HomeMy WebLinkAboutCouncil Agenda - 2022-01-24Council Meeting Agenda
Monday, January 24, 2022, 7:00 p.m.
Electronic Meeting
Due to COVID-19 and recommendations by Waterloo Region Public Health to exercise physical
distancing, City Hall is open for select services. Members of the public are invited to participate in this
meeting electronically by accessing the meeting live -stream video at kitchener.ca/watchnow.
While in-person delegation requests are not feasible at this time, members of the public are invited to
submit written comments or participate electronically in the meeting by contacting
delegation(a)kitchener.ca. Please refer to the delegations section on the agenda below for registration
deadlines. Written comments will be circulated prior to the meeting and will form part of the public
record.
Accessible formats and communication supports are available upon request. If you require assistance
to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994.
Pages
1. COMMENCEMENT
The electronic meeting will begin with a Land Acknowledgement given by the
Mayor and the singing of "O Canada."
2. MINUTES FOR APPROVAL
Minutes to be accepted as mailed to the Mayor and Councillors (regular meeting
held December 13, 2021 and special meetings held December 6 and 13, 2021
and January 10, 2022) - Councillor B. loannidis.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
4. COMMUNICATIONS REFERRED TO FILE
4.1. Fire Safety Measures
Acknowledgements of receipt of Council's resolution regarding fire
safety measures from various municipalities.
4.2. Conversion Therapy
Acknowledgements of receipt of Council's resolution regarding
conversion therapy from various municipalities.
4.3. Flag Request under Policy MUN-FAC-442
4.3.a. Waterloo Wellington Down Syndrome Society - March 20, 2022 -
March 27, 2022
5. PRESENTATIONS
6. DELEGATIONS
Pursuant to Council's Procedural By-law, delegations are permitted to address
the Committee for a maximum of five (5) minutes. Delegates must register by
5:00 p.m. on January 24, 2022, in order to participate electronically.
6.1. Corporate Services Department report COR -2022-007, listed as item
7.2.c under the Finance and Corporate Services Committee report
dated January 10, 2022.
6.1.a. James Etienne
7. REPORTS OF COMMITTEES
7.1. HERITAGE KITCHENER - JANUARY 4, 2022
7.1.a. DSD -2022-011 - Heritage Permit Application HPA-2022-V-001 - 178
Queen Street South - Proposed Demolition
That pursuant to Section 42 of the Ontario Heritage Act, Heritage
Permit Application HPA-2022-V-001 be approved, as outlined in
Development Services Department Report DSD -2022-011, to permit
the demolition of the existing detached building located at 178 Queen
Street South, subject to the following conditions:
1. That preliminary plans and a timeline for redevelopment be
provided to the satisfaction of Heritage Planning staff prior to the
issuance of a demolition permit.
7.2. FINANCE AND CORPORATE SERVICES COMMITTEE - JANUARY
10, 2022
7.2.a. Brownfield Financial Incentive Program Application - 60 Charles
Street West - DSD -2022-006
That the Brownfield Remediation Program Application for 60 Charles
Street West, received from 24 Gaukel GP Inc. dated February 13,
2019 be approved subject to the Region of Waterloo's approval; and,
That in exchange for a completed and filed Record of Site Condition
Page 2 of 25
for the subject property, the owner will be provided a tax incremental
grant on the redevelopment of the property in the form of a rebate
issued on a proportionate basis, annually for a period not to exceed
10 years on City taxes in an amount equal to 100% of the City Tax
Increment; and,
That the City Tax Increment be defined as the difference between the
City portion of real property taxes for the 2019 taxation year and the
new City portion of real property taxes levied as a result of a new
assessment by the Municipal Property Assessment Corporation
(MPAC) following completion of the project as compensation for the
remediation of the above subject lands; and,
That the City Tax Increment Grant is estimated to be $2,202,061,
based on today's estimated City tax increment; payable in equal
portions over a 7 -year period with a lesser amount paid in the 8th year
following re -assessment by MPAC, but subject to adjustment at the
time the City Tax Increment is calculated following completion of the
project and the property is re -assessed by MPAC; and,
That the Region of Waterloo Brownfield Coordinator be circulated a
copy of any decision made by Kitchener City Council regarding this
Application; and further,
That the Mayor and Clerk be authorized to execute an Agreement,
subject to the satisfaction of the City Solicitor, with the Region of
Waterloo and 24 Gaukel GP Inc., to implement the provisions of the
Brownfield Financial Incentive Program Application for 60 Charles
Street West, as outlined in Development Services Department report
DSD -2022-006.
7.2.b. 2021/22 School Safety Review - DSD -2022-005
That a School Bus Loading Zone be installed on Montcalm Drive on
the West (odd -numbered) side from a point 87m south of Old York
Crescent to a point approximately 100m south thereof, as outlined in
Development Services Department report DSD -2022-005; and,
That an Adult Crossing Guard be installed along Gage Avenue at
Belmont Avenue; and,
That an Adult Crossing Guard be installed along Seabrook Drive at
Park Glen Street; and,
That the Adult Crossing Guard be removed along Ottawa Street at
Wilderness Drive; and further,
That the Uniform Traffic By-law be amended accordingly.
Page 3 of 25
7.2.c. Strategy to Review the Renaming of Indian Road - COR -2022-007
That Council approve the strategy outlined in Corporate Services
Department report COR -2022-007 for the review for renaming Indian
Road.
7.3. PLANNING AND STRATEGIC INITIATIVES COMMITTEE - JANUARY
10, 2022
7.3.a. Demolition Control Application DC21/038/W/TS - 82 Wilson Avenue,
The Regional Municipality of Waterloo, DSD -2022-020
That Demolition Control Application DC21/038/W/TS requesting
permission to demolish a multiple dwelling with 16 dwelling units
located at 82 Wilson Avenue be approved as outlined in Development
Services Department report DSD -2022-020.
7.3.b. Zoning By-law Amendment ZBA/21/016/F/CD 1940 Fischer Hallman
Road, Draft Plan of Subdivision 30T-07205, Blocks 183-191 Schlegel
Urban Developments Corp. - DSD -2022-003
That Zoning By-law Amendment Application ZBA21/016/H/CD for
Schlegel Urban Developments Corp., for the property municipally
addressed as 1940 Fischer Hallman Road, be approved in the form
shown in the "Proposed By-law", and "Map No. 1", attached to
Development Services Department report DSD -2022-003 as
Appendix "A"; and further,
That in accordance with Planning Act Section 45 (1.3 & 1.4) that
applications for minor variances shall be permitted for lands subject to
Zoning By-law Amendment Application ZBA/21/016/F/CD.
7.3.c. Zoning By-law Amendment ZBA21/011/H/ES- 1673 Huron
RoadHuron Road Apartments Kitchener 2021 Ltd - DSD -2022-004
That Zoning By-law Amendment application ZBA21/011/H/ES for
Huron Road Apartments Kitchener 2021 Ltd, for the property
municipally addressed as 1673 Huron Road, be approved in the form
shown in the "Proposed By-law" and "Map No. 1" attached to
Development Services Department report DSD -2022-004 as
Attachment "A"; and further,
That in accordance with Planning Act Section 45 (1.3 & 1.4) that
applications for minor variances shall be permitted for lands subject to
Zoning By-law Amendment application ZBA21/011/H/ES.
Page 4 of 25
7.3.d. Tree Canopy Target for Kitchener, INS -2022-002
That a tree canopy target of 30% per cent by 2050 be established for
each of the 10 Wards in the City of Kitchener together with an overall
City-wide canopy target of 33% per cent by 2070, as outlined in
Infrastructure Services Department report INS -2022-002, and,
That staff be directed to develop ward (and where appropriate,
neighborhoods), specific action plans that focus on planting,
maintaining and protecting trees in consideration of local pressures on
canopy and,
That these action plans inform future budget requests beginning in
2022 for the 2023 financial year; and,
That staff be directed to initiate a review of existing tree conservation
processes in the City, including:
• A review of the existing bylaws and processes, including the
Kitchener Tree Conservation Bylaw
• Review of requirements for tree planting contained within the
Development Manual
• Reviewing the Tree Management Policy and any relevant
policies as required
• Undertake a jurisdictional scan of other municipal tree
conservation processes, policies and bylaws
With an intention to extend and strengthen tree conservation
measures, and report back to Council with preliminary findings by the
end of 2022, and further,
That staff report back in 2025 and on five -yearly intervals thereafter,
with an update on Kitchener's Urban Forest Canopy, which will
include a review on whether the tree canopy target can be increased
to 33% per cent by 2050 be established for each of the 10 Wards in
the City of Kitchener together with an overall City-wide canopy target
of 38% per cent by 2070.
7.3.e. Downtown Kitchener Vision Project Plan - DSD -2022-014
That the Downtown Kitchener Vision project plan, as outlined in
Development Services Department report DSD -2022-014, be
endorsed.
8. UNFINISHED BUSINESS
Page 5 of 25
9. NEW BUSINESS
9.1. REGIONAL COUNCIL UPDATE — MAYOR B. VRBANOVIC
9.2. NOTICE OF MOTION
9.2.a. Notice of Motion - B. Vrbanovic - Bill 21
Mayor B. Vrbanovic has given notice that he will introduce the
following motion for consideration this date:
"WHEREAS the City of Kitchener is troubled by the removal of a
Grade 3 elementary school teacher from her classroom in
Chelsea, Quebec recently for wearing a hijab to work; and,
WHEREAS the City of Kitchener denounces Quebec's Bill 21 as
discriminatory, offensive and feel it runs contrary to who we are
as Canadians and residents of Kitchener. The City of Kitchener
embraces and celebrates its diversity and believes in the civil
rights and religious freedoms guaranteed to everyone in
Canada's Charter of Rights and Freedoms; and,
WHEREAS Ontario's Big City Mayors (OBCM), of which
Kitchener is a member, voted unanimously in opposition to
Quebec's Bill 21. Further, OBCM calls on all Members of
Canada's Parliament to support the challenge of Bill 21 at the
Supreme Court; and,
WHEREAS the City of Kitchener passed a Resolution on August
26, 2019 to denounce the Province of Quebec's Bill 21 (An Act
Respecting the Laicity of the State) which prohibits public
servants from wearing religious symbols including turbans,
hijabs, yarmulkes, crosses and many others; and,
WHEREAS the Council of the City of Kitchener has undertaken
actions to address systemic racism and discrimination against
ethnic groups, Indigenous Peoples, and Black communities;
and,
WHEREAS Cities are closest to the people and those elected to
represent them play an important role in advocating on their
behalf to ensure their rights and freedoms guaranteed under the
Constitution are protected,
THEREFORE BE IT RESOLVED THAT The City of Kitchener
Council endorse the current legal challenge against the Province
Page 6 of 25
of Quebec's Bill 21 - An Act respecting the laicity of the State, an
effort that is being led by the National Council of Canadian
Muslims (NCCM), the World Sikh Organization of Canada
(WSO) and the Canadian Civil Liberties Association (CCLA),
THEREFORE BE IT FURTHER RESOLVED THAT The Mayor
write a letter on behalf of the Mayor and Council of the City of
Kitchener to the Prime Minister of Canada and all federal parties
urging their support to intervene in the legal challenge at the
Quebec Court of Appeal. If the case moves to the Supreme
Court and if an improper decision is made, it would impede upon
the advancements we have made on diversity, equity and
inclusion for all Canadians,
THEREFORE BE IT FINALLY RESOLVED THAT The City of
Kitchener continue to invest in supporting local diversity and
inclusion initiatives including promoting the existing City of
Kitchener's Racialized and Indigenous Support for Equity
(RISE) grant which will provide funding to Black, Indigenous and
racialized community members to support initiatives that
decrease inequities and increase opportunities for enhanced
well-being in 2022."
10. QUESTIONS AND ANSWERS
11. BY-LAWS
11.1. 1ST AND 2ND READING
11.1.a. To further amend by-law No. 2019-113, being a by-law to regulate
traffic and parking on highways under the jurisdiction of the
Corporation of the City of Kitchener.
11.1.b. Being a by-law to amend Chapter 710 of The City of Kitchener
Municipal Code with respect to Building Permits and Fees.
11.1.c. Being a by-law to exempt certain lots from Part LotControl — Blocks 4
and 6 and Part Block 5, Registered Plan 58M-424 — Hesh Crescent.
11.1.d. Being a by-law to amend Chapter 101 of The City of Kitchener
Municipal Code with respect to Appointment of Staff.
11.1.e. To further amend by-law No. 88-171, being a by-law to designate
private roadways as fire routes and to prohibit parking thereon.
11.1.f. To further amend by-law No. 2008-117, being a by-law to authorize
certain on -street and off-street parking of vehicles for use bypersons
with a disability, and the issuing of permits in respect thereof.
11.1.g. To further amend by-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
Page 7 of 25
11.1.h. To confirm all actions and proceedings of the Council.
12. COMMITTEE OF THE WHOLE
12.1. TENDERS
12.1.a. T21-117 Highland Road West (Glasgow Street to Ira Needles 10
Boulevard) SS Construction - FIN -2022-059
That Tender T21-117 Highland Road West (Glasgow Street to Ira
Needles Boulevard) Sanitary Sewer Construction, be awarded to
Steed and Evans Limited, St. Jacobs, Ontario, at their tendered price
of $1,192,433.70, including provisional items and contingencies of
$259,470.00, plus H.S.T. of $155,016.38, for a total of
$1,347,450.08.
12.1.b. Non -Standard Procurement - Domestic Natural Gas Meters - FIN- 13
2022-061
That Elster Canadian Meter Company Inc, Burlington, Ontario, be the
sole source provider for Domestic Natural Gas Meters (series 250
meters) at their quoted price of $641,950.00, plus H.S.T. of
$83,453.00, for a total of $725,403.50, for a one (1) year term.
12.2. ADMINISTRATIVE REPORTS
12.2.a. Board Appointments for Kitchener Housing Inc. and Kitchener Non- 16
Profit Management Inc.
That Ted Bleaney be appointed to the Board of Directors of
Kitchener Housing Inc. and Kitchener Non -Profit Property
Management Inc. as a Community Director effective December 1,
2021, for a stated limit of an additional year, which will end
November 14, 2022; and further,
That the following be appointed to the Board of Directors of Kitchener
Housing Inc. and Kitchener Non -Profit Property Management Inc. as
Community Directors for a 4 -year term effective January 1, 2022:
• Karyn Kipper,
• Sean Tait,
• Duncan McLean,
• Jordan MacLaughlin.
Page 8 of 25
13
14
15
12.2. b. Citizen Appointment to the Equity and Anti -Racism Advisory 20
Committee, COR -2022-029
That Ayesha Munir be approved as a member of the Equity and Anti -
Racism Advisory Committee, as per the recommendation made by
the interim nominating committee responsible for the appointment of
citizen candidates.
12.3. FOR INFORMATION ONLY
12.3.a. Summary of Bid Solicitations Approved by the Manager of
Procurement (October 1, 2021 — December 31, 2021)
REPORT OF THE COMMITTEE OF THE WHOLE
BY-LAWS
14.1. 3RD READING
14.1.a. To further amend by-law No. 2019-113, being a by-law to regulate
traffic and parking on highways under the jurisdiction of the
Corporation of the City of Kitchener.
14.1.b. Being a by-law to amend Chapter 710 of The City of Kitchener
Municipal Code with respect to Building Permits and Fees.
14.1.c. Being a by-law to exempt certain lots from Part LotControl — Blocks 4
and 6 and Part Block 5, Registered Plan 58M-424 — Hesh Crescent.
14.1.d. Being a by-law to amend Chapter 101 of The City of Kitchener
Municipal Code with respect to Appointment of Staff.
14.1.e. To further amend by-law No. 88-171, being a by-law to designate
private roadways as fire routes and to prohibit parking thereon.
14.1.f. To further amend by-law No. 2008-117, being a by-law to authorize
certain on -street and off-street parking of vehicles for use by persons
with a disability, and the issuing of permits in respect thereof.
14.1.g. To further amend By-law No. 2010-190, being a by-law to prohibit
unauthorized parking of motor vehicles on private property.
14.1.h. To confirm all actions and proceedings of the Council.
ADJOURNMENT
23
Page 9 of 25
StaliBeport
J
IKgc.;i' r� R
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: January 24, 2022
SUBMITTED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214
PREPARED BY: Polina Semenov, Supervisor, Procurement, 519-741-2200 ext. 7037
WARD(S) INVOLVED: Ward 7
DATE OF REPORT: January 14, 2022
REPORT NO.: FIN -2022-059
SUBJECT: T21-117 Highland Road West (Glasgow Street to Ira Needles Boulevard)
Sanitary Sewer Construction
RECOMMENDATION:
That Tender T21-117 Highland Road West (Glasgow Street to Ira Needles Boulevard)
Sanitary Sewer Construction, be awarded to Steed and Evans Limited, St. Jacobs,
Ontario, at their tendered price of $1,192,433.70, including provisional items and
contingencies of $259,470.00, plus H.S.T. of $155,016.38, for a total of $1,347,450.08.
REPORT HIGHLIGHTS:
The purpose of this report is to obtain approval to proceed with an award as per Purchasing
By-law 2017-106;
There were nine (9) tenders received for this procurement;
This report supports the delivery of core services.
BACKGROUND:
Currently, all properties along Glasgow Street between Highland Road W and the CN Railway
are on septic. These lands are zoned EMP and in order to promote future development in the
area a municipal sanitary sewer should be provided but would be privately funded through
development.
The proposed sanitary sewer along Highland Road W is required to fill in a gap between Glasgow
Street and Ira Needles Boulevard which is the outlet location. A Sanitary Sewer Functional
Assessment was completed by Associate Engineering in 2019 and found this to be to optimal
route to service these lands.
The new sanitary sewer will extend over an approximate project distance of 450 metres. The
work includes the installation of a new sanitary sewer and applicable restoration. The work also
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 10 of 25
includes provisional storm sewer replacement, provisional watermain services to the property
line, roadway, curb & gutter and sidewalk restoration.
The project is scheduled to begin April 4, 2022, weather permitting.
REPORT:
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by thirty-four (34) interested parties and by the closing date of Thursday January 6,
2022, nine (9) tenders had been received.
The following tenders were received:
Bid Price
Steed and Evans Limited
St. Jacobs ON
$1,347,450.08
Sierra Infrastructure Inc
Woodstock ON
$1,423,000.00
E. & E. Seegmiller Limited
Kitchener ON
$1,509,484.51
J-AAR Excavating Limited
London ON
$1,567,928.25
Navacon Construction Inc.
Brantford ON
$1,578,834.81
Gedco Excavating Ltd.
Brantford ON
$1,592,243.14
Network Sewer and Watermain Ltd
Cambridge ON
$1,671,396.63
Elgin Construction
St. Thomas ON
$1,924,007.84
Seawaves Development Services Inc
Hamilton ON
$1,977,147.44
The tenders were reviewed by N. Melanson, Engineering Technologist, who concurs with the
above recommendation.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
Page 11 of 25
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital forecast. The estimated surplus (E) will be returned to the
City Share Subdivisions account upon completion of work.
Tender T21-117
Highland Road West Sanitary Sewer Construction
The total budget for all phases of this project is $ 1,401,000.00
Estimated Cost for this Phase of Work
Tender T21-117 costs, including HST 1,347,450.08
less: HST rebate on tender (134,029.49)
Net Cost Being Awarded 1,213,420.59 A
Projected Costs: Staff Time/Material Testing 152,921.56
Total Estimated Cost for this Phase of Work $ 1,366,342.15 C
Budget for this Phase of Work
Development Charges 1,350,000.00
Total Budget for this Phase of Work $ 1,350,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (16,342.15) D
Estimated Surplus/(Deficit) from previous phases 44,299.95
Total Estimated Surplus/(Deficit) $ 27,957.80 E
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
Page 12 of 25
StaliBeport
J
IKgc.;i' r� R
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: January 24, 2022
SUBMITTED BY: Ryan Scott, Manager, Procurement 519-741-2200 ext. 7214
PREPARED BY: Brad Kowaleski, Procurement Specialist, 519-741-2200 ext.
7063
WARD(S) INVOLVED: N/A
DATE OF REPORT: January 18, 2022
REPORT NO.: FIN -2022-061
SUBJECT: Non -Standard Procurement — Domestic Natural Gas Meters (series
250)
RECOMMENDATION:
That Elster Canadian Meter Company Inc, Burlington, Ontario, be the sole source
provider for Domestic Natural Gas Meters (series 250 meters) at their quoted price of
$641,950.00, plus H.S.T. of $83,453.00, for a total of $725,403.50, for a one (1) year
term.
REPORT HIGHLIGHTS:
• The purpose of this report is to obtain approval to proceed with an award as per
Purchasing By-law 2017-106;
• This report supports the delivery of core goods.
BACKGROUND:
This purchase is for small domestic gas meters (referred to as series 250). Meter exchanges
are regulated through Measurement Canada and the City is required to comply with
regulations as prescribed by Measurement Canada. The number of meters required each
year varies dependent on the number of meters due for replacement in a given year and the
level of new development.
The replacement of gas meters is an on-going maintenance, repair and operational
requirement. The average annual spend is $680,773.
REPORT:
A Standard Procurement (competitive public process) was conducted, and two bids were
received. Neither of the bids met specific technical requirements, which included supply and
delivery in 2022.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 13 of 25
As per clause 170.8.2 of the Purchasing By-law 2017-106, it states, "The use of a Non -
Standard Procurement process is only permitted under the following circumstances:
c. where there is an absence of competition for technical reasons and the Goods,
Services, Construction, or Consulting Services can only be supplied by one
particular Supplier and no alternative or substitute exists;
As per clause 170.8.3 of the Purchasing By-law 2017-106, it states, "All non-standard
Procurement processes must be approved and conducted in accordance with this By-law
including the table set out in this section and all applicable procedures."
Requirement
Procurement
Value
Excluding Taxes
Procurement
Process
Approval Authority
Goods,
Up to $99,999
Non -Competitive or
Director of Supply
Services, Construction,
Limited Competition
Services
Consulting Services
Goods,
Greater than
Non -Competitive or
Council
Services, Construction,
$100,000
Limited Competition
Consulting Services
The quotation was reviewed by P. Takk, Manager, Gas Measurement and Service, who
concurs with the above recommendation.
The price for the series 250 meters has increased 33.8% from the 2021 contract price.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core goods.
FINANCIAL IMPLICATIONS:
The net cost for this proposal (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding for
this project is included within the Capital budget. The estimated deficit (D) will be funded
from the Gas Meter Installation capital account. There are sufficient funds in the account to
fund the deficit.
Page 14 of 25
Financial Summary
Domestic Natural Gas Meter (Series 250)
Estimated Cost
Quote costs, including HST
less: HST rebate on quote
Net Cost Being Awarded
Costs Incurred to Date
Projected Costs : Staff Time
Estimated Cost
Budget for this Phase of Work
Small gas meters - 2022
Budget for this Purchase
Estimated Surplus/(Deficit) (B - C)
COMMUNITY ENGAGEMENT:
725,403.50
(83,453.50)
641,950.00 A
641,950.00 C
487,000.00
487,000.00 B
(154,950.00) D
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
Page 15 of 25
StaliBeport
Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: January 24, 2022
SUBMITTED BY: Saunderson, Dianna, Manager of Council/Committee Services & Deputy
Clerk, 519-519-741-2200 ext. 7278
PREPARED BY: Saunderson, Dianna, Manager of Council/Committee Services & Deputy
Clerk, 519-519-741-2200 ext. 7278
WARD(S) INVOLVED: All
DATE OF REPORT: December 23, 2021
REPORT NO.: COR -2022-025
SUBJECT: Board Appointments for Kitchener Housing Inc. and Kitchener Non -Profit
Management Inc.
RECOMMENDATION:
That Ted Bleaney be appointed to the Board of Directors of Kitchener Housing Inc. and
Kitchener Non -Profit Property Management Inc. as a Community Director effective
December 1, 2021, for a stated limit of an additional year, which will end November 14,
2022; and further,
That the following be appointed to the Board of Directors of Kitchener Housing Inc. and
Kitchener Non -Profit Property Management Inc. as Community Directors for a 4 -year term
effective January 1, 2022:
• Karyn Kipper,
• Sean Tait,
• Duncan McLean,
• Jordan MacLaughlin.
REPORT HIGHLIGHTS:
• The purpose of this report is to appoint board members to the Boards of Kitchener Housing
Inc. (KHI) and Kitchener Non -Profit Property Management Inc. (KNPPMI) to fulfill various
vacancies.
• This report supports the recommendations of the KHI/KNPPMI Board.
• The financial implications are none.
• Community engagement included posting the vacancies on the City's website and that of
KHI as well as posting this report online.
• This report supports the delivery of core services.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 16 of 25
BACKGROUND:
On November 23, 2020, Council approved a change in the appointment terms for KHI/KNPPMI
to align with the term of council as set out in Section 6 (1) of the Municipal Elections Act, 1996.
In order to transition to the new term of council, Council approved the appointment of board
members for the remainder of the 2018-2022 council term. The 4 -year term for members of
Council takes effect on November 15, 2022 for the 2022-2026 term of council. Community
Director terms would have started December 1, 2021. The Board's by-laws allow for six (6) to
nine (9) community directors.
REPORT:
The Board of KHI/KNPPMI is requesting Council approval to have the following four (4) new
members appointed as Community Directors to fill vacancies created by the resignation of Mike
Morrice and the term expiry of Barb Blundon as well as to add to the roster of Community
Directors:
• Karyn Kipper,
• Sean Tait,
• Duncan McLean, and,
• Jordan MacLaughlin.
In addition, Ted Bleaney has reached his term limit of twelve (12) years. Extending his term for
a stated limit of an additional year, which will end November 14, 2022 has been approved by the
Board.
The recommendations were approved by resolution of the Board of Directors at the December
15, 2021 Board meetings for both KHI and KNPPMI.
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
Capital Budget — The recommendation has no impact on the Capital Budget.
Operating Budget — The recommendation has no impact on the Operating Budget.
COMMUNITY ENGAGEMENT:
INFORM — The vacancies for the KHI/KNPPMI Board were posted on the City's website and
that of KHI. This report has also been posted to the City's website with the agenda in advance
of the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
• COR -2021-3 — Board Appointments for Kitchener Housing Inc. and Kitchener Non -
Profit Management Inc.
Page 17 of 25
APPROVED BY: Victoria Raab, General Manager, Corporate Services Department
ATTACHMENTS:
Attachment A — Letter from Lori Trumper, Executive Director, Kitchener Housing Inc. and
Kitchener Non -Profit Property Management Inc. dated November 17, 2021
Page 18 of 25
DocuSign Envelope ID: 450A2684-E88F-421F-AAOC-CD48ADA39FCD
Flon
November 17, 2021
City of Kitchener
City Clerk Division
200 King Street West, 2n6 Floor
Kitchener, ON N2G 4G7
Attention: Christine Tarling
Subject: Board Nominations Community Directors
Dear Christine:
Please be advised, the Board of Directors for Kitchener Housing Inc. and Kitchener Non Profit
Property Management Inc. support the applications of the following applicants for a 4 year term
as Community Director for the Board of Directors of Kitchener Housing Inc. and Kitchener Non
Profit Property Management Inc.
This was discussed at the December 15, 2021 Board Meeting and resolved with resolution no.
12-03-21. Ted Bleaney has completed 12 years on the board, therefore, his appointment is
subject to the approval of amended bylaws by the membership allowing for the extension of the
12 year term limit.
All Community Director recommendations from KHI and KNPPMI must be approved by City
Council and the KHI/KNPPMI resolution has been approved subject to that condition.
Ted Bleaney - Community Director — requested extension of term limit past 12 years
Karyn Kipper — Community Director — new
Sean Tait — Community Director - new
Duncan McLean — Community Director - new
Jordan MacLaughlin — Community Director (was non-voting participant)
Andrew Vlcek — Non -Voting Participant
I have attached Ted Bleaney's request and all other applications to this letter. If you require
any additional information in this regard, please contact Lori Trumper, Executive Director of
Kitchener Housing at 519 744 6655 ext. 8209.
Yours truly,
EjDocuSigned by:
O�iL T?.N7'Npfit
28E21FDDF4124A7...
Lori Trumper
Executive Director
Enclosure
Kitdieii:rI-f0USi11g1Elc;.cz I 1 Weber Street West Ki chencr, 0iitafio 1N2H 339
Page 19 of 25
StaliBeport
l
IKgc.;i' r� R
Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: January 24, 2022
SUBMITTED BY: Elin Moorlag Silk, Senior Researcher, Equity, Anti -Racism & Indigenous
Initiatives, 519-741-2200 ext. 7049
PREPARED BY: Elin Moorlag Silk, Senior Researcher, Equity, Anti -Racism & Indigenous
Initiatives, 519-741-2200 ext. 7049
WARD(S) INVOLVED: All wards
DATE OF REPORT: January 19, 2022
REPORT NO.: COR -2022-029
SUBJECT: Citizen Appointment to the Equity and Anti -Racism Advisory Committee
RECOMMENDATION:
That Ayesha Munir be approved as a member of the Equity and Anti -Racism Advisory
Committee, as per the recommendation made by the interim nominating committee
responsible for the appointment of citizen candidates.
REPORT HIGHLIGHTS:
• The purpose of this report is appointing the one outstanding vacancy for the Equity & Anti -
Racism Advisory Committee.
• The financial implications are none.
• Community engagement included launching an accelerated recruitment and application
process to encourage applications from Muslim community members, and the posting of
this report online.
• This report supports the delivery of core services.
BACKGROUND:
On December 13, 2021, Council approved 11 of the 12 citizen vacancies for the inaugural term
of appointments for the Equity & Anti -Racism Advisory Committee, as outlined in COR -2021-32.
In that report, the recommendation was stated as follows:
It is the recommendation of city staff that Council approve the list of 11 nominees put forward for
the inaugural term of the Equity and Anti -Racism Advisory Committee. It is also the
recommendation of the nominating committee that one additional appointment be made to the
committee specifically for the inclusion of a voice from the Muslim community. Additional
recruitment will be conducted by staff in January of 2022 through an accelerated application
process in an attempt to select an applicant for this appointment, which will then be submitted
for Council approval. The twelfth spot on the committee is being held for this reason.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 20 of 25
On January 4, 2022, city staff began an accelerated recruitment and application process in
collaboration with community partners. This process resulted in five members of the community
expressing interest in the volunteer opportunity, and three subsequently participated in
interviews with City staff. A summary of each of the applicant interviews and demographic
information was then provided to members of the interim nominating committee for selection and
recommendations.
REPORT:
It is the recommendation of the interim nominating committee that the following community
member be appointed to the Equity & Anti -Racism Advisory Committee for its inaugural term,
which runs from January — November 2022:
• Ayesha Munir
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
None
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of the
council / committee meeting.
CONSULT — the invitation for applicants from the Muslim community was circulated widely
throughout the community. Five community members expressed interest in the opportunity, and
three were interviewed for the position.
COLLABORATE — The Equity & Anti -Racism Advisory Committee was developed in
collaboration with members of the Mayor's Task Force on Equity, Diversity and Inclusion, which
is predominantly comprised of community members, whose lived experiences and expertise in
a wide variety of areas directly informed the recommendations made for membership on the
Equity & Anti -Racism Advisory Committee.
PREVIOUS REPORTS/AUTHORITIES:
• COR -2021-32: Membership Appointments for the Equity & Anti -Racism Advisory
Committee
• COR -2021-21: Equity & Anti -Racism Advisory Committee to Council
• COR -2021-27: Interim Nominating Committee — recommendations for membership
• GOV-BOA-010: Appointments to Boards & Committees
APPROVED BY: Victoria Raab, General Manager, Corporate Services Department
ATTACHMENTS:
None
Page 21 of 25
Page 22 of 25
StaliBeport
J
IKgc.;i' r� R
Financial Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2022-01-24
SUBMITTED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Manager, Procurement, 519-741-2200 ext. 7214
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2022-01-06
REPORT NO.: FIN -2022-031
SUBJECT: Summary of Bid Solicitations Approved by the Manager of
Procurement (October 1, 2021 — December 31, 2021)
RECOMMENDATION:
For Information
REPORT HIGHLIGHTS:
• The purpose of this report is to provide a quarterly update on Procurements that have
been approved through delegated authority in accordance with the Purchasing By-law
2017-106
• There were nine (9) approved bid solicitations in this quarter.
• This report supports the delivery of core services.
BACKGROUND:
In accordance with the Purchasing By-law 2017-106 (Chapter 170 Municipal Code), section
170.7.4 "the City's Director of Supply Services shall prepare a quarterly information only
report to Council on Solicitations awarded where the Procurement Value is between
$100,000 and $750,000 and the Director of Supply Services approved the award." All
recommendations awarded by the Director of Supply Services were within approved
budgets, capital projects were specifically identified within the Council approved budget,
there aren't other orders of government or granting agencies which require Council
approval, and more than one bid was received in response to the bid solicitation.
REPORT:
Appendix 1 is a listing of the nine (9) approved bid solicitations for Council's information.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
Page 23 of 25
STRATEGIC PLAN ALIGNMENT:
This report supports the delivery of core services.
FINANCIAL IMPLICATIONS:
All bid solicitations awarded by the Manager, Procurement, were within approved budgets.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in advance of
the council / committee meeting.
PREVIOUS REPORTS/AUTHORITIES:
There are no previous reports/authorities related to this matter.
APPROVED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
ATTACHMENTS:
Attachment 1 — Listing of Approved Bid Solicitations (October 1, 2021 — December 31,
2021)
Page 24 of 25
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