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Home My WebLink AboutCOR-2021-29 - 2022 Council & Standing Committee Schedulel Staff Report 1Tx Corporate Services Departr7ent www. kitchener. ca REPORT TO: Committee of the Whole DATE OF MEETING: November 22, 2021 SUBMITTED BY: Dianna Saunderson, Interim Manager of Council/Committee Services & , Deputy Clerk, 519-741-2200, ext. 7278 PREPARED BY: Sarah Goldrup, Committee Administrator, 519-741-2200 ext. 7275 WARD(S) INVOLVED: All Wards DATE OF REPORT: November 8, 2021 REPORT NO.: COR -2021-29 SUBJECT: 2022 Council & Standing Committee Schedule RECOMMENDATION: That the 2022 meeting schedule of Council and Standing Committee, as attached to Corporate Services Department report COR -2021-29, be approved; and further, That Council be permitted to amend the calendar as necessary by resolution. BACKGROUND: Each year, a schedule of Council and Standing Committee meetings is adopted. Meetings are scheduled on rotating Mondays and generally include a one-week recess between Standing Committee and Council. This break provides Council with additional time to consider agenda items and connect with constituents on matters of public interest while also providing an opportunity for staff to gather further information as requested by Council. Where possible, the 2022 schedule was designed to consider the Region of Waterloo's pattern of Committee meetings on the second Tuesday and Council meetings on the third Wednesday. The schedule also considers factors that Council has historically taken into account when scheduling meetings, such as all Statutory Holidays, March Break, a summer break in July, and the Federation of Canadian Municipalities (FCM) and Association of Municipalities of Ontario (AMO) conferences. REPORT: The draft 2022 meeting schedule has been developed based on the factors outlined above and attached as Appendix `A' to this report for Council's consideration. The proposed 2022 calendar also incorporates feedback from City business units including Planning, Engineering, Financial Operations, and Financial Planning and Reporting. Because 2022 is an election year, the schedule limits the number of meetings after Nomination Day to minimize exposure to restrictions on Council as outlined in Section 275, Restricted Acts After Nomination Day, Municipal Act, 2001 (also know as "lame duck" period). The proposed 2022 calendar still provides one additional cycle of Standing Committee and Council meetings *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. to attend to any urgent City business. As in previous election years, no meetings will be scheduled in October, leading up to Election Day. As with past election years, the Public Budget Session is proposed to take place on a dedicated night in January 2023. Doing so will allow the public an opportunity to identify community priorities that should be considered when forming the annual city budget. The following is a listing of Holidays, March Break, municipal conferences, and key election dates for 2022 considered when developing the meeting schedule. Holidays and Municipal Conferences: • New Year's Day - Jan. 3, 2022 (observed) • Family Day Canada - Feb. 21, 2022 • March Break - Mar. 14 to 18, 2022 • Good Friday - Apr. 15, 2022 • Easter Monday - Apr. 18, 2022 • Victoria Day - May 23, 2022 • FCM Conference - Jun. 2 to 5, 2022 • Canada Day - Jul. 1, 2022 • Civic Holiday - Aug. 1, 2022 • AMO Conference - Aug. 14 to 17, 2022 • Labour Day - Sep. 5, 2022 • Thanksgiving - Oct. 10, 2022 • Remembrance Day — Nov. 11, 2022 • Christmas Day - Dec. 26, 2022 (observed) • Boxing Day - Dec. 27, 2022 (observed) Key Election Dates: • Nomination Day - Aug. 19, 2022 • Election Day - Oct. 24, 2022 • New Term of Council Commences - Nov. 15, 2022 • Inaugural Meeting - Nov. 21, 2022 STRATEGIC PLAN ALIGNMENT: This report supports the delivery of core services. FINANCIAL IMPLICATIONS: Capital Budget — The recommendation has no impact on the Capital Budget. Operating Budget — The recommendation has no impact on the Operating Budget. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS REPORTS/AUTHORITIES: There are no previous reports/authorities related to this matter. APPROVED BY: Victoria Raab, General Manager, Corporate Services ATTACHMENTS: Attachment A — 2022 Council & Standing Committee Schedule CITY OF KITCHENER _ Krrc�:�i R 2022 MEETING SCHEDULE JANUARY I I FEBRUARY I I MARCH 16 17 18 19 20 21 1 22 20 22 1 23 24 25 26 20 A 22 23 1 24 23 A 25 26 27 28 29 27 S 27 30 29 30 31 30 31 APRIL MAY JUNE Su Mo Tu We Th Fr S. Su Mo Tu We Th Fr Sa Su FMo I Tu I We I Th 17 1,6 1 19 1 20 21 1 22 1 23 1 22 24 1 25 26 27 28 19 C 21 22 1 23 24 SC 26 27 28 29 30 29 A 31 26 27 28 29 30 JULY AUGUST SEPTEMBER Su I Mo I Tu I We I Th I Fr I S. Su Mo Tu I We I Th I Fr I S. Su FMo I Tu I We I Th I I 17 18 1 19 1 20 21 1 22 1 23 1 21 1 S 1 23 1 24 25 26 27 18 A 20 21 1 22 24 25 26 27 28 29 30 28 29 30 31 25 26 27 28 29 31 OCTOBER NOVEMBER DECEMBER Su I Mo I Tu I We I Th I Fr I S. Su T Mo Tu I We I Th I Fr I S. Su Mo I Tu I We I Th 16 17 18 19 20 1 21 22 20 1 I 1 22 23 24 25 26 18 1 19 1 20 21 22 23 1 24 23 E 25 26 27 28 29 27 28 29 30 27 28 29 30 31 30 31 COUNCIL I COMMITTEE OFC THE WHOLE STANDING STANDING COMMITTEE A COUNCIL I AUDIT COMMITTEE /HOLIDAYS/STATUTORY LIEU DAY S` COUNCILISTRAT SESSION B FINAL PB PUBLIC BUDGET BUDGET INPUT QP OPERATING BUDGET L`A CAPITAL BUDGET ❑COUNCIL I STRAT SESSION I SA AUDIT COMMITTEE MARCH BREAK (14-18) �FCM CONFERENCE (TENT June 2-5) AMO CONFERENCE (Aug 14-17) mNOMINATION DAY ELECTION DAY F i—I INAUGURATION DAY