HomeMy WebLinkAboutFCS Agenda - 2022-01-101
KiTc�ivER
Finance and Corporate Services
Committee
Agenda
Monday, January 10, 2022, 3:30 p.m. - 5:00 p.m.
Electronic Meeting
Due to COVID-19 and recommendations by Waterloo Region Public Health to exercise physical
distancing, City Hall is open for select services. Members of the public are invited to participate in this
meeting electronically by accessing the meeting live -stream video at kitchener. ca/watch now.
While in-person delegation requests are not feasible at this time, members of the public are invited to
submit written comments or participate electronically in the meeting by contacting
delegation@kitchener.ca. Please refer to the delegations section on the agenda below for registration
deadlines. Written comments will be circulated prior to the meeting and will form part of the public
record.
Accessible formats and communication supports are available upon request. If you require assistance
to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.
Chair: Councillor K. Galloway-Sealock
Vice -Chair: Councillor S. Davey
Pages
1. Commencement
2. Consent Items
The following matters are considered not to require debate and should be
approved by one motion in accordance with the recommendation contained in
each staff report. A majority vote is required to discuss any report listed as
under this section.
2.1. Brownfield Financial Incentive Program Application - 60 Charles Street 3
West - DSD -2022-006
3. Delegations
Pursuant to Council's Procedural By-law, delegations are permitted to address
the Committee for a maximum of five (5) minutes. Delegates must register by
1:30 p.m. on January 10, 2022 in order to participate electronically.
3.1. Item 4.1. Craig Yeaman
4. Discussion Items
4.1. 2021/22 School Safety Review - DSD -2022-005 30 m 9
4.2. Strategy to Review the Renaming of Indian 30 m 17
Road - COR -2022-007
5. Information Items
5.1. None.
6. Adjournment
Sarah Goldrup
Committee Administrator
Page 2 of 20
Staffeeport
IST` �; Ni,R
Development Services Department www.kitchener.ca
REPORT TO: Finance and Corporate Services Committee
DATE OF MEETING: January 10, 2022
SUBMITTED BY: Bennett, Brian, Manager, Business Development,
519-741-2200 ext. 7230
Sbeiti, Danielle, Manager of Realty Services, 519-741-2200 ext.7357
PREPARED BY: Morgan, Rob, Brownfield Coordinator, 519-741-2200 ext. 7734
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: December 3, 2021
REPORT NO.: DSD -2022-006
SUBJECT: Brownfield Financial Incentive Program Application — 60 Charles
Street West
RECOMMENDATION:
That the Brownfield Remediation Program Application for 60 Charles Street West,
received from 24 Gaukel GP Inc. dated February 13, 2019 be approved subject to the
Region of Waterloo's approval; and,
That in exchange for a completed and filed Record of Site Condition for the subject
property, the owner will be provided a tax incremental grant on the redevelopment of
the property in the form of a rebate issued on a proportionate basis, annually for a
period not to exceed 10 years on City taxes in an amount equal to 100% of the City
Tax Increment; and,
That the City Tax Increment be defined as the difference between the City portion of
real property taxes for the 2019 taxation year and the new City portion of real property
taxes levied as a result of a new assessment by the Municipal Property Assessment
Corporation (MPAC) following completion of the project as compensation for the
remediation of the above subject lands; and,
That the City Tax Increment Grant is estimated to be $2,202,061, based on today's
estimated City tax increment; payable in equal portions over a 7 -year period with a
lesser amount paid in the 8t" year following re -assessment by MPAC, but subject to
adjustment at the time the City Tax Increment is calculated following completion of
the project and the property is re -assessed by MPAC; and,
That the Region of Waterloo Brownfield Coordinator be circulated a copy of any
decision made by Kitchener City Council regarding this Application; and further,
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 3 of 20
That the Mayor and Clerk be authorized to execute an Agreement, subject to the
satisfaction of the City Solicitor, with the Region of Waterloo and 24 Gaukel GP Inc.,
to implement the provisions of the Brownfield Financial Incentive Program
Application for 60 Charles Street West, as outlined in the Development Services
Department Report DSD -2022-006.
REPORT HIGHLIGHTS:
• The purpose of this report is to obtain approval for the Tax Increment Grant (TIG)
detailed within this report.
• The financial implications involve the obligation of the City to pay out the Tax Increment
Grant over an 8 -year period, estimated to be approximately $281,844 per year for 7
years and $229,153 for the 8t" and final year, for a total payout of $2,202,061.
• Community engagement included the Report being posted to the City's website with the
agenda in advance of the committee meeting
• This report supports the delivery of core services.
BACKGROUND:
In February of 2019, the City of Kitchener and Region of Waterloo received a joint Tax
Increment Grant (TIG) application under the Brownfield Financial Incentive Program from
24 Gaukel GP Inc. relating to the remediation and redevelopment of the property municipally
known as 60 Charles Street West (Locational Map Attached). The 0.22 ha (0.54 acre)
property is located at the intersection of Gaukel Street and Charles Street West in
Kitchener's downtown core. The property previously contained an automobile service
garage and gas bar. The property is being redeveloped into a 305 -unit residential
condominium with 564 square meters of commercial space on the main floor and two levels
of underground parking.
REPORT:
The Environmental Consultants for this project are MTE Consultants Inc. MTE completed a
Remediation Work Plan dated February 12, 2019 as well as Phase One and Phase Two
Environmental Site Assessments. Within the scope of the Phase Two they completed a soil
and groundwater investigation which determined the extent of the contamination.
Historical Use of the Property and Surrounding Area
The subject property was first developed in 1894 and used for residential and commercial
purposes. Over the next 124 years the property was used for a variety of commercial uses
that included a welding operation, sign manufacturer, lumber yard, dry cleaning operation,
vehicle maintenance facility and retail fuel outlet. Historical uses in the surrounding area
included: manufacturing, lumber yard, dry cleaning operations and the City's coal
gasification plant.
Page 4 of 20
Contamination and Remediation
The consultant completed comprehensive testing on the property which identified multiple
Contaminants of Concern (COC's) in the soil and groundwater in concentrations that
exceeded the applicable Ministry of the Environment Conservation and Parks (MECP) Site
Condition Standards, including the following:
• Metals;
• Petroleum Hydrocarbons;
• Polycyclic Aromatic Hydrocarbons (PAHs);
• Volatile Organic Compounds (CDCs); and,
• Sodium Chloride.
Site remediation activities included a combination of Risk Assessment, which developed
property specific standards, and remediation of remaining exceedances in the soil and
groundwater. Various techniques including soil excavation and disposal, soil embankment
and capping, and groundwater treatment are being utilized.
Eligible Environmental Remediation Costs
The applicant has submitted an estimated environmental remediation cost for the subject
property of $5,432,364. This amount plus a 10% allowance for indirect costs of $543,236
(which are eligible as the application was received prior to Council amending the policy
eliminating indirect costs on November 22, 2021) results in a maximum eligible joint TIG of
$5,975,600. The TIG would be cost -shared between the Region and the City of Kitchener
with grant proportions determined by each municipality's share of the municipal taxes levied
on the property in the year the application was submitted (2019), with approximately 63.1 %
($3,773,539) being provided by the Region and the remaining 36.9% ($2,202,061) provided
by the City of Kitchener. The City's annual payments of approximately $281,844 will
commence after the property is completely redeveloped and ultimately reassessed by the
Municipal Property Assessment Corporation (MPAC), and likely not before 2023. The
$281,844 TIG payment will last for seven years with a payment of $229,153 in the eighth
and final year.
As a condition of final approval of eligible costs, invoices must be submitted by the applicant
and must be approved for eligibility by City of Kitchener and Regional staff.
Pre -remediation Assessment and Taxes vs. Post Redevelopment Assessment and Taxes
The anticipated joint Tax Increment Grant payments and schedule are determined for each
application based on the following steps.
The first step includes a calculation of the anticipated assessment increment. This is based
on the pre -remediation MPAC assessment value(s) and the estimated post -remediation and
redevelopment assessment value(s) for the development, as provided by the Applicant
(Table 1).
Page 5 of 20
Table 1: Potential Assessment Increment
Assessment
Value "Pre"
Assessment
Value "Post"*
Assessment
Increment*
$989,489
$81,350,000 (est.)
$80,360,511 (est.)
*These values are based on estimates and will be confirmed by MPAC upon project
completion.
Secondly, the anticipated assessment increment is then used to calculate the expected
annual increase in municipal taxes (Region and City) that would be generated by the
remediation and redevelopment of the property, referred to as the `tax increment' (Table 2).
Table 2: Anticipated Tax Increment
Area Municipality
Municipal
Taxes "Pre"*
Municipal
Taxes "Post"*
Total
Tax Increment*
City
$5,740.67
$287,584.27
$281,843.60
Region
$9,837.44
$492,816.60
$482,979.16
Total
$15,578.11
$780,400.87
$764,822.76
*Tax amounts do not include the education portion of annual taxes levied as the School
Boards do not participate in the program.
The anticipated TIG payout schedule is detailed in Table 3 below.
Table 3: TIG Payment Schedule
Year
Area Municipality
Region
Total TIG
1
$ 281,844
$482,979
$764,823
2
$ 281,844
$482,979
$764,823
3
$ 281,844
$482,979
$764,823
4
$ 281,844
$482,979
$764,823
5
$ 281,844
$482,979
$764,823
6
$ 281,844
$482,979
$764,823
7
$ 281,844
$482,979
$764,823
8
$229,153
$392,686
$621,839
9
$0
$0
$0
10
$0
$0
$0
Total TIG
$2,202,061
$3,773,539
$5,975,600
Page 6 of 20
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
With the approval of this application the City of Kitchener will provide a total municipal
property tax rebate through the Brownfield Financial Incentive Program, which is estimated
to be a maximum of $2,202,061 payable in eight annual installments not expected to be
sooner than 2023.
Funding for this application has been accounted for in the Brownfield Capital Account. The
source of funding for these grants is ultimately the new tax assessment growth that will result
from redevelopment.
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting.
This Application has not been circulated to the public. Staff would note that this approval
applies only to the City of Kitchener portion of the proposed Tax Incremental Grant. The
Region of Waterloo Council will consider its portion of this application at their Planning and
Works Committee.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Justin Readman, General Manager, Development Services
ATTACHMENTS:
Attachment A — Locational Map
Page 7 of 20
Attachment A — Locational Map
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Page 8 of 20
Staffeeport
Development Services Department www.kitchener.ca
REPORT TO: Finance and Corporate Services Committee
DATE OF MEETING: January 10, 2022
SUBMITTED BY: Barry Cronkite, Director, Transportation Services 519-741-2200
ext. 7738
PREPARED BY: Dean McMillan, Supervisor, Crossing Guards 519-741-2200
ext. 7232
WARD(S) INVOLVED: Ward(s) 1, 5 and 9
DATE OF REPORT: December 9, 2021
REPORT NO.: DSD -2022-005
SUBJECT: 2021/22 School Safety Review
RECOMMENDATION:
That a School Bus Loading Zone be installed on Montcalm Drive on the West (odd -
numbered) side from a point 87m south of Old York Crescent to a point approximately
100m south thereof; and,
That an Adult Crossing Guard be installed along Gage Avenue at Belmont Avenue;
and,
That an Adult Crossing Guard not be installed along Seabrook Drive at Park Glen
Street; and,
That the Adult Crossing Guard be removed along Ottawa Street at Wilderness Drive;
and further,
That the Uniform Traffic By-law be amended accordingly.
REPORT HIGHLIGHTS:
• The purpose of this report is to assess and address safety issues at multiple
elementary schools within the City of Kitchener.
• The key finding of this report is that safety and operations can be improved through
the installation of a school bus loading zone on Montcalm Drive and crossing guard
operation on Gage Avenue.
• This report also recommends the removal of a crossing guard on Ottawa Street at
Wilderness drive due to little activity and does not recommend the installation of a
crossing guard on Seabrook Drive due to sufficient gaps in traffic.
• The financial implications are approximately $3,000 taken from the existing sign
maintenance budget
• This report supports the delivery of core services.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 9 of 20
BACKGROUND:
Transportation Services is providing an update to Council regarding a number of changes
that have been requested to support school safety and active travel. The following items
have been outlined for review:
• A School Bus Loading Zone along Montcalm Drive;
• The warrant of a crossing guard for Gage Avenue at Belmont Avenue;
• The warrant of a crossing guard for Janet Metcalfe Public School along Seabrook
Drive;
• Continued crossing guard operation on Ottawa Street at Wilderness Drive
REPORT:
Crestview Public School — School Bus Loading Zone
Student Transportation Services of Waterloo Region (STSWR) requested the addition of a
School Bus Loading Zone (SBLZ) on the West side of Montcalm Drive (between Old York
Crescent and Crestview Public School) to accommodate school buses dropping -off and
picking -up students. Staff have reviewed and feel that this request can be accommodated
with minimal impact to the neighourhood given the existing No Stopping restrictions on street
for school operation.
Adult Crossing Guard Gage Avenue at Belmont Avenue
School administration from St. John's Catholic school, requested the review of the
intersection of Gage Avenue at Belmont Avenue for crossing guard operation. Accordingly,
staff conducted observations to determine whether a crossing guard would be justified to
guide pedestrians through the intersection.
Through review of both the morning and afternoon studies that were conducted October 20th
and 27th 2021, it was found that there were a significant number of school related
pedestrians accessing the intersection during before and after school times for both St.
John's Catholic school and Westmount public school (located on Glasgow Street). During
the pedestrian studies the following conflicts were observed:
- Students running (along the sidewalk to the intersection) to beat the countdown timer
for pedestrians, then accessing the intersection with not enough time to complete
crossing
- Students not utilizing the crosswalk properly, again, running behind stopped vehicles
to access the crosswalk location, thereby surprising turning vehicles at the
intersection and encountering students unexpectedly
- Students crossing against the traffic signal, walking when it is not safe to do so
Based on the above, and the number unaccompanied students and pedestrians accessing
the intersection, staff are recommending a crossing guard be implemented to assist students
crossing at the traffic signal location (for the south and west legs of the intersection). This
should help to ensure that students properly utilize the crosswalk area and ensure that
pedestrians are adhering to the appropriate times to cross thereby decreasing the likelihood
of pedestrian/vehicle conflicts at the intersection.
Page 10 of 20
Recommending a crossing guard for these legs of the intersection will assist pedestrians
traveling to and from Westmount Public school (west leg) and students traveling to and from
St. John's Catholic school (both south and west legs of the intersection). Staff recommend
that, due to the safety concerns observed, that crossing guard recruitment commence as
soon as possible with operation to begin as early as January 2022.
Janet Metcalfe Public School
Requests have come from both school administrators at Janet Metcalfe public school as
well as from local residents for a crossing guard at Seabrook Drive at Park Glen Street. Staff
have conducted studies during both the morning and afternoon time periods on multiple
occasions, November 2nd and 3rd 2021, to determine whether a crossing guard is justified
for this location. Since there is only a stop condition on the side street (Park Glen Street), a
gap study was conducted to determine if there are adequate gaps, which is time period
between vehicles for pedestrians to determine when it is safe to cross Seabrook Drive.
During gap studies time periods are divided into five-minute windows to determine how
many gaps in traffic exist for pedestrians to cross. The number of pedestrians crossing is
also recorded. During both the morning and afternoon studies, adequate gaps were
observed during all five-minute time periods to sufficiently allow students and pedestrians
to cross safely with little overall delay. This indicates that there are still adequate gaps for
pedestrians to determine when it is safe to cross the roadway. Given that this neighbourhood
continues to grow, staff recommend that the location be reviewed for a crossing guard again
during the 2022 school year to determine if a crossing guard would be suitable at that time.
It should be noted that staff have recently enhanced the school zone through the installation
of a 40km/h school zone speed limit as well as recent installation of bicycle lanes along
Seabrook Drive.
Ottawa Street at Wilderness Drive
Staff are recommending the removal of the crossing guard location for Ottawa Street at
Wilderness Drive. Frequently, during crossing times in both the morning and afternoon,
there are less than a dozen students accessing the intersection (most times only 3 students
per crossing guard shift). Since there are infrequent pedestrian crossings it is difficult to
retain staff working at this location (hired staff do not wish to work there and become bored
with the location and end up leaving the program). Additionally, this location is not close to
schools (within the adjacent neighbourhood) and there is a traffic signal that creates
appropriate gaps for pedestrians to cross safely. For these reasons staff are recommending
the removal of the crossing guard for this location beginning January 2022.
STRATEGIC PLAN ALIGNMENT:
The recommendation of this report supports the achievement of the city's strategic vision
through the delivery of core service.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendations will cost app. $3,000.00 to make the necessary
signing changes on Montcalm Drive, Belmont Avenue and Ottawa Street.
Operating Budget — The recommendations included in this report has no impact on the
Operating Budget given that it is recommended that one crossing guard be removed which
Page 11 of 20
will be offset by the recommended new crossing guard location. It should be noted that a
typical crossing guard location has an annual operating impact of approximately $9,500.00.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Justin Readman, General Manager
Development Services Department
ATTACHMENTS:
Appendix A —
Proposed School Bus Loading Zone — Montcalm Dr
Appendix B —
Proposed Crossing Guard Installation — Gage Avenue at Belmont Avenue
Appendix C
— Crossing Guard Location Review — Seabrook Drive
Appendix D
— Proposed Crossing Guard Removal — Ottawa Street at Wilderness Drive
Page 12 of 20
Appendix A
Proposed School Bus Loading Zone
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Proposed School Bus Loading Zone
Page 13 of 20
Appendix B
Proposed Crossing Guard Installation
Gage Avenue and Belmont Avenue
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Page 14 of 20
Appendix C
Crossing Guard Review Location
Seabrook Drive (Janet Metcalfe Public School)
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Page 15 of 20
Appendix D
Proposed Crossing Guard Removal
Wilderness Drive at Ottawa St
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OCrossing Guard Removal
Page 16 of 20
StanRevuft
Corporate Services Department www.kitchener.ca
REPORT TO: Finance and Corporate Services Committee
DATE OF MEETING: January 10, 2022
SUBMITTED BY: Barry Cronkite, Director of Transportation
Suzanne Charles Watson, Director of Equity, Anti -Racism & Indigenous
Initiatives
PREPARED BY: Elin Moorlag Silk, Project Manager, Equity, Anti -Racism & Indigenous
Initiatives
WARD(S) INVOLVED: Ward 1
DATE OF REPORT: December 8, 2021
REPORT NO.: COR -2022-007
SUBJECT: Strategy to Review the Renaming of Indian Road
RECOMMENDATION:
That Council approve the strategy outlined for the review for renaming Indian Road.
REPORT HIGHLIGHTS:
• The purpose of this report is to present, for Council consideration, a strategy and workplan
for the renaming of Indian Road, which is situated in Ward 1
• The proposed strategy will take place over a 12 -month period, in collaboration with multiple
stakeholders including the Regional Reconciliation Action Plan Working Group
• The cost estimate for this renaming strategy is between $65,000 — $90,000
• Conducting community engagement is a key component of this strategy. Staff will work with
residents and business owners on Indian Road, students and staff from Grand River
Collegiate Institute situated on Indian Road, and local Indigenous communities.
• This report supports A Caring Community through the City's commitment to operating as a
municipality where racism and oppression are not permissible at either an individual or
systemic level.
BACKGROUND:
The renaming of Indian Road has been brought up on many occasions by Kitchener citizens.
Recently, in May of 2021, the issue surfaced through a group of high school students from
Grand River Collegiate Institute who wrote an open letter to the City outlining their call for
change, stating "Indian Road is insensitive and offensive to Indigenous Peoples and should be
changed."
At the time of this open letter and subsequent media coverage, the city issued a statement in
response to the students, which stated: "Reviewing the name of Indian Road will be part of a
larger initiative the City is undertaking that looks at the naming of public spaces (e.g. roads,
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 17 of 20
parks, facilities, etc.) This will be done through the Reconciliation Action Plan work. The process
for changing street names takes time and involves community input. In the case of Indian Road,
it will require meaningful engagement with Indigenous communities and leaders."
The Regional Reconciliation Action Plan Working Group (RAPWG) has struck a subcommittee
that is focused on the larger issue of renaming public spaces and has been underway for several
months. City of Kitchener staff are represented on this subcommittee and continue to work
alongside and collaborate with other area municipalities on this issue, though it has been noted
that this work is in the very early stages and direction from this group may not be coming for
quite some time. This issue of renaming Indian Road has been brought up by members of local
Indigenous communities and has been identified in the RAPWG subcommittee as a priority.
Thus, there are several reasons for why it makes sense for the City of Kitchener to start moving
forward now on the process of changing the name of Indian Road:
• The ever -pressing expectations from the community for the City of Kitchener to
demonstrate tangible actions when it comes to Indigenous reconciliation
• Moving forward on this work demonstrates tangible action in relation to the recently -
adopted Equity, Inclusion and Anti -Racism Policy (GOV-COR-2025), which outlines the
City's commitment to operating as an organization where racism and oppression are not
permissible at either an individual or systemic level, and with this commitment is the
expectation that as an organization the City is working on actions to address, mitigate
and eliminate racism and oppression.
• The estimated time frame for implementing this project from start to finish is twelve
months, which will allow for ongoing collaboration and alignment with the Regional
RAPWG, and may serve as an example project that the subcommittee could use to their
benefit when making recommendations
• There is a dedicated and enthusiastic group of students and staff from Grand River
Collegiate Institute who are eager to be involved in this project and see change happen.
This is a great opportunity for youth engagement, which would be a real benefit to the
overall project.
In addition to the above points, leading this process is very much in line with the recently
published article by the Ontario Human Rights Commission' (OHRC) focused on the
development of a new policy statement on the discriminatory display of names, words and
images. Proposed content of the new OHRC policy particularly relevant to this project includes
the following:
• Recognize the enduring impact of colonialism on Indigenous peoples and Ontario's
historical links to slavery by promoting awareness about the negative impacts the
discriminatory display of names and images has on individuals and groups
• Duty to prevent and maintain a non-discriminatory environment, to be aware of a
poisoned environment, and to take steps to respond to discrimination
' http://www.ohrc.on.ca/ert/news centre/ohrc-end ems-public-develop-new-policv-discriminatory-display-names-words-and-
imnes Published on September 23, 2021
Page 18 of 20
• In some cases, it may be necessary to revisit long-standing norms and change certain
names, descriptions or images
• Training and public awareness may be necessary to help address misinformation,
prejudice and other barriers that contribute to tension and conflict
• A collaborative approach may be needed to help promote social inclusion of affected
groups, and bring communities together to find the best solutions
REPORT:
Staff have prepared a strategy and workplan to undertake a review of the renaming of Indian
Road. Following the guidelines outlined by the OHRC, and after researching emerging practices
being used in other Canadian municipalities (for instance, the renaming of Dundas Street in
Toronto), a comprehensive strategy has been developed which includes the following elements:
• Key internal stakeholders at the City of Kitchener
• Relevant Corporate, Municipal & External Resources & Policies
• Key External Stakeholders
• Targeted Community Engagement Strategy
• Financial Implications & Cost Estimate
Illustrated in the graphic below is an overview of the four phases of the strategy over 12 months.
PHASE 1: PLAN &
REPORT TO COUNCIL
Month 1
Dec 2021
1. Document & policy
review, conduct
research, collect relevant
internal & external
resources
2. Develop detailed
workplan, strategy & cost
3. Develop Staff Report to
Council outlining:
rationale & background,
proposed engagement
strategy & process,
timeline & cost estimate
PHASE 2: ENGAGE
& COLLABORATE
Months 2 —10
Jan — Oct 2022
1. Collaborate with
internal stakeholders;
create core team of
support
2. Identify & outreach to
key external
stakeholders
3. Engage with residents,
businesses & property
owners on Indian Road
4. Engage with students &
staff from GRCI
5. Engage with local
Indigenous communities
6. Develop list of options
for new road name
PHASE 3: REPORT
BACK TO COUNCIL
Months 10 — 12
Nov — Dec 2022 /
1. Develop Staff Report
outlining
recommendations to
Council, including:
• overview of citizen &
stakeholder
engagement
• List of options for
new road name for
Council consideration
PHASE 4:
IMPLEMENT
Month 12+
Jan 2023
1. As per Council decision,
implement plan as
outlined in staff report
2. Collaborate with all
necessary internal &
external stakeholders in
accordance to
implementation
Page 19 of 20
STRATEGIC PLAN ALIGNMENT:
This report supports A Caring Community through the City's commitment to operating as a
municipality where racism and oppression are not permissible at either an individual or systemic
level.
FINANCIAL IMPLICATIONS:
Operating Budget — The recommendation will require between $65,00 - $90,000 for the following
project elements:
• Stipend for the 36 households situated on Indian Road
• Stipend for residents, owner/management company for the apartment complex at 125
Indian Road
• Engagement consultant to support community engagement efforts (if required)
• Creation & installation of new road signs (four signs on existing posts)
Funding for this project will be referred to the 2022 budget process.
COMMUNITY ENGAGEMENT:
• INFORM —This report has been posted to the City's website with the agenda in advance
of the council / committee meeting.
• CONSULT - Ongoing communication, transparency about the process, inclusion in the
decision-making about the name change, and the provision of opportunities for ongoing
engagement throughout the project will be a key part of this review.
COLLABORATE — Conducting community engagement is a key component of this review
strategy. Staff will work with residents and business owners on Indian Road, students and
staff from Grand River Collegiate Institute situated on Indian Road, and local Indigenous
communities. These three groups will be included in the entire process of choosing the
new street name - first from a broad perspective (should it be a concept? A person/name?
An important word?), and later in the process of narrowing down the list of options to take
to Council.
APPROVED BY: Victoria Raab, General Manager of Corporate Services
Justin Readman, General Manager of Development Services
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