established at $50.00 per month to be consistent with other City operated monthly parking rates for surface parking in the core. That the hourly rate be established at $1.00 per hour with a daily maximum of $6.00 to be consistent with other surface lots in the core area. That acceptance of the above agreement be conditional upon the successful negotiation of a lease agreement to the satisfaction of the City Solicitor and subject to the approval of the Ontario Municipal Board." COMMITTEE OF THE WHOLE MINUTES OCTOBER 26, 1992 REPORT OF THE CHIEF ADMINISTRATIVE OFFICER (CONT'D) 6. Continuous Improvement Process Alderman J. Ziegler questioned raising the maximum value of field orders from $200.00 to $1,000.00. Mr. T. McKay commented that 85% of field orders result in paper work after the fact. Mr. F. Clement advised that the maximum value was last raised approximately 6 years ago from $125.00 to $200.00. He pointed out that the Department's workload was heavily influenced by a significant portion of Iow value orders which also amounted to a Iow dollar value. Alderman C. Zehr advised that a detailed review had earlier been provided to City Council and that the recommendation under consideration originates from that review which was carried out under the Continuous Improvement Process. It was resolved: "That clause 170.14.5 of the Kitchener Municipal Code be changed: FROM: 'Cash payments may be made on purchases against field orders for goods that are picked up by an authorized member of the Stores Section provided that they do not exceed two hundred ($200.00) dollars in value per order.' TO: 'Field orders may be issued for goods or services to be picked up, delivered to, or provided to an authorized employee of the City of Kitchener provided the goods and services do not exceed one thousand dollars ($1,000.00) in value per order.'" 7. Appointment to Homer Watson House Foundation and K-W Art Galler~ Sub- Committee Mr. R.W. Pritchard advised that the City has been requested to appoint a representative to a newly formed sub-committee of the Homer Watson House Foundation and the K-W Art Gallery. The purpose of the sub-committee is to examine the potential for closer co- operation between both organizations. It was resolved: "That the Chairman of the Community Services Committee be appointed as the City's representative on the Homer Watson House Foundation and K-W Art Gallery Sub-Committee, with the Chairman of the Finance Committee appointed as an alternate representative, and further, That Alderman G. Lorentz be appointed as the City's representative and Alderman C. Zehr as an alternate." Applications for Cancellation, Refund, Reduction or Levy of Taxes - October 26, 1992 Hearinq It was resolved: "That the applications attached hereto and forming part of these minutes relative to cancellation, reduction, refund or levy of taxes be disposed of as recommended therein." Alderman C. Zehr disclosed a conflict of interest with regard to Items 18 and 136 in the Tax Adjustment Summary and abstained from all discussion and voting as he had a pecuniary interest.